HomeMy WebLinkAboutMinutes_LAB_10.14.1996o: Sheila Henderson Georgetown PublFrom: Keith & Sally Riddle Keith & Sally Riddle 512-863-8352 10/15/96 11:46:48 Page 3 of 3
Georgetown Public Library Advisory Board
Library Board Room
October 14, 1996
Present: Amy Anderson, Sheila Henderson, Jeff Kilgore, Rebecca Pfiester, Sharon
Sanders, Sally Riddle, and Michelle Crider.
Absent: Nelda Burson, Nell Dickson, Allene Booth, Martin Beeman.
Chairperson Amy Anderson called the meeting to order. The minutes of the September 9,
1996 meeting were approved as written with a motion from Jeff and a second by Sharon.
There was one comment from a citizen, Ellis Posey indicated that the Library Staff was
doing an outstanding job. There were no comments from the board chair.
Michelle Crider, the Lay Representative to the CTLS meeting, reported that there were
two main decisions passed at the meeting. Both changes dealt with amending the CTLS
by-laws and involved when and how the CTLS Advisory Council is elected and when
those elected become active officers. Michelle also passed out two hand-outs showing the
division of the state into Library Systems. Michelle also reported from the Friends of the
Library that the Friends have purchased a laminating machine for the library's use. The
new officers of the Friends of the Library were also announced.
The expenditure of gift funds was presented and there was no discussion. Sheila
presented the library director's report with three comments 1) inventory of the library was
difficult but very successful 2) the city council has signed off on the Dynex upgrade and
3) the TLA meeting was a success and received many positive comments.
A hand-out created by Martin Beeman was presented. The proposal involves creating a
committee to solicit local business funds to run an ad for the library in the Williamson
County Sun. The board discussed 1) that the library is already receiving adequate
publicity and 2) that the 10-year anniversary of the library will be in 1997. Sal1t° moved
that Martins proposal be tabled to be considered when a committee is formed to support
the 10-year anniversary celebration of the library.
Sally moved to adjourn the meeting, Sharon seconded, the motion carried.
The above meeting did not have the required quorum of members. Anv above
decisions will be ratified by the approval of these minutes.
Respectfiilly submitted by Sally Riddle.
GIFT FUND EXPENDITURES
SEPTEMBER 1996
CITY GIFT FUND
Mr. and Mrs. Tex L. Kassen ($20.00) $20.00
In Memory of Ms. Eunice Rader
Mr. and Mrs. Tex L. Kassen ($20.00) $20.00
In Memory of Harry Gold
Mrs. Kay Nell Harris for the Harris and
Wolf Families ($25.00) $25.00
In Memory of Harry Gold
Eugenia and Donald Harrell ($20.00) $20.00
In Memory of Harry Gold
Mr. and Mrs Basil Phillips ($10.00) $10.00
In Memory of Eric Girvin Childers
EB C. Girvin ($30.00) $30.00
In Memory of Harry Gold
EB C. Girvin ($30.00) $30.00
In Memory of Judge Lott
Rebecca, Sam, Winston,and
Abigail Pfiester ($20.00) $20.00
In Memory of Mrs. Gloria Schwertner
Mr and Mrs Sam Pfiester($20.00) $20.00
In Memory of Harry Gold
Dell Webb Sun City, Georgetown ($26.50) $26.50
For Children Programs
Jon and Sandra Hittman ($25.00) $25.00
In Memory of Harry Gold
Gillis Conoley ($20,00)
In Memory of Harry Gold $20.00
Ladies Auxiliary, VFW Post 8587, Inc. ($100.00) $100.00
In Memory of Harry Gold
501 (D (3)
* Please note that the listed price for the books may not equal the dollar
amount donated because of varying discounts received from different vendors
when the books are purchased.
MONTHLY REPORT
C, E GE WN PUBLIC LIBRARY
September 1996
STAFF - Out and bout!
Sheila Henderson attended a meeting of the Georgetown Project Steering Committee
on September 11.
Staff attended a City sponsored Health Benefits Fair on September 11.
Can September 19, Sheila Henderson attended the opening and dedication ceremony of
Carver Elementary School's Parent Resource Center:
Eric Lashley and Sheila Henderson attended the Business Link breakfast and meeting
held at °Tippit Middle School on September 25,
Sheila Henderson attended the monthly meeting of the Georgetown Project
Technology i i ion on September 25,
Staff attended the TLA District,111 and CTLS Membership workshops and meetings
on Saturday September 28.
Rosa Garcia conducted a seminar at the "ILA District III CTLS meetings.
Kelly Loomis was hired as library page during the month of September..
PROGRAMMING
In September, Story time once again became the weekly gathering place for our young
patrons. Every Thursday they come to enjoy another great story as told by one of our
helpers in the Children's room.
VOLUNTEERS
We are always thankful for the great support our Volunteer staff provides for us each
month. In September our volunteer staff clocked in a total of over 200 hours of work.
This brings our total for the year to almost 2500 hours of volunteer work. A big Thank
You to all of our volunteers.
The Friend's group provided refreshments for the TLA District III meeting on Saturday,
September 28. The day was a great success and many thanks goes to all involved. The
Friend's also sponsored a `Tea Time' here at the Library on Sunday, September 29.
FUTURE PLANS!!!
Data Conversion for the Dynix Release 153 to be completed during October.
Technical Services Processor position to be filled during the month of October.
The position of Public Services Library Assistant 1 Evening Weekends (part-time)
will be advertised and filled
Sheila Henderson is to speak at the Optimist Club on October 29.
Georgetown Public Library Circulation and Visitor Count
Circulation Statistics
1995
1996
October
November
December
January
February
March
April
May
June
July
August
September
Year to Date
Patron Visits
Current Year
7,672
9,312
6,803
10,980
10,792
9,480
14,538
11,463
14,241
11,287
10,271
8,558
125,397
1994-1995
11,260
8,920
7,834
9,424
8,381
13,387
10,300
9,746
10,103
8,967
7,700
7,218
113,240
1993-1994
5,356
9,211
6,621
8,208
10,669
8,793
9,e03
7,400
10,622
9,678
9,231
9,045
104,437
1992-1993
5,204
5,354
4,094
5,313
5,840
6,455
6,822
5,398
8,649
7,517
5,797
5,452
66,443
Circulation
Current Year
15,315
14,389
11,133
14,725
13,120
14,447
13,866
13,491
18,076
18,711
15,136
12,000
174,409
1994-1995
15,305
14,766
12,038
15,024
14,645
16,029
14,241
15,965
19,532
18,474
16,662
14,867
187,548
1993-1994
14,205
13,607
11,253
14,074
14,796
16,178
14,903
14,220
19,806
17,353
17,351
14,832
182,578
1992-1993
12,437
11,562
10,399
11,824
12,234
14,436
12,850
11,486
17,240
16,684
15,212
13,284
159,648
Children's Programs
Attendance
230
622
295
282
375
694
765
406
1,808
1,454
0
161
7,092
Programs
1
3
1
0
2
3
3
2
10
10
0
0
35
Story Hour
8
8
5
8
7
5
6
6
4
3
0
6
66
Tours
1
2
0
2
0
1
1
1
0
1
0
1
10
Movies
3
0
0
0
3
Crafts
3
3
0
0
6
Other Services
ILL ordered
24
29
29
36
30
40
23
28
44
44
61
47
435
ILL filled
22
21
77
24
32
30
20
16
30
35
43
33
333
ILL Periodicals
8
Literacy Sessions
4
4
2
2
3
3
5
3
26
Volunteer Hours
Adult
163.75
210.25
165.50
232,00
171.25
137.75
105,50
93.25
111.75
152.75
68.00
139.50
1,751
Teen
43.00
14.50
38.75
21.75
16.75
19.50
18.25
14.50
29.50
229.00
154.00
22.00
622
Community Service
22.25
4.00
0.00
28.00
28.00
44.00
126
Total Volunteer Hours
229.00
228.75
204,25
253.75
188.00
157.25
123.75
107.75
141.25
409.75
250.00
205.50
2,499
Registrations
City Residents
59
53
36
5
61
60
62
54
83
72
81
86
712
Non -Residents
39
31
11
35
37
36
34
41
41
38
37
29
409
Reciprocal
2
3
2
1
0
1
3
0
3
0
2
0
17
Total New
100
87
49
41
98
97
99
95
127
110
120
115
1,138
Renewals
50
61
28
67
56
66
58
30
70
61
547
Cash Receipts
Fines, Room Rentals
1,139,07
1,038.41
884.47
1,286,48
1,117.33
91193
581,39
1,001.58
1,063,89
1,186.07
1,013,38
1,131.80
12,358
Non -Residence Fees
1,405,00
1,425.00
705.00
1,815.00
1,495.00
1,780.00
1,530.00
1,240,00
1,780,00
1,(395,00
1,730.00
1,450.00
18,050
Donations
318.14
2,06S82
154.59
172.84
87.49
481.35
449,27
3,819.01
0.00
0.00
0.00
0,00
7,553
Books
Purchased -'new'
277
394
213
394
458
523
2,259
Donated
222
102
59
31
9
5
428
Total 'NeW added
499
496
272
425
0
512
670
0
467
521
810
432
5,104
Total Processed
1,590
1,016
1261
3,867
Books on Cassette
Purchased
12
21
64
27
124
Donated
0
0
4
31
35
Total Added
12
21
68
58
27
29
215
Georgetown Public Library
Library Statistics
September Report
Jul)'96
August '96�
September '96
Patron Visits
11,287
10,271
8,558
Circulation
18,711
15136
12,000
Interlibrary Loans
44
61
47
Registration new -
110
120
115
L.Re istration (renewals
69
70
61
Georgetown Public Library
Usage Statistics
20
4-3
t )
a 10
77
i751t
y
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EtQ
April
May
June July
August
September
E3 Patron Visits C Circulation
LibraryMartin H. Beeman
1103 Country Club
Georgetown, Texas 78628
Georgetown
sponsorship.Members and Shelia,
Sorry, I once again find myself out of town during this important
I do, however, have an idea that I would like you to consider.
Suppose the library were to place an ad each week in the Sun
proclaiming something specla# we do or provide. (see enclosed)
And to have such ad paid for by local businesses.
If your response to this idea is favorable, I would be happy to
work with a committee to sollcite
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ems° � .wow wpm
Martin H. Beeman
1103 Country Club
Georgetown, Texas 78628
�...
did you know that your
Georgetown
Public
Library,
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1 This space paid for
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Sheila Henderson Georgetown PublFrom: Keith & Sally Riddle Keith & Sally Riddle 512-863-8352 10115/96 11:45:46 Page 2 of 3
Georgetown Public Library 501 (c)(3)
Library Board Room
October 14, 1996
Present: Amy Anderson, Sheila Henderson, Jeff Kilgore, Rebecca Hester, Sharon
Sanders, and Sally Riddle.
Absent: Nelda Burson, Nell Dickson, Allene Booth, Martin Beeman.
Chairperson Amy Anderson called the meeting to order. The minutes of the September 9,
1996 meeting were approved as written with a motion from Rebecca and a second by Jeff.
The steering committee is not yet ready to make a report to the board, the committee is
still in a fact-finding stage at this point.
Sheila presented the two estimates that she has received for the glass enclosures. After
some discussion, Rebecca moved that we accept the best estimate, at which time, Amy
indicated that the board meeting did not have a quorum and should not vote on the subject
at this time. The motion was tabled for the next meeting.
During the discussion of the above proposal, the board discussed the possibilities of being
reimbursed for any expenditures (such as the enclosures) by finnd raising that will likely
occur during the 10 year anniversary celebration. It was suggested that the anniversary
celebration may be a good time to introduce the foundation. A question was brought up
about whether or not there would be any tax issues involved if the 501(c)(3) were to be
reimbursed. Sheila indicated that she would find out if there were any problems with this.
There was no expenditure of gift funds report except that Sheila announced that the
computer purchased by the 501(c)(3) board did come in and is in use by the Reference
Librarian. Jeff presented the Treasurer's Report with the addition of approximately
$11.60 in recent interest to be added to the total.
Sally moved to adjourn the meeting. Jeff seconded, the motion carried.
The above meeting did not have the required quorum of members. Any above
decisions will be ratified by the approval of these minutes.
Respectfully submitted by Sally Riddle.