HomeMy WebLinkAboutMinutes_LAB_07.08.1996Georgetown Public Library Advisory Board
Library Board Room
July 8, 1996
Page 1
Present: Amy Anderson, Allene Booth, Nelda Burson, Sheila Henderson, Sally Riddle,
and Sharon Sanders
Absent: Jeff Kilgore, Rebecca Pfiester, Martin Beeman, Leah Merrifield, Elizabeth Gray
Chairperson Amy Anderson called the meeting to order. In the absence of Leah, Sally
volunteered to take the minutes for the meeting. This led to Sally being elected as Board
secretary (effective upon Leah's resignation from the Board) by a motion from Sharon
and a second by Allene.
The minutes of the June 10, 1996 meeting were approved as written by a motion from
Sharon and a second by Allene.
There were no comments from citizens presented and no comments from the Board
Chair.
Sheila presented some background information about the enclosure of the Children's
Area and the enclosure of the Computer Section of the library. She reported that the
Children's area is slated to be enclosed by a glass wall and doors and that there will be a
separate office there for Rosa. Sheila stated that because of 1) noise and 2) security
issues, the Computer Section will also need to be enclosed. This issue is currently a
priority B with regard to the library budget and therefore is not likely to happen. The
estimate for enclosure of the Computer Section is approximately $3,000.
Board members discussed the reason why journals are not kept on public display in the
main part of the library. Sheila asked the board where it stands on censorship issues
specifically regarding the selection and/or display of a specific magazine issue. The
board discussed the need for clarification of library policy regarding selection and display
criteria for journals. Members of the board found and read the library policy. Sheila
stated that she would make it a priority to have a policy handbook readily available to the
public.
Sheila spoke briefly about the letter from Georgetown Library in Scotland. She reported
that the city manager has provided a key to the city as well as some Georgetown, Texas
information and souvenirs. The library will dedicate a day in the near future to promote
the library's relationship with the Georgetown library in Scotland as well as
communicate with them via the Internet.
The expenditure of gift funds report was presented and discussed.
Georgetown Public Library Advisory Board
Library Board Room
July 8, 1996
Page 2
The library director's report included:
1) mention of the article about Georgetown Public Library in the CTLS newsletter
2) many improved circulation statistics
3) high participation in the summer reading program
4) accolades for the new staff members and the great job they have been doing.
The meeting was adjourned by a motion from Allene and a second from Nelda.
Respectfully submitted by Sally Riddle for Leah Merrifield
MONTHLY REPORT
GEORGETOWN PUBLIC LIBRARY
June 199
Highlights
Eric Lashley and C"risty McNicholas joined the Library Staff on June 3. Eric is the
new librarian in charge of Public Services and Cristy is the new Staff Assistant. Both
are major assets to the library:
The Summer heading Program kicked off to a great start with super programs and
wonderfully clever crafts. Big and small kids have enjoyed the activities held thus far:
Many more events are planned for July.
Community support is being gathered to organize a "Gala vent" to benefit the Library.
The initial response has been enthusiastic.
The color printers purchased by the Board were installed on June 25 They are expected
to serve us well.
GreenThumb Worker, Donnie Radford, left the library's employment on June 26.
Donnie had been our chief book processor since September 1995.
STAFF - Out and About!
Sheila Henderson attended the Texas State Library Sumner Reading Program
ickOff on June 3, 1996. She also visited the CTLS office.
Mandy Lancaster attended Dynix training at Provo, June 3-4.
Eric Lashley and Sheila Henderson participated in the City sponsored Hospitality
7rui inn on June 12.
Sheila Henderson was in attendance at the opening ceremony of the 131st Juneteenth
Celebration in Sail Gabriel Park, where Council member Shelley Daviswas guest
speaker.
Judy Fabry attended a grant writing workshop in;Rosebud on June 21.
ADMINISTRATION
Sheila Henderson submitted an article about the development of the Long Range Plan to
CTLS to be included in the next issue.
An article about the GPL is being written for submission to either the Texas Library
Association Journal or the American Libraries publication.
Sheila Henderson has agreed to serve as a member of the Georgetown Project.
PROGRAMMING
Children's Camp. The Summer reading program kicked off on June 6 with
approximately 500 registrants, and fun activities held in San Gabriel Park. The theme
this year is Ready...Set ..READj, with emphasis on Olympic activities. You will find
great displays in the Library with examples of each craft to be made and the date on
which we will demonstrate it. For June Ms. Rosa scheduled many exciting guests to
demonstrate such activities as Karate, Judo, Fencing, Aerobics, and Gymnastics. Next
month will sure to be just as exciting, with many, many more fun ideas.
VOLUNTEERS
Judy Fabry and Ethel Barnes report that volunteers have been focusing their attention on
helping to reduce the backlog of books in Technical Services. Ruth Niedermeier is our
most recent volunteer. Ruth has been helping to process books, which is an area that has
needed assistance since Mandy and Esther have been steadily cataloging those new
books. We certainly do appreciate Ruth, and all our other veteran volunteers.
FRIEND'S OF THE LIBRARY
The Friend's members have supplied food, money, decorations, time and energy toward
the success of the Summer Reading Program.
FUTURE PLANS'r t t
Attendance at the Tams Library Association Annual Assembly
Attendance at Austin Public Library, Staff Development Day
Finalize plans for CTLSITLA District 3 Fall membership meeting to be held in
Georgetown
GIFT FUND EXPENDITURES
JUNE 1996
CITY GIFT FUND
Bill Chapman (Chapman's Grocery, Inc. ($100.00)
Donated to the Boutwell Texanna Collection. $100.00
Grogan Lord (Grogan Lord Agency), ($100.00)
Donated to the Boutwell Texanna Collection. $100.00
Edward L. and Charlotte K. Richards, ($50.00)
Donated to the Boutwell Texanna Collection $50.00
G. E. Simmons, JR. ($50.00)
Donated to the Boutwell Texanna Collection $50.00
501 @ (3)
* Please note that the listed price for the books may not equal
the dollar amount donated because of varying discounts received
from different vendors when the books are purchased.
Georgetown Public Library Circulation and Visitor Count
Circulation Statistics
1995
1996
October
November
December
January
February
March
April
May
June
Year to Date
Patron Visits
Current Year
7672
9312
6803
10980
10792
9480
14538
11463
14241,
95281
1994-1995
11260
8920
7834
9424
8381
13387
10300
9746
10103
89355
1993-1994
5356
9211
6621
8208
10669
$793
9603
7400
10622
76483
1992-1993
5204
5354
4094
5313
5840
6455
6822
5398
8649
53129
Circulation
Current Year
15315
14389
11133
14725
13120
14447
13866
13491
18076
128562
1994-1995
15305
14766
12038
15024
14645
16029
14241
15965
19532
137545
1993-1994
14205
13607
11253
14074
14796
16178
14903
14220
19806
133042
1992-1993
12437
11562
10399
11824
12234
14436
12850
11486
17240
114468
Children's Programs
Attendance
230
622
295
282
375
694
765
406
1808
5477
Programs
1
3
1
0
2
3
3
2
10 `
25
Story Hour
8
8
5
8
7
5
6
6
4
57
Tours
1
2
0
2
0
1
1
1
0
8
Movies
3
3
Crafts
3'
3
Other Services
ILL ordered
24
29
29
36
30
40
23
28
44
283
ILL filled
22
21
27
24
32
30
20
16
30
222
Literacy Sessions
4
4
2
2
3
3
5
3
26
Volunteer Hours
Adult
163.75
210.25
165.50
232.00
171.25
137.75
105.50
93.25
111.75'
1391
Teen
43.00
14.50
38.75
21.75
16.75
19.50
18.25
14.50
29.50
216.5
Community Service
22.25
4.00
0.00
26.25
Total Volunteer Hours
229.00
228.75
204.25
253.75
188.00
157.25
123.75
107.75
14125
1633.75
Registrations
City Residents
59
53
36
5
61
60
62
54
83
473
Non -Residents
39
31
11
35
37
36
34
41
41 `
305
Reciprocal
2
3
2
1
0
1
3
0
3
15
Total New
100
87
49
41
98
97
99
95
127
793
Renewals
50
61
28
67
56
66
58
30
416
Cash Receipts
Fines, Room Rentals
1,139.07
1,038.41
884.47
1,286.48
1,117.33
913.93
581.39
1,001.58
1,063.89
9026.55
Non -Residence Fees
1,405.00
1,425.00
705.00
1,815.00
1,495.00
1,780.00
1,530,00
1,240.00
1,780.00
13175
Donations
318.14
2,069.82
154.59
172.84
$7.49
481.35
449.27
3,819.01
0.00
7552.51
Books
Purchased
277
394
213
394
458
1736
Donated
222
102
59
31
91
423
Total Added
499
496
272
425
0
512
670
0
467
3341
Books on Cassette
Purchased
12
21
64
27
124
Donated
0
0
4
31
35
Total Added
12
21
68
58
27
186
LibraryGeorgetown Public Library
is
June Report
Georgetown Public Library Board 501(c)(3)
Library Board Room
July 8, 1996
Present: Amy Anderson, Allene Booth, Nelda Burson, Sheila Henderson, Sally Riddle,
and Sharon Sanders
Absent: Jeff Kilgore, Rebecca Pfiester, Martin Beeman, Leah Merrifield, Elizabeth Gray
Chairperson Amy Anderson called the meeting to order. In the absence of Leah, Sally
volunteered to take the minutes for the meeting.
Sally moved to change the phrasing in the meeting minutes of June 10, 1996 from
"making money" to "raising funds". The minutes were approved with the change by a
motion from Sally and second by Allene.
A board member mentioned that 501(c)(3) policy states that the president of the Friends
of the Library is to bean ex-officio member of the 501(c)(3) board. Amy said she will
speak to the FOL president to discuss the issue.
As the chair of the foundation steering committee, Allene asked for volunteers from the
board. Sharon volunteered to be on the committee. Members of the Friends of the
Library and Sun City residents as well as Morton King were suggested as potential
foundation steering committee members.
Sharon moved that discussion of the financial report was tabled until the next meeting
due to lack of information and Jeff's absence; Sally seconded and the motion carried.
Allene thanked Nelda for the talents, experience, and history that she brings into the
board meetings.
The meeting was adjourned by a motion from Allene and a second by Amy.
Respectfully submitted by Sally Riddle for Leah Merrifield