HomeMy WebLinkAboutMinutes_LAB_06.10.1996Georgetown Library Advisory Board
Library Meetinq Room
June 10, 1996
Present: Sally Riddle. Sharon Sanders. Jeff Kilgore. Martin Beeman
Allene Booth- Rebecca Pfiester. Sheila Henderson. Nelda
Burson
Absent: Amy Anderson. Leah Merrifield
Them�tinq was called to order by Allene Booth in the absense of
Amv Anderson who was experiencinq car trouble -
Martin moved to approve the minutes of the May 13, 1996 meeting
and Sally seconded the motion and the minutes were approved as
written.
Sheila commented on the letter from a visitor who was dissatisfied
with the lack of genealogical materials available in the library.
The Board agreed that the Georgetov'Library was the proper place
for such materials as this is the county seat. Sheila advised
us that without staff and space, there is no need to pursue getting
these materials which are presently housed in the Round Rock Library.
The board recommended that Sheila keep a file of all such complaints
and requests.
The board recognized gifts made in May as follows: San Gabriel
Women's Club $280.00 to be used as needed, Dell Webb's Sun City
Georgetown $175.00 for the Rumpelstiltskin Puppet Show, First Bank
$100.00 savings bond for children's programs, also $200.00 from the
Friends of the Georgetown Public Library for the lasso show with
Devin Fitzpatrick.
Nelda had a card of thanks from a sponsor of the Liberty Hill
School group who were here for stories. The card was very compli-
mentary of the library and the story teller.
Sheila reported that Eric Lashley as the new head of Public Services
has begun his work and is full of good ideas. He will be an asset
to the library, she believes. Christy McNicholas has just started
as a part time Staff Assistant.
Sheila announced that Peter Rolls, a Sun City resident has arranged
to have two companies provide the library with free Internet accounts.
Jeff has volunteered to secure his sister to help him create a Web
page for the library at no cost. We will be able to recieve E mail.
There was some discussion of the $5,000.00 "old gift fund" mentioned
in the June 12, 1995 minutes. This was tabled for lack of informa-
tion at this time.
The children's summer program started off with a day in the park.
There were about 300 children present. The Friends Group is helping
Rosa promote and conduct these activities.
Jeff will be in Ireland next meeting and Rebecca will be on vacation.
Sally moved to adjourn the meeting and Jeff seconded the motion.
Submitted by Nelda Burson
For Leah Merrifield
GIFT FUND EXPENDITURES
MAY 1996
CITY GIFT FUND
San Gabriel Women's Club ($280.00)
To be used as needed for Library.
Computers Library (Audios)
$280.00
Del Webb's Sun City Georgetown ($175.00)
Rumpelstiltskin Puppet Show $175.00
First Texas Bank ($100.00) Savings Bond $100.00
Children Programs
Friends of the Georgetown Public Llibrary
Lasso Show with Kevin Fitzpatrick ($200.00) $200.00
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* Please note that the listed price for the books may not equal
the dollar amount donated because of varying discounts received
from different vendors when the books are purchased.
MONTHLY REPORT
GEORGETO'WN PUBLIC LIBRARY
May 1996
Highlights
May was full of hustle and bustle in preparation for getting the Library painted, and...
the Summer Reading Program!!! The library was closed May 20, 21 and 22, and
reopened on May 23 with a fresh and colorful look. Patrons have commented favorably
on the selection of colors used to update the Library's internal appearance.
Summer Reading enthusiasts will be pleased with the results of the hard work of Ms.
Rosa and the Friends group. The Olympic theme will be promoted and displayed in
many ways throughout the month of June and July.
The Library's Long Range Plan was presented to the Council Tuesday, May 28, in time
for the Council to have the Library's interests on their minds during their retreat
scheduled for the latter part of that week. The Council also approved the adding and
funding of the Evening/Weekend Public Services Supervisor position to the Library's
slate of staffing.
We hired Eric Lashley as the new head of Public Services. Eric will begin work on
June 3.
STAFF - Out and About!
Lee Sparks, Mandy Lancaster, and Sheila Henderson participated in a managerial
training session sponsored by the City on May 7.
Sheila Henderson and Lee Sparks attended a travel expenses workshop conducted by
the Purchasing Department on May 9.
Sheila Henderson and Council member Shelley Davis visited the Carver Museum in
Austin on May 9 to discuss the pros and cons of organizing and funding special
collections.
Lee Sparks attended a Telecommunications Infrastructure Conference at San Marcos on
May 13.
Elizabeth Gray and Sheila Henderson oriented new council member, Charles Burson,
GPL May Report,1996
to the Information Resources Division on May 1.5. Lee Sparks gave Mr. Burson a tour on
the Internet.
Library Staff worked at Frost, McCoy, GJH, Williams, and Pickett schools on May 20
and 21. On May 22, Staff members toured the Central Texas Library System office,
Austin Public Library, and the Texas State Library.
Bryan Public Library Librarians and Architect Hidell visited our library on May 25.
On May 29, Sheila Henderson met with Peter Rolls, Sun City resident, to discuss
getting free Internet accounts for the Library's use. Mr. Roll has arranged to have two
companies provide the library with free Internet accounts. We are responsible for
securing the necessary software with which to access the program.
Judy Fabry and Ethel Barnes met with representatives of TransWorld on May 31.
This company pursues overdue book/fine offenders and acts as a collection agency for
the Library.
ADMINISTRATION
Cristy McNicholas was hired as the part-time Staff Assistant for the Library. She will
begin work on June 3.
We are conducting interviews to fill the Evening/Weekend Services Supervisor position,
Story time for May included the following: Visit the Hill Country Bookstore, Say hi to
Margaritel, 1 Love My Mother, make a present for Mom!, Police Week, Officer 1 odd
Terbush, Storytime Picnic, and Ready... Set... Read!, walk around the Square to promote
the Summer reading program!
Ms. Rosa and the Friends staffed a booth at the Police Fair Saturday, May 11.
Registrations for the summer reading program were conducted on this day, and
remaining days in May.
Several library tours were conducted during May.
VOLUNTEERS
N
GPL May Report, 1996
The Library Staff salutes volunteer, Leo Hamilton. Leo is a retired librarian and donates
approximately 40 hours a month to cataloging materials for us. Leo is a dependable and
dedicated volunteer!
FRIENDS OF THE LIBRARY
The Friends' group again showed their support for the Library by organizing and
staffing booths at the Police Fair, and in the Library, to register those who wish to
participate in the Summer Reading Program. Michelle Crider, Vice -President,
attended the Council meeting on May 28 to show her support of the Library's Long
Range Plan. President, Karen Powell worked the Fair booth for the entire day.
Additionally, she provided decorations depicting the Olympic theme, to be displayed in
the Children's room.
The Friends'group continues to provide much needed financial and personal assistance
to the Library.
FUTURE PLANS!!!
Attendance at Grant Writing Workshops.
Contact and visit potential library donors.
k]
ELIZABETH J. (HAMPSHERI YAW
-I-
I
96&7
F.A.S. — D. A. R,
May 26, 1996
History Center
Georgetown Public Library
808 Martin Luther King St.
Georgetown, TX 78626
Attention: Head Librarian
849 12th Court
Manhattan Beach, CA 902(
(m--t-M 545-0309
310
Recently, my husband and I had the pleasure of visiting Texas and researching in
Williamson County. We were quite disappointed, however, that your library had such a
small amount of genealogical books and research material available. Fortunately, we met
Mr. Ralph Love.
Mr. Love was extremely helpful and very knowledgeable in local families and their
histories. In particular, we were looking for a book titled "Culture of Shin Oak Ridge" by
Dr. Bryson. It contains histories for the George, Vann, and Grier families of Liberty Hill.
Your library had only one copy and it was checked out. Thankfully we were able to locate
a copy at the nearby Round Rock library. Additionally, the Williamson County Courthouse
and Annex provided a wealth of information.
I am at a loss to understand why the Georgetown Public Library, located in the county
seat, has such a limited selection of genealogical material. Were it not for Mr. Love, our time
spent researching would have been futile. Perhaps you might look into expanding your "Family
History" section to include a wider selection of local and regional material for future researchers.
Sincerely,
Genealogical and Historical Research
Georgetown Area Library Board 501(C)3)
Library Meeting Room
June 10, 1996
Present: Sally Riddle, Sharon Sanders, Jeff Kilgore, Martin Beeman,
Allene Booth, Rebecca Pfiester, Sheila Henderson, Nelda
Burson, Leah Merrifield
Absent: Amy Anderson
Allene Booth opened the meeting in the absence of Amy.
Jeff made a motion to approve the minutes of the May 13 meeting
and Martin seconded and the motion carried.
Allene accepted the position of chair for the steering committee
designed to determine the feasibility of establishing a library
foundation and to develop goals and policies for said foundation.
Jeff gave the financial report. The written statement showed our
funds to be $43,595.36. Jeff added to that $8,923.40 for another
CD and $90-39 interest. The total funds availabe is $52,609.65.
Martin made a motion to spend up to $5,000-00 for a computer for
the reference station. Jeff seconded the motion and it passed.
Jeff will get the specs on such a purchase for Sheila before the
next meeting.
The City has approved a request for a printer.
Sheila announced that the staff and some citizens are considering
sponsoring a "library gala" as a way of mftk-ig—money. Martin said
that he might possibly be able to secure author guests for such an
occasion.
Martin moved to adjourn the meeting and Jeff seconded.
Submitted by Nelda Burson
For Leah Merrifield
City of Georgetown
Library Board
June 29,1996 Financial Report
(1) Edward D. Jones - Account #797-01641-1-2
4/27/96 Balance forward $18,236.32
5/20/96 Interest 62.20
Disbursements:
City of Georgetown -- reimbursement $ 3,438.00
City of Georgetown -- computer fund $ 5,000.00
5/l/96 Total Balance $ 9,860.52
(2) NCNB - Nations Bank - CD #619-0014146
5/l/96 Balance forward $26,000.00
Transfer of Interest on 6/3/96
to NCNB Account #619-1004001 <$90.39>
6/3/96 Balance $26,000.00
(3) NCNB - Nations Bank - Money Market Account 4619-1004001
Balance forward $ 2,546.84
Deposits:
6/4/96 Interest on Account $ 3.90
Transfer of Interest 6/3/96
from Acct #619-0014146 $ 90.39
Reimbursement from Lee Sparks $ 323.92
6/29/96 Balance $ 2,965.05
Total funds available as of June 29, 1996
Edward D. Jones (Money Market Account) $ 9,860.52
NCNB Account # 619-0014146 $26,000.00
NCNB Account # 619-1004001 2 965.05
Total funds Available 38 825.57