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HomeMy WebLinkAboutMinutes_LAB_02.19.2001i NOTICE OF MEETING OF THE GOVERNING BODY AND THE LIBRARY ADVISORY BOARD OF THA CITY OF GEORGETOWN, TEXAS MONDAY, FEBRUARY 19,2001 Notice is hereby given that the Georgetown City Council has been invited to join the Georgetown Library Advisory Board at their meeting on Monday, February 19, 2001, beginning at 7:00 p.m. in the Meeting Room of the Georgetown Public Library, at 808 Martin Luther King, Jr. Street, Georgetown, Texas Presentation and discussion by Hidell Associates of the long-term needs of the Georgetown Public Library Discussion only — No action is to be taken by the Council or the Library Advisory Board at this meeting. CERTIFICATE OF POSTING I. -- , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted on the bulletin board located outside of the Council Chambers, a place readily accessible to the general public at all times, on the day of 2001, at ' and remained so posted for at least 72 continuous hours preceding the scheduled time of said —meeting. Sandra D. Lee, City Secretary Special Council Meeting Thursday, September 4, 2000 Page 1 of 1 Pages 0 February 5, 2001 Ms. Carol Parsonage 103 Beautybush Circle Georgetown, TX 78628 Dear Ms. Parsonage: I am pleased to welcome you to the Library Advisory Board. Your experience and interests are ones that I believe will be real assets to the organization. In the past, the Board has met on the first Monday of the month at 6:30, in the library meeting room, and I expect that this will continue to be the time and place of the meetings. By the Friday before each meeting you will receive a packet containing the meeting's agenda, the director's report, and any other information the chairperson wishes to include. . During the next two months, the Advisory Board will be working closely with Hidell Associates as they perform a needs assessment for the library. Bill Hidell and his staff will use focus groups to collect opinions from the public about the services they expect from the library in the next five to ten years. He has asked that the Advisory Board participate in the first focus group, which is scheduled to meet Monday, February 19, from 7-9 pm, in the library meeting room. I hope you will be able to attend. �J Sincerely, Eric P. Lashley Library Director GEORGETOWN PUBLIC LIBRARY BOB MARTIN LUTHER KING • GEORGETOWN, TEXAS 7B626.5527 0 51 2/93D-3551 * FAX: 512/930.3622 - TDD: 51 2/93O-35D7 • • February 5, 2001 Ms. Georgene Richaud 1804 Main Street Georgetown, TX 78626 Dear Ms. Richaud: I am pleased to welcome you to the Library Advisory Board. Your experience and interests are ones that I believe will be real assets to the organization. I also was especially happy to learn that you are a regular user of the library. In the past, the Board has met on the first Monday of the month at 6:30, in the library meeting room, and I expect that this will continue.to be the time and place of the meetings. By the Friday before each meeting you will receive a packet containing the meeting's agenda, the director's report, and any other information the chairperson wishes to include. During the next two months, the Advisory Board will be working closely with Hidell Associates as they perform a needs assessment for the library. Bill Hidell and his staff will use focus groups to collect opinions from the public about the services they expect from the library in the next five to ten years. He has asked that the Advisory Board participate in the first focus group, which is scheduled to meet Monday, February 19, from 7-9 pm, in the library,meeting room. I hope you will be able to attend. Sincerely, �el Z- Eric P. Lashley Library Director GEORGETOWN PUBLIC LIBRARY 808 MARTIN LUTHER KING • GEORGETOWN, TEXAS 78626-5527 • 512/930-3551 FAX: 51 2/930-3622 • TDD: 512/930-3507 10 January 29, 2001 Ms. Dorothy Hagen 3001 Addie Lane Georgetown, Texas 78628 Dear Dorothy, 1 am pleased to confirm that you were appointed to serve on the Library Advisory Board. There will be an orientation and induction of new board members on. Thursday, February 15, in the City Council Chamber at 101 E. 7 th Street, at 7:00 p.m. Judy Fabry is the City staff liaison for the Library Advisory Board. You will be contacted soon regarding meeting dates and specifics for the Library Advisory Board. You will also receive an invitation to the Boards and Commissions Banquet to be held at the Sun City Ballroom on Friday, February 23, at 7:00 p.m. The City Council is pleased that you have volunteered to serve the community. I look forward to working with you. Sincerely, MaryEllen Kersch Mayor Cc.- Judy Fabry CITY HALL - 609 MAIN STREET POST OFFICE BOX 409 * GEORGETOWN. TEXAs 78627-0409 - 512/930-3651 - TDD 512/930-3549 * FAM 51 219313-3659 • Ge"O'Y'r'Oetown ✓ rOUNC1E6 IN ia4E January 29, 2001 Ms. Judy Parks 1605 E. 14th Street Georgetown, Texas 78626 Dear Judy, 1 am pleased to confirm that you were appointed to serve on the Library Advisory Board. There will be an orientation and induction of new board members on Thursday, February 15, in the City Council Chamber at 101 E. 7th Street, at 7:00 p.m. Judy Fabry is the City staff liaison for the Library Advisory Board. You will be contacted soon regarding meeting dates and specifics for the Library Advisory Board. You will also receive an invitation to the Boards and Commissions Banquet to be held at the Sun City Ballroom on Friday, February 23, at 7:00 p.m. The City Council is pleased that you have volunteered to serve the community. I look forward to working with you. Sincerely, L MaryEllen Kersch Mayor Cc: Judy Fabry CITY HALL " 609 MAIN STREET POST 01"rIOE Box 409 • GEORGETOWN, TEXAS 78627.0409 - 512'930.3651 • TDD 512!930-3549 --FAX: 512/930-3659 • Ge?OrFg gtou) m. •DED IN ;64G LJ January 29, 2001 Ms. Carol Parsonage 103 Beautybush Circle Georgetown, Texas 78628 Dear Carol, 1 am pleased to confirm that you were appointed to serve on the Library Advisory Board. There will be an orientation and induction of new board members on Thursday, February 15, in the City Council Chamber at 101 E. 7th Street, at 7:00 p.m. Judy Fabry is the City staff liaison for the Library Advisory Board. You will be contacted soon regarding meeting dates and specifics for the Library Advisory Board. You will also receive an invitation to the Boards and Commissions Banquet to be held at the Sun City Ballroom on Friday, February 23, at 7:00 p.m. The City Council is pleased that you have volunteered to serve the community. I look forward to working with you. Sincerely, MaryEllen Kersch Mayor Cc: Judy Fabry CITY HALL - 609 MAIN STREET POST OFFICE Box 409 - GEORGETOWN, TEXAS 7B627-0409 - 512/930-3651 1 TOO 51 2/930-3549 1 FAX: 51 2/930-3659 • G-ec"O"'r'ggtotai NDED IN January 29, 2001 Ms. Georgene Richaud 1804 Main St. Georgetown, Texas 78626 Dear Georgene, I am pleased to confirm that you were appointed to serve on the Library Advisory Board. There will be an orientation and induction of new board members on Thursday, February 15, in the City Council Chamber at 101 E. 7th Street, at 7:00 p.m. Judy Fabry is the City staff liaison for the Library Advisory Board. You will be contacted soon regarding meeting dates and specifics for the Library Advisory Board. You will also receive an invitation to the Boards and Commissions Banquet to be held at the Sun City Ballroom on Friday, February 23, at 7:00 p.m. The City Council is pleased that you have volunteered to serve the community. I look forward to working with you. Sincerely, A� MaryEllen Kersch Mayor Cc: Judy Fabry CITY HALL • 609 MAIN STREET POST OFFICE E3ox 409 ' GEORGETOWM, TEXAS 78627.0409 • 512/930-3651 - T00 51 21930-3549 • FAX: 5121930-3659 In the name and by the autho itY Of .The State of Texas A TH F OFFICE I, Carol Parsonage, do solemnly swear (or affirm), that I willfaithfully executethe duties of the office of Bo rdinember, Library Advisory Board, of t le City of ' Georgetown, County of ' Williamson, State ofTexas, and will, to the best t of my ability: preserve, protect, and defend the Constitution and laws of the United States, of this Mate and of this City, so help me Cod. Signed: Sworn to and Subscribed before one by Can this .1.5th day of 'February, 2001 Signed; am Sandra D. Lee, City Secretary i THE STATE OF TEXAS Statement of Appointed Officer 1, Carol Parsonage, do solemnly swear or affirm that I have not directly or indirectly paid, offered, promised to pay, contributed, or promised to contribute any money or thing of value, or promised any public office or employment, as a reward to secure my appointment or confirmation thereof, so help me God. Affiant's Signature Boardmember for the Library~Adviso!j Board Office to Which Appointed d Georgetown/Williamson Count City/County SWORN TO and subscribed before fne by Carol Parsonage on this 15th day of February, 2001. Signature of Person Administering Oath Sandra D. Lee City Secretary STATE OF TEXAS COUNTY OF WILL.IAMSON } AFFIDAVIT OF COMPLIANCE WITH ETHICS ORDINANCE CE Before me, the un ersigned notary public in and for the State of Texas, on this date, personally appeared , who, being by me duly sworn, on his oath stated as follows. "My name is I arm currently serving as fc the City of Georgetown, Texas. 1 hereby certify �-th�a—�ti competent to ma�et�aff davit. On February 15, 2001, I attended a seminar conducted by the City Attorney pursuant to the City's Ethics Ordinance. At this seminar, I received written materials and entered into discussions involving the provisions of the Open Meetings Act, Open Records Act (Public Information Act), Conflicts of Interest, and Code of Ethics under the Governance Policies of the City of Georgetown. I hereby acknowledge the existence of the laws referred to above; and I pledge to abide by the terms of these laws as long as I hold office for the City of Georgetown." Further affiant sayeth not ;Z Signature SUBSCRIBED AND SWORN to this 15th clay of February, 2001. N tart' Public In and For ,►SANDRAD. LEE The State of Texas NMyPWKSft*fTvw cool *+r* JAN. 3,2002 In he name and by the authority of The State of Texas OATH OF OFFICE 1, Judy Parks, do solemnly swear (car affirm), that I willfaithfully execute the duties of the office of Bvdrdmember, Library Advisory Board, Of the City of Georgetown, County of Williamson, State of Texas, and will, to the hest of my ability preserve, protect, and defend the Constitution and laws of the United states, of this State, and of this City, so help me God. Signed: rr '' Sworn to and Subscribed before me by On this 15th day of February, 001 Signed. 4" - Sandra D. Lee City Secretary THE STATE OF TEXAS Statement of Appointed Officer 1, Judy Parks, do solemnly swear or affirm that I have not directly or indirectly paid, offered, promised to pay, contributed, or promised to contribute any money or thing of value, or promised any public office or employment, as a reward to secure my appointment or confirmation thereof, so help me God. Affi 1: Boardmember for the Library Advisory Board Office to Which Appointed Georgetown/Williamson Count City/County SWORN TO and subscribed before rite by Judy Parks on this 15th day of February, 2001. signature of Person Administering oath Sandra D. Le City Secretary STATE OF TEXAS COUNTY OF WILLIAMSON AFFIDAVIT OF COMPLIANCE WITH ETHICS ORDINANCE Before me, the undersigned notry public in and for the State of Texas, on this date, personally appeared - 1, l E. 2 r k , who, being by me duly sworn, on his oath stated as follows: , My name"i ' . rvi I am currently serving as f r_t City of Georgetown, Texas. hereby certify that I am competent to m ke this a avtt, On February 15, 2001, I attended a seminar conducted by the City Attorney pursuant to the City's Ethics Ordinance. At this seminar; I received written materials and entered into discussions involving the provisions of the Open Meetings Act;: Open Records Act (Public InformationAct), Conflicts of Interest, and Cade of Ethics under the Governance Policies of the City of Georgetown. I hereby acknowledge the existence of the laws referred to above, and I pledge to abide by the terms of these laws as long as I hold office for the City of Georgetown." Further affiant sayeti not. PJJ 1 Sieature a SUBSCRIBED AND SWORN to this 15th day of February, 2001. W E Notary Public In and For N0WyPuWStftofTv= The State of Texas c In the name and by the authority of The State of Texas OA TH OF OFFICE 1, Georgene Richaud, do solemnly swear(or affirm), that I will faithfully execute the duties of the office of Boi rd ne ber, Library advisory Board, Of the City of ` Georgetown, County of Williamson, State of Texas, and will, to the hest of my ability: preserve, protect, and defend the Constitution and laws of the United States, of this State, and of `this City, so Help me God. r Signed: Sworn to and Subscribed before me by Can this t 5th day of February, 2001 Signed: Sandra D. Lee; City Secretary THE STATE OF TEXAS Statement of Appointed Officer I Georgene Richeud, do solemnly swear or affirm that l have not directly or indirectly paid, offered, premised to pay, contributed, or promised to contribute any money or thing of value, or premised any public office or employment, as a reward to secure my appointment or confirmation~ thereof, so help me God. A " mature Boairdmember for the Library Adviso!y Board Office to Which Appointed Georgetown/Wiiniamsen County City/County CORN TO and subscribed before rye by Georgene Ricbaiud on this 15 th day,of February, 2001, Sirtature of Person Administering oath Sandra D. Lee City Secretary ry STATE OF TEXAS 110 } COUNTY 4F WILLIAMSON } AFFIDAVIT OF COMPLIANCE WITH ETHICS ORDINANCE Before me, the undersigned notary public in and for the State of Texas, on this date, personally appeared �-.� �- � <� , who, being by me duly sworn, on his Meth stated as follows: "My name is 1 am currently serving as for the City of Georgetown, Texas. I hereby certify that I am ompetent o make this affidavit. Can February 15, 2001, 1 attended a seminar conducted by the City Attorney pursuant to the-City's Ethics Ordinance. At this seminar, I received written} materials and entered into discussions involving the provisions of the Open Meetings Act, Open records Act (Public Information Act), Conflicts of Interest, and Cade of Ethics under the Governance Policies of the City of Georgetown. iwn. I hereby acknowledge the existence of the laws referred to above, and I pledge to abide by the terms of these laws as long as l hold office for the City of Georgetown." Further affiant sayeth not. S" ature SUBSCRIBED AND SWORN to this 1 th day of February, 2001. $, SANDRA , LEA N0WyP(6k9Wft*tTem rotary Public In and For. M, The State of Texas February 5, 2001 Ms. Georgene Richaud 1804 Main Street Georgetown, TX 7826 Dear Ms. Michaud: I am pleased to welcome you to the Library Advisory Board. Your experience and interests are ones that I believe will be real assets to the organization. "I also was especially happy to learn that you are a regular user of the library. In the past, the Board has met on the first Monday of the month at 6:3 , in the library meeting; room, and I expect that this will continue to be the time and place of the meetings. By the Friday before each meeting you will receive a packet containing the meeting's agenda; the director's report, and any other information the chairperson wishes to include. During the next hvo months, the Advisory Board will be working closely with Ididell Associates as they perform a needs assessment for the library. Bill Hidell and his staff will use focus groups to collect opinions from the public about the services they expect from the library in the next five to ten years. He has asked that the Advisory Board participate in the first focus group, which is scheduled to meet Monday, February 19, from 7_9 pm, in the library meeting room. I hope you will be able to attend. Sincerely, Eric P. Lashley Library Director f Report from Georgetown Citizen Committee On Community Needs and Funding The Committee has met since September 28, 2000, and has heard presentations regarding the transportation, parks, and library needs for the City of Georgetown. The Committee received information regarding the various sources of potential funding from representatives of the First Southwest Company and the city staff. The Committee discussed the needs and funding issues at length, received public input, and reached the following conclusions: 1. There are definitely more transportation needs than the current tax structure can fund. 2. While the Committee agrees that the parks and library issues are very important to the citizens of Georgetown, the Committee feels that the transportation issues should be addressed immediately. THEREFORE: 1. The Committee recommends that the City Council call for an election for citizen approval of an additional'/ cent sales tax using a 4B Corporation and that this money be used only for the city's ongoing transportation issues. 2. The Committee recommends that the City Council set aside specific monies in future budgets for additional parks and library needs. 0 Adopted and approved by vote February 1, 2001. • To: MaryEllen Kersch, Mayor Fri Eric Lashley, Library Services Director CC: Verna Browning, Director, Community Services Date712101 Re: Orientation Packet for New Library Board Members and a Lay Representative for the Library In the past, new members of the library board have been given an orientation packet that explains what their responsibilities will be. A key element of that packet is the Public Library Advisory Board Handbook, published by the Texas State Library. To make certain that this information is not in conflict with what the Council expects from the library board, I'm sending you a copy of the Handbook I would appreciate your taking a look at it and letting me know whether you think we should continue to distribute it There is another item relating to the library board about which I am also concerned. To retain our certification from the Texas State library, we must have a lay representative, appointed by Council, who will attend district meetings and vote for the Georgetown Public Library on system- and state -level issues affecting our library. In the past, this person has been an ex-officio member of the board. Since you are proposing to abolish ex-officio board members, I would suggest that Council approve a regular board member to also be the lay representative. Whoever is selected for this position must be aware that they will have to attend out -of --town meetings several times each year. Generally, one or more staff members from the library attends these meetings, too, and the library pays the small expenses these trips incur. Judy Parks has been the lay representative since October 1998, and she has indicated a willingness to continue in this capacity. I believe Nell Dickson also recommended that Judy be made a regular member of the board to fill the vacancy created by Jean Ehnebuske's resignation. Thank you for considering these requests and suggestions. ORDINANCE NO. V7 AN ORDINANCE OF THE CITY OF GEORGETOWN, TEXAS AMENDING ' CHAPTER2.24 OF THE CODE OF ORDINANCES RELATING TO CITY COUNCIL MEETING RULES AND PROCEDURES; 'PROVIDING A REPEALING CLAUSE AND SEVERABILITY CLAUSE; AND SETTING AN EFFECTIVE DATE. WHEREAS, on November 28, 1989, the City Council passed Ordinance No. 890458, codified as Chapter 2.24 of the Code of Ordinances of the {amity of Georgetown, adopting rules and procedures to be followed at its public meetings; WHEREAS, the City Council finds that these rules and procedures are necessary in to maintain order and decorum at said meetings, and WHEREAS, after Its annual review of these rules and procedures, the City Council has determined that the certain revisions to the alas and procedures are necessary, and WHEREAS, the caption of this ordinance was printed in the Williamson County Sure on September 6 2000 in compliance with the City Charter of the City of Georgetown; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GEORGETO N, TEXAS, THAT. SECTION 1. The facts and recitations contained in the preamble of this ordinance are hereby found and declared to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. The City Council hereby finds that this ordinance implements the following elements of the Century Flan Policy flan and that the enactment of this ordinance is not Inconsistent or in conflict with any other Century Plan Policies, as required by Section 2.03 of the Administrative Chapter of the Policy Plan, Finance'Pollip 5.0: All municipal operations are conducted in an efficient business -like manner and sufficient financial resources for both short-term and long-term needs are provided, and • Governmental Affairs Policy 6.0 - A high level of cooperation and involvement exists among Georgetown's citizens and governmental organizations. SECTION 2. The City Council of the City of Georgetown hereby amends Chapter 2.24 of the Cade of Ordinances, entitled "CITY COUNCIL" [MEETING RULES AND PROCEDURES" as follows: Ordinance No. �Z000 - 417 Revision to City Council Meeting Rules and Procedures Page 1 of 11 2.24.040 Agenda —Agenda packets The agenda packets for all regular meetings will be made available to Councilmembers and for public review at the Georgetown Public Library at 5:00 p.m. on Friday afternoon preceding the meetings. Incomplete items contained in the agenda packets are subject to being deferred to the next regular meeting. 2.24.060 Agenda —Public notices. The City Secretary's office will assume responsibility for issuing to newspapers, radio and television stations a copy of the agenda advising them that the regular meeting will be held on the following Tuesday night. Notice of Council meetings will appear in the news media and on the City website at least one day before any regular meeting. The City Secretary's office will also assume the responsibility for compliance with the Open Meetings Act. The agenda for regular Council meetings will be provided to the news media and placed on the City website at least 24 hours before the scheduled regular meeting. 2.24.070 Chairperson The Mayor, or in his/her absence, the Mayor Pro Tem, shall preside as Chairperson at all meetings of the Council. In the absence of both the Mayor and Mayor Pro Tem, the Council shall elect a temporary Chairperson. 2.24.080 Call to order. The meetings of the Council shall be called to order by the Mayor, or in his/her absence, by the Mayor Pro Tem. In the absence of both the Mayor and Mayor Pro Tem, the meeting shall be called to order by the City Secretary, and a temporary Chairperson shall be elected as provided in Section 2.24.070. 2.24.090 General rules —Quorum. Four Councilmembers plus the Mayor or five Councilmembers shall constitute a quorum for the transaction of business. 2.24.100 General rules —Attendance. Notification should be made to Mayor or City Manager if a Councilmember is unable to attend. 2.24120 Parliamentary procedure. Any Councilmember may call for the question of the issue, and upon seconding by another Councilmember, the motion for calling the question of the issue shall immediately be put to vote. Passage of the motion to address the previous question shall terminate debate on the motion, amendment or amended motion, and the matter shall move on immediately. Ordinance No. FOOD " 1 7 Revision to City Council Meeting Rules and Procedures Page 2 of 5 • Table 2.24.120 PARLIAMENTARY QUESTIONS, MOTIONS AND THEIR PRECEDENCE 1. To Adjourn 2: To Take a Recess 3. For the Previous Question 4. To Continue to a Time Certain 5. To Commit, Refer or Recommit 6. To Amend 7. To Amend an Amendment 8. To Offer a Substitute Amendment To Amend a Substitute Amendment 10. To Table 11. Bring From Table 12. Reconsider Prior Action 13. Motion to Suspend Rules Debatable Amendable A Majority 2/3 Second Required Vote vote No No Yes No No, unless other business is pending No Yes Yes No No No No Yes No Yes Yes Yes Yes No Yes Yes Yes Yes No Yes Yes Yes Yes No Yes Yes No Yes No Yes Yes Yes Yes No Yes Yes No Yes No Yes No No Yes No Yes Yes No Yes No Yes Yes Yes Yes No Yes Yes Yes No Yes Yes 2.24140 Code of conduct —Citizens. Citizens are welcome and invited to attend all meetings of the Council and will be admitted to the Council Chamber up to the fire safety capacity of the room. Citizens wishing to address the Council must sign up to speak in accordance with the policy of the Council concerning citizen participation and general public comment at public meetings. Citizens shall be allowed a maximum of three minutes to speak, but may take up to a maximum of six minutes, if another citizen who has signed up to speak yields his/her time to that citizen speaker. Persons who disrupt the meeting may be asked to leave and be removed. Ordinance No. 2000 - �47 Revision to City Council Meeting Rules and Procedures Page 3 of 5 2.24.150 Decorum and debate. A. No member shall speak more than five (5) minutes on any subject or amendment, which time may be used in any combination of separate speech or comments totaling five (5) minutes. Councihnembers may yield a portion of their time to another. The Mayor shall not be obligated to recognize any Councilmember for a second continent on the subject or amendment until every Councilmember wishing to speak has been allowed a first comment. Any member wishing to speak more than five minutes on any question or amendment thereto shall be permitted to do so without objection upon motion supported by majority plus one of the Council. No member shall be permitted to interrupt another. B. The Mayor and Councilmembers shall treat each other with dignity, respect and civility. C. If a member is speaking out of turn or otherwise transgressing the rules of the Council, the presiding officer shall, or any Councilmember may, call him/her to order, in which case he/she shall immediately refrain from such transgression, unless permitted to explain. The Council shall, if appealed to, decide the case without debate. If the decision is in favor of the member called to order, helshe may proceed, but not otherwise. 2.24.160 Consideration of ordinances, resolutions and motions --Majority vote required. An affirmative vote of a majority of the Councilmembers is necessary to take any official action in the name of the City, except as otherwise provided in the Charter, other City ordinances, or by the laws of the State of Texas. 2.24.170 Consideration of ordinances, resolutions and motions —Voting required. A. No member shall be excused from voting, except as provided in this Section. B. Members shall abstain from voting on matters involving the consideration of his/her own official conduct, or where his/her personal interests are involved. Any member prohibited from voting by this section shall: 1. file a Conflict of Interest Affidavit with the City Secretary stating the nature of the conflict; 2. upon commencement of consideration of the matter, announce that he/she is excused from voting on the matter; and 3. shall not enter into discussion or debate on the matter. C. Any member who reasonably believes that his/her voting on a matter would create an appearance of impropriety shall be excused from voting. Such member shall state publicly the reason(s) she/he believes voting would be improper. D. Any Councilmember excused from voting shall be treated as if that Smember was absent. Ordinance No. .ZOOO -'17 Revision to City Council Meeting Rules and Procedures Page 4 of 5 i2.24.180 Consideration of ordinances, resolutions and motions —Motion to reconsider. When a question has once been determined by the Council, the same question shall not again be considered until ninety (90) days thereafter, and then only by motion to reconsider made by a member who voted with the prevailing side of such question and in accordance with Section 2.24.020, except as provided in other City ordinances. 2.24.190 Suspension of rules. Any one or all of the provisions of this chapter may be suspended by a vote of a majority plus one of the members of the Council, except such provisions that embody provisions of the Charter, identically or substantially. SECTION 3. All ordinances and resolutions, or parts of ordinances and resolutions, in conflict with this Ordinance are hereby repealed, and are no longer of any force and effect. SECTION 4. If any provision of this ordinance or application thereof to any person or circumstance, shall be held invalid, such invalidity shall not affect the other provisions, or application thereof, of this ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this ordinance are hereby declared to be severable. SECTION 5. The Mayor is hereby authorized to sign this ordinance and the City Secretary to attest. This ordinance shall become effective and be in full force and effect in (10) ten days on and after publication in accordance with the provisions of the Charter of the City of Georgetown. PASSED AND APPROVED on First Reading on the /z'yday of e er , 2000. PASSED AND APPROVED on Second Reading on the o day ofj,L 2000. ATTEST: THE CITY OF GEORGETOWN: B lit �&J qdW4 Sandra Lee, City ecretary MaryEllen Kersch, Mayor ` Marianne Landers Banks, City Attorney Ordinance No. -P-004 - (17 Revision to City Council Meeting Rules and Procedures Page 5 of 5 ORDINANCE NO. �I�` "" ' AN ORDINANCE OF THE CITY OF GEORGETOWN TEXAS S ENDING TITLE 2 OF THE _ ODE OF ORDINANCES ENTITLED "ADMINISTRATION" T AMEND CHAPTER "2.48, CITY PLANNING AND ZONING COMMISSION, CHAPTER 2.64, BUILDING STANDARDS COMMISSION, CHAPTER 2. 8, GEORGETOWN CONVENTION AND VISITOR'S BOARD, AND CHAPTER 2.' 2 CITY LIBRARY BOARD; PROVIDING A PEALING CLAUSE AND "SEVERABILITY CLAUSE; AND SETTING AN EFFECTIVE DATE. WHEREAS, the City Charter grants the City Council the authority to establish boards and commissions to assist it in carrying out its duties; and WHEREAS, the City Council desires to amend the ordinances relating to the Planning and :Zoning Commission, the Building Standards Commission, the Convention and Visitor's Board and the Library Board, to provide for uniform terms of office, to revise qualifications for membership and to comport with State law; and WHEREAS, the City Council finds it to be in the best interest of the public to amend these ordinances, and WHEREAS, the caption: of this ordinance was printed in the Williamson County Sun on February 7, 2001, in compliance with the City Charier of the City of Georgetown; and. NOW, THEREFORE, BE IT ORDAINED BY THE CITY" COUNCIL OF THE CITY OF GEC RGE`I OWN, TEXAS, TH " . N i SECTION 1,,`The facts. and recitations contained in the preamble of this ordinance are hereby found and declared to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. The City Council hereby finds that this ordinance implements the following elements of the Century ,Plan Policy Plan and that the enactment of this ordinance is not inconsistent or in conflict with any ether Century Ilan Policies, as required by Section 2.03 of the Administrative Chapter of the Policy Plan: Parrs Plan. Element I LO: All citizens actively participate in community -wide social, cultural, and recreational activities. Ordinance No. 4�49 " Page I of Amending Terms of hoards & Oomrnissions Governmental Affairs Element 6.0: A high level of cooperation and involvement exists among Georgetown's citizens and governmental organizations. SECTION 2. Chapter 2.48, City Planning and Zoning Commission, of the Code of Ordinances of the City of Georgetown is hereby amended to provide as follows: Section 2.48.030 is amended to read as follows: "Section 2.48.030--Terms. The term of office for members shall be two years. All vacancies shall be filled for the unexpired terms in the same manner as provided for in the original appointments. Members of the Commission may be removed by the Mayor, with the consent of the City Council, for cause stated in writing and after public hearing." Section 2.48.050 is amended to read as follows: "Section 2.48.050--Organization. The City Council shall select a Chair of the Commission. The Commission shall select a vice -chair and such other officials as it deems necessary. The Commission has the power to make rules, regulations and bylaws for its own government to the extent provided for in Chapter 211 of the Local Government Code. These rules and regulations shall conform as nearly as possible with those governing the City Council and shall be subject to approval by the City Council. Such bylaws include, among other items, provisions, for: A. Regular and special meetings, open to the public; B. Records of its proceedings, to be open for inspection by the public; C. Reporting to the governing body and the public from time to time and annually; and D. The holding of public hearings on its recommendations." Section 2.48.060(I), is amended to read as follows: C.I. To function as the City Zoning Commission and exercise all of those powers and duties permitted by Chapter 211 of the Local Government Code, the City Charter and City ordinances, as each may be amended from time to time." SECTION 3. Chapter 2.64, Building Standards Commission, Sections 2.64.010 and 2.64.015 of the Code of Ordinances of the City of Georgetown are hereby amended to provide as follows: Ordinance No.f��l l� Page 2 of 5 Amending Terms of Boards & Commissions "2.64.010 Created —Membership. A. There is created and established in and for the City a Building Standards Commission to hear and determine cases concerning alleged violations of ordinances, as authorized by Chapter 54, Subchapter C, Texas Local Government Code and the City Code of Ordinances. B. The Commission shall consist of five members to be appointed for terms of two years. Commission members must live in the Georgetown city limits or in the City's extraterritorial jurisdiction. Four of the five members should be experienced in at least one of the following areas: real estate profession, architecture, engineering, building construction, fire protection, mechanical contracting (heating, ventilation and air conditioning (HVAC)), and/ or plumbing contracting. One Commission member will serve at -large. In the absence of qualified candidates from any of these categories, the City Council may waive these requirements to fill a vacant post. C. A Commission member may be removed by the City Council for cause on a written charge. Before the decision regarding removal is made, the City Council must hold a public hearing on the matter if so requested by the member that is subject to the removal action. 2.64.015 Alternate board members. A. The City Council shall be authorized to appoint up to four or more alternate members of the Commission who shall serve in the absence of one or more regular members when requested to do so by the Mayor or City Manager. B. Alternate members serve for the same period and are subject to removal in the same manner as the regular members. A vacancy is filled in the same manner as a vacancy among the regular members." SECTION 4. Title 2 of the Code of Ordinances Chapter 2.68, Convention and Visitor's Board, of the City of Georgetown is hereby amended as follows: Section 2.68.020(6) is amended to read: "6. Recommend to the Council for action contracts with certain tourism providers when such contracts conform to the City Charter, and all applicable State and local laws." Section 2.68.040 (A) is amended to read: "A. The Board consists of up to ten members. The terms of each of the members is two years." Ordinance No. Page 3 of 5 Amending Terms of Boards & Commissions 0 SECTION 5. Title 2 Chapter 2.72 of the Code of Ordinances of the City of Georgetown is hereby amended as follows: Section I. Created —Membership. A. There is created the Library Advisory Board of the City of Georgetown. The Board is to be composed of nine (9) members. All members shall reside in the corporate City limits or extraterritorial jurisdiction of the City of Georgetown. B. The terms of office for Board members shall be two (2) years. Terms will be staggered so that four Board members' terms expire in evenly numbered years and the other five terms expire in odd -numbered years. Section Il. Purpose and duties. A. The purpose of the Board shall be to participate in the Library Needs Assessment study, update the Long -Range Plan for the library and serve to promote library programs and services in the community. is B. The Board is responsible to and shall act as an advisory body to the Council and shall perform such duties and exercise such additional powers as may be described by ordinances of the Council not inconsistent with the provisions of the Charter." , — SECTION 6. All ordinances and resolutions, or parts of ordinances and resolutions, in conflict with this Ordinance are hereby repealed, and are no longer of any force and effect. SECTION 7. If any provision of this ordinance or application thereof to any person or circumstance, shall be held invalid, such invalidity shall not affect the other provisions, or application thereof, of this ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this ordinance are hereby declared to be severable. SECTION 8. The Mayor is hereby authorized to sign this ordinance and the City Secretary to attest. This Ordinance shall become effective and be in full force and effect ten (10) days on and after publication in accordance with the provisions of the Charter of the City of Georgetown. PASSED AND APPROVED on First Reading on the 13 day of A461-a--<-LY , 2001. PASSED AND APPROVED on Second Reading on the _-;2 7 day of , 2001. Ordinance No. oC 00f" 10 Page 4 of S Amending Terms of Boards & Commissions C • n LJ ATTEST: Sandra D. Lee, City Secretary APPROVED AS TO FORM: f Marianne Landers Banks, City Attorney Ordinance No. c?, DOf - !O Page 5 of 5 Amending Terms of Boards & Commissions THE CITY OF GEORGETOWN By: M Ellen Kersch, Mayor is CITY COUNCIL POLICY REGARDING RESPONSIBILITIES OF BOARD AND COMMISSION MEMBERS Approved May 16, 2000 1. Board members will represent unconflicted loyalty to the interests of the citizens of Georgetown. This accountability supersedes any conflicting loyalty such as that to advocacy or interest groups and membership on other boards or staffs. This accountability supersedes the personal interest of any Board Member acting as an individual citizen of the City. 2. Appointed Boards are advisory to the Council; they play a unique and important role in this advisory capacity, assisting the Council to carry out its responsibilities for making the decisions which shape City policy. 3. Each Board Member is responsible to come to meetings prepared to discuss the issues on the agenda. 4. Attendance by Board Members is integral to the Board's success. It is Council policy to require a minimum of 75% attendance of each Member, • based on excused absences, and 67% attendance considering total absences. (Excused absences shall be determined by the Board Chair, who shall submit a running summary of absences to the Council in June and November of each year.) Excessive absenteeism will result in the Member being replaced by the Council. 5. All Members of Commissions and Boards appointed by the City Council shall comply with the provisions of the City's Ethics Ordinance (Chapter 2.20 of the Georgetown Municipal Code), and the Texas Open Meetings Act. 6. Board Members shall act and conduct themselves in a manner which will promote trust in their integrity, impartiality, and their devotion to the Best interests of the City. During Board Meetings, Board Members shall preserve order and decorum and shall conduct themselves in a manner which will not, either by conversation or activity, delay or interrupt the proceedings; Board Members shall not indulge in personalities, use offensive language, arraign the motives of Members, charge deliberate misrepresentation, or use language tending to hold any Member of the Board, the public, or the staff, in contempt. Members will comply with the directions of the presiding officer. 7. Board Members shall vote on all items, except on matters involving is personal interests or when he/she believes that voting on a matter would Responsibilities of Board & Commission Members Pagel of 2 • create an appearance of impropriety. In these instances, the Member may abstain. Any Member excused from voting for these reasons shall announce at the commencement of consideration of the matter and shall refrain from discussion or debate on any such matter and shall have previously fled an affidavit stating the conflict of interest. The Members having briefly stated the reason for this request, the excuse from voting shall be accepted without debate. • 8. Board Members are encouraged to be active in discussions and activities of the Board, seeking to be innovative, creative, and freely sharing the skills and knowledge which prompted their appointment to the Board. 9. Communication between the Council and the Boards is important to fulfilling their purpose. Boards and Commissions are encouraged to establish a liaison program for their Board to attend Council meetings relevant to their program, and to communicate with Council regarding issues in their domain. Responsibilities of Board & Commission Members Page 2 of 2