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Home My WebLink AboutMinutes_LAB_12.12.2003Georgetown Public Library Advisory Board Meeting Minutes December 12, 2002 In Attendance: Judy Parks, Jerry Sensabaugh, Gerald Carson, Ema Fielder, Zora Evans, Jackie Cuozzo, Judy Griffith, and Georgene Richaud. Eric Lashley, Library Director was also present. Approval of Minutes: After a review of the minutes of the previous meeting Judy Griffith moved and Jerry Sensabaugh seconded a motion that the minutes be approved. The motion passed unanimously. Director's Report: Eric Lashley reported that the library has a new web page. Books and books on CD and audio tapes are now all being lent for a period of three weeks. Eric commented that this has been well received by the patrons. The Library Foundation has received a five thousand - dollar grant by Verizon for ESL, bilingual materials and adult material in Spanish. They will pass this grant on to the library. A grant of $75,000 from the state library, which involves cooperation with the school district, is being The Library Foundation is looking at Kinky Friedman for its fundraising efforts. Jerry Sensabaugh is heading up a project for e-filing of tax returns at the library using the new laptops. The Georgetown Plus organization has indicated the library is to be their first priority. Eric also reported that the terms of three Library Board members are expiring. Expanded Library Hours: The board discussed the possibilities of expanding the hours of the library and the costs involved. Eric indicated that to move four positions from part-time to full-time would cost fifty thousand dollars. He also reminded us that the Long -Range Plan for the library calls for expanded hours. He is formulating a proposal reflecting the additional costs for inclusion in the City budget for 2003-04. Eric will report back to the board on this issue at the January meeting. Results of the Breakfast with the Mayor and the City Manager: Eric and Judy reported that sixty people attended the breakfast. The new city manager brought quite a bit of information that he has from his prior position as city manager regarding libraries. The mayor was also encouraging about the attitude of the present city council regarding the library. Possible Future Location of the Library: Eric reported that the mayor of Georgetown has been approached by the Williamson County Appraisal Office about the possibility of purchasing the present library building. The Draeger Motors property on Austin Avenue also is a possible site for a future library. In addition, there is some consideration for a property located on Holly Street near the old juvenile detention center. Jerry Sensabaugh moved that, all things being equal, the first priority to consider in any relocation of the library would be that the library be located near the center of town. Judy Griffith seconded the motion and it passed unanimously. Georgene Richaud moved that a letter be sent on behalf of the board which would elaborate the reasons for the prior motion. Judy Griffith seconded the motion and it passed unanimously. Anyone with additional suggestions on ideas to be included in the letter should email them to Judy Parks. January Agenda Items: (January meeting will be held on January 13, 2003) Hours of Operation of the Library Letter to the Mayor and City Council regarding the Future Location of the Library. Legislative Day. There being no further business, Zara Evans moved and Gerald Carson seconded a motion to adjourn. The motion passed unanimously and the meeting was adjourned at 7:15 PM. DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY November 2002 HIGHLIGHTS • Direct aid from the State Library will amount to approximately $6800 this year. It will be used to hire a part-time cataloging intern. • On November 16 Mayor Gary Nelon and City Manager Paul Brandenburg addressed a group of about 50 people at a breakfast meeting in the library. They both acknowledged the need for a new library building and discussed possible scenarios for achieving that end. • Three special programs took place during Children's Library Week, November 18-22. The Georgetown Optimists Club sponsored Michael Hicks' Animal Show and the 2001 Benold Honor Society sponsored Connie Leaverton and her Human Furniture Show. • The long-awaited new library web page went live in November. Staff is very pleased with the new look and the accessibility of information. STAFF ACTIVITIES • Eric Lashley attended meetings of Around Georgetown (the new name for the community network financed by the TIF grant) Helping Hand, and Georgetown Plus during this month. On November 1 he attended a breakfast in Round Rock for the recipients of the Dell Foundation grants. .• Eric spent November 14th and 15th at the CTLS Long -Range Planning Retreat at Canyon of the Eagles on Lake Buchanan. CTLS expects to face some very difficult economic issues in the next few years. VOLUNTEERS • The Friends have finalized plans for their spring book sale. Main Street Baptist Church offered the old Hewlett building for a week at a reasonable price. Now sorting of the books may be done there, just prior to the sale, which will be the second weekend in May. Colin Johnston has begun picking up donations that have been delivered to the library and transporting them to the storage building across 8th Street. 0 i GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 2002 Oct Nov Dec Annual Total Patron Visits Current Year 17509 14213 31722 2001-2002 17185 15144 11835 206478 2000-2001 18889 13893 11335 183296 (see notes beiow 1999-2000 14497 12930 12008 184425 repardng "mc counts) Circulation 2002 Current Year 28599 23345 51944 2001-2002 27339 22579 19706 330503 2000-2001 23448 21099 20707 322238 1999-2000 20744 21590 17143 276453 FY 2002 2003 Statistics Children"s Programs Annual Total Attendance . 946 491 1437 Programs 3 3 6 Story Time 11 5 16 O#w (Tour, Movies, Crafts) 0 2 2 Home school Crags 0 0 ° ' 0 After school Programs 1 3 3 Other Services ILL Ordered 28 25 53 ILL filled 22 40 62 Lg Print Circuit 150 150 300 Sun City 59 49 108 Internet Usage 1663 1546 3209 Reference Transactions 768 551 1319 Volunteer Hours Adult 283.25 216,00 499.25 Teen 9.00 23.50 32.50 Community Service 20.50 46,75 6T25 Total. 312.75 286.25 599.00 Registrations City Residents -new 110 66 176 GISD Kids' Cards 24 16 40 Non -residents -new 31 13 44 Non -residents -renew 73 50 123 Total 238 145 383 Cash Receipts Fines/Misc. Revenue 2112.06 1935.69 4047.75 Non-resident fees 2345-00 1380.00 3725-00 Donations 954.55 517.95 1472.50 Gifts/Memorials 161.21 616.23 777.44 Material Donations to Other Agencies Books 0 75 75 Magazines 36 82 118 Library Collection Changes Titles Added 570 575 1145 Copies Added 850 806 1656 Copies Discarded 389 541 930 Notes: 0 indicates month in which counting system changeover took place and accurate count was not available. italicized numbers Indcate monft in which courtiers in ctiidren's roan were tumed off during programs. Boldface numbers in patron visits do not accurately reflect traffic during those months. Underfned numbers —during Feb 02 the Library was dosed IAR days for staff trairrng 16 John Wilson & Jackie Cuozzo Marlene Watts Bill Schkade Lottie Bingham Schutz Mike & Ethel Barnes Don & Judy Parks and James K. English Anna Aiken Unabridged edition/audio book, The Beach House $200 for assisted memberships Copies of History of Jarrell, 1909-1976; Galveston: A History of the Island; The German Texan, - Copy of her book, Bom in a Cotton Patch: An Autobiography $150 for visit of Mr & Mrs Claus, in honor of Jayda Romine $100 in memory of Bert R. Abendroth $103 rummage sale proceeds