HomeMy WebLinkAboutMinutes_LAB_02.09.2009Minutes of the Meeting of the
Library Advisory Board
Of Georgetown, Texas
February 9, 2009
MEMBERS IN ATTENDANCE: David Ciambrone, Ruth Anne Mallory, Glenn
Mautner, Marisue Miller, Gerald Sensabaugh, and Linda Nix
ABSENT: Shana Nichols
STAFF IN ATTENDANCE• Eric Lashley, Library Director; Micki Rundell, Finance
Director; and Leticia Zavala, Controller
OTHERS IN ATTENDANCE. Judy Johnston (CTLS Lay Representative)
MINUTES:
The meeting was called to order by Linda Nix — Chair at 6:30 PM. Gerald Sensabaugh
made the motion to accept the minutes and Ruth Anne Mallory seconded the motion.
The motion passed unanimously.
DIRECTOR'S REPORT:
Director Lashley thanked th.e outgoing Board members for their service to the Board.
Eric reported that the circulation figures for January were higher than last January and
that Internet usage had reached over 9,700 users.
Director Lashley reported that the Friends of the Library had a successful book sale on
January 23 -24 that netted over $ 10,000. All matenals that were left over from the sale
were picked up by a nonprofit called Books Beyond Borders.
Enc noted that tax assistance had begun. Gerald Sensabaugh reported that the tax
preparers have seen a 100 percent increase over last year.
Eric announced that this year's Georgetown Reads will be John Grogan's Marley and
Me. He also announced the Friends' next author series event will feature Elizabeth
Crook on February 26.
Board members who are retiring after this meeting include Ruth Ann Mallory, Linda Nix,
and Gerald Sensabaugh. Linda will continue to attend meetings as the CTLS Lay
Representative.
CONSIDERATION OF AND POSSIBLE ACTION ON THE FOLLOWING:
• Presentation by City Finance Department staff about 09-10 budget process,
Micki Rundell and Leticia Zavala: Micki explained to the Board that revenue
projections are down this year and the City is expecting to have to make cuts
dunng the fiscal downturn. Mich answered Board members' questions
concerning sale taxes and hotel occupancy taxes, as well as developments that are
going on-line.
• Update on Georgetown Learns program, David Ciambrone: David explained
that planning had slowed down during the holidays. He did say that he has
drafted a list of potential classes. He also has contacted the Friends of the Library
to see if they are interested in helping with the project. It would be easier if there
was a nonprofit that could be used to handle the revenues.
▪ Update on Writers' College, David Ciambrone: David reported that one more
session remains. The organizers have learned a lot of lessons as to what works
and what doesn't and they will meet to design next year's course schedule.
® Report on CTLS fall meeting, Judy Johnston: Judy reported that she and
Linda Nix attended the CTLS fall meeting in Bee Cave. Judy noted she and
Linda attended a workshop on fundraising for Fnends groups. She also reported
that there was concern among many small libraries in regards to the changes
being proposed for the interlibrary loan system.
■ Consideration of renaming the Texas History Room to honor Clara
Scarbrough, Eric Lashley: Eric had mentioned at the previous meeting that it
may be nice to honor Mrs Scarbrough by naming the Texas History Room in her
honor. Marisue Miller asked if Eric knew the location of Mrs Scarbrough's
research for her work, Land of Good Water. Eric did not know the location of the
papers or research. It was also suggested that perhaps a portrait of Mrs
Scarbrough could be placed in the room. Ruth Anne Mallory made the motion
to name the Texas History Room in honor of Clara Scarbrough and David
Ciambrone seconded the motion. The motion passed unanimously.
■ Letter of support for monitoring of free wi-fi use, Eric Lashley* Eric asked
the Board to approve a letter to be written by the chair, Linda Nix, in support of
the Infoinnation Technology Department's purchasing of software to monitor the
library's free wireless Internet access. Gerald Sensabaugh made the motion to
authorize Linda Nix to draft a letter to Dennis Schoenborn, Director of IT, in
support of purchasing software to momtor Internet usage in the library and David
Ciambrone seconded the motion. The motion passed unanimously.
Chairperson Linda Nix adjourned the meeting at 7:40 PM.
pectfully sub
142/1L-
Shana Nichols, Secretary
a_
Linda Linda Nix, Chair
DIRECTOR'S MONTHLY REPORT
GEORGETOWN PUBLIC LIBRARY
January 2009
I M I ECTIW
The Friends' book sale on January 23 and 24 was a huge success, bringing in more than
$10,000 and clearing the library's shelves of thousands of dated materials, including the
entire collections of videos and books on cassette, as well as books culled from the adult
and children's non-fiction and fiction collections. Leftover materials went to Books Beyond
Borders for recycling.
Volunteers continued to collect interviews for the desegregation oral history collection. As
of the end of January, only two interview's remain to be done.
Professional staff met on January 21 in a four-hour planning session. Issues discussed
included oral and written communication (both internal and external), anticipated budget
changes; equipment needs; planned programming; and procedural changes.
STAFF
• Judy Fabry attended a workshop at Baylor University on January 17, Retooling Oral
History for the Digital Age. She learned about preferred professional equipment and
practices for collecting oral histories.
• Sally Bemier, Richard Groves, Bethni King, Suzette Davidson, Rosa Garcia and Eric
Lashley spent many hours during January preparing for the book sale. The librarians did
all of the weeding; with help from various other staff members, Sally deleted all culled
items from the catalog and boxed them up for transport to the second floor; and Sally,
Richard and Eric provided most of the labor needed to set up the rooms for the sale and
return them to their original state afterward.
• All staff members attended customer service training, presented by City Manager Paul
Brandenburg, on January 29. '
• Eric Lashley spoke about library services to the Sunrise Rotary Club on January 29.
VOLUNTEERS
A very large number of volunteers were involved in putting on the book sale, from setting
up, through helping keep tables stocked during the sale and helping customers, to cleanup
afterward. The amount of physical labor involved in putting on a sale of this size is
daunting.
January Comments
Comment: Your volunteers helped us. Thank You
Comment: Update the connection for the computers. Takes too long. Get rid of pop -ups.
Response: We have requested a higher speed Internet connection to speedup the public
access computers. The computers allow pop -ups due to the fact that so many ofthe popular
web pages require the option "Allow Pop -ups ". An individual can turn this off when they
begin a session.
0 Comment: More unabridged books on CD.
Response: We will be providing more unabridged books on CD.
Comment: Please could we have a sign that forbids patrons taking books into the bathroom for
the general healthcare of everyone else. i.e. Please place a sign on the door.
Response: I don't know how this would ever be enforced.
Comment: Get more Mangas please!
Response: We are ordering more Manga.
11
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GEORGETO N PUBLIC LIBRARY
Comparative Fiscal Year Statistics
2008
2009
Oct
Nov
Dec
Jan Fete
Mar
Annual Total
Patron Visits
Current Year
29997
22046
25586
27240
10486
2007-2008
18694
24295 26951
2542
304799
2006-2007
22271
19035
14916
N/A** N/A**
NIA**
202304
2005-2006
2332
17724
17784
21945 21506
23213
265219
Circulation
2008
2009
Current Year
38909
33986
33923
37724
144542
2007-2008
31074
31938
30642
35279 34536
35492
431294
006- 007
28923
25337
24141
17259 3 507
36302
386948
2005-2006
28242
26160
22436
28259 27898
3129
348114
FY 2008-2009 Statistics
Children`s Programs
Annual Total
Attendance
1698
99
1104
820
4561
Programs
4
2
7
0
13
Story Time
21
19
13
24
77
Other {Tour, Movies,
1
3
0
1
5
After School Progran
_ 0
0
0
0
0
Other Services
ILL {ordered
32
27
23
33
115
ILL filled
25
, 20
16
17 _
-78
Lg Print Circuit
200
200
200
200
800
Internet usage (persons)
7906
6565
7089
9738
31298
Volunteer Hours
Adult
688.25
584.25
634.50
687.00
2594,00
Teen
34.00
4.00
25.00
26.00
89.00
Community Service
11&00
173.25
153.00
354.25
798.5
Total
840.25
761:50
81Z50
1067,25 0.00
0.00
3481:50
I
Registrations
City Residents -new
111
51
204
179
545
GISD Kids" Cards
8
13
8
9
33-
Non -residents -new
26
23
39
41
12
Total
145 _
87
251
229 0
0
712
Cash Receipts
Fines/Misc. Revenue
2162.39
1766.50
2513:79
2612.79
9055.47
Non-resident fees
1933.90
1670.40
139600
2727.30
7727.60
Donations
1031.26
704.49
737.95
741.42
321512
GiftsIMemorials
14136A3
3927.74
550.00
5362,52
23976,69
Meeting Room Use
persons attdg meetings
2688
2140
1345
2241
8414
Library Collection Changes
Copies Added
765
934
930
1203
3832
Copies Discarded
297
3311
5347
6639
154
Donations Added
209
47
167
239
662
Notes:
a Manual sign-up lists ended 3/28/06, no stats for last 4 t OBegan using Userful login counts.
Library closed 12/27/06
-1/20/07. Not all public Internet computers were working as of 1/31/07, No people
counting devices installed until April 20, 2007.
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- January 2009
Marlene Watts DVD, Crawford
Hill Country Book Festival $750 for children's programs
San Gabriel Woman's Club $245 for materials for adults
Hill Country Writers Copy of their book; Reflections
Friends of the Georgetown Library $4366.72 for equipment, programming, and stuff training