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HomeMy WebLinkAboutMIN 10.28.2025 CC-W&RMinutes of the City Council City of Georgetown, Texas Tuesday, October 28, 2025 The Georgetown City Council met on Tuesday, October 28, 2025 at 2:00 PM at Council and Court Building, 510 W. 9th Street. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 808 Martin Luther King, Jr Street for additional information; TTY users route through Relay Texas at 711. The following Members were in attendance: Present were: Amanda Parr, Kevin Pitts, Benjamin H Butler, Ben Stewart, Joseph (jake) French IV, Josh Schroeder, Shawn Hood Policy Development and Discussion - Workshop Mayor Schroeder called the meeting to order at 2:00 pm. Garland is absent and Hood was delayed for 10 minutes. Everyone else was present. Nick Woolery, Assistant City Manager was sitting in for David Morgan, City Manager. Karen Frost, Deputy City Secretary was sitting in for Robyn Densmore, City Secretary. 1.A CAMPO Project Discussion Presentation and discussion of upcoming CAMPO Surface Transportation Block Grant (STBG) application process and proposed Georgetown projects -- Nick Woolery, Assistant City Manager Nick Woolery gave the presentation about current CAMPO projects and future possible grant awards. He reviewed the process to apply for the grants and the timeline for the grant applications due by January 2026. He reported there is not much funding available for transportation now so they are suggesting that we apply for funding plus 30% for the TASA program in the future. We will be looking at our priorities in the near future and hoping for one project in their small list of possibilities. Woolery reviewed some of the Georgetown proposed nominations. Council offered comments on some of the potential nominations. Parr asked if there was room for negotiation. Woolery stated that was probably not an option with CAMPO. Butler questioned the value of strategy in prioritizing by size. Woolery stated our priorities might be different than their priority picks, their matrix is objective and not based on where each application is located. Woolery reviewed the TxDOT Highway Safety Improvement Program - off system which is out of the main system. Georgetown has received several of these awards, including the SE Inner Loop and Stadium Drive intersection improvement funding and Northwest Blvd and Lakeway Drive intersection improvement funding. The problem with these is that the funding is usually awarded three years after the award. Which is usually too late for the construction to begin in our planning. Based on tonight's discussion, Woolery stated staff will begin preparing the grant proposals discussed along with the projects discussed and bring back the list at a later date for approval. 1.13 Blue Hole Park Final Master Plan Presentation and discussion regarding the Blue Hole Park Master Plan Final Concept -- Kimberly Garrett, Parks and Recreation Director, and Aaron Cooper, Project Manager, Halff Associates, Inc. Kimberly Garrett introduced Aaron Cooper with Halff Associates who presented the final concept of the Blue Hole master plan. The purpose of the Master plan is to review the takeaways of the survey, seeing that this is a community and neighborhood park and that there isn't enough parking. People do not want to see more "stuff' or activities added to this park. Most support restoring and protecting natural areas and enhancing the existing areas. They had citizens rank the different facilities and were able to identify what was important and what wasn't. Then the July 4th flood occurred and they realized that bank stabilization was important. And that they needed to have access for recovery efforts. Placement and orientation of furnishings and structures is important. The plan now incorporates natural type "rocks and boulders' for kids and people to climb on and sit on. A map was shown with all the proposed renewed areas. A cost estimate was developed based on current projects in the state and including contingencies. That costs is generally $10M. Currently there is about $71VI earmarked for this project. With the proposed design phase starting in 2026 and construction starting in 2027. Garrett asked for feedback on possible funding and whether anyone wants anything added or removed from the plan. French likes the concept and wants to fund the design and appreciates Halff meeting the comments of the public comments, and recommends funding the park first, then the roads and accessibility and parking. He appreciated how durable the existing structures are that exist in the floodplain. Parr asked about the bank stabilization and how this showed the reinforcement of this plan. Parr asked about accessibility of emergency services and this new plan makes that better. Chief Tchida agrees. She also confirmed that this would have shaded seating. Garrett stated this was in early stages of design and that would be considered. She supports a phased approach to the funding and will need to look at that further. Butler asked how much the cost of debris removal was for the July 4th flood. Garrett doesn't have that cost broken down. Butler wants to know if this plan will make that less than. Garrett can't gamble against mother nature but hopefully this will alleviate some of the debris in the event of a flood. Butler wanted to be assured that there was enough room to get in between the tables to clear out any debris after future events. Pitts asked about accessibility of the planned restrooms and Chief Tchida stated it was fine and works for their purpose and accessibility of the public. Aaron Cooper spoke to making changes as need in the planning phase. They discussed "nature play" which is more natural than "built" facilities. He wants to look at the CIP plan to get the parking issues addressed at the same time to not delay. Shawn likes it all, keeping the bathrooms at each end, the access ramp, but wants to prioritize the park area, and keep the round about and current 28 parking spaces, maybe holding on the additional 19 spaces. Stewart agrees with Pitts and Hood in regard to the parking spaces and that funding. Shawn goes back and compliments the design and using the tree cover. And Mayor doesn't like the parking at the beautiful entrance to the Blue Hole Park promenade on Rock Street and with the cost, this parking area should be considered somewhere else in the future. Alex Walker, owner of El Contado, asked to speak for three minutes. He asked that the placement of the public restroom be reconsidered and that it be moved to the west of the roundabout. It should not be at the current location which is just below the restaurant's outdoor patio. josh thanked him and explained the city would like to help them in any way we could and appreciated his comments. 1.0 Electric Line Extension Policy Update Discussion and possible direction regarding updating the City Electric Line Extension and Meter Connection Policy -- Daniel Bethapudi, General Manager of Electric Utility Daniel Bethapudi gave the presentation. He gave the original policy background and explained the importance of cost recovery. The FY 2026 amendment proposes to amend the line extension application fee to ensure third -party engineering and in-house staff costs are fully recovered. It also adopts and Adjusted Plant Investment Fee. Bethapudi presented charts of proposed application fee changes, and adjusted plant investment fees. He added a definition for Inactive Projects and Refunds so that those can be extended by the Electric Utility as needed. Staff recommends accepting the line extension policy and fee change proposal which was reviewed by the Electric Board on October 16, 2025. If this is accepted at tonight's meeting, this will become effective November 1, 2025. 1.D Neighborhood Traffic Management Plan and Traffic Calming Measures Presentation and discussion about traffic calming and Neighborhood Traffic Plans -- Lua Saluone, P.E., Transportation Manager Lua Saluone gave the presentation. Asking for feedback on traffic calming devices council would like to see in Georgetown and to answer any questions that might come up. Saluone gave a quick update of where traffic calming measures are currently being used; Sun City, TRG Neighborhood, Churchill Farms Neighborhood, San Jose Neighborhood, and Lo Conterra Boulevard and Naturita Way. He explained the benefits of traffic calming measures including improved safety, decreased crash frequency, reduced traffic noise and emissions, and improved conditions for non -motorists. Several options exist and the 2025 adopted policy suggested removing speed humps, raised intersections and crosswalks, full closures and one-way streets and adding bulb outs and chicanes. Saluone then discussed each of the different types of calming options. He asked for feedback from Council. Stewart supports traffic calming devices and wants to make sure it gets added into the UDC to force developers to install in the subdivisions when developed. Hood appreciates these. Pitts likes the changes and his only concern is the threshold for something to be done, but it's hard to enact on a neighborhood when it's not clear where people live within an HOA. Butler has a concern about the fire trucks and ambulances and their driving over speed humps. He wants the Fire Chief to sign off on all roundabouts to make sure they can make the turns and wants feedback from them. Saluone explains that the current policy requires their signoff. Butler then is concerned about the threshold of people who would have to vote to get a device for their street. He is concerned about appropriate "traffic volume" and what that looks like. He wants consistency in speed in the road design and better signage. He voiced other concerns. Parr asked questions about speed humps and cushions and the difference, and wants consistency. She agrees with the rest of the proposals. Parr asked about landscaped bulb outs and who has to maintain them. Saluone says that will be a city issue. We need to plan for the maintenance of those. Parr also wants consistency with speed limits and speed limit signage. French only like roundabouts and doesn't like any of these because they are expensive but knows they are effective but necessary. Mayor agrees, but he is not supportive of putting these in existing neighborhoods unless the existing neighborhood will pay for their own measures. 2. Executive Session In compliance with the Open Meetings Act, Chapter 551, Texas Government Code, Vernon's Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. Mayor adjourned into Executive Session at 3:56 pm to discuss Sections 551.071, 551.072, and 551.087. 2.A Executive Session 10.28.2025 Sec. 551.071: Consultation with Attorney Advice from the attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items. - Litigation Update - Long-term Water Supply Contracts Sec. 551.072: Deliberations about Real Property - Property at Forest and 8th Streets - 710 South Main Street - 9th and Main Street Sec. 551.087: Deliberation Regarding Economic Development Negotiations - Project Agora - Project Cardinal - Project Orchid - Project Omega - Project Seville - Project Quail - Project Bat City 3. Regular Session - This portion of the meeting will begin no earlier than 6:00 pm. Mayor reconvened the meeting at 6:00 p.m. Amanda Parr led the Pledges of Allegiance. There was no action out of Executive Session. 3.A Call to Order 10.28.2025 Pledge of Allegiance Recognitions Action out of Executive Session 4. Public Wishing to Address Council On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the City Secretary on the dais, prior to the start of the meeting. You will be called forward to speak when the Council considers that item. Only persons who have delivered the speaker form prior to the meeting being called to order may speak. Speakers will be allowed up to three minutes to speak. If you wish to speak for six minutes, it is permissible to use another requestor's granted time to speak. No more than six minutes for a speaker may be granted. The requestor granting time to another speaker must also submit a form and be present at the meeting. 9n suhject_no -posted on the agenda_ An individual may address the Council at a regular City Council meeting by contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the individual's name and a brief description of the subject to be addressed. Only those persons who have submitted a timely request will be allowed to speak. Speakers will be given up to three minutes to address the City Council. The City Secretary can be reached at (512) 931-7715 or cs@georgetown.org. 4.A Public Wishing to Address 10.28.2025 At the time of posting, no one had signed up to speak. 5. Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items which may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order to be discussed and acted upon individually as part of the Regular Agenda. Moved by Kevin Pitts; seconded by Ben Stewart to Approve consent agenda items as presented.. Motion Approved: 6 - 0 Voting For: Amanda Parr, Kevin Pitts, Benjamin H Butler, Ben Stewart, Joseph (jake) French IV, Shawn Hood Voting Against: None 5.A City Council Minutes 10.14.2025 Consideration and possible action to approve the minutes from the City Council meeting held on 10.14.2025 -- Robyn Densmore, City Secretary 5.13 Butler Appointment to CAPCOG Executive Committee Consideration and possible action to appoint Councilmember Ben Butler to the CAPCOG Executive Committee -- Mayor Josh Schroeder 5.0 Resolution - ETJ Disannexation - Insolia - 2.04 Acres •Wi Consideration and possible action to approve a Resolution to confirm the disannexation of approximately 2.04 acres of land from the City of Georgetown's Extraterritorial Jurisdiction (ETJ), identified as Williamson County Appraisal District Parcel R044583 and owned by Francesco Insolia -- Michael Charles, Real Estate Services Coordinator Resolution - Oncor Electric Rates Increase Denial Consideration and possible action to approve a Resolution denying Oncor Electric's proposed increase in revenue and proposed rate changes - Jessica Clarke, Assistant to the City Manager 5.E Resolution - Electric Line Extension Update FY2026 Consideration and possible action to approve a Resolution amending the electric line extension and electric metering policy -- Daniel Bethapudi, General Manager Electric Utility 5.17 Carpet Replacement at the Airport Tower and Public Safety Operations and Training Center through Ace Floor Solutions Consideration and possible action to approve carpet replacement at the Airport Tower and Public Safety Operations and Training Center through Ace Floor Solutions through BuyBoard Contract #736-24 in the amount of $ 63,152.40 -- Eric Johnson, Public Works Director, and Trish Long, Facility Services Manager 5.G Citywide Annual Maintenance and Priority Program for Roof Inspections and Service, and Replacement of the Tennis Center Roof Consideration and possible action to approve Citywide Annual Maintenance and Priority Program for roof inspections and service, and replacement of the Tennis Center Roof by Texas Traditions Roofing of Georgetown, TX through TexBuy RFP # 023-086 in the amount of $114,974.00 -- Eric Johnson, Public Works Director, and Trish Long, Facility Services Manager 5.1-1 ERRCS System for the Downtown Austin Ave. Parking Garage Consideration and possible action to approve the Change Order to Swinerton Builder's construction contract for the Downtown Austin Ave Parking Garage to provide an Emergency Responder Radio Communication System (ERRCs) for the parking garage -- Jennifer Bettiol, CIP Manager Public Works 5.1 Annual Inspection, Maintenance, and Repair Contract with DHPace for Overhead Bay Door Inspections, Service and Repairs Consideration and possible action to execute an Annual Inspection, Maintenance, and Repair Contract with DHPace of Austin Texas through Buyboard Contract # 757-24 for overhead bay door inspections, service and repairs in the amount not to exceed $75,000.00 -- Eric Johnson, Public Works Director, and Trish Long, Facility Services Manager 5.J Change Order #2 with Arguijo Construction for the San Gabriel Force Main project Consideration and possible action to City Council to approve Change Order #2 with Arguijo Corporation of Austin, Texas for the San Gabriel Park LS to San Gabriel WWTP Force Main Improvements in the amount of $78,450.61 -- Wesley Wright, P.E., Systems Engineering Director and David Herzog, Assistant CIP Manager 5.K Construction Contract with Bell Contractors, Inc. for SH-138 Waterline Forwarded from the Georgetown Water Utility Advisory Board (GWUAB): Consideration and possible action to award a contract with Bell Contractors, Inc., of Belton, Texas, for the base bid and add alternate number 1 for the construction of the State Highway 138 Waterline project in the amount of $12,840,889.37 -- Wesley Wright, P.E., Systems Engineering Director, and David Herzog, CIP Assistant Manager 51 Task Order KPA-26-001 with Kasberg, Patrick and Associates for 2026 EARZ Wastewater Rehabilitation Forwarded from the Georgetown Water Utility Advisory Board (GWUAB): Consideration and possible action to approve Task Order KPA-26-001 with Kasberg, Patrick & Associates, LP of Georgetown, Texas, for professional services related to the 2026 EARZ Wastewater Rehabilitation in the amount of $812,150.00 -- Wesley Wright, P.E., Systems Engineering Director 5.M Task Order KPA-26-002 with Kasberg, Patrick and Associates for professional engineering services for FY26 Street Maintenance Projects Consideration and possible action to approve Task Order KPA-26-002 with Kasberg, Patrick and Associates of Georgetown, Texas for professional engineering services for FY26 Street Maintenance Projects in the amount of $634,600.00 -- Wesley Wright, PE, Systems Engineering Director and Moose Morales, Assistant CIP Manager 5.N Construction Contract Award for with EZ Bel Construction, LLC. Traffic Signal Installation at Lakeway Dr. and Northwest Blvd. Consideration and possible action to award a construction contract with EZ Bel Construction, LLC of San Antonio, Texas for the construction of a new traffic signal at the intersection of Lakeway Dr. and Northwest Blvd. in the amount of $435,833.40 -- Wesley Wright P.E. Systems Engineering Director and Darwin Marchell PE, HDR Inc. 5.0 Construction Contract award to Lone Star Sitework for Intersection Improvements Consideration and possible action to award a construction contract with Lone Star Sitework, out of Wimberly, Tx for the intersection improvement at Scenic Dr at SH29 and Wildwood Dr. at Williams Dr. in the amount $784,838.60 -- Wesley Wright, P.E., Systems Engineering Director and Jonathan Morales, Assistant CIP Manager 5.P LCRA Wholesale Metering Services Agreement 3rd Amendment - TSS Consideration and possible action to approve a third amendment to the Wholesale Metering Service Agreement with the LCRA Transmission Services Corporation (LCRA TSC) -- Daniel Bethapudi, General Manager of Electric Utility 5.Q Change Order #2 with Cekra Inc. for the Austin Avenue Bridges Rehabilitation Project Consideration and possible action to approve change order #2 with Cekra Inc. of Wilmington, North Carolina for the construction of the Austin Avenue Bridges Rehabilitation project in the amount of $598,000.00 -- Wesley Wright, PE, Systems Engineering Director and Darwin Marchell, PE, HDR, Inc. 5.R Blanket Agreement for Pool Chemicals Consideration and possible action to approve an award of a blanket agreement with Landmark Aquatic under the Buy Board contract 701-23 to provide pool chemicals and services for an annual amount not to exceed $75,000.00 -- Eric Nuner, Parks and Recreation Assistant Director 5.S Purchase and installation of playground equipment from Gametime Inc. for Rivery and Waypoint Park Consideration and possible action to approve the purchase and installation of playground equipment from Gametime Inc. using Buy Board contract #781-25 in the amount of $181,930.61 for Rivery and Waypoint Park -- Eric Nuner, Parks and Recreation Assistant Director 53 IT Annual Agreement: Carahsoft Technology Corporation for JIRA Service Management software Consideration and possible action to approve an annual agreement for $51,120.78 to Carahsoft Technology Corporation for Atlassian (lira Service Management) annual software support and maintenance -- Greg Berglund, Assistant IT Director 5.0 IT Agreement: Carahsoft Technology Corporation for professional services rendered by Two Connect LLC Consideration and possible action to approve an agreement for an amount not to exceed $160,700.00 to Carahsoft Technology Corporation for professional services performed by Two Connect LLC to assist with migrating middleware IT integrations from Microsoft Biztalk to Microsoft Azure Integration Services (AIS) -- -- Greg Berglund, Assistant IT Director 5.V Image Trend Software Maintenance (Fire) Consideration and possible action to approve an appropriation of $55,594.00 to ImageTrend, Inc. for subscription and maintenance fees on the ImageTrend Fire RMS software system -- Greg Berglund, Assistant IT Director; Jess Henderson, IT Manager - Public Safety 5.W Second Reading - Contract Signature Authority, and Fiscal and Budgetary Policy Update Second reading of an Ordinance Amending Sec. 4.08.010 of the Code of Ordinances to increase the contract signature authority of the City Manager from $50,000 to $100,000 and to amend the Fiscal and Budgetary Policy, specifically the purchasing dollar limits, as approved with the FY2026 Adopted Budget -- Sarah Moody, Assistant Chief Financial Officer 5.X Second Reading- 2025-10-ANX - 3990 North IH-35 Second Reading of an Ordinance on a request for a Zoning Map Amendment to zone, upon annexation, 15.92 acres out of the John Berry Survey, Abstract No. 51, as the General Commercial (C-3) zoning district, for the property generally located at 3990 North IH-35, Georgetown, Texas (2025-10-ANX) -- Colin Davidson, Planner II 6. Legislative Regular Agenda 6.A Second Reading - 2025-5-REZ -1612 Williams Drive Second Reading of an Ordinance on a request for a Zoning Map Amendment to rezone Lot 6, Block 2 of the Crestview Addition Unit 1 Subdivision, from the Office (OF) zoning district to the Neighborhood Commercial (CN) zoning district, for the property generally located at 1612 Williams Drive, Georgetown, TX 78628 (2025-5-REZ) -- Haley Webre, Planner Haley Webre explained the item was the second reading of the Ordinance and was brought to the Legislative Regular Agenda for Mr. Butler's comments. No changes have been made since the first reading of the ordinance on October 14th. Mr. Butler commented that he still not agree with the placement of this business on Williams Drive, stating it brought too much traffic to this already congested area and he was voting against it. Webre read the caption. Moved by Ben Stewart; seconded by Joseph (fake) French IV to Approve the second reading of the ordinance as presented. Motion Approved: 5- 1 Voting For: Amanda Parr, Kevin Pitts, Ben Stewart, Joseph (jake) French IV, Shawn Hood Voting Against: Benjamin H Butler 6.13 Second Reading- 2025-1-PUD - SWU 560 Second Reading of an Ordinance on a request for a Zoning Map Amendment to amend the Planned Unit Development (PUD) Zoning District on 68.5993 acres in the William Addison Survey, Abstract No. 21, altering the allowed uses and development, for the property generally located at the Northwest corner of East University Avenue and Smith Creek Road (2025-1-PUD) -- Kelly Trietsch, Chief Development Officer Parr recused herself from this item with a Conflict of Interest item. Kelly Trietsch presented the second reading of the Ordinance which had suggested amendments from the first reading. The proposed amendments were to make the plaza size a minimum of 1.5 acres and to allow the number of tandem parking spaces for a multi -family use be up to 20% of the total number of off-street parking spaces. Trietsch read the Ordinance caption for the council. Moved by Kevin Pitts; seconded by Joseph (jake) French IV to Approve the item as presented. Motion Approved with amendment: 5- 0 Voting For: Kevin Pitts, Benjamin H Butler, Ben Stewart, Joseph (jake) French IV, Shawn Hood Voting Against: None Moved by Kevin Pitts; seconded by Benjamin H Butler to Amend to include the two amendments as requested by the applicant as stated in the presentation. Motion Approved: 5- 0 Voting For: Kevin Pitts, Benjamin H Butler, Ben Stewart, Joseph (jake) French IV, Shawn Hood Voting Against: None Adjournment Moved by Josh Schroeder; seconded by to Adjourn at 6:10 p.m.. Motion Adjourn: 7 - 0 Voting For: Amanda Parr, Kevin Pitts, Benjamin H Butler, Ben Stewart, Joseph (jake) French IV, Josh Schroeder, Shawn Hood Voting Against: None These minutes ere approved at the meeting of ALa+N61 12, Z l-- Chair i Attest