HomeMy WebLinkAboutRES 120925-5.G - Library Policies AdoptionRESOLUTION NO. 1; 0195 - 5-G7
AN RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS, ADOPTING GEORGETOWN PUBLIC
LIBRARY POLICIES; REPEALING CONFLICTING
RESOLUTIONS; INCLUDING A SEVERABILITY CLAUSE; AND
ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the Georgetown Public Library seeks to engage, enlighten, and empower the
Georgetown community; and
WHEREAS, the Georgetown Public Library is visited by over 350,000 people annually;
contains a collection of approximately 112,000 print volumes; and loans print and digital materials
approximately 700,000 times each year;
WHEREAS, the Georgetown Public Library provides a full slate of lively, informative,
and entertaining programs for community members at all phases of life; and
WHEREAS, the City Council has determined that updating the Georgetown Public
Library policies will serve to update the community regarding current practices and expectations
for the Library and its users; and
WHEREAS, the City Council finds that adopting the Georgetown Public Library Policies
will be in the best interest of the public as set out herein.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GEORGETOWN, TEXAS:
Section 1. The meeting at which this resolution was approved was conducted in
compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551.
Section 2. The facts and recitations contained in the preamble of this resolution are hereby
found and declared to be true and correct and are incorporated by reference herein and expressly
made a part hereof, as if copied verbatim.
Section 3. The Georgetown Public Library Policies attached hereto as Exhibit A are hereby
adopted.
Section 4. All resolutions that conflict with the provisions of this resolution are hereby
repealed, and all other resolutions of the City not in conflict with the provisions of this resolution
shall remain in full force and effect.
Section 5. If any provision of this resolution, or application thereof, to any person or
circumstance, shall be held invalid, such invalidity shall not affect the other provisions, or
application thereof, of this resolution, which can be given effect without the invalid provision or
application, and to this end the provisions of this resolution are hereby declared to be severable.
Resolution Number: DFN-/ 219 925 Page 1 of 2
Subject: Georgetown Public Library Policies Adoption
Date Approved: December 9, 2025
Section 6. The Mayor is hereby authorized to sign this resolution and the City Secretary to
attest. This resolution shall become effective and be in full force and effect January 1, 2026 in
accordance with the provisions of the City Charter of the City of Georgetown.
PASSED AND APPROVED on the 1 of ��1�� , 2025.
ATTEST: TiHE CITY OF GEORGETOWN:
Robyn nsmore, City Secretary Josh Schroeder, M'AKr
APPROVED AS TO FORM:
kye Wsson, City Attorney
Resolution Number: I Z09,Z, j —5. C-1 Page 2 of 2
Subject: Georgetown Public Library Policies Adoption
Date Approved: December 9, 2025
Georgetown Public Library Policies
The following manual contains many of the major policies of the Georgetown Public
Library (the "Library"). The Library is a department within the City of Georgetown;
policies set by the Georgetown City Council and City Manager can supersede internal
Library policies. Library -specific policies are set by the Director, with annual review and
input from the Library Advisory Board, and review and input at least once every 3 years
by the Georgetown City Council, more frequently if substantive updates are needed.
The Library will make every effort to inform patrons of any major policy changes before
new policies are implemented.
Policies are created to assist the Library in fulfilling its mission.
Table of Contents
I. Mission Statement........................................................................................ 4
II. Vision Statement...........................................................................................4
III. Patron -Use Policies...................................................................................... 5
a. Library Behavior Policies........................................................................... 5
i. General Rules................................................................................. 5
ii. Children's Use of the Library Rules ................................................. 6
b: Library Membership................................................................................... 8
i. Library Cards and Fees.................................................................................8
ii. Children's Library Cards.................................................................. 9
iii. Texshare Cards............................................................................................. 10
iv. Borrowing Library Materials....................................................................... 10
v. Internet Use.....................................................................................................13
vi. Printing and Fax Services..........................................................................15
vii. Proctoring Services....................................................................................... 15
viii. Meeting Room Use.......................................................................................16
ix. Art Displays..................................................................................................... 21
x. Exhibits, Signs, and Soliciting Policy.....................................................22
IV. Collection Policies.................................................................................................24
a. Criteria for Selection of Materials........................................................... 24
b. Formats Collected.................................................................................. 26
c. Placement in Library Collections............................................................ 26
d. Patron Requests for Purchase/Interlibrary Loan ...................................... 27
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e. Multiple Copies ................................... ..................................................... 28
f. Library Collection Donations.................................................................... 28
g. Withdrawing and Discarding Items from the Collection ............................ 29
h. Reconsideration of Library Materials....................................................... 31
V. Appendix A — Meeting Room Rental Fees ....................................................... 34
VI. Appendix B — Library Collection Descriptions and Levels .........................39
VII. Appendix C — Georgetown Citizen's Request for Reconsideration of
LibraryMaterial Form............................................................................................43
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I. Mission Statement
The Georgetown Public Library engages, enlightens, and empowers the
community.
II. Vision Statement
The Georgetown Public Library will be a catalyst for an enriched community.
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III. Patron -Use Policies
a. Library Behavior Policies
i. General Rules
1. Tobacco use is prohibited throughout the Library campus,
including the parking lot, patios, and sidewalks. Tobacco use
includes cigarettes, cigars, pipes, rolling tobacco, snuff,
tobacco substitutes, chewing or spit tobacco, or any type of
electronic smoking device.
2. Persons appearing to be intoxicated or on drugs will be
required to leave.
3. Abusive, vulgar, or excessively loud language or noise that
is disturbing to patrons or staff is prohibited.
4. Personal items must remain with their owner at all times. A
limited number of day -use lockers are available in the 9tn
street entrance: patrons can ask a staff member for
assistance borrowing a locker. Any items not in a locker
must be kept with the owner at all times. Items left
unattended for more than 15 minutes will be removed and
stored until they are picked up or until the Library closes for
the day, at which point they will be disposed of.
5. Bicycles must be stored outside of the Library, at one of the
bicycle racks near either entrance. Bicycles are not
permitted inside the Library building. If a bicycle is locked or
stored someplace other than at a bicycle rack, the lock will
be cut and the bicycle will be moved to the nearest rack.
6. Service and well-behaved companion animals on leash are
allowed in the building. Animals that lunge or bark at Library
patrons or staff, or that are otherwise uncontrolled by their
owners will be required to leave.
7. All patrons must wear shoes and shirts in the Library.
8. Wheeled recreational devices such as skateboards, shoes
with wheels, roller skates, roller blades, bicycles, and
scooters are prohibited in the Library.
9. Physical, verbal, or sexual harassment of staff, visitors,
volunteers and patrons is prohibited.
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10. Soliciting, panhandling, and proselytizing in the Library is
prohibited.
11. Patrons are expected to treat people and property with
respect and to use spaces and resources appropriately.
Moving shelving, equipment, and furniture is prohibited.
Sitting on tables, desks, carrels, or bookstacks is prohibited.
12. Bathing in the Library restrooms or outdoor fountains is
prohibited.
13. Running, sleeping, lying down on furniture or the floor, and
climbing on furniture and equipment is prohibited.
14. Room occupancy limitations must be followed for study and
meeting rooms. Additional seating or furniture is not
permitted.
15.Any other activity or behavior that undermines the function of
the Library, the work of staff and volunteers, or other
patrons' use and enjoyment of Library facilities and
resources is not permitted.
16.Violations may result in Library staff asking a user to leave,
revoking their Library privileges, prohibiting them from
returning to the Library, or calling the Georgetown Police
Department. Any violations of applicable law may result in
arrest and prosecution.
ii. Children's Use of the Library Rules
1. The Library cannot act in loco parentis. Parents or legal
guardians must assume responsibility for deciding which
Library resources are appropriate for their children. Parents
may feel some resources are inappropriate for their children.
Library staff and tools such as the Library's online catalog
are available to assist parents and children in finding
materials and information that meet their needs.
2. Children in the Library
a. The Library is a public building. Library staff cannot
provide long- or short-term childcare or supervision.
b. For children under the age of 18 to safely and
comfortably use the Library, a responsible parent,
guardian, or adult caregiver must accompany and
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supervise children who are in the Library. Parents,
guardians, and adult caregivers are responsible
for monitoring and regulating the behavior of the
children they bring into the Library, including
which areas of the Library they visit and the
materials they use.
c. "Accompany" means being on the same floor of the
Library and being near enough to provide appropriate
supervision and enforcement of the Library policies
for all children under their care.
d. Library staff will intervene in the following situations:
i. A child under 12 appears to be unattended;
ii. An unattended child is found frightened or
crying;
iii. An unattended child is perceived to be
endangering themselves or another person;
iv. Another person appears to pose a threat to an
unattended child;
v. An unattended child is behaving counter to the
Library's behavior policies; or
vi. An unattended child has not been met by a
responsible caregiver at closing time or at the
conclusion of a Library youth program event.
e. Staff members will evaluate the situation and will
attempt to contact the parent or guardian of the
unattended child. If a parent or guardian cannot be
reached, the child will be placed in the care of the
Georgetown Police Department.
3. Children's Programming. A parent, guardian, or caregiver
must accompany their children to all children's programming.
There may be limited instances where children's
programming staff encourage the parent, guardian, or
caregiver to allow their child to participate independently,
however, the parent, guardian, or caregiver must remain on
the premises.
4. Children's use of Library materials. Parents or legal
guardians are responsible for deciding which library
resources are appropriate for their children. Parents may feel
some resources are inappropriate for their children. Library
staff and resources such as the Library's online catalog are
available to assist parents and children in finding materials
that meet their needs.
5. Children's use of Library computers and wifi. Library
computers use filtering software to access the Internet. As
there is no filtering software that can control access to all
content that an individual may deem inappropriate, parents
are responsible for supervising their children's computer and
internet use while in the Library.
b. Library Membership
The Georgetown Public Library is a department of the City of Georgetown
supported by the general fund.
i. Library Cards and Fees
1. Individuals older than 18 who wish to apply for Library
membership must present picture ID and proof of current
residence. A parent or guardian must apply for membership
for a child under 18 years of age.
2. If a person applying for a new library card lives at the same
address as a person who has fines or fees of $5.00 or more,
the new applicant may be denied a library card until the fees
are paid.
3. Residents of the City of Georgetown means persons who
own or rent property inside the corporate City Limits of
Georgetown, Texas ("Residents"). Residents may receive
library membership at no cost.
4. Non -Resident Users:'Patrons who are not eligible for a no -
cost Resident Library membership may become members
through other means:
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a. A Non -Resident user may pay an annual fee which
will provide Library membership for that person and
members of their immediate household. A discounted
fee is available for users aged 65 or older.
b. Cardholders in good standing with other Texas
libraries that participate in the TexShare card program
may present a current TexShare card in order to gain
borrowing privileges for circulating physical library
materials.
c. Current active -duty members of the military and
members of their immediate households may receive
a Library card for no annual fee, regardless of
residency status.
d. Military veterans who were discharged due to injury or
disability and members of their immediate households
may receive a Library card for no annual fee,
regardless of residency status.
e. City of Georgetown Employees and former
employees who retired from the City of Georgetown,
and members of their immediate households may
receive Library membership for no annual fee,
regardless of their residency.
f. A volunteer who provides 100 or more hours of
service to the Library in a year may receive a Library
membership for no annual fee, regardless of their
residency.
g. Children enrolled in or staff who work for the
Georgetown Independent School District may receive
borrowing privileges for circulating physical library
materials from the beginning of a school year until
August 31 of the following year.
ii. Children's Library Cards
1. A child of any age may receive a library membership when
an adult parent or guardian library member requests that
they be added to his or her record. The adult parent or
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guardian must submit a signed Patron acknowledgement
and agreement form prior to a child receiving a membership.
2. A parent or guardian may apply for their child to receive
Library individual borrowing privileges if the child is enrolled
in Georgetown ISD. These privileges are limited to physical
circulating items only and expire on August 31 after the
current school year ends. The adult parent or guardian must
submit a signed Patron acknowledgement and agreement
form prior to a child receiving a membership.
3. A Georgetown ISD student who is a resident of the City of
Georgetown will receive full -access Resident membership.
4. A child's parent or guardian is responsible for any fines or
fees incurred on the child's Library account.
iii. Tex Share Cards
After a patron has been a member of the Georgetown library
for one month, with a record free of fines and fees, that
patron is eligible to receive a TexShare card, which grants
borrowing privileges at many public and academic libraries in
Texas. Nearby libraries that participate in this program
include the Smith Library at Southwestern University, Round
Rock Public Library, and UT -Austin. A TexShare card must
be renewed annually. Patrons can request TexShare cards
at the Circulation Desk.
2. The Georgetown Public Library will only accept TexShare
cards from libraries certified by the Texas State Library and
Archives Commission. Users presenting TexShare cards
from other participating libraries will be granted borrowing
privileges for all physical materials available for circulation at
the Library. These users will request materials for purchase
and InterLibrary Loan, as well as access digital resources
through their home libraries.
iv. Borrowing Library Materials
1. Loan Periods.
a. The loan period for most library books, all audio
books, all music CDs, and all DVDs is 21 days. The
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loan period for most new books is 14. Reference
materials, current issues of magazines, and
newspapers may not be checked out.
b. Materials borrowed from a Words on Wheels (WOW)
Bookmobile stop or assisted living facility lobby visit
will be loaned for 28 days, in keeping with the
schedule for those visits from the WOW Bookmobile
and Library staff.
2. Renewals. Unless another patron has placed a reserve on
an item, all materials will automatically be renewed one time
by the Library's automation system. A patron may request
one additional renewal for that item, in person, by phone, or
by email. Staff will renew an item at patron request in
instances where another patron has not reserved that item.
3. Bookdrops.
a. One drive -up outdoor bookdrop is available on the
south side of the Library building, accessible from the
parking lot entrance. This bookdrop is open at all
times, and is emptied regularly during the Library's
open hours. The Library maintains a bookdrop in the
Main Library's lobby as well as a bookdrop in the
Children's room. These bookdrops are emptied
throughout the Library's open hours, and are only
open when the Library building is open.
b. Outdoor bookdrops are available at the Sun City
Amenity Center at 2 Texas Drive, as well as at the
Carver Center for Families, at 12 W 17th Street.
These bookdrops are emptied 2-3 times per week;
materials are checked in when they are retrieved.
c. Oversized and fragile materials, as well as
Interlibrary Loan materials, must be returned to the
Library's Lobby, or in person to Library staff on the
WOW bookmobile or Home Delivery vehicle.
4. Overdue Notices
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a. Patrons who have an email address on record with
the library will receive email notice three days before
borrowed items are due.
b. If due items are not returned or renewed, the Library
will send another email notice three days after the due
date.
c. If items are overdue for thirty days, the Library will
mail a postcard reminder to the patron's address on
file.
d. After sixty days, a letter will be mailed informing the
patron that the missing item has been declared lost
and the Library will place a charge for replacement on
the patron's record. Patrons who believe they have
received these notices or a replacement charge in
error are encouraged to contact the Library at 512-
930-3551 to rectify the mistake.
5. Patron Requests and Interlibrary Loan. If the Library does
not have materials a patron is looking for, it may be possible
for the Library to purchase them or to borrow them from
another library through interlibrary loan (ILL). Requests can
be made through the Library's on-line catalog or with staff
assistance. Requested materials may take several weeks to
arrive. A patron will be alerted when the requested item
arrives, or if the Library is unable to fulfill the request either
through purchase or through interlibrary loan.
6. Bookmobile. The Library operates a bookmobile and will
make stops only within the City limits of Georgetown.
Anyone with a valid Georgetown Public Library card may
borrow materials from the WOW bookmobile. Due dates are
adjusted correspondent to the frequency of stops at a
particular location. Due dates are determined by the Library
Director and Community Outreach Librarian.
7. Home Delivery. The Library provides home delivery service
for patrons residing inside the City limits of Georgetown who
are unable to visit the Main Library or a bookmobile stop.
Patrons who are interested in this service can contact the
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Main Library by phone or email to request more information
and enroll in the program.
v. Internet Use
1. Public Use Computers and Internet Access
a. Desktop computer workstations as well as laptop
computers for in -building use only are available for
connection to the Internet, children's games, or to use
word processing and spreadsheet software.
b. Access to the computer workstations is available on a
first -come, first -served basis. Anyone may use a
computer for up to two hours per day. Length of use
can be extended based on computer availability. The
same use rules apply to all public use computers in
the Library building.
c. Free wireless access to the Internet is available for
visitors who wish to use their personal laptop
computers in the library. Wireless printing is available
at the Circulation desk and the second -floor copier for
patrons wishing to print from their own devices.
Wireless printing costs 10 cents per page.
d. Due to the unrestricted environment of the Internet,
information accessed on the Internet may contain
material that is incorrect, inauthentic, unreliable,
illegal, obscene, or sexually explicit. Although the
Library's computers are filtered, the City of
Georgetown assumes no liability or responsibility for
what is viewed by patrons or is left on the screen to
be later viewed by a subsequent patron. Restriction or
supervision of a child's access to the Internet is the
responsibility of the parent or guardian; the Library
does not have the right or responsibility to act in loco
parentis. The Library and the City of Georgetown
expressly disclaim any liability or responsibility arising
from access to or use of information obtained through
its electronic information systems, or any
consequences thereof.
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2. Rules Governing Computer Use
a. Children's computer use must be supervised by a
parent or guardian.
b. All computers in the Library are filtered.
c. Users must end their session and leave the terminal
when asked to do so by Library staff.
d. Users may not install or download any software
without express permission from Library staff.
e. Users may not use any library workstation for any
illegal or criminal purpose.
f. Users may not make any attempt to damage
computer equipment or software.
g. Users will not make any attempt to gain unauthorized
access to restricted files or networks, or to damage or
modify computer equipment or software.
h. Users may not violate copyright laws or software
licensing agreements in their use of Library
workstations or laptops.
i. Users may not engage in any activity that is
deliberately and maliciously offensive, indecent,
libelous, or slanderous.
j. Users will respect the privacy of other users, and will
refrain from attempting to view or read material being
used by others.
k. Users may bring a personal laptop, keyboard, mouse,
or other small peripherals to use in the Library; users
may not bring personal outboard monitors to attach to
their own or a Library's computer.
I. By mutual agreement, two persons may share one
access session as long as their behavior or
conversation does not disturb other users or Library
staff.
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m. Violations may result in loss of access. Users are
advised that due process will be used to handle
violations of an illegal nature, including criminal
prosecution, if necessary.
3. Privacy. The Georgetown Public Library seeks to protect
patrons' privacy. However, Internet users must be aware that
workstations are in public areas and, therefore, images and
text on the screen are subject to view by a wide audience.
Users are cautioned that the Internet is not a secure
environment. Personal information included in all
transactions, files and communications may be subject to
unauthorized access by third parties. The Georgetown
Public Library respects the confidentiality of those using its
electronic resources and will only release library records as
required by law or for the Library's operations.
vi. Printing and Fax Services
1. Printing is available for desktop public access computers at
the first -floor circulation desk. Wireless printing, copying,
and scanning are available at the first -floor circulation desk
and the second -floor reference desk. Fax Service for
sending and receiving in the United States only is available
at the second -floor reference desk.
2. All printing and copies cost $.10 per page.
3. Fax service costs $.25 per page.
4. Microfilm Reader. A manually operated microfilm
reader/copier is located in the Texas History Room. Prints
from this machine are $.10 per page. The Library has a
small collection of microfilm that includes an archive of The
Williamson County Sun from its inception to the present
and census records for Williamson County from 1850
through 1930. Patrons are welcome to bring in other
microfilm to read on this machine.
vii. Proctoring Services
1. To assist Georgetown residents in achieving their lifelong
learning goals, the Georgetown Public Library provides
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exam proctoring for individuals who are resident Georgetown
Public Library Card holders in good standing for at least 90
days. TexShare card holders and non-resident cardholders
are not eligible for this service. Exams can be either paper -
pencil or online. There is no charge for this service.
2. A patron who is seeking proctoring services must contact the
Library at the earliest possible date to begin the process for
scheduling this service. The request must be confirmed by a
staff member at least 2 business days prior to the exam
administration.
viii. Meeting Room Use
1. The Georgetown Public Library has a variety of meeting
rooms. Some require a rental fee, while others are free.
Rented rooms are available every day from 8:00 AM until
11:00 PM, but free rooms are available from the time library
opens until 15 minutes before closing.
2. Room Rentals
a. Free Rooms
i. The study rooms and conference room are
available from library opening until 15 minutes
before closing. These free rooms include three
study rooms that each accommodate 4 people,
and a conference room that accommodates up
to 10 people. No commercial use of these
rooms is allowed. Commercial use includes but
is not limited to the following: political, legal,
sales, business training, seminars, etc.
ii. If you wish to put in a request for a study room,
please call the reference desk OR create a free
account and request a study room on the
Library's website.
iii. Study Rooms and Conference Room Ruffles.
1. To ensure equitable use of library
facilities, the library reserves the right to
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limit usage, cancel or re -schedule any
reservation for any reason.
2. Reservations will be held for 15 minutes
past the reservation before the room is
released to another user. GPL is not
responsible for notifying reservation
holder of this cancellation.
3. Rooms can be reserved for up to 2
hours, four times per month. If no one
else is waiting, you may stay in the room
until library staff notify you the room is
needed by another person.
Reservations can be made up to 2
months in advance online, in person, or
by calling the library.
4. Please note that this limit may not be
circumvented by different individuals
using their names to register the same
group, or by a group using different
names. Use by two or more people
constitutes a use that day for each
person present.
5. Any room left unattended for more than
15 minutes will be considered available.
At that time, library staff will consider
items left unattended to be lost and will
place them in the library's lost and found
by closing of that evening.
6. When you arrive for your reservation,
check -in at the Reference Desk. Please
close the door when you exit and check-
out at the Reference Desk.
7. GPL rooms are not soundproof. Patrons
should keep noise levels low to be
courteous to all users.
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8. Study rooms are not compatible with
use of AN equipment, such as TVs or
projectors. Lights do not dim or turn off.
9. GPL is not responsible for lost or stolen
items left in the study and conference
rooms.
10. Per City of Georgetown fire safety,
patrons may not exceed the occupancy
limits listed above in each room.
b. Rental Rooms
i. Rental rooms include the Hewlett Room with a
capacity of 200 and the Friends Room with a
capacity of 150. These two rooms may also be
rented as one, large room with a 350-person
capacity. Smaller groups may wish to rent the
Classroom (capacity of 27 people).
ii. Rental Room Rates are attached here as
Appendix A.
3. Rental Rules and Policies for Meeting Room Use Renting a
Room
a. Reservations are made on a first -come, first -serve
basis up to 6 months in advance. Previous use
does not imply future bookings. No person or
organization may rent the meeting rooms more than
twice a month, unless hosted/sponsored by Library or
the City of Georgetown. Exceptions may be made at
the Library Director's discretion.
b. ALL food and beverages served in Library meeting
rooms MUST come from the Sweet Lemon Kitchen
unless the Library expressly exempts such
requirements in writing. Contact
sweetlemoncateringtx@gmail.com for catering
options. A minimum of 30 days' notice is required for
groups of 30 people or more and a minimum of 2
weeks' notice is required for groups of 30 or fewer
that require catering services. For exemption
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requests, contact
librarymeetingrooms(cDgeorgetowntexas.qov .
Exemption requests will only be considered once a
renter has contacted Sweet Lemon Kitchen for
options.
c. Renters are responsible for set-up and clean-up,
which must take place during the reservation
period. Renters are permitted to rearrange meeting
room furniture but must return the room to its original
configuration. Library staff is NOT available to change
the room arrangement. Groups who set up or take
down outside the reservation period will be billed for
an additional hour.
d. Rental fees are due prior to start of the reservation,
payable at second floor Reference Desk. Payment
can be made with cash, credit card (excluding
American Express), or check (made out to the City of
Georgetown). Groups/individuals who cancel a
reservation less than 24 hours in advance or fail
to show are responsible for paying the full rental
fee. The room cannot be accessed before the
beginning of the reservation period. If a meeting
goes 15 minutes over the scheduled time, an
additional HOUR will be billed.
e. Advertising and printed materials of events or
programs sponsored by the renter must contain the
following disclaimer: "THIS EVENT IS NOT
AFFILIATED WITH OR SPONSORED BY THE
GEORGETOWN PUBLIC LIBRARY OR THE CITY
OF GEORGETOWN." The disclaimer must be clearly
displayed on all advertisements, and no smaller than
font size 10.
f. If unfamiliar with the operation of the Library's AV
equipment (projector, microphones, etc.), renters
should call the library at 512-930-6730 to arrange a
tutorial with staff at least 2 weeks in advance.
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g. Activities for minors must be supervised at all times
by an appropriate number of adults.
h. Meetings must be free and open to the public unless
commercial rental rates are paid. Only groups that
pay the commercial rental rate may charge admission
fees or hold fundraising events. Groups that do not
pay commercial rental rates may only charge
attendees for food that is served at the event and/or
materials provided as a part of the event.
Groups claiming 501(c) status must provide
documentation that confirms that status. In order to
reserve this rate online, you must first provide
documentation of status to
librarymeetingrooms@georgetowntexas.gov.
j. ALL political organizations will be charged the
commercial rate. The Library is a government -owned
facility. Renters are responsible for complying with
Section 255.003 of the Texas Election Code, which
prohibits the use of public funds (including the use of
government -owned facilities), for the distribution of
written political advertising materials, or for radio or
television broadcasts of political advertising. Political
advertising materials can only be distributed to guests
in the rented room.
k. Georgetown Public Library and/or City of
Georgetown meetings and events may take
precedence over any other scheduled event. The
Library and the City reserve the right to
reschedule or cancel any meeting, for any reason.
Library staff will notify each meeting's representative
of cancellation and will arrange to reschedule or
refund rental fee.
I. The City of Georgetown and the Library are not
responsible for any lost or stolen items.
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4. Miscellaneous Restrictions
a. Smoking, candles, and open flames are not allowed.
This includes the balcony area.
b. Registration tables, or any other activities are not
permitted outside of the room. Registration lines
cannot extend into the hallway.
c. Decorations are not allowed on the walls, windows, or
ceilings. Decorations may be placed on the tables and
bulletin boards, located on either side of the white
board in each room. Furniture cannot be moved from
other meeting rooms or areas of the Library. All
decorations must be removed at the end of the rental
period.
d. Alcoholic beverages are only permitted with prior
approval of the Director. A professional security guard
and TABC licensed servers will be required at events
where alcohol is served. A security guard will be hired
at the renter's expense. Sweet Lemon Kitchen is the
required caterer for alcohol served in the meeting
rooms.
e. The Library cannot store equipment and/or supplies
for any non -library meeting room functions.
f. Events with amplified music are not permitted during
Library operating hours.
ix. Art Displays
1. The Library maintains three primary gallery spaces where
local artists exhibit their work. Most exhibits last 4-6 weeks;
length of exhibits varies due to scheduling needs of the
artist(s) or the Library.
2. The goals of the library's exhibit program are to promote
local artists and/or art groups, to provide cultural and artistic
enrichment for the library's visitors, and to serve as a center
for arts and culture in Georgetown. Exhibited works feature
local artists who work in a wide range of media and styles.
21
3. Some portions of the year are reserved for specific exhibits
(including the GISD Student Art Show, the City of
Georgetown Employee Art Show, the Art Hop, and the
Texas Society of Sculptors' Summer Exhibit). The remaining
months are scheduled for solo or group exhibits. During
each year's open call (March 1 through May 15), artists and
organizations may submit proposals and representations of
their work for consideration by the Library Art Committee.
4. Residence in Georgetown or Williamson County is not
required, but may be a factor in the selection process.
Additionally, preference will be given to artists and groups
who have not exhibited at the Library within the past two
years.
5. Upon acceptance of an exhibit proposal by the Library Art
Committee, the artist(s) will be notified and the exhibit
scheduled by the Library staff. Once an exhibit is scheduled,
the artist or group organizer is responsible for organizing and
installing the exhibit as well as removing it on the dates
agreed. Artists or group organizers are provided with
Guidelines for Artists Exhibiting in the Georgetown Public
Library, which include requirements and expectations for
preparing pieces to safely and properly display in the Library,
estimates of the required number of pieces for exhibits in
each of the Library's gallery spaces, and information for
artists to handle any potential sales that may result from the
exhibit.
6. Community Display Cases
a. Enclosed Community Display Cases are installed in
the Library's lobby. Two -to -three mobile display cases
are occasionally available for community display use.
b. Library staff solicit and schedule displays for these
cases throughout the year, typically for one month at
a time. Preference is given to community service
organizations and clubs, but local historians and
collectors are also welcome to schedule opportunities
to display.
x. Exhibits, Signs, and Soliciting Policy
22
1. Informational materials displayed in common public areas
are intended to inform the community about services and
resources available from government and non-profit
organizations.
2. Community information bulletin boards are available at both
entrances to the Library, as well as in the Library Cafe
space. Users may post community announcements,
advertisements for services, business cards, and other
information of general interest to those bulletin boards,
providing that they adhere to the following rules:
a. Community bulletin boards may not be used for a
political campaign.
b. Any postings to community bulletin boards may not
cover the button for automated door operation.
c. Postings to community bulletin boards must be dated
and initialed by a Library staff member, and will be
removed after they have been posted for one month
3. Any materials that do not adhere to these requirements will
be removed from the community bulletin boards and will be
thrown away.
4. Library information kiosks, display stands at service desks,
and elsewhere in the Library are reserved for Library use
only.
5. Friends of the Georgetown Library, other City of Georgetown
departments, and City co -sponsored events may provide
information and outreach inside the Library. All requests to
provide information and outreach inside the Library must be
coordinated with the Library. All other forms of solicitation
inside the Library, including the Library's common public
areas, entryways, meeting rooms, service desks, and display
spaces, is prohibited.
23
IV. Collection Policies
a. Overview
The Georgetown Public Library Collection Policy serves to support
the stated goals, objectives, and functions of the Georgetown
Public Library, guide librarians in the selection of materials, and
inform the public about selection principles and practices.
ii. Final responsibility and authority for materials selection rests with
Georgetown City Council, which has delegated the responsibility for
implementation of Library policies to the Director of the Library. The
Director of the Library will implement Library policies in consultation
with the Library Advisory Board.
iii. Library staff may assist the Director using their professional
training, knowledge of the Library's collection and the needs of the
local community, and their informed critical judgment concerning
materials available through selected vendors.
iv. The Library's collection will be developed in accordance with this
Library Collection policy. The Library's collection is curated to
include a variety of viewpoints in order to meet the needs of the
community. The City does not endorse the content of any particular
item within the collection.
b. Criteria for Selection of Materials
i. Many factors will be considered in making selection decisions.
ii. Primary Consideration: In order to be added to the collection, an
item must:
1. Be in a format the Library currently collects;
2. Be in a language the Library currently collects;
3. Be in as -new physical condition, with a binding or case that
will withstand repeated use;
4. Have license agreements (if digital items) that meet the
Library's technological specifications and are accessible to
24
Library cardholders by authentication through the existing
integrated library system;
5. Be available from the Library's vendors, and the Library must
have sufficient funds available for the purchase; and
6. Be written at the appropriate reading level for a given
collection's audience; and
7. If informational, be up to date and accurate.
iii. Secondary Consideration: If an item meets the above criteria, it
must then also meet one or more of the following criteria:
1. The item is evaluated in a published review in a standard
professional book review source such as: Booklist, Library
Journal, Publishers Weekly, the New York Times Book
Review, School Library Journal, Horn Book, or Kirkus
Reviews;
2. The item is included on a recommended reading list for the
publishing industry, the local school district, a local, state, or
national library association, or a best -of list from a library
vendor;
3. The item won or was nominated for an established prize
such as: the Pulitzer Prize, Booker Prize, National Book
Award, Caldecott Medal, Newbery Medal, GRAMMY, or
Academy Award;
4. The item appeared on a bestsellers list in the New York
Times, Publishers Weekly, Wall Street Journal, or a similar
source;
5. The item was created by an author, illustrator, editor, artist,
performer, etc., with a high level of authority on a topic or an
excellent literary reputation; or
6. The item was issued by a publisher that incorporates an
editorial review process to ensure the content is credible,
accurate, and objective.
iv. Acquisitions that do not meet the criteria for Secondary
Consideration may still be considered for addition to Library
collections if it meets one or more of the following criteria:
25
1. The content or the author's background fills a gap in the
collection;
2. The item fits the Library's Local History or Historic Resource
collection policies;
3. The Library anticipates broad local interest in the item;
4. The item represents a high -interest movement, genre, or
culture; or
5. The item was created by an author who resides in
Williamson County, was published by an independent
publishing company, and is intended to be added to the
Local Authors Collection.
v. Items that are not collected include:
1. Textbooks, unless they are of broad community interest
2. Scholarly or technical publications
3. Workbooks, diaries, and other consumable items
4. Self -published works, unless they are:
a. Published in the last five years and donated by the
author, who must live in Williamson County, for the
Library's Local Authors Collection;
b. Focused on local history; or
c. Genre fiction for adults by an author with
demonstrated local popular appeal.
c. Formats Collected. The adoption or discontinuation of material formats
is based on current demand, usage trends, cost, space considerations,
strengths of the format, and technological advances. Accessibility for
patrons with special needs is also considered.
d. Placement in Library Collections
i. Items will be placed throughout the Library's collections to facilitate
discovery and use by appropriate audiences. Materials are sorted
by medium, language, age of intended audience, and, in NonFiction
collections, by subject according to Dewey Decimal Classification.
26
ii. Children's collections are intended for young people from birth to
age 18. These collections are generally divided between materials
intended for children from birth to age 12, and from age 12 to age
18. Detailed information regarding age ranges for children's
collections is provided in Appendix A: Library Collection
Descriptions and Levels.
iii. Several factors will be used to determine the appropriate collection
placement for an item, including:
1. The item's format and language
2. The item's publication data, including publisher's suggested
placement
3. An established review source's suggested placement
iv. For an item to be placed in a collection for children aged 0 to 12 or
a collection for children between the ages of 12 and 18, the Library
will determine that at least 2 established professional review
sources confirm the intended age of audience for the item.
v. In some cases, two review sources are not available to definitively
place an item in a particular collection for children. The item will be
placed in an adult materials collection, unless:
The item is replacing a previous edition of the same title
already placed in a children's collection,
2. The item is a continuation of a series with earlier titles
already reviewed and placed in a children's collection, or
3. Two Library staff members and the Library Advisory Board
determine that the item in question is intended for a
children's collection. After an item is determined to be
appropriate for a children's collection the Library Advisory
Board will affirm which children's collection is most
appropriate, based on guidance from staff.
e. Patron Requests for Purchase/Interlibrary Loan
Cardholders holding a Resident, Military, or paid Non -Resident
Library account are eligible to place a request for any item the
Library does not own that they would like to borrow. The selector
for the appropriate collection will refer to the Library's Criteria for
27
Selection of Materials in deciding whether to provide it to the patron
by purchasing the item outright, or by borrowing it through
interlibrary loan from another library.
ii. The patron request service is for individuals who are going to
borrow the requested items for their own use when they become
available. The patron will be notified when the item is ready to pick
up and check out. If the Library cannot provide a copy at all, the
patron will also be notified.
Multiple Copies. When there is extra demand for a particular item, the
Library will purchase added copies according to a ratio of a certain
number of patron reserves per one copy, based on funding availability.
g. Library Collection Donations
i. Donations to the Library in the form of materials or money are
welcome.
Donations of money may be designated for use where the Library's
need is greatest or may be designated for collections or programs.
Donors may wish for their donation to be used to purchase specific
collection materials or materials of a particular type. Donors are
encouraged to add these notes to the form submitted at the time of
donation. The Library does not guarantee that those materials will
be purchased, but staff will endeavor to meet the donor's request
when possible and appropriate.
iii. Donations of printed books, CDs, DVDs, and magazine issues are
gratefully accepted. Most donated materials are not added to the
Library's collection. Instead, they are sold by the Friends of the
Library, who raise funds for Library collections, services, and
programs. Donated items are accepted with the following
conditions:
1. Donations with any restriction or special request regarding
the disposition of an item—i.e., the donor requests a
bookplate, or the donor wants the item back if it can't go into
the collection —must be offered to and accepted by the
selector for the appropriate collection before being left at the
library. The selector will research the item and let the
potential donor know whether the item will be added to the
collection or not. These items, once donated and added to
28
the collection, are managed in the same way as materials
purchased with public funds.
2. No estimate of value of donated materials can be provided
by the Library, but staff can provide a receipt including the
number of items and date of donation.
3. The Library may refuse any items that do not otherwise meet
acceptance criteria.
h. Withdrawing and Discarding Items from the Collection
i. Ensuring that the Library collection is up-to-date and well -
maintained is a high priority. Continual review and withdrawal are
required to stay within shelving constraints of the Library facility.
ii. Withdrawing and discarding items are standard practices in
libraries. Items in the collection are regularly examined and re-
considered to maintain a balanced, current, and attractive
collection. This is an ongoing process conducted by library staff,
employing both detailed usage data and physical examination of
items to decide which items should be withdrawn from the
collection.
iii. Reasons for withdrawal of an item include:
1. Poor physical condition
2. Dated or inaccurate content
3. Lack of reader interest as evidenced by lack of usage
4. Duplicate copies not justified by current demand
5. No longer meets current selection criteria
6. Availability from other sources, including interlibrary loan and
online services.
7. The format is no longer collected
8. Limited space in the Library
iv. The controversial nature of an item is not sufficient reason for
removal unless the material has been subjected to a full formal
review as outlined below.
W
v. Library materials that have been withdrawn will be disposed of in
the following ways:
1. Materials that are in good condition will be transferred to the
Friends of the Library for sale;
2. Materials that are unattractive, or too worn or obsolete for
sale, will be recycled or discarded; or
3. In some instances, withdrawn materials may be donated to a
local non-profit organization, area school, or another library.
30
i. Reconsideration of Library Materials
i. Tastes and opinions differ, and therefore some materials the
Library acquires may be objectionable to some patrons, or some
patrons may believe some items are shelved in the incorrect Library
collection. If, a patron objects to material held by the Library or
believes it should be placed in a different Library collection, they
may submit a "Request for Reconsideration of Library Materials"
form, available at the Circulation Desk. In no instance will the
material be removed on demand.
ii. To file a Request for Reconsideration of Library Material, the patron
must:
1. Reside within the corporate limits of the City of Georgetown;
2. File a complete, handwritten "Request for Reconsideration of
Library Material" form with the Director for each title to be
reconsidered; and
3. Supply their full name and residential address: anonymous
complaints will not be considered.
4. Not have submitted a request for reconsideration within the
previous two months. Patrons are limited to submitting up to
6 requests for reconsideration per calendar year.
5. A request for reconsideration is only pertinent to one title at a
time. Once a title has been submitted to the Library
Advisory Board for reconsideration, no additional requests
for reconsideration for that title will be addressed. The
Library Advisory Board's decision regarding the title will take
into account the work as a whole, and will be final.
iii. Requests for Reconsideration are reviewed according to the
following established procedure:
1. All requests to review materials will be considered using
Section I of this Policy, Criteria for Selection of Materials, as
a guide. In addition to the Criteria for Selection of Materials,
consideration will be given to the length of time an item has
31
been in the Library collection as well as the number of
unique users that have borrowed the item.
2. After a completed Request for Reconsideration form is
received, the Library Director will review the material in
question and will attempt to answer the complaint to the
patron's satisfaction.
I A patron who is not satisfied may request that the material
be reviewed by the Library Advisory Board at the next
bimonthly Library Advisory Board meeting:
a. The Library Director will send an invitation to the
patron to attend the bimonthly meeting.
b. During that meeting, the patron who made the request
will be allowed three minutes to explain why they
would like to have the material reconsidered. The
Library Advisory Board may assume that non-
attendance by the patron at the designated Library
Advisory Board meeting is a request to withdraw the
Reconsideration. Library Advisory Board members
may ask questions of the patron, but the patron
cannot speak during the deliberations of the agenda
item unless they are responding to a direct question.
c. After the initial Library Advisory Board meeting, the
material in question will be kept at a designated
location within the Library for Library Advisory Board
members to review. The request will be considered
again at a second meeting. The same rules and
procedures will apply for the second board meeting:
the patron will be granted three minutes to speak on
the agenda item; members of the Library Advisory
Board may ask questions of the patron; during
deliberations, the patron is not allowed to speak
except to answer a direct question from the Board.
d. At the second meeting the Board will consider and
vote on the Reconsideration Request. The Board's
review and consideration of the material is as a
whole. The Board will vote whether to retain the item
in the current collection, move the item to a different
32
collection, or remove the item from the Library. Any
vote to move or remove the item requires a
supermajority of the Library Advisory Board. The
Library Advisory Board's decision is final for the
material (all editions and formats).
iv. A note about digital materials: most of the Library's ebooks, e-
audiobooks, and databases are purchased through consortia and
other group arrangements with other libraries. The outcomes of
any reconsideration requests for these materials depend on
different factors, such as whether any requested change would
impact other libraries' access to the content.
33
Appendix A — Meeting Room Rental Fees
Georgetown Public Library
Meeting Room Rental Fees
Meeting Rooms
The Library has three meeting rooms that are available every day from 8:00 AM until
11:00 PM and require a rental fee. To reserve online please visit
https://secure.recl.coi-n/TX/georgetown-public-library-tx/catalog or call 512-930-
6730 or email librarymeetingrooms@georgetowntexas.gov. Online requests may
take up to 3 business days to process.
Failure to follow Library Meeting Room Policies will result in refusal of further
room reservations.
• Hewlett Room 222* is setup auditorium style with seating for 112 and can seat
up to 200. Tables can be set up in this room: banquet style seating capacity is
78.
Friends Room 218* is set up banquet style with seating for 52, chairs can be
added to seat up to 78. If tables are collapsed, this room can seat 150.
• Classroom 211 is set up 2 to a table and seats 20, chairs can be added to seat
up to27.
*These two rooms may also be rented as one large room
34
Meeting Room Fees & Equipment
Rooms are rented
Hewlett I Friends
Hewlett and
for a MINIMUM of
Seats 112� Set for
Classroom
Friends
two hours
52
Set for 20
Set for 164
Seats up to
Seats up to 27
Seats up to 212
1341Seats up to 78
501(c) Nonprofit,
Community
Program, or
$25 per hour
$10 per hour
$50 per hour
Government
Agency
Commercial,
Private Events, or
$250 per hour
$100 per hour
$500 per hour
Political
Organizations*
AudioNisual Equipment Available
Wireless Microphones (handheld and
headset)
No fees will be charged for the use of
Laptop
AV equipment, but full replacement
cost will be charged in case of
Projector
damage.
Hearing loop system in Friends and
Hewlett rooms for hearing aid users
*A political organization is any entity, regardless nonprofit or any other status, that
conducts political advertising as defined in § 251.001 of the Texas Election Code. To
the extent a Nonprofit, Community Program, and/or Government Agency is also a
political organization, that entity will be charged the commercial, private events, or
political organizations rate.
The commercial, private events, or political organizations rate will apply when the
meeting rooms are used for the following non -exhaustive list of activities: (1) meetings
of profit -making groups or businesses; (2) fundraising events; (3) meetings that
35
require payment of tuition or fees (except for government or library agencies); (4)
meetings where products or services are promoted or sold; (5) meetings designed to
further the specific goals of an individual or group, such as political campaign
meetings or paid tutorials; (6) meetings or gatherings where attendance is restricted
to invited or ticket -holding guests only.
A 501(c) Nonprofit group must provide documentation of its 501(c) status to
ensure the Nonprofit rate.
Policies for Meetinq Room Use
Reservations are made on a first -come, first -serve basis up to 6 months in
advance. Previous use does not imply future bookings. No person or
organization may rent the meeting rooms more than twice a month, unless
hosted/sponsored by Library or the City of Georgetown. Exceptions may be
made at the Library Director's discretion.
2. ALL food and beverages served in Library meeting rooms MUST come from the
Sweet Lemon Kitchen unless the Library expressly exempts such requirements
in writing. Contact sweetlemoncateringtx@gmail.com for catering options. A
minimum of 30 days' notice is required for groups of 30 people or more and a
minimum of 2 weeks' notice is required for groups of 30 or fewer that require
catering services. For exemption requests, contact
librarymeetingrooms@georgetown.org.
3. Renters are responsible for set-up and clean-up, which must take place
during the reservation period. Renters are permitted to rearrange meeting
room furniture if the room is returned to its original configuration. Library staff is
NOT available to change the room arrangement. Groups who set up or take
down outside the reservation period will be billed for an additional hour.
4. Rental fees are due prior to start of the reservation, payable at second floor
Reference Desk. Payment can be made with cash, credit card (excluding
American Express), or check (made out to the City of Georgetown).
Groups/individuals who cancel a reservation less than 24 hours in advance
or fail to show are responsible for paying the full rental fee. If a meeting
goes 15 minutes over the scheduled time, an additional HOUR will be
billed.
5. Advertising and printed materials of events or programs sponsored by the renter
must contain the following disclaimer: "THIS EVENT IS NOT AFFILIATED WITH
36
OR SPONSORED BY THE GEORGETOWN PUBLIC LIBRARY OR THE CITY
OF GEORGETOWN." The disclaimer must be clearly displayed on all
advertisements, and no smaller than font size 10.
6. If unfamiliar with the operation of the Library's AV equipment (projector,
microphones, etc.), renters should call the library at 512-930-6730 to arrange a
tutorial with staff at least 2 weeks in advance.
7. Activities for minors must be supervised at all times by an appropriate number of
adults.
8. Meetings must be free and open to the public unless commercial rental rates are
paid. Only groups that pay the commercial rental rate may charge admission fees
or hold fundraising events. Groups that do not pay commercial rental rates may
only charge attendees for food that is served at the event and/or materials
provided as a part of the event.
9. Groups claiming 501(c) status must provide documentation that confirms that
status. To reserve this rate online, you must first provide documentation of status
to Iibrarymeetingrooms@georgetowntexas.gov.
10. ALL political organizations, as defined above, will be charged the commercial
rate. The Library is a government -owned facility. Renters are responsible for
complying with Section 255.003 of the Texas Election Code, which prohibits the
use of public funds (including the use of government -owned facilities), for the
distribution of written political advertising materials, or for radio or television
broadcasts of political advertising. Political advertising materials can only be
distributed to guests in the rented room.
11. Georgetown Public Library and/or City of Georgetown meetings and events
may take precedence over any other scheduled event. The Library and the
City reserve the right to reschedule or cancel any meeting, for any reason.
The Library will notify each meeting's representative of cancellation and will
arrange to reschedule or refund rental fee.
12. The City of Georgetown and the Library are not responsible for any lost or stolen
items.
Miscellaneous Restrictions
37
i. Smoking, candles, and open flames are not allowed. This includes the balcony area.
2. Registration tables, or any other activities are not permitted outside of the room.
Registration lines cannot extend into the hallway.
3. Decorations are not allowed on the walls, windows, or ceilings. Decorations may be
placed on the tables and bulletin boards, located on either side of the white board in
each room. Furniture cannot be moved from other meeting rooms or areas of the
library. All decorations must be removed at the end of the rental period.
4. Alcoholic beverages are only permitted with prior approval of the Director. A
professional security guard and TABC licensed servers will be required at events
where alcohol is served. A security guard will be hired at the renter's expense.
Sweet Lemon Kitchen is the required caterer for alcohol served in the meeting
rooms.
5. The Library cannot store equipment and/or supplies for any non -library meeting
room functions.
s. Events with amplified music are not permitted during Library operating hours.
W.
Appendix B — Library Collection Descriptions and Levels
Adult Collections
The library's Adult collections are intended for people ages 18 and above. The
collection includes:
BC Adult Book Club Books -in -a -Bag
CD Recorded music on CD
CDBK Fiction and nonfiction books on CD
DVD Feature films, series, and nonfiction films on DVD
F Fiction in English
GF Graphic fiction (fiction and nonfiction) in English
GSPF Graphic fiction (fiction and nonfiction) in Spanish
GTN Georgetown Collection
HRC History Resource Collection
LPF Large print fiction
LPNF Large print nonfiction
MAP Sheet maps
MF Microfilm
NF Nonfiction in English
PER Periodicals (magazines and newspapers) in English
PUZZLE Circulating jigsaw puzzles
R Reference Collection
RD Reference Desk Collection
ROM Romance paperbacks
39
SPCDBK Spanish language fiction and nonfiction books on CD
SPDVD Feature films, series, and nonfiction films on DVD in Spanish
SPF Fiction in Spanish
SPNF Nonfiction in Spanish
SPPER Periodicals (magazines and newspapers) in Spanish
WC Williamson County Collection
Juvenile (Children's) Collections
The library's Juvenile collections are intended for children from birth to age 12. The
collection includes:
Intended audience: Birth -age 8 (Preschool -Grade 2)
BB Bin Books collection of board books
EF Easy fiction or picture books
HOL Holiday Easy Fiction
JCD Juvenile recorded music on CD
JCDBK Juvenile fiction and nonfiction books on CD
JDVD Juvenile feature films, series, and nonfiction films on DVD in English
JF Juvenile fiction in English
JGF Juvenile graphic fiction in English
JGNF Juvenile graphic nonfiction in English
JNF Juvenile nonfiction in English
JPER Juvenile periodicals (magazines, newspapers)
JSPDVD Juvenile feature films, series, and nonfiction films on DVD in Spanish
JSPF Juvenile fiction in Spanish
40
JSPNF Juvenile nonfiction in Spanish
KIT Kits (fiction and nonfiction)
TALK Juvenile Talking Books
Intended audience: Ages 5-9 (Grades K-3)
BR Beginning Readers
EC Early Chapter Books
JCDBK Juvenile fiction and nonfiction books on CD
JDVD Juvenile feature films rated G and PG, series, and nonfiction films on DVD
in English
JF Juvenile fiction in English
JGF Juvenile graphic fiction in English
JGNF Juvenile graphic nonfiction in English
JNF Juvenile nonfiction in English
JPER Juvenile periodicals (magazines, newspapers)
JSPDVD Juvenile feature films, series, and nonfiction films on DVD in Spanish
JGSPF Juvenile graphic fiction in Spanish
JGSPNF Juvenile graphic nonfiction in Spanish
JSPF Juvenile fiction in Spanish
JSPNF Juvenile nonfiction in Spanish
TALK Juvenile Talking Books
Intended audience: Ages 9-12 (Grades 3-6)
JDVD Juvenile feature films rated G and PG, series, and nonfiction films on DVD
in English
JF Juvenile fiction in English
JGF Juvenile graphic fiction in English
41
JGNF Juvenile graphic nonfiction in English
JNF Juvenile nonfiction in English
JPER Juvenile periodicals (magazines, newspapers)
JSPDVD Juvenile feature films, series, and nonfiction films on DVD in Spanish
JGSPF Juvenile graphic fiction in Spanish
JGSPNF Juvenile graphic nonfiction in Spanish
JSPF Juvenile fiction in Spanish
JSPNF Juvenile nonfiction in Spanish
TALK Juvenile Talking Books
Youth (Teen) Collections
The library's Youth, or Teen collections are intended for people ages 12-18 (Grades 6-
12) The collection includes:
YCDBK Youth fiction and nonfiction books on CD
YF Youth fiction in English
YGF Youth graphic fiction
YGNF Youth graphic nonfiction
YMGF Youth manga graphic fiction
YNF Youth nonfiction in English
YPER Youth periodicals (magazines, newspapers)
YSPF Youth fiction in Spanish
YSPNF Youth nonfiction in Spanish
42
Appendix C - Georgetown Citizen's Request for Reconsideration of
Library Material Form
To file a Request for Reconsideration of Library Material, the patron must:
Reside within the corporate limits of the City of Georgetown; complete this form; and
supply their full name and residential address: anonymous complaints will not be
considered.
Author:
Title: (Only one title per request form, please)
Your name (first and last):
Today's date:
Your residential address:
Your phone number:
Your e-mail address:
Are you making this request on behalf of...
Yourself?
A family member? (please specify)
A group or organization? (please specify)
43
How did you become aware of this item?
Have you read, listened to, or viewed the entire item?
What is your specific objection to the item?
What would you like the Library to do about this item?
Reconsideration Process Overview
Requests for Reconsideration are reviewed according to the following established
procedure:
1. All requests to review materials will be considered using Section I of this Policy,
Criteria for Selection of Materials, as a guide. In addition to the Criteria for
Selection of Materials, consideration will be given to the length of time an item
has been in the Library collection as well as the number of unique users that
have borrowed the item.
2. After a completed Request for Reconsideration form is received, the Library
Director will review the material in question and will attempt to answer the
complaint to the patron's satisfaction.
3. A patron who is not satisfied may request that the material be reviewed by the
Library Advisory Board at the next bimonthly Library Advisory Board meeting:
i. The Library Director will send an invitation to the patron to attend
the bimonthly meeting.
44
During that meeting, the patron who made the request will be
allowed three minutes to explain why they would like to have the
material reconsidered. The Library Advisory Board may assume
that non-attendance by the patron at the designated Library
Advisory Board meeting is a request to withdraw the
Reconsideration. Library Advisory Board members may ask
questions of the patron, but the patron cannot speak during the
deliberations of the agenda item unless they are responding to a
direct question.
iii. After the initial Library Advisory Board meeting, the material in
question will be kept at a designated location within the Library for
Library Advisory Board members to review. The request will be
considered again at a second meeting. The same rules and
procedures will apply for the second board meeting: the patron will
be granted three minutes to speak on the agenda item; members of
the Library Advisory Board may ask questions of the patron; during
deliberations, the patron is not allowed to speak except to answer a
direct question from the Board.
iv. At the second meeting the Board will consider and vote on the
Reconsideration Request. The Board's review and consideration of
the material is as a whole. The Board will vote whether to retain the
item in the current collection, move the item to a different collection,
or remove the item from the Library. Any vote to move or remove
the item requires a supermajority of the Library Advisory Board.
The Library Advisory Board's decision is final for the material
(all editions and formats).
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