HomeMy WebLinkAboutRES 032426-5.B - Temporary Closure of State Right of Way for Two Step Inn FestivalRESOLUTION NO. 03&f 2k -5.,B
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS, AUTHORIZING THE MAYOR TO
EXECUTE AN AGREEMENT WITH THE TEXAS DEPARTMENT OF
TRANSPORTATION RELATED TO THE TEMPORARY CLOSURE
OF STATE RIGHT OF WAY RELATED TO THE TWO STEP INN
FESTIVAL; REPEALING CONFLICTING RESOLUTIONS;
INCLUDING A SEVERABILITY CLAUSE; AND ESTABLISHING AN
EFFECTIVE DATE.
WHEREAS, the State under the provisions of the Texas Administrative Code, Section
22.12, has the ability to authorize the closure of a segment of the state highway system for no more
than seven consecutive days if such action serves a public purpose and is consistent with the safety
and convenience of the traveling public. This section prescribes the policies and conditions by
which an individual, private entity, or governmental entity may obtain such approval; and
WHEREAS, the Two Step Inn Festival will be held in San Gabriel Park on April 18 and
19, 2026 hosted by C2; and
WHEREAS, C2 has to have a Traffic Control Permit and Special Use Permit with the State
of Texas;
WHEREAS, their Traffic Control Plan shows the use of State Right of Way for oversized
ride -share vehicle drop offs and pick-ups along Austin Avenue from Williams Drive to Apple Creek
Drive; and
WHEREAS, this Agreement is required to be submitted in order to have an approved
Traffic Control Permit and Special use Permit with the State of Texas; and
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GEORGETOWN, TEXAS:
Section 1. The meeting at which this resolution was approved was conducted in compliance
with the Texas Open Meetings Act, Texas Government Code, Chapter 551.
Section 2. The facts and recitations contained in the preamble of this resolution are hereby
found and declared to be true and correct and are incorporated by reference herein and expressly
made a part hereof, as if copied verbatim.
Section 3. The City Council of the City of Georgetown recognizes that the Two Step Inn
Festival serves a public purpose and approves the Agreement for the Temporary Closure of State
Right of Way within Georgetown along Austin Avenue between Williams Drive and Apple Creek
Drive, attached hereto as Exhibit A.
Resolution Number:03211iL6 -5._6
Subject: Temporary Closure of State Right of Way for Two Step Inn Festival
Date Approved: Vkc', LA." v-k ' ZOV
Section 4. All resolutions that conflict with the provisions of this resolution are hereby
repealed, and all other resolutions of the City not in conflict with the provisions of this resolution
shall remain in full force and effect.
Section 5. If any provision of this resolution, or application thereof, to any person or
circumstance, shall be held invalid, such invalidity shall not affect the other provisions, or
application thereof, of this resolution, which can be given effect without the invalid provision or
application, and to this end the provisions of this resolution are hereby declared to be severable.
Section 6. The Mayor is hereby directed to execute, and the City Secretary to attest thereto
on behalf of the City, the Agreement for the Temporary Closure of State Right of Way.
Section 7. The Mayor is hereby authorized to sign this resolution and the City Secretary to
attest. This resolution shall become effective and be in full force and effect immediately in
accordance with the provisions of the City Charter of the City of Georgetown.
PASSED AND APPROVED on the —�— of kVULA 2026.
ATTEST:
THE CIT) OFI/GEORGETOWN:
L�
110
I �
Robyn De more, City Secretary Jos Schroeder, Mayor
APPROVED AS TO FORM:
Sky ass n, City Attorney
Resolution Number: 03ZL 12,(p -5 -3
Subject: Temporary Closure of State Right of Way for Two Step Inn Festival
Date Approved: Mo.4 C/v-- 2,4 1 'PZ-(p
Agreement No.
STATE OF TEXAS §
COUNTY OF TRAVIS §
AGREEMENT FOR THE TEMPORARY CLOSURE
OF STATE RIGHT OF WAY
THIS AGREEMENT is made by and between the State of Texas, acting by and through the
Texas Department of Transportation, hereinafter called the "State," and the City
of , a municipal corporation, acting by and through its
duly authorized officers, hereinafter called the "local government."
WITNESSETH
WHEREAS, the State owns and operates a system of highways for public use and benefit,
including , in , County; and
WHEREAS, the local government has requested the temporary closure of
for the purpose of
from to as
described in the attached "Exhibit A," hereinafter identified as the "Event;" and
WHEREAS, the Event will be located within the local government's incorporated area; and
WHEREAS, the State, in recognition of the public purpose of the Event, wishes to cooperate
with the City so long as the safety and convenience of the traveling public is ensured and that
the closure of the State's right of way will be performed within the State's requirements; and
WHEREAS, on the day of 20 , the City
Council passed Resolution / Ordinance No. , attached hereto and identified
as "Exhibit B," establishing that the Event serves a public purpose and authorizing the local
government to enter into this agreement with the State; and
WHEREAS, 43 TAC, Section 22.12 establishes the rules and procedures for the temporary
closure of a segment of the State highway system; and
WHEREAS, this agreement has been developed in accordance with the rules and
procedures of 43 TAC, Section 22.12;
NOW, THEREFORE, in consideration of the premises and of the mutual covenants and
agreements of the parties hereto, to be by them respectively kept and performed as
hereinafter set forth, it is agreed as follows:
AGREEMENT
Article 1. CONTRACT PERIOD
This agreement becomes effective upon final execution by the State and shall terminate upon
completion of the Event or unless terminated or modified as hereinafter provided.
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Article 2. EVENT DESCRIPTION
The physical description of the limits of the Event, including county names and highway
numbers, the number of lanes the highway has and the number of lanes to be used, the
proposed schedule of start and stop times and dates at each location, a brief description of
the proposed activities involved, approximate number of people attending the Event, the
number and types of animals and equipment, planned physical modifications of any man-
made or natural features in or adjacent to the right of way involved shall be attached hereto
along with a location map and identified as "Exhibit C."
Article 3. OPERATIONS OF THE EVENT
A. The local government shall assume all costs for the operations associated with the Event,
to include but not limited to, plan development, materials, labor, public notification, providing
protective barriers and barricades, protection of highway traffic and highway facilities, and all
traffic control and temporary signing.
B. The local government shall submit to the State for review and approval the construction
plans, if construction or modifications to the State's right of way is required, the traffic control
and signing plans, traffic enforcement plans, and all other plans deemed necessary by the
State. The State may require that any traffic control plans of sufficient complexity be signed,
sealed and dated by a registered professional engineer. The traffic control plan shall be in
accordance with the latest edition of the Texas Manual on Uniform Traffic Control Devices.
All temporary traffic control devices used on state highway right of way must be included in
the State's Compliant Work Zone Traffic Control Devices List. The State reserves the right to
inspect the implementation of the traffic control plan and if it is found to be inadequate, the
local government will bring the traffic control into compliance with the originally submitted
plan, upon written notice from the State noting the required changes, prior to the event. The
State may request changes to the traffic control plan in order to ensure public safety due to
changing or unforeseen circumstances regarding the closure.
C. The local government will ensure that the appropriate law enforcement agency has
reviewed the traffic control for the closures and that the agency has deemed them to be
adequate. If the law enforcement agency is unsure as to the adequacy of the traffic control, it
will contact the State for consultation no less than 10 workdays prior to the closure.
D. The local government will complete all revisions to the traffic control plan as requested
by the State within the required timeframe or that the agreement will be terminated upon
written notice from the State to the local government. The local government hereby agrees
that any failure to cooperate with the State may constitute reckless endangerment of the
public and that the Texas Department of Public Safety may be notified of the situation as
soon as possible for the appropriate action, and failing to follow the traffic control plan or
State instructions may result in a denial of future use of the right of way for three years.
E. The local government will not initiate closure prior to 24 hours before the scheduled Event
and all barriers and barricades will be removed and the highway reopened to traffic within 24
hours after the completion of the Event.
F. The local government will provide adequate enforcement personnel to prevent vehicles
from stopping and parking along the main lanes of highway right of way and otherwise
prevent interference with the main lane traffic by both vehicles and pedestrians. The local
government will prepare a traffic enforcement plan, to be approved by the State in writing at
least 48 hours prior to the scheduled Event. Additionally, the local government shall provide
to the State a letter of certification from the law enforcement agency that will be providing
traffic control for the Event, certifying that they agree with the enforcement plan and will be
able to meet its requirements.
G. The local government hereby assures the State that there will be appropriate passage
Traffic —Traffic —Closure Incorporated (TEA30A) Page 2 of 8 Rev. 05/02/2008
Agreement No.
allowance for emergency vehicle travel and adequate access for abutting property owners
during construction and closure of the highway facility. These allowances and accesses will
be included in the local government's traffic control plan.
H. The local government will avoid or minimize damage, and will, at its own expense, restore
or repair damage occurring outside the State's right of way and restore or repair the State's
right of way, including, but not limited to, roadway and drainage structures, signs, overhead
signs, pavement markings, traffic signals, power poles and pavement, etc. to a condition
equal to that existing before the closure, and, to the extent practicable, restore the natural
and cultural environment in accordance with federal and state law, including landscape and
historical features.
Article 4. OWNERSHIP OF DOCUMENTS
Upon completion or termination of this agreement, all documents prepared by the local
government will remain the property of the local government. All data prepared under this
agreement shall be made available to the State without restriction or limitation on their further
use. At the request of the State, the Local Government shall submit any information required
by the State in the format directed by the State.
Article 5. TERMINATION
A. This agreement may be terminated by any of the following conditions:
(1) By mutual written agreement and consent of both parties.
(2) By the State upon determination that use of the State's right of way is not
feasible or is not in the best interest of the State and the traveling public.
(3) By either party, upon the failure of the other party to fulfill the obligations as set
forth herein.
(4) By satisfactory completion of all services and obligations as set forth herein.
B. The termination of this agreement shall extinguish all rights, duties, obligations, and
liabilities of the State and local government under this agreement. If the potential termination
of this agreement is due to the failure of the local government to fulfill its contractual
obligations as set forth herein, the State will notify the local government that possible breach
of contract has occurred. The local government must remedy the breach as outlined by the
State within ten (10) days from receipt of the State's notification. In the event the local
government does not remedy the breach to the satisfaction of the State, the local government
shall be liable to the State for the costs of remedying the breach and any additional costs
occasioned by the State.
Article 6. DISPUTES
Should disputes arise as to the parties' responsibilities or additional work under this
agreement, the State's decision shall be final and binding.
Article 7. RESPONSIBILITIES OF THE PARTIES
The State and the Local Government agree that neither party is an agent, servant, or
employee of the other party and each party agrees it is responsible for its individual acts and
deeds as well as the acts and deeds of its contractors, employees, representatives, and
agents.
Article 8. INSURANCE
A. Prior to beginning any work upon the State's right of way, the local government and/or its
contractors shall furnish to the State a completed "Certificate of Insurance" (TxDOT Form
1560, latest edition) and shall maintain the insurance in full force and effect during the period
Traffic —Traffic —Closure Incorporated (TEA30A) Page 3 of 8 Rev. 05/02/2008
Agreement No.
that the local government and/or its contractors are encroaching upon the State right of way.
B. In the event the local government is a self -insured entity, the local government shall
provide the State proof of its self-insurance. The local government agrees to pay any and all
claims and damages that may occur during the period of this closing of the highway in
accordance with the terms of this agreement.
Article 9. AMENDMENTS
Any changes in the time frame, character, agreement provisions or obligations of the parties
hereto shall be enacted by written amendment executed by both the local government and
the State.
Article 10. COMPLIANCE WITH LAWS
The local government shall comply with all applicable federal, state and local environmental
laws, regulations, ordinances and any conditions or restrictions required by the State to
protect the natural environment and cultural resources of the State's right of way.
Article 11. LEGAL CONSTRUCTION
In case one or more of the provisions contained in this agreement shall for any reason be
held invalid, illegal or unenforceable in any respect, such invalidity, illegality or
unenforceability shall not affect any other provisions hereof and this agreement shall be
construed as if such invalid, illegal or unenforceable provision had never been contained
herein.
Article 12. NOTICES
All notices to either party by the other required under this agreement shall be delivered
personally or sent by certified U.S. mail, postage prepaid, addressed to such party at the
following respective addresses:
Local Government:
State:
Texas Department of Transportation
Austin District
P.O. Drawer 15426
Austin, Texas 78761-5426
All notices shall be deemed given on the date so delivered or so deposited in the mail, unless
otherwise provided herein. Either party hereto may change the above address by sending
written notice of such change to the other in the manner provided herein.
Article 13. SOLE AGREEMENT
This agreement constitutes the sole and only agreement between the parties hereto and
supersedes any prior understandings or written or oral agreements respecting the within
subject matter.
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Agreement No.
IN TESTIMONY WHEREOF, the parties hereto have caused these presents to be executed
in duplicate counterparts.
THE CITY OF
Executed on be I
By
City Official
Typed or Prin ed N
local government by:
Date VAarC' "' 2%. 70T'(P
r
•PAW URN�
THE STATE OF TEXAS
Executed for the Executive Director and approved for the Texas Transportation Commission
for the purpose and effect of activating and/or carrying out the orders, established policies or
work programs heretofore approved and authorized by the Texas Transportation
Commission.
Date
District Engineer
Traffic —Traffic —Closure Incorporated (TEA30A) Page 5 of 8 Rev. 05/02/2008
Agreement No.
Exhibit A
Traffic —Traffic —Closure Incorporated (TEA30A) Page 6 of 8 Rev. 05/02/2008
Agreement No.
Exhibit B
Traffic —Traffic —Closure Incorporated (TEA30A) Page 7 of 8 Rev. 05/02/2008
Agreement No.
Exhibit C
Traffic —Traffic —Closure Incorporated (TEA30A) Page 8 of 8 Rev. 05/02/2008
EXHIBIT A
The event will take place within Williamson County, at San Gabriel Park, in the city of
Georgetown, TX from 4/18/26 to 4/19/26. There are expected to be 30,000 guests in
attendance. Live music from three stages will take place during the event, with music
scheduled from 12:00 pm to 10:00 pm on both days. There will be food and beverage
offerings.
N Austin Ave, from Chamber Way to Weir Rd will be reduced from five lanes to two lanes
during the hours of 12:01 am 4/18/2026 until 5:00 a.m. 4/20/2026. There will also be no
parking signs posted on ancillary public streets surrounding the immediate proximity of
San Gabriel Park from 4/16/2026, to 4/20/2026 (please see exhibit C for maps and details).
These closures are determined with Georgetown PD, Public Works and Transportation
Dept. and implemented for the safety of the public during event set-up, and for the safety
of guests while attending the event.
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