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HomeMy WebLinkAboutMinutes_LAB_01.14.2002Georgetown Public Library Meeting Minutes January 14, 2002 Eric Lashley, Library Director informed the members assembled that Judy Parks, Chairperson, would not be present. The members then voted to appoint Sam Arant as Chairperson Pro tem. The meeting was called to order at 6:35:PM In Attendance: Don Willhouse, Zora Evans, Sam Arant, Claire Vogler, Carol Parsonage and Georgene Richaud Eric Lashley, Library Director was also present. Absent: Judy Parks, Ema Fielder and Dorothy Hagen Approve Minutes: The minutes from the last meeting were discussed and reviewed. Zora Evans moved and Don Willhouse seconded a motion to approve the minutes. The minutes were approved unanimously. Director's Report: Eric discussed the pending action before the City Council to repair the library roof. The board reviewed a study completed by Systems Roof Consultants and Design The repairs will cost in the neighborhood of $100,000. The City Council will discuss this issue at their January 22nd meeting. The Grant for TIF to the Georgetown Independent School District was discussed. GISD would be the funding agent. The deadline for the grant is February 14°i. Eric informed the board that the library would receive $6,840 in direct aid from the State Library. This will be used for an intern position in cooperation with the University of Texas as well as for the Summer Reading program and the library collection. Austin Business Furniture Company has submitted a plan to convert the meeting room to be used as administrative space for the library. The cost would be $37,000 but the library would receive a 50% discount. The Library Foundation may be willing to pay for the expense Eric will present this to the Foundation tomorrow night. The old boardroom would be converted back to meeting space. Eric will be attending a CTLS meeting in Salado in January. Agenda hems: 1. Meeting with the Georgetown City Council In the absence of Judy Parks, Eric Lashley reported on the presentation to the City Council. Judy Parks, Chairperson of the Library Board, discussed with the Council the appointment of a committee to look at the library bond issue. There was no decision and the decision may be made at the January 22nd meeting. Judy also brought the suggestion to the Council that the terms of the Library Advisory Board be staggered to permit more continuity. The Council indicated that the present terms couldn't be changed due to the Charter but that next time they can appoint members for a one-year term, which would accomplish the desired result. The Long -Range Plan for the Library was discussed and it was indicated to the Council that this is an ongoing project of the Board. The Long Range Plan The draft of the Long -Range Plan was discussed in conjunction with a draft of Public Library Administrative Standards, which is under consideration by the State Library The Board agreed that it might be beneficial to incorporate aspects of the Administrative Standards into our Long -Range Plan. This would facilitate meeting any future requirements Eric offered to combine the two documents and present a revised draft at out next meeting. Holding Library Advisory Board Meetings in Alternative Locations The Board discussed the advantages of this action and decided to table this proposal until the time is fixed for the bond election for library funding. It was the considered opinion of the members that having the Board meeting more visible at that time would be beneficial. 4. Speakers at Library Advisory Board Meetings. The Board discussed the benefit of having speakers on library related topics come and make presentations at Board meetings. After discussion it was moved by Carol Parsonage and seconded by Don Willhouse that a speaker would be invited to a board meeting once a quarter. This motion was unanimously approved. Eric will investigate the availability of different speakers. 5 Agenda Items for Next Months Meeting a. Long Range Plan b. Speakers for future meetings. Don Willhouse moved, and Claire Vogler seconded a motion to adjourn at 7:15 PM. The vote was unanimous.