HomeMy WebLinkAboutMinutes_LAB_01.14.2002Georgetown Public Library
Meeting Minutes
January 14, 2002
Eric Lashley, Library Director informed the members assembled that Judy Parks, Chairperson, would not be present. The
members then voted to appoint Sam Arant as Chairperson Pro tem.
The meeting was called to order at 6:35:PM
In Attendance: Don Willhouse, Zora Evans, Sam Arant, Claire Vogler, Carol Parsonage and Georgene Richaud Eric
Lashley, Library Director was also present. Absent: Judy Parks, Ema Fielder and Dorothy Hagen
Approve Minutes:
The minutes from the last meeting were discussed and reviewed. Zora Evans moved and Don Willhouse seconded a
motion to approve the minutes. The minutes were approved unanimously.
Director's Report:
Eric discussed the pending action before the City Council to repair the library roof. The board reviewed a study completed
by Systems Roof Consultants and Design The repairs will cost in the neighborhood of $100,000. The City Council will
discuss this issue at their January 22nd meeting.
The Grant for TIF to the Georgetown Independent School District was discussed. GISD would be the funding agent. The
deadline for the grant is February 14°i.
Eric informed the board that the library would receive $6,840 in direct aid from the State Library. This will be used for an
intern position in cooperation with the University of Texas as well as for the Summer Reading program and the library
collection.
Austin Business Furniture Company has submitted a plan to convert the meeting room to be used as administrative space
for the library. The cost would be $37,000 but the library would receive a 50% discount. The Library Foundation may be
willing to pay for the expense Eric will present this to the Foundation tomorrow night. The old boardroom would be
converted back to meeting space.
Eric will be attending a CTLS meeting in Salado in January.
Agenda hems:
1. Meeting with the Georgetown City Council
In the absence of Judy Parks, Eric Lashley reported on the presentation to the City Council.
Judy Parks, Chairperson of the Library Board, discussed with the Council the appointment of a committee to look at
the library bond issue. There was no decision and the decision may be made at the January 22nd meeting.
Judy also brought the suggestion to the Council that the terms of the Library Advisory Board be staggered to permit
more continuity. The Council indicated that the present terms couldn't be changed due to the Charter but that next
time they can appoint members for a one-year term, which would accomplish the desired result.
The Long -Range Plan for the Library was discussed and it was indicated to the Council that this is an ongoing
project of the Board.
The Long Range Plan
The draft of the Long -Range Plan was discussed in conjunction with a draft of Public Library Administrative
Standards, which is under consideration by the State Library The Board agreed that it might be beneficial to
incorporate aspects of the Administrative Standards into our Long -Range Plan. This would facilitate meeting any
future requirements Eric offered to combine the two documents and present a revised draft at out next meeting.
Holding Library Advisory Board Meetings in Alternative Locations
The Board discussed the advantages of this action and decided to table this proposal until the time is fixed for the
bond election for library funding. It was the considered opinion of the members that having the Board meeting more
visible at that time would be beneficial.
4. Speakers at Library Advisory Board Meetings.
The Board discussed the benefit of having speakers on library related topics come and make presentations at Board
meetings. After discussion it was moved by Carol Parsonage and seconded by Don Willhouse that a speaker would
be invited to a board meeting once a quarter. This motion was unanimously approved. Eric will investigate the
availability of different speakers.
5 Agenda Items for Next Months Meeting
a. Long Range Plan
b. Speakers for future meetings.
Don Willhouse moved, and Claire Vogler seconded a motion to adjourn at 7:15 PM. The vote was unanimous.
REGISTRATION
For persons who wish to address
the Library Advisory Board
fate of Meeting &.� al
Name
Address 1107 1,0U,--k
Telephone R-� C9 -- At
_V-Speakingfor an aiganiladon:
Name of Ogan tion: Z7
Speaker's Official Capacity:
The Library Board Chair will recognize you when it is your turn to
address the Board. If you have written notes or printed material that
you wish to present to the Mayor 6r Council members, please furnish
an extra copy for the Board Secretary.
Each speaker is limited to three (3) minutes on any one item. A brief
non -repetitive presentation is generally the most effective. Thank
for your cooperation.
Georgetown Public Library
LIZ
DIRECTOR'S MONTHLY REPORT
is GEORGETOWN PUBLIC LIBRARY
December 2001
HIGHLIGHTS
• Members of the community continue to provide input that may be helpful in another bond campaign.
• A roof consultant has submitted an estimate of the cost to repair the library roof. Depending upon what
the contractor finds when removal of the old roofing begins, the cost would be between $87,000 and
$98,000. Council will have to approve a contract before work can begin.
• Eric Lashley continued to work with the steering committee that is preparing the proposal to the TIF
board for a Community Network grant. The proposal is due February 1 and will be submitted by GISD.
• The amount of direct aid the Georgetown Library will receive from the State will be $6,840.
STAFF ACTIVITIES
On December 6, Eric traveled to Rosebud to attend a Texas State Library workshop on Internet policy
and the Children's Internet Protection Act_.
• Judy Fabry spoke to the Blacksmiths Book Club (a Sun City group) on December 5.
4P DONATIONS
• Ethel and Michael Barnes donated $150 for the visit from Mr. & Mrs. Claus that took place on
December 12.
• Robert Q. Bost donated $300 in honor of his parents, to establish a collection of books of interest to
beekeepers.
• A.G. Speight donated $1500, and Billy and Kathy Frankum donated $1000, to be used as the staff
chooses.
• Roger & Angie Wright donated $500 in the name of the Friends of the Library to purchase books on
CD and videos.
0
GEORGETOWN PUBLIC LIBRARY
Comparative Fiscal Year Statistics
2001
Oct
Nov
Dec
Annual Total
Patron Visits
Current Year
17185
15144
11835
44164
2000-2001
18889
13893
11335
183296 (See notes below
1999-2000
14497
12930
12008
184425 regarding traffic counts)
1998-99
23409
21022
10339
194640
Circulation
2001
Current Year
27339
22579
19706
69624
2000-2001
23448
21099
20707
322238
1999-2000
20744
21590
17143
276453
1998-99
20533
16866
14233
240419
FY 2001-2002 Statistics
Children's Programs
Annual Total
Attendance
610
430
436
1476
Programs
2
1
2
5
Story Time
12
8
5
25
Other (four, Movies, Crafts)
0
1
0
1
Home School Groups
3
2
0
5
After School Programs
0
0
0
0
Other Services
ILL Ordered
34
21
29
84
ILL filled
38
24
29
91
Lg Print Circuit
150
150
150
450
Sun City
79
73
72
224
Volunteer Hours
Adult
204.50
146.00
132.25
482.75
Teen
26.50
30.00
13.50
70
Community Service
60.50
22.75
18.50
101.75
Total
291.50
198.75
164.25
654.50
Registrations
City Residents -new
102
104
102
308
GISD Kids' Cards
17
9
67
93
Non -residents -new
25
12
19
56
Non -residents -renew
54
36
45
135
Total
198
161
233
592
Cash Receipts
Fines, room rentals
2788.00
2282.00
2228.11
7298.11
Non-resident fees
2090.00
1175.00
1345.00
4610.00
Donations
382.23
451.40
470.18
1303.81
GiftstMemorials
20.00
675.00
3335.00
4030.00
Material Donations to Other Agencies
Books
0
0
0
0
Magazines
25
33
0
58
Library Collection Changes
Titles Added
786
599
593 1385
Copies Added
1199
685
893 1884
Copies Discarded
371
157
409 528
Notes:
0 indicates month in which counting system changeover took place and accurate count was not available.
Italicized numbers indicate months in which counters in children's room were turned off during programs.
Boldface numbers in patron visits do not accurately reflect traffic during those months.
•
Michael & Ethel Barnes
Ed Baxter
R.J. Kaufmann
A.G. Speight
Beverly Treuhardt
Emily Osterman
Ruth Spencer
Ralph B. Goertz
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- DECEMBER 2001
Roger & Angie Wright/Friends of the Georgetown
Library
Billy & Kathy Frankum
Judy & Don Parks
•
11
$300 to establish collection of beekeeping 'books [n—
honor of Robert & Mary Bost
$150 for visit from Mr. & Mrs. Claus during storytime
on December 12
Two wooden book bins to replace metal bins used
in outdoor book drop
$180 for videotape repair equipment and supplies
$1500 — undesignated
$30 for audio books, in honor of L.L. & Beatrice Huie
37 bin books, given by her and her friends for her 5th
birthday
$25 for children's materials
Copy of The Cabal and Other Stories, by Ellen Gilchrist,
in honor of Mary Goertz
$500, for books on CD and Videos
$1000, use undesignated
$100 for library materials, in memory
of Faye Deffenbaugh