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Home My WebLink AboutMinutes_LAB_10.14.2002Georgetown Public Library Advisory Board Meeting Minutes October 14, 2002 In Attendance: Judy Parks, Jackie Cuozzo, Judy Gnffith, Georgene Richaud, Jerry Sensabaugh, Ema Fielder, and Gerald Carson, Eric Lashley, Library Director was also present. The meeting was called to order at 6:31 PM. Approve Minutes: The minutes from the last Advisory Board meeting were reviewed. Gerald Carson moved and Judy Griffrth seconded a motion for the minutes to the last meeting to be approved. The minutes were approved unanimously. Director's Report: Eric Lashley reported the following: 1/ The library had a very successful summer. All statistics were. up. The in-house use count has been inaccurate due to the extensive use of very good volunteers. Jackie Cuozzo made a suggestion as to how volunteers can better track in-house use and Eric said he would implement it immediately. 2/ There have been some budget cuts in training and travel as well as in small tools for a total sum of $6,600. The good news is that the library was given the choice on where the cuts would be made. 3/ Paul Brandenberg is the new city manager. He has directed that the library director will report directly to him. 4/ The library has received the 20 new laptop computers through the TiF grant. These Dell laptops are wireless and can be used anywhere in the library through the use of repeaters. The computers came with a maintenance agreement. They will be available for checkout for a period of 2 hours. 5/ The library's web page has been updated for the crty's web site. The server memory is also being upgraded to improve access to the catalog. 6/ The library will receive six thousand dollars in direct aid next year from the state. This will be used for an intern cataloguer. 7/ Tests for mold in the library were done in August. it was determined that the air quality is good but mold was found in a few areas of the library. Repairs can't be made until it is certain that the roof leaks have been fixed. Contractors can then determine the extent of the necessary repairs and the cost. Some offices have had to be moved in the interim. 8/ Anna Aiken recently had her annual garage sale for the benefit of the library and raised $4,594. The Library Foundation donated $9,000 to acquire used furniture and pay for wiring in the newly created office space where the meeting room used to be. 9/ The library has started selling some old and rare books on eBay to raise funds. Report of the Quarterly CTLS Meeting Judy Parks reported on the following. 1/ The Telecommunications Infrastructure Fund (TIF), which was created in 1995 as part of the Public Utility Regulation Act to collect and distribute grants to libraries schools and non-profit healthcare facilities, will cease to exist in 2005 unless the legislature changes the expiration date The Texas Library Association (TLA) recommends that the sunset date for this Act be changed to September 1, 2013 This expiration date is contained in the Public Utilities Code, Title 2, Subtitle C, Chapter 57 051. The TLA also recommends that the state require a continuation of the discounted rates in telecommunications tanffs for libraries and educational institutions This provision is contained in the Public Utilities Code, Title 2, Subtitle C, Chapter 58.257. The TIF also helped fund the TexShare databases which are purchased by the Texas State Library and Archives Commission (TSLAC) and which are made available to all public and academic libraries free of charge. These databases enable libraries to curtail their expenditures for periodicals. The TSLAC is requesting continued and stable funding for these databases from the legislature for the upcoming biennium. The TLA recommends support for this appropriations request. 0 The TLA also supports continuance of funding from the general revenue for a program to purchase school library materials in the amount of $1 per child. In addition, The TLA supports an increase in the funding of Loan Star Libraries. This program grants public libraries direct monies for library services and programs. The TLA supports an increase to $10 million dollars a year. Everyone is encouraged to make their opinions known to their respective legislative representatives on these subjects. Additional information on TLA's legislative platform is available on the TLA website in the Government Affairs Section. www.b(la.org Library Retreat Date After a discussion as to the best date for the annual Library Board Retreat, Jerry Sensabaugh moved that the retreat be held on November 16t' from 8:00-10:00 AM. Judy Griffith seconded the motion and it was carried unanimously. Agenda items for Next Meeting The following agenda items were suggested for next month's board meeting: CTLS Lay Representative for next year Library hours of operation A satisfaction survey of the citizens of Georgetown relative to library services. The next meeting of the board will be held on November 11, 2002. There being no further business, Gerald Carson moved and Jerry Sensabaugh seconded a motion to adjourn. The motion passed unanimously and the meeting was adjourned at 7.21 PM • DIRECTOR'S MONTHLY REPORT • GEORGETOWN PUBLIC LIBRARY September 2002 HIGHLIGHTS • The new city manager, Paul Brandenburg, met with the staff at their weekly meeting on September 18. • Anna Aiken made nearly $4600 at her rummage sale to benefit the library. • Human Resources advertised the library's open part-time evening and weekend position and received a number of applications. Interviewing will begin on October 1. • The roof leaked on September 8 and 9 and the contractor subsequently made repairs. There has not been enough rain since then to test it further. Until the roof is known to be waterproof, nothing can be done about mold remediation. • The library received the wooden shelving that had been in the City's law library. It will be installed in the Texas History Room when that room is moved into the former Board Room. The tech services staff is using the Board Room until mold remediation is completed. • Park of the new shelving that was purchased with a grant from the United Way has been installed. It replaced the BCI shelving that was in the lobby so that the BCI shelving could be used for non-fiction, at the back of the main room, and for videos. The new shelving is of lesser quality than the BCl and is not being used to store the regular collection. STAFF ACTIVITIES • Eric Lashley attended a meeting of Helping Hands Tutoring on September 7, a meeting on September 20 regarding the United Way fund drive, and on September 24 a meeting of Georgetown Plus. On September 27 he and Judy Parks, the library's CTLS lay representative, attended the quarterly meeting in Giddings. • Sarah Samson read to the residents at Park Place on September 20. • Eric, Lee Sparks, Jo Pendleton, Kathleen Bowling, and Sarah Samson completed day -long supervisory training sessions about the Family and Medical Leave Act and workplace harassment. VOLUNTEERS • Three special ed students are working at the library Wednesday and Thursday afternoons. • Judy Johnston, the volunteer coordinator for the Friends, and Jo Pendleton had a training session on September 10 for five new volunteers. The volunteers will shelve books, answer phones, and help with the morning opening procedures. 0 • GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics Jun Jul Aug Sep Annual Total Patron Visits Current Year 19877 20225 15676 15356 206478 2000-2001 19104 22600 16325 13443 183296 (see notes below 1999-2000 21728 11624 18377 15688 184425 repro g traffie cwxs) 1998-99 21352 18703 11135 11201 194640 Circulation Current Year 33528 34915 27489 25171 330503 2000-2001 34323 34165 26072 24892 322238 1999-2000 31177 28733 23384 23352 276453 1998-99 28532 24083 21902 18237 240419 FY 2001-2002 Statistics Children's Programs Annual Total Attendance 1985 2131 65 309 9489 Programs 9 6 0 0 30 Story Time 5 4 2 10 92 other (Tour, Movies. Crafts) 0 0 0 0 12 Home School Groups 0 0 0 0 5 After Sdod Programs 0 0 0 0 0 Other Services ILL Ordered 45 60 46 37 548 ILL filled 25 42 29 48 449 Lg Print Circuit 150 150 150 150 1800 Sun City 65 66 49 48 770 Volunteer Hours Adult 178.50 222.25 223.50 221.00 2349,50 Teen 237.00 275.50 28.00 14.25 860.00 Community Service 40.00 57.00 35.25 19.50 471.75 Total 455.50 554.75 286.75 254.75 3681,25 Registrations City Residents -new 109 107 124 105 1327 GISD Kids' Cards 12 6 24 9 197 Non -residents -new 62 40 28 33 403 Non -residents -renew 95 93 659 Total 278 248 176 147 2586 Cash Receipts Pines, room rentals 2273,85 25%28 2145.61 1898.55 29551,37 Nan -resident tees 3125,00 2920.00 1530.00 1780.00 25573.00 Donations 544.16 606.46 750.23 1162.54 7534.55 Gifts/Memohals 4741.16 5905.90 5753.75 1197.02 32858.65 Material Donations to Other Agencies Books 0 0 0 0 21 Magazines 79 25 134 36 _ 535 Library Collection Changes Titles Added 472 712 311 616 7085 Copies Added 534 848 399 748 8820 Copies Discarded 121 420 1036 193 4011 Motes: 0 indicates month in which counting system changeover took place and accurate count was not available. ttaficked numbers Mdcate months in which ccu ntem in etrRten's mom were hated off dtrirg Programs. Boldface numbers in patron visits do not accurately reflect traffic during those months. VrOerine_d rn+nbers -Axing Feb 02 the Wary was dosed t-W days for staff training .7 • • • GEORGETOWN PUBLIC LIBRARY DONATIONS -- September 2002 Anna Aiken Virgil & Avis Anderson Barbara & Wayne Drosche United Way individual donations Georgetown Library Foundation Conner & Carson Lowe K.A. Wallace Sons of Confederate Veterans Judy Parks Merl Breckenridge $4,594.35 proceeds from her rummage sale $300 to be used as staff sees fit $25 in memory of Florence Mellegan $95 $9158 for conversion of meeting room to staff offices Two Pokemon videos in honor of their 6th birthdays $40 for westerns in audio format Copy of The Real Lincoln Copy of Judi Dench: With a Crack in Her Voice 34 videos DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY August 2002 HIGHLIGHTS • The library was closed August 7-9 while the staff did inventory, the meeting room was converted to office space, and the public computer area in the main room was reconfigured. It was a rush to complete everything so that the library could open for business on Saturday, but we met the deadline. The reference desk is now at the entrance to the main room and is staffed at all times. The reference librarian handles all computer sign-ups and provides help to computer users. Eight staff members have cubicles in the former meeting room. • The redesign of the library's webpage was almost complete by the end of the month. The new page should go live around the middle of September. • The City Council approved the sale of donated books on eBay.com. This venue will be used for old, rare, and out -of -print books that are worth more than they would bring at the Friends' book sales. • Staff member Danielle Plumer resigned effective August 28 to accept a teaching position at LIT. Her half-time position will be advertised in September. • The library's budget for 2002-03 was approved with no further cuts. • We received the report of the mold survey. Keller Thormahlen, a toxicologist at the Texas Department of Health, spoke to the staff on 8/29 about the ramifications of the report. • The new roof was completed and tested. VOLUNTEERS • Colin Johnston and Jerry Sensabaugh provided invaluable help before and during inventory, moving furniture and equipment to storage and moving furniture in the main room. • A number of volunteers came in during inventory to help search the shelves for specific items, to empty the book drops and to help shelve and check in. Judy Johnston is doing a fine job of mobilizing the volunteers when we need them. • 0 GEORGETOWN PUBLIC • LIBRARY • Comparative Fiscal Year Statistics Mar Apr May Jun Jul Aug Annual Total Patron Visits , Current Year 19215 17914 18585 19877 20225 15676 191122 2000-2001 16661 19607 20221 19104 22600 16325 183296 (see notes below 1999-2000 20329 15096 13257 21728 11624 18377 184425 npardnpbomccouts) 1998-99 17028 ' 14679 17414 21352 18703 11135 194640 Circulation Current Year 28824 28495 29186 33528 34915 27489 305332 2000-2001 30148 24711 29318 34323 34165 26072 322238 1999-2000 23936 20583 22402 31177 28733 23384 276453 1998-99 21290 20033 18492 28532 24083 21902 240419 FY 2001 2002 Statistics Children's Programs Annual Total Attendance 833 506 1073 1985 2131 65 9180 Programs 5 0 1 9 6 0 30 StoryTime 9 11 8 5 4 2 82 Other (Tar, MoNes, crafts) 0 2 2 0 0 0 12 Hare Sdtod Groups 0 0 0 0 0 0 5 After scnoa prowsms 0 0 0 0 0 0 0 Other Services ILL Ordered 62 35 59 45 60 46 511 ILL filled 54 29 36 25 42 29 401 Lg Print Circuit 150 150 150 150 150 150 1650 Sun City 63 65 63 65 66 49 722 iVolunteer Hours Adult 191.25 213.75 204.75 178.50 222.25 223.50 2128.50 Teen 43.25 72.75 56.75 237.00 275.50 28.00 845.75 Community Service 32.00 31.50 60.00 40.00 57.00 35.25 452.25 Total 266.50 318.00 311.50 455.50 554.75 286.75 3426.50 Registrations City Residents -new 102 141 113 109 107 124 1222 GISD Kids' Cards 16 6 13 12 8 24 188 Non -residents -new 51 31 35 62 40 28 370 Non -residents -renew 78 51 80 95 93 659 Total 247 229 241 278 248 176 2439 Cash Receipts Fines, room rentals 2542.39 2576.81 2923.55 2273.85 2559,28 2145.61 27652.82 Non-resident fees 2488.00 1975,00 2765,00 3125.00 2920.00 1530.00 23793.00 Donations 654.73 713.07 729A5 544.16 606A6 750.23 6372.01 Gifts(Memodals 572.65 5260.89 1571.03 4741.16 5905.90 5753.75 31661.63 Material Donations to Other Agencies Books 0 21 0 0 0 0 21 Magazines 0 85 0 79 25 134 499 Ubrary Collection Changes Trtles Added 654 295 521 472 712 311 6469 Copies Added 674 351 796 534 848 399 8072 Copies Discarded Notes: 33 69 466 121 420 1036 3818 0 indicates month in which counting system changeover took place and accurate count was not available. haA=sd numben iidtare nmft In which cotrders in childreKs room were turned off drtg programs. Boldface numbers in patron visits do not accurately reflect traffic during those months. Underlined ..prters-dtrM Feb 02l a th-my was dosed 1-12 days for staff t*" • GEORGETOWN PUBLIC LIBRARY DONATIONS -- August 2002 Anna Aiken $301.75 from garage sale advance sales Judy & Don Parks video in honor of Jim & Jean English Jerry Carson Two copies of his book, The Guilty of the Korean War Judy & Don Parks Copy of In This Mountain, by Jan Karon Sandra Clancy Copy of The Voyage of the Jerle ShannaraNse Witch Vicki and Fred Scharmoto Copy of The Better Homes and Gardens Now Remodeling Book in memory of Don Jensen • E DIRECTOR'S MONTHLY REPORT Is GEORGETOWN PUBLIC LIBRARY July 2002 HIGHLIGHTS • Attendance at the children's programs during July surpassed the attendance in June even though there were fewer programs. Children's Services Coordinator, Rosa Garcia, praised the work of the eight teen volunteers who helped her throughout the summer and gave them much credit for how smoothly the summer program ran. During July the teenagers put in a total of 269 hours working with her. • Contractors made the necessary additions to the computer, telephone, and electrical wiring in the library's meeting room in preparation for the conversion to office space that will take place in August. Staff located recycled cubicles at a company in Austin and made arrangements for their installation while the library is closed for inventory. The Georgetown Library Foundation is paying for the wiring and furniture for the conversion. • The library is now loaning DVDs. The first of these became available during July. Both children's and adult movies are available in this format. A grant from the Texas State Library made possible these purchases. • The contractor completed the on -site portion of the mold survey this month. The report should be available in August. Many of the water -damaged ceiling tiles were replaced before the survey took place. • Work began on redesign of the library's web page. Changes will make the page look more like other City web pages. STAFF ACTIVITIES • Eric Lashley, Lee Sparks, Jo Pendleton, Kathleen Bowling, Sarah Samson, and Judy Fabry attended City -sponsored training in employment law. The facilitator, who has a private practice in employment law, provided a thorough and understandable overview of the laws affecting employment in the City. • Eric, Lee, and Judy met with Tom Yantis, Acting City Manager, and Micki Rundell, Director of Finance & Administration, to discuss the library's proposed budget for 2002-03. The library cut more than $5840 from its current budget to comply with requests from administration for reductions for the coming year. • Sarah Samson, our reference librarian, attended a two-day workshop in Austin about the databases that are available through TexShare, the resource -sharing consortium in which the library participates. She returned to the library determined to make the public more aware of the great asset it is to have free access to this wealth of information. • VOLUNTEERS • Arlene Schinke resigned as coordinator of the Friends' volunteer program. Judy Johnston has agreed to take on that responsibility. L_ J GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics Jan Feb Mar Apr May Patron Visits CumntYear 17094 18372 19215 17914 18585 2000-2001 11216 0 16661 19607 20221 1999-2000 14339 14552 20329 15096 13257 1998-99 13810 14548 17028 14679 17414 Circulation Current Year 27439 25832 28824 28495 29186 2000-2001 27275 26080 30148 24711 29318 1999-2000 21016 22393 23936 20583 22402 1998-99 179M 18312 21290 20033 18492 FY2004 2002Statistics Children's Programs Jun 19877 19104 21728 21352 33528 34323 31177 28532 Attendance 529 582 833 506 1073 Programs 0 4 5 0 1 Story Time 13 5 9 11 8 ogler (Tar. Movies. Crafts) 7 0 0 2 2 Mane Sdvd Grails 0 0 0 0 0 After Shcod RWams 0 0 0 0 0 Other Services ILL Ordered 59 61 62 35 59 ILL filled 38 57 54 29 36 Lg Print Circuit 150 150 150 150 150 Sun City 65 62 63 65 63 Volunteer Hours Jul 20225 22600 11824 18703 „-r 34915 34165 28733 24083 Annual Total 175446 183296 (sas not. below 184425 rewd w trafic counts) 194640 277M 322238 276453 240419 Annual Total 1985 2131 9115 9 6 30 5 4 80 0 0 12 0 0 5 0 0 0 45 25 150 65 60 42 150 66 465 372 1500 673 Adult 228.25 183.50 191.25 213,75 204.75 178.50 222.25 1905.00 Teen 36.50 26.00 43.25 72.75 56.75 237.00 275.50 817.75 Community Service 59.75 45.00 32.00 31.50 50.00 40.00 57.00 417.00 Total 324.50 254.50 266.50 318.00 311,50 455.50 554.75 3139.75 Registrations City Residents -new 121 97 102 141 113 109 107 1098 GISD kids' Cards 5 11 16 6 13 12 8 164 Non -residents -new 45 22 51 31 35 62 40 342 Non -residents -renew 70 57 78 51 80 95 93 659 Total 241 187 247 229 241 278 248 2263 Cash Receipts Fines, room rentals 2676.88 2656.34 2542.39 2576.81 2923.55 2273.85 2559.28 25507.21 Non-residerit fees 2655.00 1725.00 248&00 1975,00 2765.00 3125.00 2920.00 22263,00 Donations 533.96 536.14 654.73 713.07 729A5 544.16 606.46 562138 Gif"emoriais 1281.25 2545.00 572.65 5260.89 1571.03 4741.16 5905.90 25907.88 Material Donations to Other Agencies Books 0 0 0 21 0 0 0 21 Magazines 118 0 0 85 0 79 25 365 Ubrary Collection Changes Tiles Added 797 729 654 295 521 472 712 6158 Copies Added 960 733 674 351 796 534 848 7673 Copies Discarded 432 304 33 69 466 121 420 2782 Notes: 0 indicates month in which counting system changeover took place and accurate hunt was not available. 8akked numbers indca% rnortm in wft& canters In dhlldrenfs roan were turned off fining Vogams. Boldface numbers in patron visits do not accurately reflect traffic during those months. thiderrned nxrrbers-wring Feb library was closed two days for training, which km ered statistics. r� U E l� u • GEORGETOWN PUBLIC LIBRARY DONATIONS -- July 2002 Dell employee donations through United Way $72.19 A. Loescher 28 books Pam Evans -Berg $100 Judy Parks Copies of Chopping Spree by Diane Mott Davidson, Hard Eight by Janet Evanovich, and Shelters of Stone by Jean Auel Don and Judy Parks and James K. English $100 in memory of George Keener Georgetown Library Foundation $2,003 for shelving; $3,417.50 for cubicles; $15.50 in honor of Hartley Sappington Joseph Benagh Subscription to Smithsonian Magazine Don and Judy Parks and Sons and James K. English $100 in memory of Christabelle Jones Dell employee donations through United Way $63 • 0