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HomeMy WebLinkAboutMinutes_LAB_03.11.2002Georgetown Public Library Advisory Board Meeting Minutes March 11, 2002 In Attendance: Judy Parks, Dorothy Hagen, Jackie Cuozzo, Judy Griffith, Ema Fielder, Georgene Richaud, Zora Evans, Gerald Carson. Eric Lashley, Library Director was also present. The meeting was called to order at 6:30 PM. The Chairman, Judy Parks, introduced the new members of the Board, Judy Griffith, Gerald Carson and Jackie Cuozzo. There will be one more appointment to the Board, which may happen on March 12t". Judy then reminded the Board that we follow Robert's Rules of Order and read the mission statement of the Board from our Charter. She also reminded the group that we advise the City Council and the Council makes all final decisions. Eric Lashley then gave the group an orientation to the library and a tour of the facility. Election of Vice Chairperson and Secretary: Judy Griffith moved that Georgene Richaud remain as secretary. Dorothy Hagen seconded the nomination and the motion was approved unanimously. Dorothy Hagen nominated Zora Evans as Vice Chairman Ema Fielder seconded the nomination and she was elected unanimously. Approve Minutes: The minutes from the last Advisory Board meeting were reviewed. Georgene Richaud moved and Ema Fielder seconded a motion to approve the minutes. The minutes were approved unanimously. Director's Report: Eric Lashley showed the Board an article, which appeared in the Austin American Statesman, about the recent bond election. There was also an article in the Williamson County Sun, which erroneously reported that the library would be unable to buy any additional books due to space limitations. Eric attended a meeting of the local Kiwanis organization on February 12t". They presented him with a $1,000 donation during the event for use in support of the summer reading program. During the week of February 141", the Friends of the Library held a membership drive, which raised $1,800 for the library During the weekend of May 10-11, the Friends of the Library will be holding their book sale There are barrels around town for donations and bookmarks advertising the sale are being passed out at the Library. The sale will be held on the Square during MayFair and they are, therefore, anticipating a good turnout. Eric explained the different roles of the Library Advisory Board, the Friends of the Library and the Library Foundation. Eric and Georgene discussed a recent meeting they attended of a new organization forming in Georgetown. The group is called Georgetown PLUS and has as its mission to present unbiased information to the public on upcoming issues in the Georgetown area. Two individuals from Sun City decided to form the group to counteract any divisiveness between Georgetown and Sun City as well as to try to insure that the electorate has accurate information before casting their ballots. Eric reminded the Board of the Boards and Commissions Dinner, which will be held at Southwestern University on March 15, as well as the Luncheon for Library Volunteers, which will be held on April 17t". Bids for the repair of the Library roof are due and the contract will be let sometime between March 261" and April 9tn There will be an exchange of librarians between the library in Waco and the Georgetown Library. During the first week in April, the library staff will be attending training for the new computer system. The new system will be on line April 18tn Members of the staff will attend the Texas Library Association Conference in Dallas on Apnl 22nd Date of Next Month's Meeting: Pat Touhy was not able to attend our meeting this month and will not be able to attend next month. Georgene Richaud moved and Jackie Griffin seconded a motion to discuss changing the date of next month's meeting. The motion was carried. After discussion, Georgene moved and Jackie seconded a motion to change the date to April 15t" The motion was passed unanimously. April 9th, Report to the City Council: The Chairman of the Board is responsible for reporting to the City Council, on a quarterly basis, concerning the following items. An Update of the Library's Long Range Plan A Needs Assessment — if applicable Library Services in the Community Gerald Carson volunteered to work on an update of the Needs Assessment. The Chairman read the December report that she made to the City Council. After discussion it was decided that the next report to the Council will contain the following: Long Range Plan — We are meeting with Pat Touhy next month and the Plan will be completed shortly after that. Note: Judy will find out what procedure we will follow to have the Plan approved by the Council. Reiterate to the Council the desirability of appointing a committee to research issues relevant to the bond election on the library. In addition, we should urge the Council to budget funds to hold public forums on the bond issue Long Range Plan: The amendments to the Long -Range Plan suggested by the Board at the last meeting have been made to the Plan. Gerald Carson moved that the Plan be revised in order to incorporate time frames, suggested sequencing and milestones. Georgene Richaud seconded the motion and it passed unanimously. Zora Evans moved that a committee of three; Eric Lashley, Gerald Carson and Georgene Richaud, be formed to review the Plan before next meeting. Ema seconded the motion and it passed unanimously There being no further business, Zora Evans moved and Jackie Griffith seconded a motion to adjourn at 7:48PM The motion passed unanimously.