HomeMy WebLinkAboutMinutes_LAB_03.11.2002Georgetown Public Library Advisory Board
Meeting Minutes
March 11, 2002
In Attendance: Judy Parks, Dorothy Hagen, Jackie Cuozzo, Judy Griffith, Ema Fielder, Georgene Richaud, Zora
Evans, Gerald Carson. Eric Lashley, Library Director was also present.
The meeting was called to order at 6:30 PM.
The Chairman, Judy Parks, introduced the new members of the Board, Judy Griffith, Gerald Carson and Jackie
Cuozzo. There will be one more appointment to the Board, which may happen on March 12t". Judy then reminded
the Board that we follow Robert's Rules of Order and read the mission statement of the Board from our Charter.
She also reminded the group that we advise the City Council and the Council makes all final decisions.
Eric Lashley then gave the group an orientation to the library and a tour of the facility.
Election of Vice Chairperson and Secretary:
Judy Griffith moved that Georgene Richaud remain as secretary. Dorothy Hagen seconded the nomination and
the motion was approved unanimously.
Dorothy Hagen nominated Zora Evans as Vice Chairman Ema Fielder seconded the nomination and she was
elected unanimously.
Approve Minutes:
The minutes from the last Advisory Board meeting were reviewed. Georgene Richaud moved and Ema Fielder
seconded a motion to approve the minutes. The minutes were approved unanimously.
Director's Report:
Eric Lashley showed the Board an article, which appeared in the Austin American Statesman, about the recent
bond election. There was also an article in the Williamson County Sun, which erroneously reported that the library
would be unable to buy any additional books due to space limitations.
Eric attended a meeting of the local Kiwanis organization on February 12t". They presented him with a $1,000
donation during the event for use in support of the summer reading program.
During the week of February 141", the Friends of the Library held a membership drive, which raised $1,800 for the
library During the weekend of May 10-11, the Friends of the Library will be holding their book sale There are
barrels around town for donations and bookmarks advertising the sale are being passed out at the Library. The
sale will be held on the Square during MayFair and they are, therefore, anticipating a good turnout.
Eric explained the different roles of the Library Advisory Board, the Friends of the Library and the Library
Foundation.
Eric and Georgene discussed a recent meeting they attended of a new organization forming in Georgetown. The
group is called Georgetown PLUS and has as its mission to present unbiased information to the public on
upcoming issues in the Georgetown area. Two individuals from Sun City decided to form the group to counteract
any divisiveness between Georgetown and Sun City as well as to try to insure that the electorate has accurate
information before casting their ballots.
Eric reminded the Board of the Boards and Commissions Dinner, which will be held at Southwestern University on
March 15, as well as the Luncheon for Library Volunteers, which will be held on April 17t".
Bids for the repair of the Library roof are due and the contract will be let sometime between March 261" and April
9tn
There will be an exchange of librarians between the library in Waco and the Georgetown Library.
During the first week in April, the library staff will be attending training for the new computer system. The new
system will be on line April 18tn
Members of the staff will attend the Texas Library Association Conference in Dallas on Apnl 22nd
Date of Next Month's Meeting:
Pat Touhy was not able to attend our meeting this month and will not be able to attend next month. Georgene
Richaud moved and Jackie Griffin seconded a motion to discuss changing the date of next month's meeting. The
motion was carried. After discussion, Georgene moved and Jackie seconded a motion to change the date to April
15t" The motion was passed unanimously.
April 9th, Report to the City Council:
The Chairman of the Board is responsible for reporting to the City Council, on a quarterly basis, concerning the
following items.
An Update of the Library's Long Range Plan
A Needs Assessment — if applicable
Library Services in the Community
Gerald Carson volunteered to work on an update of the Needs Assessment.
The Chairman read the December report that she made to the City Council.
After discussion it was decided that the next report to the Council will contain the following:
Long Range Plan — We are meeting with Pat Touhy next month and the Plan will be completed
shortly after that. Note: Judy will find out what procedure we will follow to have the Plan
approved by the Council.
Reiterate to the Council the desirability of appointing a committee to research issues relevant to
the bond election on the library. In addition, we should urge the Council to budget funds to hold
public forums on the bond issue
Long Range Plan:
The amendments to the Long -Range Plan suggested by the Board at the last meeting have been made to the
Plan.
Gerald Carson moved that the Plan be revised in order to incorporate time frames, suggested sequencing and
milestones. Georgene Richaud seconded the motion and it passed unanimously.
Zora Evans moved that a committee of three; Eric Lashley, Gerald Carson and Georgene Richaud, be formed to
review the Plan before next meeting. Ema seconded the motion and it passed unanimously
There being no further business, Zora Evans moved and Jackie Griffith seconded a motion to adjourn at 7:48PM
The motion passed unanimously.
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GEORGETOWN PUBLIC LIBRARY
Comparative Fiscal Year Statistics
2001
2002
Oct
Nov
Dec
Jan
Feb
Annual Total
Patron Visits
Current Year
17185
15144
11835
17094
18372
79630
2000-2001
18889
13893
11335
11218
0
183296 (See notes below
1999-2000
14497
12930
12008
14339
14552
184425 regarding traffic counts)
1998-99
23409
21022
10339
13810
14548
194640
Circulation
2001
2002
Current Year
27339
22679
19706
27439
25832
122895
2000-2001
23448
21099
20707
27275
26080
322238
1999-2000
20744
21590
17143
21016
22393
276453
1998-99
20533
16866
14233
17906
18312
240419
FY 2001 2002 Statistics
Children's Programs
Annual Total
Attendance
610
430
436
529
582
2587
Programs
2
1
2
0
4
9
Story Time
12
8
5
13
5
43
Other (Tor, Movies, Crafts)
0
1
0
7
0
8
Hare Sclwot Cvorps
3
2
0
0
0
5
After School Programs
0
0
0
0
0
0
Other Services
ILL Ordered
34
21
29
59
61
204
ILL tilted
38
24
29
38
57
186
Lg Print Circuit
150
150
150
150
150
750
Sun City
79
73
72
65
62
351
Volunteer Hours
Adult
204.50
146,00
132.25
228.25
183,50
894.50
Teen
26.50
30.00
13.50
36,50
26.00
132.50
Community Service
60.50
22.75
18.50
59.75
45.00
206.50
Total
291.50
198.75
164.25
324.50
254.50
1233.50
Registrations
City Residents -new
102
104
102
121
97
526
GISD Kids' Cards
17
9
67
5
11
109
Non -residents -new
25
12
19
45
22
123
Non -residents -renew
54
36
45
70
57
262
Total
198
161
233
241
187
1020
Cash Receipts
Fines, room rentals
2788.00
2282.00
2228.11
2676.88
2656.34
12631.33
Non-resident fees
2090.00
1175,00
1345,00
2655.00
1725.00
8990.00
Donations
382.23
451.40
470.18
533.96
536.14
2373.91
GhisMemorials
20.00
675.00
3335.00
1281.25
2545.00
7856.25
Material Donations to Other Agencies
Books
0
0
0
0
0
0
Magazines
25
33
0
118
0
176
Ubrary Collection Changes
Titles Added
786
599
593
nta
729
2707
Copies Added
1199
685
893
n/a
733
3510
Copies Discarded
371
157
409
432
304
1673
Notes:
0 indicates month to which counting
system changeover took place and accurate count was not available.
hafczed numbers Indicate mWft in vAch counters
I, chldreWs roan were turned off Acing programs -
Boldface numbers in patron visits do not accurately reflect traffic during those months.
underlined numbers -duing Feb 02 ifie lbrary was closed 1-1f2 days for staff training .
Totals may have been affected.
DIRECTOR'S MONTHLY REPORT
• GEORGETOWN PUBLIC LIBRARY
February 2002
HIGHLIGHTS
• The City has received the bids for repairing the library roof City Council will award the contract in late
March or early April.
• On February 21 and 22 staff participated in training about personality types and affective communication.
Each person became aware of the personality types of the other members of the staff and much discussion
took place about how to communicate with the different types. Everyone agreed that it was extremely
valuable.
• The Friends' membership drive netted $1800.
STAFF ACTTVIMS
• On February 6, Eric Lashley and Rosa Garcia attended the regular meeting of the Georgetown Project.
• Eric spoke at the meeting of the Kiwanis Club of Sun City Georgetown on February 12. The Club
donated $1,000 for children's programs.
• Eric spoke at the City Council workshop on February 26 about the experiences of libraries in other
communities that have Sun City developments.
DONATIONS
• • The Kiwanis Club of Sun City Georgetown donated $1,000 for children's programs.
• The Friends of the Georgetown Library donated $1,000 for children's programs.
VOLUNTEERS
• Angie Wright organized the Friends' membership drive. She and her volunteers staffed a table in the
lobby of the library every day during the week of February I 1- 15. They explained to library users about
projects the Friends have done and will be doing. The campaign brought in 71 new memberships and 32
renewals for a total of $1800.
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GEORGETOWN PUBLIC LIBRARY
DONATIONS -- FEBRUARY 2002
Jean M. Riley
Jim & Betsy Lidgey
Jerry Horack
Austin Affiliate of the Susan G. Komen
Breast Cancer Foundation
Kenny M. Baird, DDS
Judy Parks
Daniel Coleman Chapter, National Society Daughters
of the American Revolution
Kiwanis Club of Sun City Georgetown
Ema Fielder
Angela Sampson
Margaret Cooper
John & Anne Munson
Helen Douglass
Herbert & Dorothy Pitman
Friends of the Georgetown Library
Helen Douglass
Clay Berry
Sarah Bryce
Harold & Norma Whitson
Danielle Plumer
$50 in memory of Mary Jane Evans
Copies of Runaway Jury (cassette version) and Street
Lawyer (CD version), by John Grisham
Copies of audio books The Run, by Stuart Woods,
and The Last Precinct, by Patricia Cornwell
Copy of Breast Cancer Survivor's Club: A Nurse's
Experience, by Lillie Shockney
$50 for expenses associated with Dawn Reid's
Tooth 'n' Tale programs during storyfime 2/20, 27, 28
Copies of The Secret Life of Bees, by Sue Monk Kidd
and The Cat Who Went Up the Creek, by Lilian
Jackson Braun
Copy of Printed Sources: A Guide to Published
Genealogical Records, edited by Kory L. Meyerink
$1,000 for children's programs
Fielder family genealogical materials for the Texas
History Room
$50 in memory of Lorraine Fredericson
$100 in memory of Lorraine Fredericson
$100 in memory of Lorraine Fredericson
$20 in memory of Lorraine Fredericson
$100 to be used as staff sees fit
$1000 for summer reading program
$20 in memory of Lorraine Fredericson
Paperback copy of Hatchet, by Gary Paulsen
Copy of her book, Do Butterflies Cany Spare Parts?
$15 in memory of Lorraine Fredericson
Subscription to Dog Fancy
CITY OF'
Cleorqtown.
MAYOR
MARYELLEN KERSCH
COUNCILMEMBERS February 26, 2002
L.L.ORENTE NAVARETTE
DISTRICT 1 Ms. Carol Parsonage
CLARK LYDA 103 Beautybush Circle
DISTRICT 2
MAYOR PRO TEM g Geor etown, Texas 78628
MAYOR
DOUG SMITH �y '
DISTRICT 3 Dear Carol,
JACK NOBLE
DISTRICT 4 One of my duties as Mayor of the City of Georgetown is to recommend
SAM PnESTER citizens for appointment to advisory boards/commissions/committees. The
DISTRICT 5 Council spends time interviewing -prospective applicants in an -attempt to
CHARLES •HOSE+ BURSON create mutually beneficial matches between citizens and board positions. The
DISTRICT 6 citizen volunteers who serve on the boards/commissions/committees sacrifice
KEN EVANS their personal time to serve the community, which is very much appreciated.
DISTRICT 7
Under Council Policy, a requirement for attendance has been established to
assure fully functional boards. According to the records maintained by your
Board Chair, you have missed 50% of the meetings of the Library Advisory
Board. The bylaws of your board require that all members attend 75% of the
Board meetings, based on excused absences, and attend 67% of the
meetings considering the total absences. While I do understand that this is a
volunteer position, it is imperative that boardmembers attend their meetings in
order to have a full understanding of the issues before their board. It is with
regret that I will need to recommend a new volunteer to fill your position on the
Library Advisory Board. -
I truly appreciate your volunteer efforts on behalf of the City of Georgetown
and hope that you will continue to contribute your time. and efforts in the future
for the benefit of our fine City. Again, thank you for your service.
Sincerely,
MaryEllen Kersch
Mayor
MEK/sl
cc: Ms. Judy Parks
1605 E. 14"' Street
Georgetown, Texas 78626
GEORGETOWN CITY HALL • 609 MAIN STREET
POST OFFICE BOX 409 • GEORGETOWN, TEXAS 78627-0409 • 512l930-3652 • FAx: 51 2/930.3659 • www.GEORGETOWN.ORG/cITY
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2000/2001 Library Advisory Board
Attendance Report
(as of March 4, 2002)
Name
2000
No. Absent/Total
No. of M!! s
No. Excused
Absences
2001
No. AbsenVrotal No.
of Meetings
No. Excused
Absences
Sam Arant
2/10
2
1/10
1
2
Zora Evans
2/10
2
1/10
1
3
Ema Fielder (Apptd 4/ol)
N/A
2/8
2
4
Dorothy Hagen
2/10
1
2/10
2
5
Helen Jenkins
3/10
3
Resigned
6
JudyParks
N/A
1/10
1
Carol Parsonage
N/A
5/10
3
8
Geor ene Richaud
NIA
2/10
2
s
Claire Vogler
0/10
3/10
3
1 10
Don Willhouse (Apptd 3/01)
N/A
1/10
1