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Home My WebLink AboutMinutes_LAB_04.15.2002Georgetown Public Library Advisory Board Meeting Minutes April 15, 2002 In Attendance: Judy Parks, Dorothy Hagen, Jackie Cuozzo, Judy Griffith, Ema Fielder, Georgene Richaud, Zora Evans, Gerald Carson. Jerry Sensabaugh. Eric Lashley, Library Director was also present. The meeting was called to order at 6:30 PM. The Chairman, Judy Parks, introduced the new member of the Board, Jerry Sensabaugh Approve Minutes: The minutes from the last Advisory Board meeting were reviewed. Corrections were noted to the spelling of two member's names. In addition a correction was made to the timing of the book sale this year It will be held concurrently with Market Days in Georgetown and not Mayfair. Zora Evans moved and Jackie Cuozzo seconded a motion to approve the minutes. The minutes were approved unanimously. Director's Report: Eric Lashley reported that the activities at the library during spring break went very well. Dunng Art Days at the library, digital pictures were taken of the children's art and will be placed on the Library s web site. The new computer system is going to become active in April. The library will receive 20 wireless laptop computers through the Community Network Grant but no date has been announced for delivery. Judy Fabry spoke to the Beta Sigma Phi sorority about library services that are available. Joe Pendleton from this library spent part of a day at the library in Waco then the libranan from Waco visited our library. Eric spoke at the monthly "Soapbox" event at Sun City on March 26t. The Friends of the Library are still collecting books for the upcoming book sale. Statistics are still up from last year. Eric will be in Dallas next week for a meeting of the TLA. There will be a breakfast held at the library on April 17th for the library volunteers, Friends of the Library and the Library Advisory Board. Chairman's Report to the City Council: Judy Parks briefed the Board on her report to the City Council. The Council will consider whether to fund forums on the library bond issue. The Council also informed her that the way to have the Library Long -Range Plan approved would be to have in incorporated into the City's Century Plan. The Century Plan would be amended to include the Long -Range Plan and this would have the effect of codifying the Ram Report of the Subcommittee on the Library's Long -Range Plan: Gerald Carson and Georgene Richaud briefed the Board on the meeting they had with Enc on the Long -Range Plan Some organizational changes were suggested and implemented including the incorporation of a time line. The Plan was color coded to indicate actions that could be taken with present funding, those that would require additional funding and those that would require a new or expanded facility. Announcements: Judy Parks announced that there would be a workshop for the Library Advisory Board and the City Council on June 24th or the 8th of July. Judy will finalize. Guest Speaker: Pat Tuohy, the Coordinator of the Texas Central Library System made a presentation to the board. Pats job is to help libraries develop Pat made some observations concerning the bond election and ways to improve the chance of passage of bond issues relating to librares. She also discussed some new programs that libraries are using to enhance their service to the community. The Long -Range Plan of this hbrary was discussed. Anyone with additional questions for Pat should refer them to Enc. Agenda Items for Next Meeting: Please refer any suggestions for agenda items to Judy or Eric. A request was made for a mailing list of board members to be sent with the minutes. There being no further business, Zora Evans moved and Dorothy Hagen seconded a motion to adjourn at 7 46PM. The motion was camed unanimously. • GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 2001 2002 Patron Visits Oct Nov Dec Jan Feb Mar Annual Total Currey Year 17185 15144 11835 17094 18372 19215 98845 2000-2001 1999-2000 18889 13893 11335 11218 0 16661 183296 (See notes below 199899 14497 12930 12008 14339 14552 20329 184425 regarding traffic counts) 23409 21022 10339 13810 14W 17028 194640 Circulation 2001 2002 Current Year 27339 22579 19706 27439 25832 28824 151719 2000-2001 23448 21099 20707 27275 26080 30148 322238 1999-2000 1998-99 20744 21590 17143 21016 22393 23936 276453 20533 16866 14233 17906 18312 21290 240419 FY 2001 2002 Statistics Children's Programs Attendance 610 430 436 529 582 833 Annual Total 3420 Programs 2 1 2 0 4 5 14 Story Time 12 $ 5 13 5 9 52 Other (Tar. Movies. Crafts) 0 1 0 7 0 0 Hpm SOW Omps 3 2 0 0 0 0 8 Affix School Frogrems 0 0 0 0 0 5 0 0 Other Services ILL Ordered 34 21 29 59 61 62 266 ILL filled Lg Print Circuit 38 150 24 150 29 38 57 54 240 Sun City 79 73 150 72 150 65 150 62 150 900 Volunteer Hours 63 414 Adult Teen 204.50 146.00 132.25 228.25 183.50 191.25 1085.75 Community Service 26.50 60.50 30.00 22.75 13.50 18.50 36.50 59.75 26.00 43.25 175.75 Total 291.50 198.75 164.25 324.5054y0 45.00 3200 266.50 238.50 1500.00 Registrations City Residents -new 102 104 102 121 97 102 GISD Kids' Cards 17 9 67 5 11 16 628 Non -residents -new 25 12 19 45 22 51 125 Nan -residents -renew 54 36 45 70 57 78 174 Total 196 161 233 241 187 247 340 1267 Cash Receipts Fines, room rentals Non-resident fees 278$.00 2282.00 2228,11 2676.88 26%34 2542.39 15173.72 Donations 2090.00 382.23 1175.00 451A0 1345.00 2655.00 1725.00 2488,00 11478.00 Gifts/Memorials 20.00 675.00 470.18 3335,00 533.96 1281.25 536.14 2545.00 654.73 572.65 3028.64 8428.90 Material Donations to Other Agencies Books 0 0 0 0 a Magazines 25 33 0 118 0 0 176 Library Collection Changes Titles Added Copies Added 786 1199 599 593 797 729 654 4158 Copies Discarded 371 685 157 $93 409 S60 432 733 674 5144 Notes: 304 33 1706 0 Indicates month in which counting system changeover took place and accurate count was not available. 1t"Clzed numbers kdcate r mft In which counters in chl?enY room were toned off arin9 pro"=, Boldface numbers in patron visits do not accurately reflect traffic during those months. 5 --dining Feb 02 the flxary was dosed 1-12 days for sta$kairing . Totals may have been affected. DIRECTOR'S MONTHLY REPORT 0I GEORGETOWN PUBLIC LIBRARY March 2002 HIGHLIGHTS • The Children's Room hummed with activity the week of spring break. Monday and Tuesday were art days and the artists' creations decorated the room for two weeks; Wednesday was talent day, when many youngsters demonstrated their abilities; and Thursday more than fifty young ladies attended the tea party in honor of Women's History Month • The Community Network Grant from the Telecommunications Infrastructure Board was approved. As a part of this program, the library will get 20 wireless laptop computers to use for public Internet access. April 2003 is the deadline for implementation of the proposed program. • Technical Services staff members finished cleaning up the catalog and patron records in preparation for the changeover to the Horizon automation system, which will take Place in Anril. STAFF ACTIVITIES • Eric Lashley attended the meeting of Georgetown Plus on March 6. The organization intends to campaign for the next library bond. • On March 7, Judy Fabry spoke to the Beta Sigma Phi sorority about library services. • Eric attended a meeting of past United Way grantees on March 11. He learned that proposals for equipment, such as the library has made for the past six years, will not be considered in the future. + On March 22, Jo Pendleton, public services librarian, visited the Waco library to observe Horizon in operation and to talk with the staff about problems they had encountered after it was implemented. • Eric spoke at the monthly "Soapbox" event at Sun City on March 26. He talked about library services. VOLUNTEERS + The Friends of the Georgetown Library have begun collecting books for their book We, which will take place May 10-11, in the Lockett Building on the Square. Their sale coincides with MayFair. Book donations have been overwhelming. • GEORGETOWN PUBLIC LIBRARY DONATIONS -- MARCH 2002 0 Beverly Treuhardt $20 in memory of L.L. Huie John & Beverly Treuhardt $15 in memory of Lorraine H. Fredericson Bonita & Don Kennedy, Mary & Dan Kennedy, $100 in memory of Edwin"Ed" Murray Eakin Edwina & John Luttrell Georgia Copeland $25 in memory of Tommy Reed, Jr. John & Joyce Russell $25 in memory of Henry Ann Davis David & Cynthia Armbruster $20 in memory of Henry Ann Davis Bobbye Q. Bonar $25 in memory of Henry Ann Davis Kim Ahrens $50 In memory of Henry Ann Davis Library Staff & Arlene Schinke $56 in memory of Jean English Billy Ruth Parker $25 in memory of Tommy Reed, Jr. Robert & Jane Phillips $25 in memory of Henry Ann Davis Mr. & Mrs. J. R. Hudson $25 in memory of Henry Ann Davis Stan and Lisa Henry Copy of IV Choose You, by John Trent, in honor of 4 1141 IMT1 I ROTITMIN F . -# 9 R.J. Kaufmann Charles Gresham Jennifer Tulk Dorothy J. Campbell, Col. & Mrs. J.W. Polkinghorn, Mr. & Mrs. R.E. Gorman, Mr. & Mrs. Harry Gorman Emily Rose Henrys 7th birthday Unabridged audiotape version of The Summons, by John Grisham, and CD version of Skipping Christmas, by John Grisham The Green Pastures, The Greatest Story Ever Told, and Quo Vadis videos $50, use undesignated VideosYosemite, Grand Canyon, Massage Made Simple, in honor of Liz and W.B. "Dub" Ramsel $50 in memory of Henry Ann Davis