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Home My WebLink AboutMinutes_LAB_05.13.2002Georgetown Public Library Advisory Board Meeting Minutes May 13, 2002 In Attendance: Judy Parks, Dorothy Hagen Jackie Cuozzo, Judy Griffith, Georgene Richaud, and Jerry Sensabaugh. Lee Sparks Assistant Library Director was also present The meeting was called to order at 6:33 PM. Approve Minutes: The minutes from the last Advisory Board meeting were reviewed. Jackie Cuozzo moved and Dorothy Hagen seconded a motion for the minutes to the last meeting to be approved. The minutes were approved unanimously. Director's Report: In the absence of Edc Lashley, Lee Sparks presented the Director's Report. The library is receiving training in the new computer system, Horizon. They will go live soon The Volunteer Breakfast was a big success Thirty-five people attended. The library is ready to start the summer reading program. Enc Lashley attended a meeting of Georgetown Plus and he also made a special presentation at TLA. The Friends of the Library held a very successful book sale recently. Judy Griffith reported that the sale resulted in $3600. City Council Workshop Judy Parks initiated the discussion of a workshop to be held with the City Council. It would be best to have the workshop prior to the next meeting with the Council, which is on July 9"' The subject of the workshop will be the Library's Long -Range Plan. After discussion, Jerry Sensabaugh moved and Judy Griffith seconded a motion to have the workshop on June 24t' at 4PM. The motion passed unanimously. Summer Recess The question was raised about whether the Library Advisory Board will take a summer recess this year. After some discussion, A motion was made by Dorothy Hagen that we have a recess during July and August, Judy Griffith seconded the motion. The point was raised that his would not give us the opportunity to discuss the results of the workshop with the City Council. Jerry Sensabaugh amended the motion to call for a recess in August and September. The motion was passed unanimously. The last regular meeting before the recess will be July 8th. Dorothy Hagen then moved and Judy Griffith seconded a motion that our June meeting be held on June 24"' instead of June 10"'. The June 24th meeting will be held concurrently with the Workshop with the City Council. Judy Parks announced that in preparation for the Workshop with the Council, Enc Lashley will send out revised copies of the Long Range Plan. There being no further business, Jerry Sensabaugh moved and Judy Griffith seconded a motion to adjoum at 6:56 PM. The motion camed unanimously. • GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 2001 2002 Oct Nov Dec Jan Feb Mar Apr Annual Total Patron Visits Current Year 17185 15144 11835 17094 18372 19215 17914 116759 2000-2001 18889 13893 11335 11218 0 16661 19607 183296 (see rwtes betow 1999-2000 14497 12930 12008 14339 14552 20329 15096 184425 regardwv tramc courts) 1998-99 23409 21022 10339 13810 14548 17028 14679 194640 Circulation 2001 2002 Current Year 27339 22579 19706 27439 25832 28824 28495 180214 2000-2001 23448 21099 20707 27275 26080 30148 24711 322238 1999-2000 20744 21590 17143 21016 22393 23936 20583 276453 1998-99 20533 16866 14233 17906 18312 21290 20033 240419 FY 2001 -2002 Statistics Children's Programs Annual Total Attendance 610 430 436 529 582 833 506 3926 Programs 2 1 2 0 4 5 0 14 Story Time 12 8 5 13 5 9 11 63 Other (Tour, Movies, Crafts) 0 1 0 7 0 0 2 10 Home School Grows 3 2 0 0 0 0 0 5 After School Programs 0 0 0 0 0 0 0 0 Other Services ILL Ordered 34 21 29 59 61 62 35 301 ILL filled 38 24 29 38 57 54 29 269 Lg Print Circuit 150 150 150 150 150 150 150 1050 Sun City 79 73 72 65 62 63 65 479 •Volunteer Hours Adult 204.50 146.00 132.25 228.25 183.50 191.25 213.75 1299.50 Teen 26.50 30.00 13.50 36.50 26.00 43.25 72.75 248.50 Community Service 60.50 22.75 18.50 59.75 45.00 32.00 31.50 270.00 Total 291.50 198.75 164.25 324.50 254.50 266.50 318.00 1818,00 Registrations City Residents -new 102 104 102 121 97 102 141 769 GISD Kids' Cards 17 9 67 5 11 16 6 131 Non -residents -new 25 12 19 45 22 51 31 205 Non -residents -renew 54 36 45 70 57 78 51 391 Total 198 161 233 241 187 247 229 1496 Cash Receipts Pines, room rentals 2788.00 2282.00 2228.11 2676.88 2656.34 2542.39 2576.81 17750.53 Non-resident fees 2090.00 1175.00 1345.00 2655.00 1725.00 2488.00 1975.00 13453.00 Donations 382,23 451.40 470.18 533.96 536.14 654.73 713.07 3741.71 Gifts/Memodals 20.00 675.00 3335.00 1281.25 2545.00 572,65 5260.89 13689.79 Material Donations to Other Agencies Books 0 0 0 0 0 0 21 21 Magazines 25 33 0 118 0 0 85 261 Library Collection Changes Titles Added 786 599 593 797 729 654 295 4453 Copies Added 1199 685 893 960 733 674 351 5495 Copies Discarded 371 157 409 432 304 33 69 1775 Notes_ 0 indicates month in which counting system changeover took place and accurate count was not available. Italicized numbers Indicate morMs In wfich canters In chikWs room were timed off during programs. Boldface numbers in patron visits do not accurately reflect traffic during those months. Underlined nurrubers -dr(ng Feb 02 the I rary was dosed 1-12 days for staff training . Totals may have been affected. 140 DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY April 2002 HIGHLIGHTS • Staff began training on the Horizon automation system on April 2 and continued through April 11. Each staff person attended at least one 8-hour session on the part of the system with which they will have most contact. • Horizon went live on April 18 with no major problems. System administrator, Lee Sparks, has been working daily since then to fix problems as they come up. We are still waiting for the software for the public catalog. • Staff put on a thank -you breakfast for the library volunteers on April 17. About 35 people attended. Rosa Garcia, children's services coordinator, had a pizza party later that week for the teenage volunteers. STAFF ACTIVITIES • Eric Lashley attended the meeting of Georgetown Plus on April 16. • Eric was in Dallas April 23-25 for the annual conference of the Texas Library Association. Sara Samson, who is treasurer of TLA District 3, attended the conference April 25 and 26. CiZ1T 11►. I I ��_ _"� • Thirteen volunteers came to the aid of staff' on April 18 and 19 as the new automation system went on line. For the previous three days, staff had been unable to check in any materials, so a large backlog had accumulated. The volunteers put the 2,000+ books into shelf order and loaded them onto carts so that they could be checked in by staff. Then they shelved everything. By noon on the 19t' we were back to operating normally, thanks to the many extra hours of labor that the volunteers gave us. 0 • GEORGETOWN PUBLIC LIBRARY DONATIONS -- APRIL 2002 Friends of the Georgetown Library $1943—to pay for casters for shelving in children's room Claire Nowka Copy of the video, Balto 11, in honor of her birthday Henry J. McCain One-year subscription to Smithsonian Magazine r1onmC1}nwn 1 lkr�nr g baugh GEORGETOWN PUBLIC LIBRARY ADVISORY BOARD 2002 Name, Address, Phone'.,. Date Apo Expiration Terms Notes Restriction numbers &,E-mail addresses Date on Position Judy Parks, Chair 1/01 1/03 1't 1 1605 E. 14t" St chairo2-2� Georgetown, TX 78626 Home Phone: 930-5582 CTLS lay rep E-mail: parksd@southwestem.edu Gerald W. Carson 2/02 1/03 1`t 2 108 La Vaca Lane Georgetown, TX 78628 To comVpje�e pyceang e Home Phone: 863-4210 arsonage icarson@igg-tx.net Jackie Cuozzo 2/02 2104 1 `' 3 111 Dan Moody Trail Georgetown, TX 78628 Home Phone: 864-0269 4 Zora Evans 2915 Brandy Ln Georgetown,TX 78628 Home Phone: 863-5797 12199 2/02 12/01 2/04 1a 2nd Ema Fielder 4101 12/01 1`t I st term to fill 1107 River Bend vacancy when Georgetown, TX 78628 Home Phone: 863-6356 2102 2/04 1st Helen Jenkins resigned 6 Judy Griffith 2800 Gabriel View Dr. Georgetown, TX 78628 Home Phone: 869-8713 2102 2104 1 `t Dorothy Hagen, vice chair 3001 Addie Ln 7/98 12198 12/98 12/00 2nd when first appointed filled 7 Georgetown, TX 78628 Home Phone: 863-3435 E-mail: leeshagen@aol.com 1/01 1/03 unexpired term Elected vice chair02101 8 Georgene Richaud, secretary 1804 Main St Georgetown, TX 78626 Home Phone: 819-9426 Work Phone: E-mail: richl 230 aol.com 1/01 1/03 1st 9 Gerald Sensabaugh 30716 Berry Creek Dr. Georgetown, TX 78628 Home Phone: 869-6908 2t02 2104 1st