HomeMy WebLinkAboutMinutes_LAB_07.08.2002Georgetown Public Library Advisory Board
Meeting Minutes
July 8, 2002
In Attendance Judy Parks, Dorothy Hagen, Jackie Cuozzo, Georgene Richaud, Jerry Sensabaugh, Ema Fielder,
Zora Evans and Gerald Carson. Enc Lashley Library Director was also present.
The meeting was called to order at 6:33 PM.
Approve Minutes:
The minutes from the last Advisory Board meeting were reviewed. Zora Evans made a correction to the section
on Presentation of Genealogy Matenals. The minutes should reflect that these matenais contain all the obituaries
for the last year. With this change, Gerald Carson moved and Jerry Sensabaugh seconded a motion that the
minutes of the June 24th meeting be approved. The motion passed unanimously.
Director's Report:
The summer has been very busy at the Library. Eric attended a management seminar in Richardson which was
paid for by the Fnends of the Library. He also spoke to the Sertoma Club on June 27th. Jo Pendleton, of the
Library staff, attended a CPR certification class on June 6th.
Work continues on the roof repairs. Anticipated completion is two weeks from now.
Upcoming events include the conversion of the present meeting room to office space. They have started on the
wiring. The cubicles for this space may be funded by the Library Foundation. Other changes in the facility will
include moving the contents of the present Texas History Room to the old board room The present Texas
History Room will become a small meeting room and a quiet reading room. The library will be closed for inventory
on August 7,8, and 9. It will be during this time that these changes will occur
•
In the near future, the library will be tested for mold.
Enc will send updates on all activities to Board members dunng our summer break.
The Georgetown City Council will begin budgeting on August 1st Enc is being informed that there will be no cuts
in the library's budget
Long Range Plan:
The Long Range Plan needs to be implemented. The Library Board needs to approve the Plan as written and
then Enc will propose to the City Council that it be included in the Century Plan for the city.
Jerry Sensabaugh moved and Jackie Cuozzo seconded a motion to approve the Long Range Plan. The motion
carried unanimously.
Cost Estimates for Expansion of the Library and Methods of Presentation to the City Council:
A discussion was had concerning the breakdown of costs anticipated for the expansion of the library from 17,000
sq. ft. to 45,000 sq ft It was the consensus of the Board that the format of the breakdown needs to be modified
to reflect costs related to the library differentiated from peripheral costs related to other city projects in the
immediate area. It was determined that a committee be formed which will include Enc Lashley, Gerald Carson
and Jerry Sensabaugh. This committee will redraft the breakdown of costs.
Date for Annual Retreat with the Friends of the Library, Library Foundation and Library Staff:
After a discussion, it was moved by Zora Evans and seconded by Ema Fielder that the retreat be held on October
19th. The motion passed unanimously.
It was noted that the next regular meeting of the Library Board will be on October 14, 2002
There being no further business, Zora Evans made a motion to adjourn. Ema Fielder seconded the motion and it
was passed unanimously. The meeting adjourned at 7:14 PM.
Patron Visits
Current Year
2000-2001
1999-2000
1998-99
Circulation
Current Year
2000-2001
1999-2000
1998-99
Children's Programs
Comparative Fiscal Year Statistics
Jan Feb Mar Apr May Jun
17094 18372 19215 17914 18585 19877
11218 0 16661 19607 20221 19104
14339 14552 20329 15096 13257 21728
13810 14548 17028 14679 17414 21352
27439
25832
28824
28495
29186
27275
26080
30148
24711
29318
21016
22393
23936
20583
22402
17906
18312
21290
20033
18492
FY 2001-2002
Statistics
Attendance
529
582
833
506
1073
Programs
0
4
5
0
1
Story Time
13
5
9
11
8
Other (Tour, Movies, Crafts)
7
0
0
2
2
Nome School Oralps
0
0
0
0
0
After Sdwol programs
0
0
0
0
0
Other Services
ILL Ordered
59
61
62
35
59
ILL filled
38
57
54
29
36
Lg Print Circuit
150
150
150
150
150
Sun City
65
62
63
65
63
Volunteer Hours
Adult
228.25
183.50
191.25
213,75
204.75
Teen
36.50
26.00
43.25
72.75
56.75
Community Service
59.75
45.00
32.00
31.50
50.00
Total
324.50
254.50
266.50
318.00
311.50
Registrations
City Residents -new
121
97
102
141
113
GISD Kids' Cards
5
11
16
6
13
Non -residents -new
45
22
51
31
35
Non -residents -renew
70
57
78
51
80
Total
241
187
247
229
241
Cash Receipts
Fines roo "I
Annual Total
155221
183296 (see notes below
184425 regardng traffic courts)
194640
33528
242928
34323
322238
31177
276453
28532
240419
Annual Total
1985
6984
9
24
5
76
0
12
0
5
0
0
45
405
25
330
150
1350
65
607
178,50
237.00
40.00
455.50
109
12
62
95
278
1682,75
542.25
360.00
2585.00
991
156
302
566
2015
m ren aS Loro.00 10300.34 ;LtAZ.39 2576.81
Non-resident fees 2655.00 1725.00 2488.00 1975.00
2923.55
2765.00
2273.85
22947.93
Donations 533.96 536.14 654.73 713.07
729.45
3125.00
544.16
19343.00
5015.32
Gifts/Memodals 1281.25 2545.00 572.65 5260.89
1571.03
4741.16
20001.98
Material Donations to Other Agencies
Books 0 0 0 21
0
0
21
Magazines 118 0 0 85
0
79
340
Library Collection Changes
Titles Added 797 729 654 295
521
472
5446
Copies Added 960 733 674 351
Copies Discarded
796
534
6825
432 304 33 69
Notes:
466
121
2362
0 indicates month in which counting system changeover took place and accurate count was not available.
Italicized numbers indcate months In which counters in cNWWs room were tuned off during programs.
Boldface numbers in patron visits do not accurately reflect traffic during those months.
Underlined numbers -doing Feb library was closed two days for training, which louvered statistics.
0
DIRECTOR'S MONTHLY REPORT
. GEORGETOWN PUBLIC LIBRARY
June 2002
HIGHLIGHTS
• A total of nearly 2000 people attended the nine special children's programs that took place during June.
Moving the shelving out of the children's room for the programs has made it possible to accommodate
large audiences. Children's services coordinator, Rosa Garcia, has been pleased with the response from
parents and caregivers to her requests for cooperation in regard to seating and courtesy to performers.
• The upgrade of the new automation system to the next higher level took place on June 14. After two
weeks, many of the initial problems with the new version have been worked out. The online catalog is
available and running faster than it was at first.
• The roofing contractor has been conscientious about promptly taking care of leaks during the rainy spell.
• Imane Khourichfa, the student intern from France, completed her work at the library on June 28 and
expected to begin an internship at Dell Computers early in July.
STAFF ACTIVITIES
• Jo Pendleton attended a CPR certification class on June 5.
• Eric Lashley attended a management seminar in Richardson on June 21. The Friends of the Library paid
for his registration.
• Eric and Imane attended a luncheon on June 24, which was sponsored by the United Way. This was a
meeting to introduce Janet McTigue, the new director of the Georgetown Area United Way, and to shed
some light on problems that have plagued the organization lately. Ms. McTigue clarified the amount of
money still due the Library Foundation from a grant for library shelving that the United Way approved
about 15 months ago.
• Eric spoke about library services to the Sertoma Club on June 27.
VOLUNTEERS
• Ten teen volunteers put in 227 hours during June, helping Ms. Rosa with children's summer activities.
0
• GEORGETOWN PUBLIC LIBRARY
DONATIONS -- JUNE 2002
iDONOR _
DO TION
Friends of the Georgetown Library
$275 for registration for Eric Lashley to attend seminar
in Managing for Performance Excellence
Friends of the Georgetown Library
Volumes I and II of the history of the Texas Folklore
Society
George & Marilyn Geisen
$20 in memory of Althea Dorsey
$20 in memory of John Harbour
Bruce Britain
Copy of Collector's Guide to Antique Fishing Tackle
Don & Bonnie Davis
Copy of The Many Loves of Marriage, in memory of
Georgia McGregor
Mary Ann Barbour
$25 in memory of Martha Horger Oliver
Ann Ogden
Thirteen audio books
Ed Rachal Foundation
$250 worth of books from Texas A&M Press
National Honor Society—Benold Middle School
$300 for summer reading program
Patti Hewlett
$200 for summer reading program
Judy & Don Parks
$250
Friends of the Georgetown Library
$3500 for adult and children's books on CD
Brookshire Brothers
Box of plastic grocery bags
Inez Strickland Palmer
Copy of Fortune or Fantasy? Wilson Strickland`s 1,476
Acre Survey
Victor Figurelli
Copy of Built to Last: Successful Habits of Visionary
Companies
Friends of the Georgetown Library,
$2000 for adult books on CD, $1500 for children's
books on CD
R. M. Overlander 111
13 videotapes; A History of Chanceford Township,
York County, Pennsylvania 1747-1997; The Runkle
Family of York County, Pennsylvania
0
0 Library Expansion Cost Estimates
Library Expansion from 17,000 SQ. FT. to 45,000 SQ. FT.
I. Land Costs (Assumed Cost): Subtotal $360,000
II. Building Costs:
Testing Services
Subsurface Soils $4,000
Construction Materials $16,000
Subtotal $20,000
Construction
Building (renovation, expansion, lower level) $4,989,093
Off Site Utilities and Roads
$30,000
Landscape and Hardscage
$150,000
Street Improvements (8 Street)
$60,000
Storm Sewer Improvements
$35,000
Parking
$295,313
• Earthwork
Demolition Street and Parking
$368,594
$60,000
Building demolition
$20,000
Directional signs, walkways, lighting
$100,000
Subtotal $6,108,000
III. Indirect Costs:
Professional Services and Other Indirect Costs
$569,377
Construction/Project Contingency
$762,770
Bond Issuance Fees
$199,853
Subtotal
$1,532,000
Telephone
$34,000
Computer cabling
$46,000
Subtotal
$80,000
0 TOTAL BOND COST $891009000