HomeMy WebLinkAboutMinutes_LAB_12.05.2000Georgetown Public Library Advisory Board
Meeting Minutes
12/05/00
After holiday refreshments, the meeting was called to order at 6:42 p.m.
In Attendance:
Board members present were Nell Dickson, Lisa Hopkins, Claire Vogler, Dorothy Hagen, Judy
Parks, Sam Arant, Helen Jenkins and Zora Fvans Eric Lashley, Library Director, was present.
Verna Browning joined the meeting in progress.
Joe Case was absent.
Approve Minutes;
The minutes from 11/13/00 were read. Without correction, Claire moved and Sam seconded
approval of the minutes
Director`s Report:
Eric went over the Director's Report, elaborating on the hiring of a consulting firm to carry out the
needs assessment for the library After much consideration, Hidell was chosen to undertake the
needs assessment, the completion of which is expected in late -Spring.
Citizen Committee on Funding -- Claire Vogler:
Claire provided copies of the minutes from the last Citizen Committee meeting.
Nominating Con7nittee:
Zora, as chair of the nominating committee, presented the following slate for the coming session:
Claire Vogler as chairperson of the Advisory Board, Helen Jenkins as vice chair, and Sam Arant as
secretary. Zora moved that the Board accept the slate as presented and Dorothy seconded this
motion. All members present voted to accept the motion as stated and it so carries.
Resolution to Legislators on State Aid to Texas Public Libraries Program.
Nell brought letters for each Member's signature.
Orientation Packet for Incoming Board Members
The Board discussed which material should be included in the orientation packet. Eric was
provided with the last orientation packet as an example.
Agenda for JanuaryMeeting:
It was agreed that the January meeting will be recessed until the incoming board members have
been appointed. Nell will notify the City Council that we will convene with the new advisory board
members.
At the time of the next meeting, there will be an orientation for the new members. Judy Parks
intends to deliver the CTLS report.
Many thanks to the outgoing board members for their hard work and service.
Claire moved and Sam seconded motion to adjourn meeting at 7:40 p.m.
0 GEORGETOWN PUBLIC LIBRARY
Comparative Fiscal Year Statistics
2000
Oct
Nov
Dec
Annual Total
Patron Visits
Current Year
18889
13893
32782
1999-2000
14497
12930
12008
184425
1998-99
23409
21022
10339
194640
1997-98
15383
9137
9609
153997
Circulation
2000
Current Year
23448
21009
44457
1999-2000
20744
21590
17143
276453
1998-99
20533
16866
14233
240419
1997-98
20333
14864
14501
220430
FY 2000-2001 Statistics
Children's Programs
Annual Total
Attendance
684
464
1148
Programs
2
2
4
Story Time
15
10
25
Other (Tour, Movies, Crafts)
3
0
3
Home School Groups
3
3
6
After School Programs
4
4
8
Other Services
ILL Ordered
64
50
114
ILL filled
29
34
63
Lg Print Circuit
50
50
100
Volunteer Hours
Adult
111.50
108.50
220.00
Teen
47.00
52.00
99.00
Community Service
14.00
41.75
55.75
Total
172.50
202.25
0.00 374.75
Registrations
City Residents -new
115
139
254
GISD Kids' Cards
64
10
74
Non -residents -new
29
10
39
Non -residents -renew
59
53
112
Total
267
212
0 479
Cash Receipts
Fines, room rentals
1609.07
2028.96
3638.03
Non-resident fees
1520.00
1013.00
2533.00
Donations
248.48
415.58
664.06
Gifts/Memorials
92.37
3383.25
3475.62
Material Donations to Other Agencies
Books
0
133
133
Magazines
0
0
0
Library Collection Changes
Titles Added
694
969
1663
Copies Added
707
981
1688
Copies Discarded
63
157
220
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DIRECTOR'S MONTHLY REPORT
PUBLICGEORGETOWN i r
November 2000
HIGHLIGHTS
• Eric Lashley, Lee Sparks, Judy Fabry, and Judy Parks, met with the four consultants
who responded to the library's request for proposals for a needs assessment. The proposals
are due by December 8.
• On November 8, Eric Lashley, Lee Sparks, Rosa Garcia, and Judy Fabry met for the
annual library management planning session. The focus was on ways to utilize existing
library space more effectively.
• One idea will be instituted immediately: a free-standing indoor bookdrop that will be
placed next to the security gates in the main room. Once this is in place, the current book
return at the circulation desk will be closed. This change should reduce the congestion at
the east end of the circulation desk, where people who are returning books compete for
space with those who are picking up the books they just checked out.
• Also, additional shelving was purchased and installed in the technical services area to
permit storing replacement copies of books there instead of in the circulation work area.
• • Another planned change is moving storytimes from the Children's Room to the meeting
room, which will allow parents to look for and check out books while storytime is going
on.
• Staff members completed the Kids' Cards project early this month. Approximately 80 non-
resident children requested and received free library cards this year.
STAFF ACTIVITIES
• On November 3 and 4, Sarah Samson attended a two-day symposium at UT regarding the
future of libraries.
• Ethel Barnes took part on November 8 in a Texas State Library workshop about workplace
security
VOLUNTEERS
• From the proceeds of their recent book sale, the Friends donated $500 for genealogy
materials, $500 for youth books, and $100 for prizes for a gingerbread house contest that
will take place during December. Also, they have arranged for the woodshop club at Sun
City to build another CD display unit for the library.
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DONATIONS
NOVEMBER 2000
_ Donor Gift�--
Christina $35.00 to purchase the start-upkitfor the National.
Archives Census Microfilm Rental Program
Georgetown Optimist Club
$200 to be used for children's programs during
Children's Book Week 2000 (November 13-19)
Carmen Eldredge
Audio book, Time and Again, by Jack Finney
Friends of the Georgetown Public Library
$500 for genealogy materials, $500 for youth books, and
$100 for prizes for the Gingerbread House Contest (12/00)
Southwestern University Bookstore
Agricultural Biotechnology and the Environnment, by Sheldon
Krimsky and Roger Wrubel, and F Hormonal Chaos, by Sheldon
Krimsky, in honor of Dr. Krimsky's participation in the Fleming
Lecture Series in Science'99-'00.
Miscellaneous genealogy donations
$38.25
Billy and Kathy Frankum $2000 to be used for a purpose determined by the library staff
Tom Rogers 1860 Comanche County (TX) census enumeration
Randolph Foster A copy of his book, European Ruling Families
San Gabriel Woman's Club $10.00 in honor of the speaker at the club meeting
Gent o w n
W Fi1iINOEU IN IE.1Ei
November 29, 2000
Mrs. Nell Dickson
144 Last River Road
Georgetown, Texas 73628
Dear Nell,
We are approaching the end of the calendar year, the time that Council traditionally has
filled vacancies on our various boards and commissions. This year, for a variety of
reasons, we will delay those appointments until after the first of next year. In the interim,
e are evaluating our use of these important appointed bodies, trying to maximize the
valuable time and energy donated by the manly outstanding citizens who serve our
community through their participation in these functions.
As you may know, we have created a member of new committees recently, additionally,
there remains a large number of standing committees from the past. We are examining
all facets of this situation, with a view to,improving their functions: Some of these
organizations are looking for more direction, some are in need of expanded authority.
Some may need to be merged. In some instances, by-laws are in need of up -dating to
comply with either (or both) the letter of the law or current Council policies. Some seem
to have no creating ordinance, which must be corrected.
Most importantly, I would he extremely grateful to have you contact me with any
recommendations regarding your particular board or commission; your knowledge is
exactly what Council needs to most effectively accomplish our task. Please feel free to
e-mail me (MKersch0 7(q),aol.com), call me at home ( 6i -717 ) or write me 1903 East
19th Street, 78626) with any information you trunk might be useful in improving the
functioning of your group.
Thanks for all your time, energy, attention, and citizenship.. It is just the type of
involvement that you bring to Georgetown which mares Georgetown so very special!
Sincerely,
MaryEllen Kersch
Mayor
MEKIsI
CITY HALL * 609 MAIN STREET
POST OFFICE Box 409 * GEORGETOWN, TEXAS 78627-0409 • 512/930-3651 * TD D 512/930-3549 FAX: 512/930-3659