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Home My WebLink AboutMinutes_LAB_10.08.2001Georgetown Public Library Advisory Board Meeting Minutes October 8, 2001 Judy Parks, Chairperson, called the meeting to order at 6:30 PM. In attendance: Judy Parks, Emma Fielding, Don Willhouse, Zora Evans, Dorothy Hagen, Georgene Richaud Eric Lashley, Director of the Library was also present. Approve Minutes: The minutes of the September 10th 2001 meeting were reviewed and there being no revisions, it was moved by Dorothy Hagen and seconded by Don Willhouse, that the minutes be approved. The minutes were approved unanimously Director's Report: Eric summarized the Director's Monthly Report. Library circulation has increased to 322,000 this month. This is up 83% since 1995-96 fiscal year. On September 11, 2001, the City Council approved the 8.1 million -dollar bond election, which includes the library expansion plans. The election is scheduled for November 6, 2001. The Austin American Statesman interviewed Eric and an article on the library will appear in that paper on this Thursday or next Thursday. Eric will meet with the TRG neighborhood association this Thursday to make sure they understand and agree with the expansion plans. He will also meet with the Georgetown Convention and Visitors Bureau to discuss what facilities the library has available for out of town visitors The Optimist Club will have the library expansion as the topic for their meeting the end of this month. The Friends of the Library will be hosting the annual book sale the weekend of October 25-27, They will hold the sale at the Williamson County Extension Center. Report by the Board Chair on City Council Meeting: Judy highlighted her meeting with the City Council. During this meeting, she updated the Council on the results of our library retreat. She thanked George Russell and Clark Lyda for visiting the retreat. She commented on the representation that we had from a cross section of the community She advised the Council of the unanimous support by the participants for the inclusion of a lower level in the expansion plans She explained to the Council that the Board understands its role in the election and is aware that they can contnbute their support only as individuals and not as Board members Judy also informed the Council that work has begun on the Long -Range Plan for the library Report from he Board Chair on the September 21 st meeting of the Central Texas Library Association: The Chair discussed the inability of the library to receive direct aid from the CTLS due to this library's charging of non-resident fees This issue will be readdressed if it becomes financially beneficial The CTLS has Tess money to give us this year due to a hold on their funds as a result of a pending lawsuit. Development of a new Long -Range Plan for the Library: Eric discussed the results of the brainstorming session on the Plan that was held during the Library Retreat. The format of the Plan was discussed The results of the November 6th election will have a significant impact on any Long -Range Plan for the Library. Therefore, additional discussion on this topic will be deferred to a later date There being no further items on the agenda, it was moved by Zora Evans and seconded by Georgene Richaud that the meeting be adjourned. There being no objection, the meeting was adjourned at 7:15 PM. DIRECTOR'S MONTHLY REPORT • GEORGETOWN PUBLIC LIBRARY September 2001 HIGHLIGHTS • Library circulation surpassed the 300,000 mark early this month. • On Saturday, September 8, the staff and members of the Library Advisory Board, the Georgetown Library Foundation, and the Friends of the Georgetown Library met at the library for the annual planning retreat. Approximately 40 people attended. The three support organizations made good progress toward planning the bond campaign while staff tallied and summarized the results of the long-range plan brainstorming session that took place earlier in the day. • On September 11, the City Council agreed to put an $8.1 million bond for expansion of the library on the November 6 ballot. • City Council approved the contract with epixtech on September 25, which means staff can move ahead with the complicated process of changing over from the Dynix automation system to Horizon. This work will be paid for through the $100,000 TIF grant. STAFF ACTIVITIES • Much of Library Director Eric Lashley's time has again been centered on the proposed expansion of the library and gathering and disseminating information about the bond. He also attended a meeting in Austin on September 18 at which the TIF grant awards were made. On September 21, Eric and Judy Parks •attended the quarterly CTLS meeting. The big topic at that meeting was direct aid to libraries from the State. The amount each qualifying library will receive still has not been determined. • On September 19, the library staff hosted a thank you breakfast for the Community Services administrative staff. The Community Services division has been dismantled and the library now reports to Assistant City Manager Tom Yantis. VOLUNTEERS • The Friends elected new officers at their annual meeting on September 11. KarIi Hohistein will be president for the next two years. Plans were made for the group's annual book sale, which will be held October 26 & 27 at the County Extension Building, east of town on Inner Loop. SIGNIFICANT DONATIONS • Paula Boggs donated $6,790 to the Georgetown Library Foundation. • GEORGETOWN PUBLIC LIBRARY DONATIONS -- SEPTEMBER 2001 Dt)NQR _ DO[�A'�lON Ned &Sharron Snead Copy of the Illustrated International Dictionary by Claude O. Proctor Bill & Lou Laxson Copy of Rough and Rowdy Ways, The Life and Hard Times of Edward Anderson by Patrick Bennett Anna Aiken $25 in memory of Jimmye Jansen (Mrs. Melvin Jansen) • 0 GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 2000 2001 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug UP AnmtW Total Patron Visits Current Year 18889 13893 tt335 1`1218 0 16661 19607 20221 19104 22600 16325 13443 193296 (See notes below 1999-2000 14497 12930 12008 14339 14552 20329 15096 13257 21720 11624 18377 15688 184425 regarding traificcounts) 1998-99 23409 21022 10339 13810 14548 17028 14679 17414 21352 18703 11135 11201 194640 1997-98 15383 9137 9609 9637 10540 10514 11259 10389 13159 18210 16650 19510 153997 Circulation 2000 2001 Current Year 23448 21009 20707 27275 26080 30148 24711 29318 34323 34165 26072 24892 322148 1999-2000 20744 21590 17143 21016 22393 23936 20583 22402 31177 28733 23394 23352 276453 1998-99 20533 16866 14233 17906 18312 21290 20033 18492 28532 24083 - 21902 18237 240419 1997-98 20333 14864 14501 16686 17025 18320 17286 18299 24466 21604 18778 18268 220430 FY 2000-2001 Statistics Children's Programs Annual Total Attendance 684 464 588 715 483 779 469 624 3526 2739 1120 495 126U Programs 2 2 4 2 0 6 0 1 9 9 2 0 37 StoryTime 15 10 2 11 13 12 15 _ 12 5 4 0 9 108 Other (Taw, Movies, Crafts) 3 0 0 4 1 2 1 1 4 4 0 2 22 Home School Groups 3 3 0 2 1 1 0 0 0 0 0 4 14 After School Programs 4 4 0 4 2 0' 0 0 0 0 0 0 8 Other Services ILL Ordered 64 50 23 66 64 43 29 35 35 33 52 494 ILL filled 29 34 25 46 41 53 28 22 33 26 36 373 Lg Print Circuit 150 150 150 150 150 150 150 150 150 150 150 1650 Sun City n/a n/a n/a n/a 67 71 64 65 62 65 68 Volunteer Hours Adult 111.50 108.50 91.00 154.75 117,50 164.75 187.75 18U0 193.75 256.75 18&00 216.25 1970.50 Teen 47.00 52.00 20.00 62.75 X50 34.75 4Z50 40.00 144.75 128.00 52.75 20.25 681.25 Community Service 14.00 41.75 38.00 9.00 37.00 45.00 17,00 21.50 12.50 73.00 11.00 4.50 324.25 Total 172.50 202.25 149.00 226,50 191,00 244.50 247.25 241.50 351.00 457,75 251.75 241,00 2976.00 Registrations City Residents -new 115 139 67 132 113 107 89 106 168 122 117 88 1363 GISD Kids' Cards 64 10 5 19 10 12 9 13 17 6 3 4 172 Nori-residents-new 29 10 17 31 25 37 22 36 40 40 39 32 358 Nan residents -renew 59 53 38 58 70 69 60 75 106 72 53 64 777 Total 267 212 127 240 218 225 180 230 331 240 212 188 2670 Cash Receipts Fines, room rentals 1609W 2028.96 11968.86 2072.87 1957.00 2630,00 2030.00 1940.84 2028.61 2262.58 1702.82 1782.75 24014.36 Non-resident fees 1520.00 1013.00 995.00 1535.00 157A00 165U0 1440.00 189&00 2560.00 1995.00 1586.00 1510.00 19269.00 Donations 248.48 415.58 430.17 476Z9 708.37 557.23 528.12 695.58 1066.93 616.91 614,01 438,48 6796.45 Gifts/Memorials 92.37 3383.25 6540.00 2931.05 15077.77 3512,95 100.00 8240,15 110.00 202&00 975,00 332.74 43320.28 Material Donations to Other Agencies Books 0 133 43 44 65 0 143 34 0 0 0 462 Magazines 0 0 0 0 20 30 0 83 20 0 0 0 153 Library Collection Changes Titles Added 694 969 619 850 1062 1306 368 748 1019 634 365 8634 Copies Added 707 981 632 $59 1084 n/a n/a 772 1041 941 380 7397 Copies Discarded 63 157 152 190 345 300 1967 960 366 978 1824 7302 NOTES: 0 Indicates month In which counting system changeover took place and accurate count was not available. Italicized numbers Indicate time periods In which security gate counters were turned off during programs In the children's room Boldface numbers in "patron visits" do not accurately reflect traffic during those months. GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 2000 2001 Patron Visits Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Annual Total Current Year 18889 13893 11335 11218 0 16661 19607 20221 19104 22600 16325 13443 183296 (See notes below 1999-2000 14497 12930 12008 14339 14552 20329 15096 13257 21728 11624 18377 15688 184425 regarding traffic counts) 1998-99 23409 21022 10339 13810 14548 17028 14679 17414 21352 18703 11135 11201 194640 1997-98 15383 9137 9609 9637 10540 10514 11259 10389 13159 18210 16650 19510 163997 Circulation 2000 2001 Current Year 23448 21099 20707 27275 26080 30148 24711 29318 34323 34165 26072 24892 322238 1999-2000 20744 21590 17143 21016 22393 23936 20583 22402 31177 28733 23384 23352 276453 1998-99 20533 16866 14233 17906 18312 21290 20033 18492 28532 24083 21902 18237 240419 1997-98 20333 14864 14501 16686 17025 18320 17286 18299 24466 21604 18778 18268 220430 FY 2000-2001 Statistics Children's Programs Annual Total Attendance 684 464 588 715 483 779 469 624 3526 2739 1120 495 12686 Programs 2 2 4 2 0 6 0 1 9 9 2 0 37 Story Time 15 10 2 11 13 12 15 12 5 4 0 9 108 Other (tour, Modes, Crafts) 3 0 0 4 1 2 1 1 4 4 0 2 22 Home School Groups 3 3 0 2 1 1 0 0 0 0 0 4 14 After School Programs 4 4 0 4 2 0 0 0 0 0 0 0 $ Other Services ILL Ordered 64 50 23 66 64 43 29 35 35 33 52 46 540 ILL filled 29 34 25 46 41 53 28 22 33 26 36 28 401 Lg Print Circuit 150 150 150 150 150 150 150 150 150 150 150 150 1800 Sun City Na n/a n/a n/a 67 71 64 65 62 65 68 57 Volunteer Hours Adult 111.50 108.50 91.00 154.75 117.50 164.75 187.75 180.00 193.75 256.75 188.00 216.25 1970.50 Teen 47.00 52.00 20.00 62.75 36.50 34.75 42.50 40.00 144.75 128.00 52.75 20.25 681.25 Community Service 14.00 41.75 38.00 9.00 37.00 45.00 17.00 21.50 12.50 73.00 11.00 4.50 324.25 Total 172.50 202.25 149.00 226.50 191.00 244.50 247.25 241.50 351.00 457.75 251.75 241.00 2976.00 Registrations City Residents -new 115 139 67 132 113 107 89 106 168 122 117 88 1363 GISD Kids' Cards 64 10 5 19 10 12 9 13 17 6 3 4 172 Non -residents -new 29 10 17 31 25 37 22 36 40 40 39 32 358 Non -residents -renew 59 53 38 58 70 69 60 75 106 72 53 64 777 Total 267 212 127 240 218 225 180 230 331 240 212 188 2670 Cash Receipts Fines, room rentals 1609.07 202$.96 196$.86 2072.$7 1957,00 2630.00 2030.00 1940.84 2028.61 2262.58 1702.82 1782.75 24014.36 Nan -resident fees 1520.00 1013.00 995.00 1535.00 1570.00 1650.00 1440.00 1895.00 2560,00 1995.00 1586.00 1510.00 192%00 Donations 248.48 415.58 430.17 476.59 708.37 557.23 528.12 695.58 1066.93 616.91 614.01 438,48 6796.45 Gitts/Memorials 92,37 3383.25 6540.00 2931.05 15077.77 3512.95 100.00 8240.15 110.00 2025,00 975.00 332.74 43320.28 Material Donations to Other Agencies Books 0 133 43 44 65 0 143 34 0 0 0 170 632 Magazines 0 0 0 0 20 30 0 83 20 0 0 0 153 Library Collection Changes Titles Added 694 969 619 850 1062 1306 368 748 1019 634 365 533 9167 Copies Added 707 981 632 859 1084 n/a n/a 772 1041 941 380 838 8235 Copies Discarded 63 157 152 190 345 300 1967 960 366 978 1824 395 7697 NOTES: 0 Indicates month In which counting system changeover took place and accurate count was not available. Italicized numbers Indicate time periods In which security gate counters were turned off during programs In the children's room Boldface numbers in "patron visits" do not accurately reflect traffic during those months. 0 0 0 Library Planning Retreat September 2001 Brainstorming for Long Range Plan While the Advisory Board and Foundation members worked on planning the bond campaign, staff tabulated and compiled the following summary of the brainstorming session that had taken place earlier in the day. During the brainstorming session, retreat participants were divided randomly into six groups of three to six people. Each group wrote down what its members thought were important programs or issues to be addressed in a long-range plan. The staff then went through all the sheets, tallying how many times each program/issue appeared. The following list is arranged from most often mentioned (6 points) to least often mentioned (2 or fewer points). 6 Points ♦ Quiet area in the library ♦ Expanded children's area and services 5 Points ♦ Computers, technology, electronic formats ♦ Larger, multi -use meeting room 4 Points ♦ Youth/teen areas and/or programming ♦ Enclosed study/music listening rooms for both children and adults ♦ Expanded, enclosed genealogy/history area and collections ♦ Adult programming, to include ♦ Cultural ♦ Technical ♦ Educational (GED, Literacy) ♦ Entertainment 3 Points ♦ Area for Friends, i.e., sales room and/or storage area ♦ Extended hours (nights and weekends) ♦ Cafi6 or other food area 2 or Fewer Points ♦ Career counseling and guidance (adult and youth) ♦ Outreach programming to adults and children ♦ Expanded volunteer program ♦ Community survey to determine what residents want from the library ♦ Donor recognition ♦ Green areas around the library for adults and children EP-25- 1 ICED l fl w 52 AM DEV SERVICESFAX NO. 5129305892 P. 4 dedications of thoroughfare Tights -of -way and thorouglif re constructioll requirements are proportional to the traffic dcmands created by a new dcvOopinoirt. (7) it is tlte i"t r't of the City that a road adequacy delertnination be made prior t approval of subdivision applications; ' M nimurrf Road Standards, f l Applicability All subdivision applications shall provide for adequato roads to supp t proposed development throagh, cots ,iailce with the following minini�tni standards govorning dedicatipti and irnprovenicr}t or internal aiid u(ij, !lt tllorcci lrfares For purposes of'th s section T'adi0ccrtt tboroI'll fares" shall include thcr°t ugh't'ares abutting the: proposed e:d subc i islue *:. hctbe�r located withi�r.,..t.l�o boundariescrftile subdivision or within. public rights -or -way; r . f Dedication and improvenjol,t ofinternale tiu d adjacent thorougli Fares. The property owner small dedicate andimpfovo all requirod rights -of -way for internal and adJace nt tborou lif rds in accordance with the classification of streets contained in the Century Planin the case of.adjacent thoroughfares, tiles City may re~clt iro that the entire rigl-it-of-way be dodicated and improved to City, design standards; depending on factoi s such as the impact crl'the de*v I pilie rt 6`11 the thoroughfare, the tirriinf of development in relation to need for the thoroa hfare, and the likelihood that adjoining property will (icvclop in a timely matin r. In the case of fto ina e or service road 4or state and fedora' designated highways, tile c�rltirei abul€inn right-of,f ray shall be dedicatezild improved to applic• -able design standards, # () Substandard street 1n rove nients. Where an cxistii4g thdrmighfare t1vit does not meci: the iWs right-of-way or design Stan rds abuts a prop aced new dcvelnprtrefill tile pity n iay rccttt re tl�c pc cl erty� ter to de-dicato the ri l t-of- vay dr a standard thoroughfares width, and tea miprovo the stri ct according to the dimensioli and specifications sns in the Century tury Plon or section 3300 of the Subdivision Re nations, depending n factors such as they irllpact of the development on the thoroughfare, the dining of de;:velc Phicrlt in relation to need for the thoroughfare,, and tlre°f ikelilloc d that adjoining property will develop its a timely manner. (4) Participation in coasts ofimprovements. The City may participatc in t4c costs eaf road itriprovenients rc uireAby this section in order to achieve# Proportionality between the traffic impacts created by the proposed devolcprt ent and the obligation to provide a.d quate roadways. lip suc h eascs, the prol)c:rty a seer sliall be re ,, tlionsiblc for the entire initial costs of road improvements, including design casts. Rebubtirsenient of the ity's 7 lei