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Georgetown Public Library Advisory Board
Meeting Minutes
November 12, 2001
The meeting was called to order at 6:30 p.m. by Judy Parks, Chairperson.
In Attendance:
Board members present were: Judy Parks, Zora Evans, Dorothy Hagen, Carol Parsonage, Claire
Vogler, Ema Fielder, and Sam Arant. Georgene Richaud and Don Willhouse were absent. Eric
Lashley, Library Director, was also present.
Approve Minutes:
The minutes from the October 8, 2001 meeting were discussed and approved as amended. Dorothy
Hagen moved and Zora Evans seconded the approval of the minutes. The minutes were approved
unanimously.
Director's Report:
Eric Lashley summarized the "Director's Monthly Report" handouts. Eric noted that circulation
continues at a 16% increase over last year's circulation number, with an annual projection of 375,000
for 2001-02. Eric stated that he spent most of October and early November speaking to community
groups about the proposed library bond. Eric also stated that Rosa Garcia, Judy Parks, and Eric were
part of an informational video about the proposed library bond. Eric stated that Sarah Samson, the
library's reference librarian, spoke to a Senior University class about library services. Eric also met
with GISD to help GISD obtain a Telecommunication Infrastructure Fund (TI h) grant from the State of
Texas. Eric also noted that the State s Direct Aid to Libraries was now only $5-7,000; the money will
be available January 2002, and must be spent by 8/31/02. This money can be used for anything other
than capital items. Eric also stated that an agenda item for the next city council meeting (i.e. 11/13/01)
was roof repair of the library; and the library will be tested for mold contamination within the next 60
days. Lastly, Eric reviewed election result data for the failed library bond issue.
Citizen Opinion of the Library Bond Election:
Mr. George McClellan spoke to the Library Advisory Board about his opinions concerning the recent
library bond election. The following is a summary of Mr McClellan's views:
• Spoke in favor of locating a new library west of I-35 near growth.
• Spoke in favor of locating a library branch west of I-35 as another option.
• Spoke in favor of delaying the next library bond election until after the February 2002 recall
election.
The Library Advisory Board thanked Mr McClellan for his interest and views concerning the past
bond election and any future library bond elections.
CTLS Regional Meeting of 11/7/01:
Judy Parks commented on the financial difficulties that are currently being felt by CTLS (i.e cutting
staff, relocating from APL, now paying rent, etc.) Judy also stated that approximately $4000 will be
available soon for children's books as a result of the settlement of a Toys'R'Us lawsuit. Judy also
noted that CTLS funds earmarked for the library will also be available soon.
(over)
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Library Long - Range Plan:
This item was tabled for a future Library Advisory Board meeting.
Attendance at Library Advisory Board Meetings:
Judy Parks reminded board members of the attendance policy.
Policies and Procedures for Use of the Library Meeting Room.
This item was tabled for a future Library Advisory Board Meeting.
Zora Evans moved, and Dorothy Hagen seconded a motion to adjourn at 7:37 p.m.
DIRECTOR'S MONTHLY REPORT
. GEORGETOWN PUBLIC LIBRARY
October 2001
HIGHLIGHTS
• Final preparations were made so that the Debt Collect system can go into effect in November. Patrons
were notified about lost items that are on their records. They have until mid -November to return or pay
for these items without incurring the additional cost of their account being referred to the collection
agency.
• Slatwall display units have been installed on the ends of some of the fiction shelves. They provide a place
for staff to highlight books or other information patrons may find useful. Also, the romance paperback
collection has been expanded to hanging shelves that are on the far ends of the fiction aisles.
• Eric Lashley and Rosa Garcia had prominent roles in the City's information video about the bond
STAFF ACTIVITIES
• Eric continued to give much time to disseminating information about the proposed library bond. He met
with Ronald Swain, president of the TRG Neighborhood Association, the CVD Board and volunteers, the
Optimists Club, and spoke at a forum sponsored by the AAUW. Eric also attended the regular meeting of
the Georgetown Project.
• On October 9, Sarah Samson, the library's reference librarian, spoke to a Senior University class about
services available at the library. On Saturday, October 13 she attended the Texas Library Association
District 3 meeting. She is treasurer for District 3.
• Seven public services staff members attended a database training session at Southwestern University on
October 3.
• Jo Pendleton, public services librarian, has become the leader for a small Girl Scout troop composed of
the neighborhood girls who are usually at the library each day after school. She has rearranged her work
schedule to do this on her own time.
• Lee Sparks, the library's assistant director and technical services librarian, attended the Sun City
Computer Fair on October 20. She provided information about what library resources are available online.
VOLUNTEERS
• The Friends of the Library book sale, which took place October 26-27, brought in $1970. They also
collected $400 for 40 new memberships.
• Latinos Unidos, a student organization from Southwestern University, once again provided food and
entertainment for the library's annual Fall Festival, which was held October 26, from 4-7 p.m. Ms. Rosa
has had a working relationship with this organization for several years.
0
GEORGETOWN PUBLIC LIBRARY
.
Comparative Fiscal Year Statistics
2001
Oct Nov Dec
Annual Total
Patron Visits
Current Year 17185
2000-2001 18889 13893 11335
183298 (See notes below
1999-2000 14497 12930 12008
184425 regarding traffic counts)
1998-0 23409 21022 10339
194640
Circulation 2001
Current Year 2T339
2000-2001 23448 21099 20707
322238
19W2000 20744 21590 17143
270453
1998-99 20533 16666 14233
240419
FY 2001-2002 Statistics
Children's Programs
Annual Total
Attendance 610
610
Programs 2
2
Story Time 12
12
other (Tar, Movi", crafts) 0
0
Norm sdva Groves 3
3
Aker School proyrsm 0
0
Other Services
ILL Ordered 34
34
iLl filled 38
36
Lg Print Circuit 150
150
Sun City 79
79
VolunteerNours
Adult 204.50
204.5
Teen 26.50
26.6
Community Service 60.50
60.5
Total 291.50 0.00 0.00
291,60
Registrations
CityResidentsrt
1
GISD Kids Cards 1T
17
17new
17
Non -residents -new 25
25
Non -residents, -renew 54
54
Total 198 0 0
198
Cash Receipts
Fines, room rentals
0
Nonresident fees
0
Donations
0
Gills/Memorials
0
Material Donations to Other Agencies
Books 0
0 _
Magazines 25
25
Library Collection Changes
Ticks Added 766
766
Copies Added 1199
1199
Copies Discarded 371
371
Notes.
0 indicates month in which counting system changeover took place and accurate count was not available..
It kc&W numbers indicate time periods in which security gate counters were turned off during programs in the cl children's ioo m.
Boldface numbers in patron visits do not accurately reflect traffic during those months.
0
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- OCTOBER 2001
Pam and Paul Berg $20 in honor of Jackson Spencers 5th birthday
Helen A. Nardecchia Her book, Sophie and Ben
Lee L. City Subscriptions to Photographic and PC Photo
Jackson Spencer 26 bin books, in honor of his 5th birthday
Jim & Betsy Lidgey CD version of John Grisham's A Painted House and
The Testament
GEORGETOWN PUBLIC LIBRARY
MEETING ROOM POLICY
The meeting room of the Georgetown Public Library is designed to meet the general information,
educational, cultural, and civic needs of the community by providing a location for publicly accessible
meetings for organizations engaged in educational, cultural, intellectual, civic, or charitable activities.
Individuals or groups may use the meeting room on an equitable basis. Examples of appropriate
activities include but are not limited to discussion groups, panels, lectures, conferences, seminars,
exhibits, displays, story times, puppet shows, the showing of public use films or videos, and activities
of the Friends of the Georgetown Library.
The following restrictions apply to use of the meeting room:
• All meetings must be open to the public except meetings for specific audiences or groups,
such as staff training and development.
• No admission charges, fund-raising activities, sales or solicitations are allowed. Exceptions
are paid registration for institutes, seminars or educational courses held by the Library, the
City of Georgetown, or an established educational institution, or activities of the Friends of
the Library or the Georgetown Library Foundation. Meetings for which any fees are charged
must receive approval of the City.
• A fee will be charged for use of the room. Applications to waive the fee may be submitted
in writing to Library staff and will be approved by the Library Services Director.
• Use of the meeting room by a group or organization is limited to one time per month.
• Use of the meeting room does not constitute endorsement of the group or organization, nor
of points of view expressed by program participants, by the Library, the Library Advisory
Board, or the City. No advertisement or announcement implying such endorsement will be
permitted.
• The user(s) will be held responsible and liable for any and all damages that may occur as a
result of use of the meeting room, including the cost of any special cleaning services required
to return the room to usable condition.
• Key for after-hours use of the meeting room must be returned in person to the circulation
desk by 6:00 p.m. of the next working day. If not, users will be charged for cost of rekeying
the facility and/or forfeit use of the facility for a period to be determined by the City.
ME -.
Sheila Hen erson, Director of Library Services
- A
Nell Dickso , Library Adviso Board Chair
Bob Hfirt, City Mana6er
O/ D dy
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