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Home My WebLink AboutMinutes_LAB_03.12.2001Page 1 of 2 Georgetown Public Library Advisory Board Meeting Minutes March 12, 2001 The meeting was called to order at 6:30 p.m. by Judy Parks, Chairperson. All Library Advisory Board members were sworn in by City Secretary, Sandra Lee. A tour of the library by board members followed the "swearing in" activities. In Attendance: Board members present were: Judy Parks, Zora Evans, Dorothy Hagen, Don Willhouse (new member), Georgene Richaud (new member), and Sam Arant. Eric Lashley, Library Director, was present. Claire Vogler and Carol Parsonage had excused absences for this meeting. Helen Jenkins has resigned from the Advisory Board; we are awaiting a new board member. Approve Minutes: The minutes from the December 5, 2000 meeting were discussed and approved with no changes. Sam Arant moved and Dorothy Hagen seconded the approval of the minutes. The minutes were approved unanimously. Director's Report: Eric Lashley summarized the "Director's Monthly Report" handouts. Eric noted that circulation continues at a 14.9% increase over last year's circulation number. Eric reported on the status of the Library needs assessment being done by Hidell and Associates. Focus groups were well attended by members of the community with many good ideas such as; continue with present downtown location, library as cultural center of Georgetown, a special room for young adults, more programs for adults, speakers, book clubs, musical events, and more art displays. Charrettes are planned for March 21-22, a preliminary report to City Council on March 27 and and his final report is due April 2, 2001. He will report to Council on April 10. Eric also reported on the successful installation of the four computers, laser printer, and server obtained from the Bill and Melinda Gates Foundation Eric also noted that Jo Pendleton is the new public services librarian at the library. Lastly, Eric noted that Judy Fabry is now writng a library column for the Williamson County Sun. TLA Legislative Day: Judy Parks reported that Judy Fabry, Eric Lashley, and herself attended TLA's Legislative Day at the State Capitol. They visited the offices of Mike Krusee, Jeff Wentworth, and Steve Ogden and spoke with Mr. Krusee and Mr. Wentworth about supporting direct aid to libraries. The meetings were cordial, with no promises made. Nomination and Election of Vice -Chair and Secretary: Zora Evans nominated and Georgene Richaud seconded the nomination of Dorothy Hagen as Vice - Chair. Dorothy Hagen was elected unanimously as Vice -Chair. Dorothy Hagen nominated and Sam Arant seconded the nomination of Claire Vogler as Secretary. Claire Vogler was elected unanimously as Secretary. Revised Library Advisory Board By -Laws: Zora Evans, Don Willhouse, and Sam Arant volunteered to meet and amend the current Library Advisory Board By -Laws. Page 2 of 2 Patron Complaint: Eric Lashley reported that a library patron had made a written complaint concerning the cover of a recent edition of Rolling Stone magazine as being obscene; and the magazine needed to be removed from public display in the library. Eric met with the patron and disagreed that the magazine cover was obscene, and Eric did not remove the magazine from the library The library patron will meet with the Library Advisory Board at a future date; and the patron will be given 3 minutes to state her case that the magazine cover is obscene. Dorothy Hagen moved and Don Willhouse seconded a motion to adjourn at 8:00 p.m. GEORGETOWN PUBLIC LIBRARY is Comparative Fiscal Year Statistics 2000 2001 Oct Nov Dec Jan Feb Annual Total Patron Visits Current Year 18889 13893 11335* 11218' n/a# 32782 1999-2000 14497 12930 12008 14339 14552 184425 1998-99 23409 21022 10339 13810 14548 194640 1997-98 15383 9137 9609 9637 10540 153997 Circulation 2000 2001 Current Year 23448 21009 20707 27275 26080 118519 1999-2000 20744 21590 17143 21016 22393 276453 1998-99 20533 16866 14233 17906 18312 240419 1997-98 20333 14864 14501 16686 17025 220430 FY 2000-2001 Statistics Children's Programs Annual Total Attendance 684 464 588 715 483 2934 Programs 2 2 4 2 0 10 Story Time 15 10 2 11 13 51 Other (Tour, Movies, Crafts) 3 0 0 4 1 8 Home School Groups 3 3 0 2 1 9 After School Programs 4 4 0 4 2 8 Other Services ILL Ordered 64 50 23 66 64 267 ILL filled 29 34 25 46 41 175 Lg Print Circuit 150 150 150 150 150 750 Sun City n/a n/a n/a n/a 67 Volunteer Hours Adult 111.50 108.50 91.00 154.75 117.50 583.25 Teen 47.00 52.00 20.00 62.75 36.50 218.25 Community Service 14.00 41.75 38.00 9.00 37.00 139.75 Total 172.50 202.25 149.00 226.50 191.00 941.25 Registrations City Residents -new 115 139 67 132 113 566 GISD IGds' Cards 64 10 5 19 10 108 Non -residents -new 29 10 17 31 25 112 Nan -residents -renew 59 53 38 58 70 278 Total 267 212 127 240 218 1064 Cash Receipts Fines, room rentals 1609.07 2028.96 1968.86 2072.87 1957.00 9636.76 Non-resident fees 1520.00 1013.00 995.00 1535.00 1570.00 6633.00 Donations 248.48 415.58 430.17 476.59 708.37 2279.19 Gifts/Memorials 92.37 3383.25 6540.00 2931.05 15077.77 28024.44 Material Donations to Other Agencies Books 0 133 43 44 65 285 Magazines 0 0 0 0 20 20 Library Collection Changes Titles Added 694 969 619 850 1062 4194 Copies Added 707 981 632 859 1084 4263 Copies Discarded 63 157 152 190 345 907 # indicates month in which counting system changeover took place and accurate count was not available. ` indicates a time period in which the counter on the security gate in the Children' Room was turned off. • DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY January 2001 • HIGHLIGHTS • The Needs Assessment: Eric Lashley, Lee Sparks, and Judy Fabry met with Bill Mdell and his staff member, Tony Blaas, on January 29 to talk about the process for the needs assessment and to establish the dates for the first focus group and for Hidell's first meeting with the City Council. The first focus group will establish the assumptions about future services that will drive the discussion in the other five focus groups. The Library Advisory Board, the Georgetown Library Foundation board, a number of the Friends of the Georgetown Library, and members of the City Council will be invited to the first focus group. • Public Services: Jo Pendleton, the new public services librarian, began working on January 8. She is quickly learning the library's processes and procedures and has already assumed most of Eric's former responsibilities. • Gates Grant: The four computers, a laser printer, and a server that the library received from the Bill and Melinda Gates Foundation grant were installed on January 31�`. Donations from two individuals allowed us to buy four computer desks for the equipment the public will use. • Leadership Transition: The City's Director of Organizational Development, Pablo Holguin, worked with the staff for two half -days to facilitate a smooth transition for Eric from Public Services Librarian to Library Director. Everyone agreed that the experience was very useful because it provided an opportunity for questions and concerns to be addressed in a constructive environment. STAFF ACTIVITIES • Eric and Lee attended the Georgetown Library Foundation meeting on January 16. • Eric and Rosa Garcia participated in a special reading aloud program at Pat Cooper Elementary on January 23. • On January 26, Eric, Judy Parks, and Jo Pendleton attended the regional CTLS meeting that was held in Round Rock. - • Eric met with the Georgetown Partners in Education on January 31. They discussed the possibility of the library participating in the 2 1 " Century Community Learning Centers Program grant. VOLUNTEERS • The Friends have recruited several new volunteers. Volunteer help with the morning opening procedures and with shelving books is becoming more and more important as our circulation figures continue to rise. Staff members need time away from the circulation desk, especially before we open each day, to process new memberships and interlibrary loan requests. DONATIONS • Significant donations this month included $250 from H.E.B. from last fall's Bucks for Books campaign; $I50 from Marlene Watts to be used for non-resident memberships for persons who cannot afford to pay for them themselves; and $750 from United Way donations to the Georgetown Library Foundation. DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY February 2001 HIGHLIGHTS • On February 2 Eric Lashley made the first delivery of large print books, audio books, and videos to the library at Sun City. Volunteers who take care of the library there will handle circulating these materials, which we will replace on a monthly basis. A check during the month indicated that the materials had already circulated several times. • The Needs Assessment got underway on February 19, when the first focus group met. Three more followed on February 26. Forty-nine people have attended. Two more focus groups will take place on March 6. • Spring cleaning took place in a big way on February 9. In spite of being open and providing our usual level of service to patrons, all staff participated in the cleaning of the common areas and each person spent some time on their own space. Weeding of the periodicals and cleaning of personal spaces continued throughout the month. Now we can't be accused of wasting space! Storage of similar items was consolidated as much as possible and many things were thrown away or surplussed. • The Gates computers have been extremely popular with patrons and the only technical problems they presented have been resolved. • Judy Fabry's first column about the library appeared in the Williamson County Sun on February 3. A second column came out on the 21 '_ We are hopeful that the Sun will become a good way to communicate with non - library users and to publicize the library's needs and services. • On February 27 the City Council authorized the library to apply for two grants. One application will be to the United Way, in the amount of $8,012, for additional shelving. The other application will be in conjunction with the Georgetown Partners in Education, to the 21' Century Community Learning Centers Program. Our portion of the grant proposal will be a request for $5,000 annually for three years to provide special programs after school and during the Summer Reading Programs. STAFF ACTIVITIES • On February 7, Eric Lashley, Judy Parks, and Judy Fabry attended TLA's Legislative Day at the Capitol. They visited the offices of Mike Krusee, Jeff Wentworth, and Steve Ogden and got to speak personally with Krusee and Wentworth about supporting direct aid to public libraries. • Rosa Garcia attended an annual seminar on children's literature on February 8. • On February 23, Eric took part in a UT seminar about legal issues that librarians face. He found it to be extremely helpful and had the opportunity to discuss some of the issues our library has faced recently. VOLUNTEERS • The Friends held their annual membership drive the week of February 12-17. Volunteers sat at a desk in the lobby and asked people who came in to join the Friends. They receiver) approximately $3,000 in dues and added 70 new members to their list. A number of people indicated that they were interested in becoming volunteers. Arlene Schinke will begin training those people in the next few weeks. DONATIONS • A significant donation, $14,971, came from the Georgetown Library Foundation to pay for the separation of the library's public access computers from the City's network. The work will begin in March, under the guidance of consultant John Donna. Donations Feb-01 11 am AN--izVI wldiI; 677 5 "r jrT 77-1- Paul Hamilton 11 CDs in memory of his mother, Mary Hamilton Olin & Jane Mahlow $30.00 in memory of Mary L. Hamilton Jean Mayo Fischer Matster family genealogy Ellen B. Glomp $25.00 in memory of Mary Hamilton Judy & Don Parks Copy of The Cat Who Smelled A Rat, by Lillian Jacksor Braun Georgetown Library Foundation $14,971 for separation of public access computer from City's network Georgetown Library Foundation $61.77 for books in honor of Jean Ehnebuske Danielle Plumer Two licenses for Print Shop Deluxe, to be used by staff Katherine Fowler $20.00 for a music CD Donations January 2001 San Gabriel Woman's Club $254 — use undesignated Employees of the Williamson County Sun Payne Stewart, in honor of Clark Thurmond, The Mark, in honor of Linda Scarbrough, and Homeless Bird and Harry Potter and the Goblet of Fine, in honor or Kate Thurmond Bettye Nelson a copy of her book, Lois Gainer Remembers Henry J. McCain one-year subscription to Smithsonian Magazine Emily Osterman 17 children's books (gifts from her 4th birthday party) Georgetown Library Foundation $1500 United Way grant; $752.05 United Way contribs. H.E.B. $275 Bucks for Books campaign Lee L. City one-year subscription to PCPhoto magazine Homer C. Laxson a copy of A Walk Through the Valley. A History of the 3rd Emergency Rescue Squadron, 1944-46 by W.N. McDermott, in honor of Pamela Sue Hatridge Marlene Waits $150 to be used for non-resident library memberships for people who are unable to pay (to be used at the discretion of the staff) William James Edmondston Video -- The Lost Weekend GEURGETOWN PUBLIC LIBRARY ADVISORY BOARD November 9, 1993 12: 00 P. ra. 10 Library Board Room Present: Morton King, Tresa Long, Martin Beeman, Robert Horick, Tomi Spence, Mary Beth Huba, Mary Pat McLaughlin, John Duer (CTLS Lay isRepresentative), Hartley Sappington Abaeiit: Rhonda McCollough, Pat Ball, Jean Marie Mendez (at tax seminar) Called to order at 12:03 1. Martin Beeman moved to approve the minutes as circulated, seconded by Morton King and passed unanimously. 2. Dennis Keller addressed the Board concerning his Request for Reconsideration of book/material, specifically the Nov. 11 issue of Railing Stone Magazine. Mr. Keller said that he is not a proponent of censorship, but feels that the values of the library should be in keeping with the values of the majority of the people within its community. After Mr. Keller filed his Request for Reconsideration on October, 28, the Library staff made a decision to place all adult magazines in the display area under opaque covers. Mr. Keller commended the staff for this action, and commented that Ms. McLaughlin and Mr. Sappington had been cordial, professional and very understanding in dealing with his complaint. John B. Elder came to the Board with a complaint concerning the opaque covers on the magazines. Mr. Elder feels that masking the magazines results in inaccessibility of information, as the patron must remove the magazine from its opaque cover in order to obtain information about the contents of the magazine, normally available at a glance of the magazine's own cover. He believes that this will discourage patrons from using the Library magazines. Bob Huba addressed the Board to request that the Library staff return the magazines to the display shelves without the opaque covers. He further requested that the Board not institute a display policy stricter than any currently in use anywhere in the community. Mr. Huba suggested that the periodicals should be reviewed occasionally to ensure that they still fit within the guidelines of the Materials Selection Policy. Hartley Sappington urged the Board not to put the Library staff in the position of being judge and jury as concerns deciding which magazine covers may be acceptable, and which may not. Mary Beth Huba read a letter to the Board from Georgetown resident Mary Eby. Ms. Eby also objected to masking the covers of the magazines on display, saying that this is "information and visual censorship". Like Mr. Elder, Ms. Eby believes that scanning the covers is the best way to preview the information contained within the magazine. 40 page 2 of 2 3. The specific issue of Rolling Stone Magazine about which Mr. Keller tiled his Request for Reconsideration is out of date and no longer on display. For this reason, and because the handling of the problem in lieu of Board action satisfied the complaint, the Board took no action on this particular request. 4. It was rioted that the Library has no formal Display Policy. Morton King- moved that the Chair appoint a three person committee con::i;isting of the Director and two Board members to consider a Display Policy and return the information to the Board at the next meeting. The motion was seconded by Robert Horick and passed unanimously. it .is; suggested that the committee consult with the city staff, city attorney, library staff and concerned citizens in compiling its recommendations for a formal policy. The committee will consist of Mary Pat McLaughlin, Mary Beth Huba and Tomi Spence. 5. Hartley Sappington pointed out that the Material Selection Policy currently in use was adopted. when the Library was ;Mill privately controlled, and has never been approved by the City Council. Robert Horick, Tresa Long and Mary Beth Huba will. serve as a committee to study the current policy and report to the Board at the January zneeting. Library staff members will be invited to participate in the committee discussions. 6. There were no specific recommendations for adjustments to the Long Range Plan at this time. r , Diary fat reported on a $200. UG gift from the Optimist Club to be used for programs during the National Children's Book Week. Martin Beeman moved to approve this; expenditure, seconded by Robert Herrick and passed unanimously. 8. Morton King suggested that the Library Director's Report be amended slightly to clarify that the funds provided for recovering the couches in the Children's Room were supplied by the 501(c){3) Board. The meeting was adjourned at 12: 45 p.m. on a motion by Robert Horick, seconded by Tresa Long and passed unanimously. Respectfully .submitted, Joy� Tomi Spence Secretary .7 • REGISTRATION (For persons who wish to address the Library Board)/ Date of meeting Name -1lfiyl'r,_k"if— Lt-d=��.__,^ Address -3U---ZJ'7 Z)1J 'n-JL»V % Qf T Telephone number �� % �� If speaking for an organization, Name of Organization Speaker's Official Capacity Subject on which person wishes to speak: 1__i Library Board Chair will recognized you when it, is your turn to address the Board. If you have written notes or printed material that you wish to present to the Mayor and Council, please furnish an extra copy for the Board Secretary. Each speaker is limited to a three (3) minutes on any one item. A brief and non - repetitive presentation is generally the most effective. Thank you for your cooperation. Georgetown Public Library L� C. REGISTRATION (For persons who wish to address the Library Board) Date of meeting Name 3(Q3 4) QA Address �5d I "00- CRZST Telephone number 1� 65'` . -a r l S If speaking for an organization, Name of Organization and, Speaker's Official Capacity Subject on which person wishes to speak: 1 er tiodt� 1 is �L spa l -�h� L'i b\rarc� I..s Library Board Chair will recognized you when it is your turn to address the Board. If you have written notes or printed material that you wish to present to the Mayor and Council, please furnish an extra copy for the Board Secretary. Each speaker is limited to a three (3) minutes on any one item. A brief and non - repetitive presentation is generally the most effective. Thank you for your cooperation. REGISTRATION (For persons who wish to address the Library Board) Date of meeting ((q � 3 Name — ---) O t'Ft F) ._�7t i, Address ► 2 �� ' 20� c� Telephone number Rh 3 - % S53 If speaking for an organization, Name of Organization and, Speaker's Official Capacity Subject on which person wishes to speak: '1...: Library Board Chair will recognized you when it is your turn to address the Board. If you have written notes or printed material that you wish to present to the Mayor and Council, please furnish an extra copy for the Board Secretary. Each speaker is limited to a three (3) minutes on any one item. A brief and non - repetitive presentation is generally the most effective. Thank you for your cooperation. Orgetown Wlic Library 0 Georgetown Public Libloy 0 CITIZEN'S REQUEST FOR RECONSIDERATION OF A BOOK/MATERIAL Author: !itle: _ Publisher (if known): *rson making request: Address: -:� & Telephone: l ;� cw J G'6) 3 1/- This request is being made on behalf of: Person making request �, A Family Member Group or organization (please designate) PLEASE TAKE A FEW MOMENTS TO ANSWER THE QUESTIONS BELOW l . How did you become aware of this book?��,t� vt� c= Did you read the entire book? 3. What do you believe is the theme of the book? 4. To what in the work do you object? (Please be sp ific.) 5. What is good about t e book? J 6. What reviews have you read or heard on the book? 7. What book of equal literary quality would you recommend that would convey as valuable a picture and perspective of the subject treated? 0 8. What would you like the library to do about this w 0 ,s l �..;,t.�-C._� .•'''�7��2 L.Z`L"�'Y� LI L✓L'- `��f/�`�-�...+ � fter the completed request form is received, the Librarian will review the reasons for the request and the laterial in question and will attempt to answer the complaint to the patron's satisfaction. If the patron is not satisfied with the Librarian's action, a request may be made for the material to be reviewed by the Library Board. The decision of the Library Board shall be final. • Ms. Mc Laughlin 11/8/93 My children and I are weekly patrons of the Georgetown Library. We value the educational opportunities the library presents and the services provided by the library staff. I will not be able to attend the meeting on benefit of hearing of 11/9/93 yet my opposition would like you to have to your decision to mask the all magazine covers. I was raised to look out to the wide world, seek valuable information and embrace that which is meaningful to my growth as a intelligent, caring and socially responsible individual. A magazine cover, a billboard, or a painting not to my liking is there for me to view, if I happen to, and then disregard. If I decide that it is sufficiently offensive that I don't want my children to view it, I should try to make sure that the opportunity to view it doesn't happen, (by taking my children to the children's area of the library, not driving down the street with the billboard, or avoiding the painting.) If I feel there is a possibility, based on past experience, that a magazine, or billboard, or painting will be objectional - I should conduct a preview and then act according to our family values. While I commend you for not removing the Rolling Stone issue, or masking only this issue I do not think that masking all the covers reflects well for our library or community. To mask all covers is information and visual consorship. You are censoring all based on one person's perspective. Scanning the covers is a way we can preview information within magazines that may be of interest. Covers of fine arts, literary, and nature magazines are often artistic. It is usual and customary to view covers, to not be able to view covers in the customary way communicates an unusual perspective and/or bias. Is it not a possibility that the next person will request that covers of books be masked because they find one that is offensive to them or their children? If a cover is pornographic then appropriate legal actions should be taken. Nudity is not pornography. Is there not an issue to address here about how local masking infringes on a magazine's rights of display within a public environment? Children learn values by viewing the world and interpreting the world with their parents, not by having their world censored. By learning constitutional freedoms and tolerance while they are young, our children will grow up to be thoughtful and responsible adults. Thank you for your time and consideration of my letter. C� cc: Library Advisory Board Williamson County Suntc. ��t ;Csh<Ji "I'UWiv PUBLIC L 113RA RY ADVISORY BOARD . December 14, IY93 1.,: 00 P. m. Library Bu_urd Room Pi-est-:nt: *14oi-ton King, Pat Ball, Jean Marie Mendez, Torni Spence, Mary ,teeth Tuba, Mary Pal; McLaughlin, Robert; Horick (arrived at 12: 0`j p. III. ) , T esa Long (arrived at iG: its p. Iti. • Absent-: Rhonda XcColiough, Martin Leeman Called to order a t 12: 0 p.m. 1. Morton King moved to approve the miiiutes as circulated, ,econded by Pat Basil and passed with Jean Marie Mendez ab:=:taining. � . Mary Beth Hubei read a letter from .Sharon Miller of Hutto adclres-,_=.ed to the Board and Mary Fat Mcl,aughlili in which she spoke against censorship and the white covers on the magazine collection. 3. ''he Material Display Policy has not been finalized. The committee ttee will continue and another meeting will. be scheduled. Discu.s:F,ion was held on the possibility of forming a committee to deal With citizen complaints- No consensus way reached. 4. Morton King made a motion that the opaque covers be removed from th4 magazine collection immediately, seconded. by Robert Horick.. .diary -Vat McLaughlin asked that the covers remain until a display policy is in effect. The motion was amended to require the opaque c;ove.r-; to bt removed as of January 15. Jean Mendez moved to table the motion until- the next meeting, seconded by Tresa Long and, passed. with Rot)ert Horick, Morton King and Pat Lail abstaining. Mary Beth Huba cast the tie breaking vote to curry the motion. 5. The Materials Selection Policy was reviewed by the Board, and some changes made. Jean Mendez moved to accept the Materials Selection Policy a, edited, second by Robert Horick and passed ultalli.Illt)u ly. Jeax;. conunended the committee for its excellent work. 6. Tresa Long moved to accept -the holiday closing; ,schedule. for I_�)94, seconded by Morton king and parsed unaniwously. Un a motion by Morton King seconded by Robert Horick and passed unanimously, the meeting; was adjourned at 1::1.55 P.M. Respectfully submitted, Tomi. :.Spenct? G URGh i'UW14 PUBLIC LIBRARY ADV ISOEY WAOD January 11, 1994 12.: 00 p.m. Libyary Board Room Present: jean Marie Mendez, Tomi Spence, Mary Beth Huua, Martin 6eennn, lresa Loin:;, Morton King, Pat ball, Mary Hat McLaughlin 411 Absent: Robert Horick (excused), , Rhonda XcCol lough Ga l Led to order at 1 2 : 00 p. m. i. Morton King moved that the minutes be approved as circulated. seconded by Pat Ball and passed unanimously. 2. Mary Beth read a letter- of thanks from Mard Derrick of the Georgetown Parent Education Project for the support given by the Library and Board for his organization's Parent Education Month in November. 3. ,jean Mendez moved to accept the Display Policy concept with some editing to be done per the Board discussion, and a final form to be mailed to each member for consideration and final approval prior to January 31. if any member. :strongly objects to the final form of the Display Fol t y after the editing procedure, a special meeting; of the hn and will be called. The motion was seconded by Morton Bing .and passer: unanimously. 4. The motion which Morten King made at the previous meeting nand which was tabled) was read by the secretary; "...that the opaque covers be removed from the magazine collection immediately." Yoiiowi.nt vigorous discussion of this motion, a. vote was taken and the motion failed unanimously. Martin Beeman moved to recommend to the 501(e)(3) Board that it approve the funds to purchase carousels for the magazine collection so that the magazines may be moved from their current location in the library and the opaque covers removed as soon as possible. Jean Mendez .seconded the motion, which passed. with Morton King opposing. Morton King moved that this Board address the City Council to ur r,ent l y request that the Council reimburse the 501 tc) (3) Hoard for the purchase of the magazine carousels. There was no second, and no ac:ti.on taken. 5. Jean Mendez moved to approve the:: purchase of "Butterflies: How to httract Them" and "Tree Butterfly Garden" with money given by the Red Poppy Garden Club to the City ;.:lift fund. Martin Beeman seconded d the motion, which passod unanimously, b. The Galendar of Actions was discussed and some change; made for the coming yt=;r.]r. 11 page 2 0i Z 411 V. Mary YaL announced that the GTLS Advisory Council has two openipgs yot to be filled, Our hay Representative would be eligible ior one of thesp positions il he is interested. She also gave the finai dralt W the Materials Selection Policy to each of the mambers, Mary Both huba appointed a nominating comnittee consisting of Koikon hin.8 and Martin Beeman. They will present a siate of officerc. nk Li. e Yebruaiy neeting, Tbe nambers wern reminded that the neeting day and Time will Ghange beginning with the meeting in February. The next meeting will be Monday, Yebruary i4 at V30 p.m, Tr: usa Long moved to adjourn at 1:05 p.m,, seconded by Martin. heen"n and passed unanimously. Respectiully submitted, Tomi Spence Secretary • 0 0 raft 1-5-94 DISPLAY POLICY FOR THE GEORGETOWN PUBLIC LIBRARY In keeping with the definition of display meaning "present to view", materials on display in the COMMON PUBLIC AREAS will be selected by the Library staff for their cultural, educational, and or informative merits_ COMMON PUBLIC AREAS are areas used by Library customers of all ages and with a variety of interests. These areas include, but are not limited to the FOYER, MEETING ROOMS. REFERENCE AND CIRCULATION DESK AREAS and DISPLAY CASES. Displays may include, but are not limited to new materials, topical or thematic _;roupings of materials, and items related to the interests of library patrons. Materials displayed should be objective, and from a source generally regarded as authoritative and should not be related to religious proselytizing, political campaigning or direct fund- raising. All displays provided by outside sources will be reviewed for appropriateness by the Library staff. Materials not chosen for display, but available in the Library, will be shelved in appropriately designated sections which maximize effective use of library space. Items displayed in the CHILDREN'S ROOM will pertain to activities or topics of general interest to children 12 years of age and under. Art will continue to be displayed as per the current art policy. ANNOUNCEMENTS AND PROMOTIONAL MATERIALS: As space allows, the Library will display announcements of community events and give- away materials (such as brochures, pamphlets, flyers, bookmarks) for non-profit groups. Priority will be given to Library, City and City -related materials. All announcements and give away -materials must be reviewed by Library staff. .uch materials should be objective and should not be related to religious proselytizing, political campaigning or direct fund- raising - All non -library materials should be clearly marked with the name of the sponsoring agency. Items left for posting cannot be returned and the Library reserves the right to dispose of such materials as it sees fit. Displayers PEI1111Ci1LS 111illiMES Gaylord Magazine Carousel Displayers Module sections of 30 compartments, are extra -deep for large magazines, ;pamphlets, brochures, phonograph records, videodiscs, children's picture books. Only 361/2" in diameter! High utility, high capacity displayers. Attractive Bronze translucent acrylic modules revolve independently on chrome pole and your choice of trumpet or leg aluminum bases on floor standing models. Tabletops have i trumpet base only. Pressure -sensitive plastic label holders and labels included. 's: May be placed anywhere in your library for easy browsing. Available for immediate shipment via UPS. Capacities Current Back No. Model Modules Issues Issues Ht. Lbs. Price f, _ GPI Trumpet Base 1 30 120 39" GPI _.__---Leg Base I_.__30 120 39" Forms Organizing Displayers Tabletop and floor models to display up to 30 IRS forms, brochures, and oversized booklets neatly and in order. Both only 361h" in diameter! Display forms, booklets, and brochures neatly, in table top and floor models. Each slot holds 33/4" of material, up to 91/_" deep. Floor model has trumpet base. Displayers include sign holder, sign board, pressure -sensitive letters, plastic label holders, and labels. Ships by UPS. No. Description Height Lbs. Price GF01 TABLETOP 15'h" 40 $419.00 GFF01 FLOOR MODEL 401/2" 50 428.00 Signage Matte Black Sign Holder SH13 .4 $12.45 White Styrene Sign Boards 21/z x 10" for''`/4" &1" letters SB2 .1 $2.55 4 x ;2" for 2" letters SB4 .2 $3.75 5 x 14" for 3" letters SB5 .2 $3.75 For a complete range of signage options, see pages 161-181. 45 $ 424.00 39 397.00 pe iUFZL Leg Base 2 60 240 54" 72 74100 ?GP3 Trumpet Base 3 90 'eas, G1331_ 360 70" 111 1,148.00 Leg Base 3 90 360 70" 105 1,117.00 ;GP4 Trumpet Base 4 120 480 70" 144 1,435.00 ;GP4L Leg Base 4 120 480 70" 138 1,414.00 ngl4WPITM TableTop 1 30 P2TM TableTop 120 15" 39 409.00 2 60 240 30" 72 758.00 y GPO Add -on 1 30 120 28'/4" 33 356.00 Module (indicate base model) rice Magazine Storage Base Models Walnut finish base stores back issues for up 6.00 ' to 60 different magazine titles. Open on 2 sides. Approximately 3" between adjustable shelves. Overall dimensions: x 40"W x 30"D. FOB: North Carolina. 4.0(06"H 0• Descri tion L "` tlffli 4.0o p us. Price Add -on Bookrack G8815 Base only 185 $1,583.00 A special interest displayer designed for S, GM24-SB Base & 1 Module 225 1,924.00 literature, paperbacks, and books. 51/2" high. GM2-48-SB Base & 2 Modules 265 2,268.00 PB 24 lbs. $83.00 ST 24 Hour FAX 1.800.272.3412 Customer Service 1.800.634.6307 Galord Y GEORGETOWN PUBLIC LIBRARY EXHIBITS, SIGNS, AND SOLICITING POLICY . To DISPLAY, in this policy, means "present to open view." All materials displayed in the COMMON PUBLIC AREAS will be selected based upon cultural, educational, and informational merits. COMMON PUBLIC AREAS means areas used by Library customers of all ages and with a variety of interests. These areas include but are not limited to foyers, meeting rooms, reference and circulation desk areas and enclosed display cases. Information presented will be objective and from a source generally recognized as authoritative, and not related to proselytizing for a particular faith, party, institution or cause. Materials which may be displayed include, but are not limited to, new acquisitions, topical or thematic groupings of materials and other items related to the interests of Library patrons. Art not owned by the Library will be displayed as per the current agreement with the Williamson County Art Guild. Materials displayed in the Children's Room will pertain to activities or topics of general interest to children 12 years of age and under. Materials given to the Library become the property of the Library and will be used or disposed of in accordance with the Library's collection policies. PROMOTIONAL MATERIALS from or about city, state, or federal agencies, community events, public services or those providing objective information of value to Library customers may be displayed as space permits. Priority will be given to activities and groups related to the Library and other City Departments. NO SALES OR SOLICITATION may take place at the Library, except to benefit the Library and with the approval of the director of the Library. The Library will make no endorsements. Prior to display, all materials must be submitted to Library staff for review under this policy and be clearly marked with the name of the sponsoring agency. The Library reserves the right to dispose of such materials. PROCEDURE FOR REQUESTS FOR RECONSIDERATION OF MATERIALS DISPLAYED. In order to have a request considered, the patron must: A. Be a registered borrower of the Georgetown Public Library. B. File a completed "Request for Reconsideration of Library Materials" form with the Library Services Director. C. Supply full name and address. Anonymous complaints will not be considered. After a competed Request for Reconsideration of Materials Displayed form is received, the Director of Library Services will review the reasons for the objections to the material in question, and will attempt to answer the display question to the patron's satisfaction. Patrons who are not satisfied with the Director's action may request that the material displayed be reviewed by the Library Advisory Board. Approved: 66 e 7dSheil&aH derson�Ujrectorof Library Services Dat j I Dickso Libr A viso Board Chair / f ry Date Bo art, City anager Date