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Home My WebLink AboutMinutes_LAB_05.14.2001Georgetown Public Library Advisory Board Meeting Minutes May 14, 2001 Judy Parks, Chairperson, after introducing a new Board member, Ema Fielder, called the meeting to order at 6:35 PM In Attendance: Board members present were: Judy Parks, Zora Evans, Don Willhouse, Claire Vogler, Sam Arant, Ema Fielder, Georgene Richaud. Eric Lashley, Library Director, was also present. Absent: Board members absent were: Carol Parsonage Minutes Approval: The minutes of the April 9, 2001 meeting were reviewed and there being no suggested changes, Georgene Richaud moved and Don Willhouse seconded a motion to approve the minutes as written. The motion passed unanimously. Director's Report: Eric Lashley summarized the Director's Monthly Report. Eric noted that the Library has given away over 1000 tickets for the Joe Scruggs Show and there are plans to schedule another show at a later date. Eric handed out the revised Library Advisory Board Handbook. Eric also reported that circulation is still up 17% over last year but the rate of acquisitions this month fell due to the illness of a member of the catalog staff. The University of Texas, through the auspices of the Georgetown Library Foundation will secure an intern for the Library this summer. Eric Lashley updated the Board on the Library Needs Assessment. After a presentation by Bill Hidell to the City Council on the findings of the needs assessment, The Council deferred action on the matter while the Georgetown Facilities Committee considered the findings. On April 23rd, Bill Hidell and Eric met with the Facilities Committee as a result of which two options were sent to Brinkley Sargent, a company that will compile a feasibility study. Brinkley Sargent will report back to the Facilities Committee. In order for the matter to be presented as an issue in a bond election in November, all studies and cost projections must be completed sixty days prior to the election. Patron's Complaint The Chairperson requested that the following materials be reviewed by the Board prior to any discussion of the complaint of Peggy Moore concerning the appropriateness of displaying Rolling Stone magazine in the library and her request that the Library cover that magazine and other questionable material. A professional review of Rolling Stone magazine The Periodical List of the library The Materials Selection Policy of the Library The Library Bill of Rights After reviewing the above material, Zora Evans made a motion that the Board consider the matter of the patron's complaint. Sam Arant seconded the motion and the Board voted unanimously to consider the complaint. A discussion ensued, after which Georgene Richaud made a motion that the Board respond to the patron's complaint by denying her request to cover Rolling Stone magazine and other questioned periodicals based on current Library Policy. Claire Volger seconded the motion. The motion passed unanimously. Suggestions to the Council Regarding their Ethics Policy After reviewing the Ethics Policy submitted to the Board by the Council the Board entertained a motion made by Zora Evans and seconded by Don Willhouse that the Board concurs with the Ethics Policy, as wntten. The motion passed unanimously. Selection of a Board Member to be the Board's Representative to Meetings of the Central Texas Library System A motion was made by Claire Vogler and seconded by Don Willhouse that Judy Parks' name be submitted to the City Council for approval as our representative to the Central Texas Library System. The motion passed unanimously Final Report on the Recommendations of the Citizens' Committee on the Needs and Funding Claire Vogler presented the final report. Georgene Richaud moved and Don Willhouse seconded a motion to commend the efforts of Claire and Eric Lashley for their participation on this Committee on behalf of the Library. The motion was passed unanimously. Selection of Members of a Sub -committee to Serve as Liaison to the City Council The following individuals volunteered to serve on a sub -committee to represent the Board before the City Council: Zara Evans Ema Fielder, Don Willhouse and Judy Parks. Georgene Richaud moved and Sam Arant seconded a motion to name the individuals mentioned above to the sub -committee. The motion was passed unanimously. Report of the By-laws Committee Sam Arant reported to the Board on the work of the By-laws Committee. Utilizing the template supplied by the City Council, the Committee formulated the by-laws to conform to the requirements of the Library Advisory Board. The by-laws having been reviewed by the Board a motion was made by Don Willhouse and seconded by Zora Evans that the by-laws be approved as written. The motion passed unanimously The Workshop with the City Council and Subsequent Report A Workshop will be held with the City Council at 4:00 PM on June 11th and a report will be submitted to the Council on June 12th at 6:00 PM. After discussion, it was agreed that the Liaison Committee to the Council would attend the Workshop and prepare the report for the City Council. The report will be reviewed and approved at the next Advisory Board meeting on June11 h. Selection of a Date for the Library Board Long-range Planning Retreat After discussion, Don Willhouse moved that the Long-range Planning Retreat date be set for September 8th. The motion was passed unanimously. There being no further business, Zara Evans moved that the meeting be adjourned. Claire Vogler seconded the motion and it passed unanimously.