The URL can be used to link to this page

Home My WebLink AboutMinutes_LAB_05.14.2001Georgetown Public Library Advisory Board Meeting Minutes May 14, 2001 Judy Parks, Chairperson, after introducing a new Board member, Ema Fielder, called the meeting to order at 6:35 PM In Attendance: Board members present were: Judy Parks, Zora Evans, Don Willhouse, Claire Vogler, Sam Arant, Ema Fielder, Georgene Richaud. Eric Lashley, Library Director, was also present. Absent: Board members absent were: Carol Parsonage Minutes Approval: The minutes of the April 9, 2001 meeting were reviewed and there being no suggested changes, Georgene Richaud moved and Don Willhouse seconded a motion to approve the minutes as written. The motion passed unanimously. Director's Report: Eric Lashley summarized the Director's Monthly Report. Eric noted that the Library has given away over 1000 tickets for the Joe Scruggs Show and there are plans to schedule another show at a later date. Eric handed out the revised Library Advisory Board Handbook. Eric also reported that circulation is still up 17% over last year but the rate of acquisitions this month fell due to the illness of a member of the catalog staff. The University of Texas, through the auspices of the Georgetown Library Foundation will secure an intern for the Library this summer. Eric Lashley updated the Board on the Library Needs Assessment. After a presentation by Bill Hidell to the City Council on the findings of the needs assessment, The Council deferred action on the matter while the Georgetown Facilities Committee considered the findings. On April 23rd, Bill Hidell and Eric met with the Facilities Committee as a result of which two options were sent to Brinkley Sargent, a company that will compile a feasibility study. Brinkley Sargent will report back to the Facilities Committee. In order for the matter to be presented as an issue in a bond election in November, all studies and cost projections must be completed sixty days prior to the election. Patron's Complaint The Chairperson requested that the following materials be reviewed by the Board prior to any discussion of the complaint of Peggy Moore concerning the appropriateness of displaying Rolling Stone magazine in the library and her request that the Library cover that magazine and other questionable material. A professional review of Rolling Stone magazine The Periodical List of the library The Materials Selection Policy of the Library The Library Bill of Rights After reviewing the above material, Zora Evans made a motion that the Board consider the matter of the patron's complaint. Sam Arant seconded the motion and the Board voted unanimously to consider the complaint. A discussion ensued, after which Georgene Richaud made a motion that the Board respond to the patron's complaint by denying her request to cover Rolling Stone magazine and other questioned periodicals based on current Library Policy. Claire Volger seconded the motion. The motion passed unanimously. Suggestions to the Council Regarding their Ethics Policy After reviewing the Ethics Policy submitted to the Board by the Council the Board entertained a motion made by Zora Evans and seconded by Don Willhouse that the Board concurs with the Ethics Policy, as wntten. The motion passed unanimously. Selection of a Board Member to be the Board's Representative to Meetings of the Central Texas Library System A motion was made by Claire Vogler and seconded by Don Willhouse that Judy Parks' name be submitted to the City Council for approval as our representative to the Central Texas Library System. The motion passed unanimously Final Report on the Recommendations of the Citizens' Committee on the Needs and Funding Claire Vogler presented the final report. Georgene Richaud moved and Don Willhouse seconded a motion to commend the efforts of Claire and Eric Lashley for their participation on this Committee on behalf of the Library. The motion was passed unanimously. Selection of Members of a Sub -committee to Serve as Liaison to the City Council The following individuals volunteered to serve on a sub -committee to represent the Board before the City Council: Zara Evans Ema Fielder, Don Willhouse and Judy Parks. Georgene Richaud moved and Sam Arant seconded a motion to name the individuals mentioned above to the sub -committee. The motion was passed unanimously. Report of the By-laws Committee Sam Arant reported to the Board on the work of the By-laws Committee. Utilizing the template supplied by the City Council, the Committee formulated the by-laws to conform to the requirements of the Library Advisory Board. The by-laws having been reviewed by the Board a motion was made by Don Willhouse and seconded by Zora Evans that the by-laws be approved as written. The motion passed unanimously The Workshop with the City Council and Subsequent Report A Workshop will be held with the City Council at 4:00 PM on June 11th and a report will be submitted to the Council on June 12th at 6:00 PM. After discussion, it was agreed that the Liaison Committee to the Council would attend the Workshop and prepare the report for the City Council. The report will be reviewed and approved at the next Advisory Board meeting on June11 h. Selection of a Date for the Library Board Long-range Planning Retreat After discussion, Don Willhouse moved that the Long-range Planning Retreat date be set for September 8th. The motion was passed unanimously. There being no further business, Zara Evans moved that the meeting be adjourned. Claire Vogler seconded the motion and it passed unanimously. DIRECTOR'S REPORT GEORGETOWN PUBLIC i r r April0) HIGHLIGHTS • Bill Hidell presented his final report to City Council on April 10 and it was accepted with little discussion. On April 25 the Council voted to investigate the option of building a single -story extension onto the existing library building. Brinkley -Sargent will conduct a feasibility study and cost analysis of the proposal. • The staff put on an appreciation luncheon for library volunteers on April 4. Approximately 25 volunteers attended. Local humorist Ellis Posey volunteered his services to provide entertainment. • The public services staff had three more meetings with Pablo Holguin during April to continue their team - building exercises. • Good progress has been made on separating the public access computer network from the City's computer network. The consultant, John Donna, is doing a fine job. STAFF ACTIVITIES • Jo Pendleton and Sarah Samson attended a netlibrary workshop in Austin on April 10. They learned about the a -books that are available to our patrons through the Texas State Library. • Eric Lashley and Judy Fabry traveled to San Antonio on April 11 with a group of City employees to attend a seminar on the use of performance measures in the budget process. • Sarah attended a seminar on presentation skills on April 27. VOLUNTEERS The Assistance League of Georgetown Area began publicizing the Joe Scruggs Revue, which will be the kick-off event for the summer reading program. Their large ads that appeared in the Sun generated a huge amount of interest. DONATIONS • The Friends of the Georgetown Library donated $900 for shelving and display units, $600 for lightpost banners to advertise the library, $500 for books on CD, and $500 for children's programs. • GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 2001 Jan Feb Mar Apr Annual Total Patron Visits Current Year 11218` n/a# 16661 19607 69050 1999-2000 14339 14552 20329 15096 184425 1998-99 13810 14548 17028 14679 194640 1997-98 9637 10540 10514 11259 153997 Circulation 2001 Current Year 27275 26080 30148 24711 173378 1999-2000 21016 22393 23936 20583 276453 1998-99 17906 18312 21290 20033 240419 1997-98 16686 17025 18320 17286 220430 FY 2000-2001 Statistics Children's Programs Annual Total Attendance 715 483 779 469 4182 Programs 2 0 6 0 16 Story Time 11 13 12 15 78 Other (Tour, Movies, Crafts) 4 1 2 1 11 Home School Groups 2 1 1 0 10 After School Programs 4 2 0 0 8 Other Services ILL Ordered 66 64 43 29 339 ILL filled 46 41 53 28 256 Lg Print Circuit 150 150 150 150 1050 Sun City n/a 67 71 64 Volunteer Hours Adult 154.75 117.50 164.75 187.75 935.75 Teen 62.75 36.50 34.75 32.50 285.50 Community Service 9.00 37.00 45.00 17.00 201.75 Total 226.50 191.00 244.50 237.25 1423.00 Registrations City Residents -new 132 113 107 89 762 GISD Kids! Cards 19 10 12 9 129 Non -residents -new 31 25 37 22 171 Non -residents -renew 58 70 69 60 407 Total 240 218 225 180 1469 Cash Receipts Fines, room rentals 2072.87 1957.00 2630.00 2030,00 14296.76 Non-resident fees 1535.00 1570.00 1650.00 1440.00 9723.00 Donations 476.59 708.37 55723 528.12 3364.54 Gifts/Memorials 2931,05 15077.77 3512.95 100.00 31637.39 Material Donations to Other Agencies Books 44 65 0 143 428 Magazines 0 20 30 0 50 Ubrary Collection Changes Titles Added 850 1062 1306 368 5868 Copies Added 859 1084 n/a n/a 4263 Copies Discarded 190 345 300 1967 3174 # indicates month in which counting system changeover took place and accurate count was not available. indicates a time period in which the counter on the security gate in the Children' Room was turned off. DONATIONS April 2001 San Gabriel Woman's Club $100 for books Kathy Frankurn Eight music CDs Jackie Cuozzo and John Wilson Audio book --A Painted House, by John Grisham Phil Katz Copies of Bolton and Wodehouse and Kern: The Men Who Made Musical Comedy, by Lee Davis; Christianity. A Global History, by David Chidester; and 1812: Napoleon in Moscow, by Paul Britten Austin Marcus Heaster Copy of Bible Basics, in memory of Michelle Jamieson Fandorn Association of Central Texas Copies of Black Light, by Elizabeth Hand, and Prospero's Children, by Jan Siegel Arlene Schinke Copy of How to Talk so Kids Krill Listen and Listen so Kids Will Talk, by Adele Faber and Elaine Mazlish Tommy Miles Copy of A Long Ride in Texas, the Explorations of Leonard Riddell, edited by James 0. Breeden Martha M. Allen Materials from local history workshop in San Augustine, Texas Friends of the Georgetown Library $900 for shelving and display units; $600 for library banners; $500 for books on CD; $500 for children's programs David Wolf Smithsonian Collection of Newspaper Comics, Great Marques of America, The 3 Stooges Book of Scripts, The 3 Stooges Scrapbook Round Rock Questors #925 The Tulip, by Anna Pavord • Report from Georgetown Citizen Committee On Community Needs and Funding The Committee has met since September 28, 2000, and has heard presentations regarding the transportation, parks, and library needs for the City of Georgetown. The Committee received information regarding the various sources of potential funding from representatives of the First Southwest Company and the city staff. The Committee discussed the needs and funding issues at length, received public input, and reached the following conclusions: 1. There are definitely more transportation needs than the current tax structure can fund. 2. While the Committee agrees that the parks and library issues are very important to the citizens of Georgetown, the Committee feels that the transportation issues should be addressed immediately. THEREFORE: 1. The Committee recommends that the City Council call for an election for citizen approval of an additional'/ cent sales tax using a 4B Corporation and that this money be used only for the city's ongoing transportation issues. 2. The Committee recommends that the City Council set aside specific monies in future budgets for additional parks and library needs. 0 Adopted and approved by vote February 1, 2001. CITY COUNCIL POLICY REGARDING RESPONSIBILITIES OF BOARD AND COMMISSION MEMBERS Approved May 16,2000 1 Board members will represent unconflicted loyalty to the interests of the citizens of Georgetown. This accountability supersedes any conflicting loyalty such as that to advocacy or interest groups and membership on other boards or staffs. This accountability supersedes the personal interest of any Board Member acting as an individual citizen of the City. 1 2. Appointed Boards are advisory to the Council; they play a unique and important role in this advisory capacity, assisting the Council to carry out its responsibilities for making the decisions which shape City policy. 3. Each Board Member is responsible to come to meetings prepared to discuss the issues on the agenda. 4. Attendance by Board Members is integral to the Board's success. It is Council policy to require a minimum of 75% attendance of each Member, based on excused absences, and 67% attendance considering total absences. (Excused absences shall be determined by the Board Chair, who shall submit a running summary of absences to the Council in June and November of each year.) Excessive absenteeism will result in the Member being replaced by the Council. 5. All Members of Commissions and Boards appointed by the City Council shall comply with the provisions of the City's Ethics Ordinance (Chapter 2.20 of the Georgetown Municipal Code), and the Texas Open Meetings Act. 6. Board Members shall act and conduct themselves in a manner which will promote trust in their integrity, impartiality, and their devotion to the best interests of the City. During Board Meetings, Board Members shall preserve order and decorum and shall conduct themselves in a manner which will not, either by conversation or activity, delay or interrupt the proceedings; Board Members shall not indulge in personalities, use offensive language, arraign the motives of Members, charge deliberate misrepresentation, or use language tending to hold any Member of the Board, the public, or the staff, in contempt. Members will comply with the directions of the presiding officer. 7. Board Members shall vote on all items, except on matters involving personal interests or when he/she believes that voting on a matter would Responsibilities of Board & Commission Members Page 1 of 2 • C. create an appearance of impropriety. In these instances, the Member may abstain. Any Member excused from voting for these reasons shall announce at the commencement of consideration of the matter and shall refrain from discussion or debate on any such matter and shall have previously filed an affidavit stating the conflict of interest. The Members having briefly stated the reason for this request, the excuse from voting shall be accepted without debate. 8. Board Members are encouraged to be active in discussions and activities of the Board, seeking to be innovative, creative, and freely sharing the skills and knowledge which prompted their appointment to the Board. 9. Communication between the Council and the Boards'is important to fulfilling their purpose. Boards and Commissions are encouraged to establish a liaison program for their Board to attend Council meetings relevant to their program, and to communicate with Council regarding issues in their domain. Responsibilities of Board & Commission Members Page 2 of 2 • Chapter 2.20 Sections: 2.20.010 Title. 2.20.020 Purpose. 2.20.030 Definitions. 2.20.040 Proof of compliance. 2.20.050 Violation Penalty. 2.20.010 Title. This chapter shall hereafter be called the ethics ordinance. (Prior code § 2-11(a)) 2.20.020 Purpose. A. It is the desire of the City that City officials shall act and conduct themselves, both inside and outside the City's service, so as to give no occasion for the distrust of their integrity, impartiality or of their devotion to the best interests of the City and the public trust which they hold. B. The City recognizes that violations of statutes regarding open meetings, open records and conflict of interest statutes often occur due to the ignorance of such laws which apply to City officials. C. The City Council, in this chapter, provides a mechanism whereby certain public officials will acknowledge the existence of the applicable statutes and will pledge to abide by the terms of this chapter and the various statutes indicated in this chapter. (Prior code § 2-11(b)) 2.20.030 Definitions. For purposes of this chapter, the following definitions shall apply: "City official" includes the Mayor, all City Council members, City Manager, Deputy City Manager, any City division head, City Secretary, Municipal Court Judge, City Attorney, and - all members of such committees, commissions and boards appointed by the City Council. "Ethics Statutes" means the Texas Open Records Act, (Tex. Rev. Civ. Stat. Ann., Art. 6252-17A [Supp.1985]), the Texas Open Meetings Act, (Tex. Rev. Civ. Stat. Ann., Art. 6252-17 [Supp.19851), and the Conflict of Interest Statute, (V.T.C.A. Local Government Code Chapter 171), as currently in effect, or as hereafter amended. (Ord. 900211 § 2; prior code § 2-11 (c)) 2.20.040 Proof of compliance. A. Prior to the ethics review of each year, the City Secretary shall make available to each City official designated in this chapter a copy of the text of the ethics statutes. Each City official shall file with the City Secretary a signed affidavit in which the City official acknowledges the existence of the ethics statutes and pledges to abide by the terms of these ethics statutes as long 22 .7 as the City official holds the City official's office or position with the City. The sworn affidavits of all City officials shall immediately be placed on file for public inspection. B. After the conclusion of the elections and at such time reasonably soon thereafter, the City Attorney shall conduct one or more seminars devoted to educating City officials on the meaning and legal significance of the ethics statutes. Every City official shall attend at least one seminar within a year after assuming office and thereafter, shall attend at least one seminar annually or be subject to the penalties set forth in this chapter. (Ord. 900119 § 3: prior code § 2-1 (d)) 2.20.050 Violation —Penalty. A violation by any City official as designated herein of one or more of the provisions of this section shall be deemed a Class C misdemeanor under the laws of the State of Texas. (Prior code § 2-11 (e)) • C] 23 (Georgetown Supp. 10) 0 ,A-H.'--WyV:3S h aring, the Council is still not satisfied with the sufficiency of the evidence furnished by >ssa_�' u. the Council shall have the right to select and employ, then and later, rate cons nts, audito d attorneys to conduct investigations, present evidence, advise the uncil, and conduct liti ti n on such requested increase in rates, charges or incurred fares. . aid utility shall fares; rate consultants, reimburse the ' for its reasonable and necessary expense so incurred auditors and attome hall be qualified, competent, and of good ding in their professions. No public utility fr=anchis older shall institute any legal a J to contest any rate, charge or fare fixed by the Council un franchise holder h ed a motion for rehearing with the Council specifically setting out eac ound of 1 mplaiint against the rate, charge, or fare fixed by the Council, and until the Co have acted upon such motion. Such motion shall be deemed overruled unless acte on the Council within a reasonable time, not to the . exceed ninety (90) days from t] 3 of such mots for rehearing; provided, that the Council may by resolution extend suc e limit for acting on id motion for rehearing from ninety (90) days to one hundre ighty (180) days. Sec. 8.06. Gfant not to be exclusive. No �afit or franchise to construct, maintain or operate a public utility aiid%o renewal or 01 exte-Ziof Ron such grant shall be exclusive. I 0 ARTICLE IX. GENERAL PROVISIONS Sec. 9.01. Nepotism. A person who is related within the second degree by affinity or within the third degree by consanguinity to the Mayor or any member of the City Council or City Manager may not be employed or appointed to any office, position, or clerkship of the City. This prohibition does not apply to any person employed by the City at least two (2) years prior to and at the time of the election of the Mayor or Councilmembers, or appointment of the City Manager. (Ord. No. 86-12, Amend. No. 26,2-25-86) See. 9.02. Publicity of records. All records and accounts of every office, division, department, or agency of the City shall be open to inspection by any citizen or by any representative of the press at all reasonable times and under the reasonable regulations as established by the City Council or Mayor; provided, however, this section does not apply to exceptions to disclosure allowed by State and Federal law. (Ord. No. 86-12, Amend. No. 27,2-25-86) Sec. 9.03. Improper acts. Any person employed by the City or appointed to a City office may contribute to and participate in City elections to the extent allowed by State and Federal law. (Ord. No. 86-12, Amend. No. 28,2-25-86) C-24 CHARTER Sec. 9.04. . Political activity. A person seeking appointment or promotion in the City administrative services may not, directly or indirectly, give or pay any money, service, or benefit to any person to assist the promotion or appointment. (Ord. No. 86-12, Amend. No. 29,2-25-86) Sec. 9.05. Officer, employees, and penalties. Any person who is found to have violated Section 9.03 or Section 9.04 of this Charter and after having received due process of law as provided by ordinance, is ineligible for appointment or election to a position in City government for a period of four (4) years after the violation; and if the person is an office holder or employee of the City at the time of the violations, the person forfeits the office or position held at the time of the violation. (Ord. No. 8642, Amend. No. 30,'2-25-86) Sec. 9.06. Oath of office. Every person elected or appointed to any office in the City shall, before entering upon the duties of his office, take and subscribe to the oath of office prescribed in Article XVI, Section I of the State Constitution. All officers of the City shall, before entering upon the duties of their respective offices, take and subscribe the official oath prescribed in the Constitution of the State of Texas. The oath of office shall be administered by the Mayor, Mayor Pro Tem, City Secretary or any other person authorized by law to administer oaths. Sec. 9.07. Notice of claims. Before the City of Georgetown shall be liable for damages for the death or personal injuries of any person or for damage to or destruction of property of any kind, which does not constitute a taking or damaging of property under Article I, Section 17, Constitution of Texas, the person injured, if living; or, if dead, the person's representative; or the owner of the property damaged or destroyed shall give the City Council or City Manager notice in writing of such death, injury, damage or destruction, duly verified by affidavit, within six (6) months after same has been sustained, stating specifically in such written notice when, where and how the death or injury was sustained; the amount of damage sustained to property, and the actual residence of the claimant by street and number at the date the claim is presented; the actual residence of such claimant for six (6) months immediately preceding the occurrence of such death, injury, damage or destruction, and the names and addresses of all witnesses upon whom it is relied to establish the claim for damages; and the failure to so notify the Council or City Manager within the time and manner specified herein shall exonerate, excuse and exempt the City from any liability whatsoever. No act of any officer or employee of the City shall waive compliance, or estop the City from requiring compliance, with the provisions of this section as to notice, but such provisions may be waived by resolution of the Council, made and passed before the expiration of the six-month period herein provided, and evidenced by minutes of the Council. (Ord. No. 86-12, Amend. No. 31,2-25-86) C-25 L� CHARTER Sea 9.08. Assignment, execution, and garnishment. The property, real and personal, belonging to the City shall not be liable for sale or appropriation under any writ of execution. The funds belonging to the City, in the hands of any person, firm or corporation, shall not be liable to garnishment, attachment or sequestration; nor shall the City be liable to garnishment on account of any debt it may owe or funds or property it may have on hand or owing to any person. Neither the City nor any of its officers or agents shall be required to answer any such writ of garnishment on any account whatever. The City shall not be obligated to recognize any assignment of wages or funds by its employees, agents or contractors, except as required by law. (Ord. No. 86-12, Amend. No. 32, 2-25-86) Sec. 9.09. Effect of Charter on existing law. All ordinances, resolutions, rules and regulations now in force under the City government and not in conflict with the provisions of any amendment to this Charter shall remain in force under such amendment until altered, amended or repealed by the Council after such amend- ment to this Charter takes effect. All rights of the City under existing franchises and contracts and all existing authority for the issuance of bonds, not in conflict with the provisions of any amendment to this Charter, shall be preserved in full force and effect. Sea 9.10. Construction of Charter. iThis Charter shall not be construed as a mere grant of enumerated powers, but shall be construed as a general grant of power and as a limitation of power on the government of the City of Georgetown in the same manner as the Constitution of Texas is construed as a limitation on the powers of the Legislature. Except where expressly prohibited by this Charter, each and every power under Article M, Section S of the Constitution of Texas, which it would be competent for the people of the City of Georgetown to expressly grant to the City, shall be construed to be granted to the City by this Charter. Sec. 9.11. Applicability of general laws. The Constitution of the State of Texas, the statutes of said State applicable to home ruled municipal corporations, as now or hereafter enacted, this Charter and ordinances enacted pursuant hereto shall, in the order mentioned, be applicable to the City of Georgetown, but the City shall also have the power to exercise any and all powers conferred by the laws of the State of Texas upon any other kind of city, town or village, not contrary to the provisions of said home rule statutes, charter and ordinances, but the exercise of any such powers by the City of Georgetown shall be optional with it, and it shall not be required to conform to the law governing any other cities, towns or villages unless and until by ordinance it adopts same. Sea 9.12. Judicial notice. This Charter shall be deemed a public act, may be read in evidence without pleading or proof, and judicial notice shall be taken thereof in all courts and places. C-26 • Ai ; Sea 9.13. Severability clause. If any section or part of a section of this Charter is held to be invalid or unconstitutional by a court of competent jurisdiction, the same shall not invalidate or impair the validity, force or effect of any other section or part of a section of this Charter. Sec. 9.14. Amending the Charter. .Amendments to this Charter may be framed and submitted to the voters of the City in the manner provided by law. (Ord. No. 86-12, Amend. No. 33, 2-25-86) Sea 9.15. Rearrangement and renumbering.* The Council shall have the power, by ordinance, to renumber and rearrange all articles, sections and paragraphs of this Charter or any amendments thereto, as it shall deem appropri- ate, and upon the passage of such ordinance, a copy thereof certified by the City Secretary shall be forwarded to the Secretary of State for filing. (Ord. No. 86-12, Amend. No. 34, 2-25-86) "Editor's note: Amendment No. 34 repeated former § 9.15, "Interim Municipal Government;" renumbered § 9.16 as § 9.15; repealed former § 9.17, "Submission of Charter to Voters;" and specified that former §§ 9.15, 9.17 be retained for historical significance as an addendum to the Charter. Sea 9.16. Ethics review.* The Council shall adopt an ethics ordinance and provide for an annual review thereof, IDthere shall also be a minimum of one (1) work session per year devoted to the study of ethics statutes. (Ord. No. 86-12, Amend. No. 35, 2-25-86) 'Editor's note: For the former provisions of § 9.16, see the editor's note to § 9.15. ADDENDUM* 'Edi s note: See the editor's note to § 9.15. �. Sea 9.15. erim municipal governments + From and after ate of the adoption of this Char e a persons then filling elective offices which are retained u r this Charter will Conti to fill those offices for the terms for which they were elected. At the egular Ci ection after the adoption of this Charter, three (3) councilmembers shall be elect d shall serve terms of two (2) years. Thereafter the City Council shall be elected as vWed in tion 3.01 of this Charter. Persons, who on the date this Charter is adopt are filling appointive sitions with the City of Georgetown which are retained unde is Charter may continue to fil a positions for the terms for which they were ap nted. Sec. 9.17. Submission of Charter to voters. e Charter Commission in preparing this Charter finds and decides that it is impracticable t segregate each subject so as to permit a vote of yes or no on the same, for the reason that i the Charter is so constructed that in order to enable it to work and function it is necessary that `�' C-27 0 ORDINANCE NO. �000 - V7 C-1 AN ORDINANCE OF THE CITY OF GEORGETOWN, TEXAS AMENDING CHAPTER 2.24 OF THE CODE OF ORDINANCES RELATING TO CITY COUNCIL MEETING RULES AND PROCEDURES; PROVIDING A REPEALING CLAUSE AND SEVERABILITY CLAUSE; AND SETTING AN EFFECTIVE DATE. WHEREAS, on November 28, 1989, the City Council passed Ordinance No. 890458, codified as Chapter 2.24 of the Code of Ordinances of the City of Georgetown, adopting rules and procedures to be followed at its public meetings; WHEREAS, the City Council finds that these rules and procedures are necessary in to maintain order and decorum at said meetings; and WHEREAS, after its annual review of these rules and procedures, the City Council has determined that the certain revisions to the rules and procedures are necessary; and WHEREAS, the caption of this ordinance was printed in the Williamson County Sun on September 6, 2000 in compliance with the City Charter of the City of Georgetown; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, THAT: SECTION 1. The facts and recitations contained in the preamble of this ordinance are hereby found and declared to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. The City Council hereby finds that this ordinance implements the following elements of the Century Plan Policy Plan and that the enactment of this ordinance is not inconsistent or in conflict with any other Century Plan Policies, as required by Section 2.03 of the Administrative Chapter of the Policy Plan: Finance PolicV-5.0: All municipal operations are conducted in an efficient business -like manner and sufficient financial resources for both short-term and long-term needs are provided; and Governmental Affairs Poligy 6.0 - A high level of cooperation and involvement exists among Georgetown's citizens and governmental ental organizations. SECTION 2. The City Council of the City of Georgetown hereby amends Chapter 2.24 of the Code of Ordinances, entitled "CITY COUNCIL MEETING RULES AND PROCEDURES" as follows: Ordinance No.4000 - 0 Revision to City Council Meeting Rules and Procedures Page 1 of 5 • 2.24.040 Agenda —Agenda packets The agenda packets for all regular meetings will be made available to Councilmembers and for public review at the Georgetown Public Library at 5:00 p.m. on Friday afternoon preceding the meetings. Incomplete items contained in the agenda packets are subject to being deferred to the next regular meeting. 2.24.060 Agenda —Public notices. The City Secretary's office will assume responsibility for Issuing to newspapers, radio and television stations a copy of the agenda advising them that the regular meeting will be held on the following Tuesday night. Notice of Council meetings will appear in the news media and on the City website at least one day before any regular meeting. The City Secretary's office will also assume the responsibility for compliance with the Open Meetings Act. The agenda for regular Council meetings will be provided to the news media and placed on the City website at least 24 hours before the scheduled regular meeting. 2.24.070 Chairperson The Mayor, or in his/her absence, the Mayor Pro Tem, shall preside as Chairperson at all meetings of the Council. In the absence of both the Mayor and Mayor Pro Tem, the Council shall elect a temporary Chairperson. 2.24.080 Call to order. The meetings of the Council shall be called to order by the Mayor, or in his/her absence, by the Mayor Pro Tem. In the absence of both the Mayor and Mayor Pro Tem, the meeting shall be called to order by the City Secretary, and a temporary Chairperson shall be elected as provided in Section 2.24.070. 2.24.090 General rules —Quorum. Four Councilmembers plus the Mayor or five Councilmembers shall constitute a quorum for the transaction of business. 2.24.100 General rules —Attendance. Notification should be made to Mayor or City Manager if a Councilmember is unable to attend. 2.24.120 Parliamentary procedure. Any Councilmember may call for the question of the issue, and upon seconding by another Councilmember, the motion for calling the question of the issue shall immediately be put to vote. Passage of the motion to address the previous question shall terminate debate on the motion, amendment or amended motion, and the matter shall move on immediately. Ordinance No. Zd d D —1/7 Revision to City Council Meeting Rules and Procedures Page 2 of 5 E Table 2.24.120 PARLIAMENTARY QUESTIONS, MOTIONS AND THEIR PRECEDENCE 1. To Adjourn 2 * - To Take a Recess 3. For the Previous Question 4. To Continue to a Time Certain S. To Commit, Refer or Recommit 6. To Amend 7. To Amend an Amendment 8. To Offer a Substitute Amendment To Amend a Substitute Amendment 10. To Table 11. Bring From Table 12. Reconsider Prior Action 113. Motion to Suspend Rules Debatable Amendable A Majority 2/3 Second Required Vote Vote No No Yes No No, unless other business is pending No Yes Yes No No No No Yes No Yes Yes Yes Yes No Yes Yes Yes Yes No Yes Yes Yes Yes No Yes Yes No Yes No Yes Yes Yes Yes No Yes Yes No Yes No Yes No No Yes No Yes Yes No Yes No Yes Yes Yes Yes No Yes Yes Yes No Yes Yes 2.24.140 Code of conduct —Citizens. Citizens are welcome and invited to attend all meetings of the Council and will be admitted to the Council Chamber up to the fire safety capacity of the room. Citizens wishing to address the Council must sign up to speak in accordance with the policy of the Council concerning citizen participation and general public comment at public meetings. Citizens shall be allowed a maximum of three minutes to speak, but may take up to a maximum of six minutes, if another citizen who has signed up to speak yields his/her time to that citizen speaker. Persons who disrupt the meeting may be asked to leave and be removed. Ordinance No. 2000-5/7 Revision to City Council Meeting Rules and Procedures Page 3 of 5 2.24.150 Decorum and debate. A. No member shall speak more than five (5) minutes on any subject or amendment, which time may be used in any combination of separate speech or comments totaling five (5) minutes. Councilmembers may yield a portion of their time to another. The Mayor shall not be obligated to recognize any Councilmember for a second comment on the subject or amendment until every Councilmember wishing to speak has been allowed a first comment. Any member wishing to speak more than five minutes on any question or amendment thereto shall be permitted to do so without objection upon motion supported by majority plus one of the Council. No member shall be permitted to interrupt another. B. The Mayor and Councilmembers shall treat each other with dignity, respect and civility. C. If a member is speaking out of turn or otherwise transgressing the rules of the Council, the presiding officer shall, or any Councilmember may, call him/her to order, in which case he/she shall immediately refrain from such transgression, unless permitted to explain. The Council shall, if appealed to, decide the case without debate. If the decision is in favor of the member called to order, he/she may proceed, but not otherwise. 2.24.160 Consideration of ordinances, resolutions and motions —Majority vote required. An affirmative vote of a majority of the Councilmembers is necessary to take any official action in the name of the City, except as otherwise provided in the Charter, other City ordinances, or by the laws of the State of Texas. 2.24.170 Consideration of ordinances, resolutions and motions —Voting required. A. No member shall be excused from voting, except as provided in this Section. B. Members shall abstain from voting on matters involving the consideration of his/her own official conduct, or where his/her personal interests are involved. Any member prohibited from voting by this section shall: I file a Conflict of Interest Affidavit with the City Secretary stating the nature of the conflict; 2. upon commencement of consideration of the matter, announce that he/she is excused from voting on the matter; and 3. shall not enter into discussion or debate on the matter. C. Any member who reasonably believes that his/her voting on a matter would create an appearance of impropriety shall be excused from voting. Such member shall state publicly the reason(s) she/he believes voting would be improper. • D. Any Councilmember excused from voting shall be treated as if that member was absent. Ordinance No. 2000 Revision to City Council Meeting Rules and Procedures Page 4 of 5 2.24.180 Consideration of ordinances, resolutions and motions --Motion to reconsider. When a question has once been determined by the Council, the same question shall not again be considered until ninety (90) days thereafter, and then only by motion to reconsider made by a member who voted with the prevailing side of such question and in accordance with Section 2.24.020, except as provided in other City ordinances. 2.24.190 Suspension of rules. Any one or all of the provisions of this chapter may be suspended by a vote of a majority plus one of the members of the Council, except such provisions that embody provisions of the Charter, identically or substantially. SECTION 3. All ordinances and resolutions, or parts of ordinances and resolutions, in conflict with this Ordinance are hereby repealed, and are no longer of any force and effect. SECTION 4. If any provision of this ordinance or application thereof to any person or circumstance, shall be held invalid, such invalidity shall not affect the other provisions, or application thereof, of this ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this ordinance are hereby declared to be severable. SECTION 5. The Mayor is hereby authorized to sign this ordinance and the City Secretary to attest. This ordinance shall become effective and be in full force and effect in (10) ten days on and after publication in accordance with the provisions of the Charter of the City of Georgetown. PASSED AND APPROVED on First Reading on the lz' day of r e er , 2000. PASSED AND APPROVED on Second Reading on the �Wdayofse e , 2000. ATTEST: THE CITY OF GEORGETOWN: Sandra Lee, City Secretary MaryEllen Kersch, Mayor Marianne Landers Banks, City Attorney Ordinance No. ,ZOOO - q% Revision to City Council Meeting Rules and Procedures Page 5 of 5 • • ORDINANCE NO. c:2"D `-51 AN ORDINANCE OF THE CITY OF GEORGETOWN, TEXAS AMENDING CHAPTER 2.24 OF THE CODE OF ORDINANCES RELATING TO CITY COUNCIL MEETING RULES AND PROCEDURES; PROVIDING A REPEALING CLAUSE AND SEVERABILITY CLAUSE; AND SETTING AN EFFECTIVE DATE. WHEREAS, on November 28, 1989, the City Council passed Ordinance No. 890458, codified as Chapter 2.24 of the Code of Ordinances of the City of Georgetown, adopting rules and procedures to be followed at its public meetings; WHEREAS, the City Council finds that these rules and procedures are necessary in to maintain order and decorum at said meetings; and WHEREAS, after its annual review of these rules and procedures, the City Council has determined that the certain revisions to the rules and procedures are necessary; and WHEREAS, the caption of this ordinance was printed in the Williamson County Sun on September 6, 2000 in compliance with the City Charter of the City of Georgetown; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, THAT: SECTION 1. The facts and recitations contained in the preamble of this ordinance are hereby found and declared to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. The City Council hereby finds that this ordinance implements the following elements of the Century Plan Policy Plan and that the enactment of this ordinance is not inconsistent or in conflict with any other Century Plan Policies, as required by Section 2.03 of the Administrative Chapter of the Policy Plan: Finance Policy 5.0: All municipal operations are conducted in an efficient business -like manner and sufficient financial resources for both short-term and long-term needs are provided; and Governmental Affairs Policy 6.0 - A high level of cooperation and involvement exists among Georgetown's citizens and governmental organizations. Ordinance No. c2600'c5/ Revision to City Council Meeting Rules and Procedures Page 1 of 3 SECTION 2. The City Council of the City of Georgetown hereby amends Section 2.24.160 of the Code of Ordinances, entitled "Consideration of ordinances, resolutions and motions —Majority vote required." as follows: 2.24.160 Consideration of ordinances, resolutions and motions — Motion to reconsider. A. An affirmative vote of a majority of the Council present and qualified to vote is necessary to repeal any ordinance or take any official action in the name of the City, except as otherwise provided in the Charter, other City ordinances, or the laws of the State of Texas. B. When considering planning, zoning and development applications, the failure of a positive motion to receive an affirmative vote by the required number of Councilmembers (majority, 3/4 vote, or supermajority) shall be deemed to be a denial of the application by the City Council, unless a subsequent positive motion is affirmatively passed during discussion of the agenda item on the day of the failed motion, or such subsequent meeting of the City Council, if the item is defer -red for further consideration. SECTION 3. All ordinances and resolutions, or parts of ordinances and resolutions, in conflict with this Ordinance are hereby repealed, and are no longer of any force and effect. SECTION 4. If any provision of this ordinance or application thereof to any person, or circumstance, shall be held invalid, such invalidity shall not affect the other provisions, or application thereof, of this ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this ordinance are hereby declared to be severable. SECTION 5. The Mayor is hereby authorized to sign this ordinance and the City Secretary to attest. This ordinance shall become effective and be in full force and effect in (10) ten days on and after publication in accordance with the provisions of the Charter of the City of Georgetown. PASSED AND APPROVED on First Reading on the;��day of cnhel- , 2000. r Ordinance No. 02900--51 Revision to City Council Meeting Rules and Procedures Page 2 of 3 • PASSED AND APPROVED on Second Reading on the 107'`day of f1 he, , 2000. ATTEST: THE CITY OF GEORGETOWN: By. SG� andra Lee, City Secretary MaryEllen Kersch, Mayor • • Marianne Landes Banks, City Attorney Ordinance No. o2000 `"S/ Revision to City Council Meeting Rules and Procedures Page 3 of 3 0 MEMO TO BOARD AND COMMISSIONS In accordance with Section 2.14 of the City Charter, which provides the authority of the City Council to establish Boards, Commissions and Committees to assist it in carrying out its duties and the City Council Policy regarding Responsibilities of City Board and Commission members, the City Council has drafted this standard by-law form for use by the City's advisory bodies in an effort to insure that consistent, orderly and fair procedures are in place to conduct the City's business. STANDARD FORM BY-LAWS Section 1.1 Name. Library Advisory Board of the City of Georgetown 0 Section 1.2 Purpose. • A. The purpose of the Library Advisory Board shall be to participate in a Library Needs Assessment Study (when necessary), annually update the Long -Range Plan for the Library, and serve to promote library programs and services in the community. B. "The Board is responsible to, and shall act as an advisory body to the Council and shall perform such duties and exercise such additional powers as may be described by ordinances of the Council not inconsistent with the provisions of the Charter." ARTICLE 11. MEMBERSHIP Section 2.1 Number of members. The Board is to be composed of nine (9) members. Library Advisory Board By-laws Page lof5 Section 2.2 Eligibility. All members of the Board shall reside in the corporate City limits or extraterritorial jurisdiction of the City of Georgetown. Section 2.3 Selection of Board/Commission Members. Members of the Library Advisory Board shall be appointed in accordance with the City Charter. Section 2.4 Term of Office. The term of office for members shall be two (2) years, with a maximum of two consecutive terms allowable. Terms will be staggered so that four (4) Board members' terms expire in even - numbered years, and the other five (5) members' terms expire in odd - numbered years. Section 2.5 Vacancies. If for any reason a Board Member's position becomes vacant, then the position shall be filled in accordance with the City Charter. In the event the position is not filled immediately upon the expiration of the prior term or when a vacancy occurs, the member serves in a holdover capacity until the position is filled. 10 Section 2.6. Compensation and Expenditure of Funds. Members of the Committee/Board serve without compensation. The Committee/ Board and its members have no authority to expend funds or make an obligation on behalf of the City. Upon advance approval of the Council, Members may be reimbursed for authorized expenditures. Section 2.7. City Council Policy. Members will comply with the City Council Policy regarding Responsibilities of Board Members, as approved by the City Council. Section 2.8. Ex-officio and Alternate Members. Ex-officio members are not permitted to serve as members of the Board. Alternate members may be appointed by the Council as needed and will assume the duties and responsibilities of regular members for the meeting in which the alternates are designated to serve. The Chair will be responsible for designating an alternate from the panel of alternates when needed. ARTICLE III. OFFICERS Section 3. L Title of Officers. Chair, Vice -Chair Secretary Library Advisory Board By-laws Page 2 of 5 • Section 3.2. Election of Officers. The Chair of the Board is appointed b PP Y the City Council. All other officers of the Board are elected by a majority vote of the Board at its first meeting after the annual appointment process. Section 3.3. Term of Office. Officers serve for a term of one year. Vacancies in office shall be handled as follows: In the event of vacancy in the office of the Chair, the Vice -Chair shall serve as the Chair until the Council appoints a replacement. Vacancies in offices other than the Chair will be filled by election held at the next regularly scheduled meeting or as soon as practicable for the unexpired term. In the event an office is not filled immediately upon the expiration of the prior term, that officer serves in a holdover capacity until the position is filled. Section 3.4. Duties. The Chair presides at all meetings and performs all other duties pertaining to the office, including voting. The Vice -Chair in the absence of the Chair performs all duties of the Chair. The Secretary keeps records of proceedings of all meetings. Staff liaison will keep custody of all records and documents of the Board. ARTICLE IV. MEETINGS Section 4. L Time and Date of Regular Meeting. The Library Advisory Board meets the second Monday of each month in the Library Meeting Room at 6:30 p.m. Section 4.2. Special Meetings. Special meetings may be called by the Chair or by 2/5t' of the Board Members. Section 4.3, Quorum. A quorum shall consist of five (5) members, and shall be required for the Board to convene a meeting as well as conduct business. No business meeting may be convened, nor business conducted without a quorum. Section 4.4. Attendance. Board Members are required to attend 75% of the Board meetings, based on excused absences, and attend 67% of the meetings considering the total absences. Excused absences shall be determined by the Board Chair. Attendance shall be reported to the Mayor in June and January of each year and excessive absenteeism will be subject to action under Council policy. Library Advisory Board By-laws Page 3 of 5 a Section 4.5. Voting. Board Members shall vote on all items, except on matters involving direct personal interests or matters which would create an appearance of impropriety. In these instances, the Member shall abstain. Any Board Member excused from voting for these reasons shall announce at the commencement of consideration of the matter and shall refrain from any discussion or debate on such matter. Section 4.6. Open Meetings Act. All Board meetings and deliberations shall be open to the public and shall be conducted in accordance with the provisions of the Texas. Open Meetings Act, the Texas Conflict of Interest Statutes, the City of Georgetown's Ethics Ordinance and Council Policy. Section 4.7. Conduct of Meeting. Board meetings will be conducted in accordance with Council Policy, these by-laws and Robert's Rules of Order. Section 4.8. Call to Order. Board meetings will be called to order by the Chair, or if absent,, by the Vice -Chair. In the absence of both,, the meeting shall be called to order by the Secretary, and a temporary Chair shall be elected to preside over the meeting. • ARTICLE V. MEETING PROCEDURES AND POLICIES Section 5.1. Agenda Items. Items may be placed on the agenda by the Chair or at the request of any Board Member. The Board Member requesting the agenda item will be responsible for the preparation of an agenda item cover sheet and for the initial presentation at the meeting. Section 5.2. Agenda Deadline. Items to be included on the Regular agenda must be submitted to the staff liaison no later than 4 p.m. six (6) calendar days before the scheduled Board meeting. Section 5.3. Agenda Packets. Agenda packets for all regular meetings will be provided to all the Board members five days in advance of the scheduled Board meeting. These packets will contain the posted agenda, agenda item cover sheets, and written minutes of the last meeting. Section 5.4. Citizen Participation. In accordance with City Council policy, Citizens are encouraged to -sign up at Board meetings to speak on any item on the agenda. Sign-up sheets will be available and should be submitted to Library Advisory Board By-laws Page 4 of 5 the Chair prior to the start of the meeting. If any written materials are to be provided to the Board, a copy shall also be provided to the staff liaison for inclusion in the minutes of the meeting. Speakers are limited to three minutes. If a citizen wishes to speak on an issue that is not posted on the agenda, they must file a written request with Judy Fabry, staff liaison, at the Georgetown Public Library no later than 4 p.m., six (6) days before the scheduled meeting. To comply with the Open Meetings Act, the written request must state the specific topic to be addressed and include sufficient information to inform the Board and the public. Section 5.5. Reports to Council. At regular intervals (at least once a year), the City Council shall meet with the Board for the purpose of establishing specific tasks for the Board to undertake, as per the language of the Charter which grants authority for the creation of this Board in its advisory role. The City Council shall, on a quarterly basis, hear reports from the Board at regularly scheduled Council meetings, to assure greatest possible success. ARTICLE VI. SUBCOMMITTEES Ig Section 6.1. Formation. When deemed necessary by a majority of the Board, Subcommittees may be formed to handle specific projects related to Board matters. Subcommittees comprised of non-members may only be formed with the prior consent and confirmation of the Council. Recommendations of the subcommittee may be forwarded to the City Council upon action taken by the Board approving such request. Section 6.2. Expenditure of Funds. No subcommittee has the authority to expend funds or be reimbursed for expenses on behalf of the Board without prior authorization of the City Council. Section 6.3. Open Meetings. Subcommittee meetings shall comply with the Open Meetings Act. ARTICLE VII. BY-LAW AMENDMENTS These by-laws may be amended by majority vote at any regular monthly meeting of the Board. After passage by the Board, all revisions to the By-laws must be sent to the City Council for final approval. By-law 10 revisions are not in effect until approved by the City Council. Library Advisory Board By-laws Page 5 of 5 • L� MATERIALS SELECTION POLICY GEORGETOWN PUBLIC LIBRARY TABLE OF CONTENTS 1. Purpose, Goals, and Responsibility A. Mission Statement .......................................... 1 B. Purpose and Goals ......................................... 1 C. Aims .................................................... 2 D. Responsibility and Authority ................................... 2 11. Criteria for Selection A. Criteria for Selection of Materials .............................. ., 3 B. Use of Selection Aids ....................................... 5 C. Patron Requests ........................................... 6 D. Formats of Materials Available ................................. 7 E. Gifts ..................................................... 8 Maintenance A. Maintenance of the Collection ................................. 9 B. Request for Reconsideration of Library Materials ................... 10 IV. Addendum A. Library Bill of Rights ........................................ 11 B. Freedom to Read Statement .................................. 12 C. Statement on Labeling ...................................... 17 D. Free Access to Libraries for Minors ............................. 18 E. Restricted Access to Library Materials ........................... 19 F. Diversity in Collection Development ............................. 20 G. Challenged Materials ........................................ 22 H. Texas Library Association Intellectual Freedom Statement ........... 23 • n 0 0 I PURPOSE, GOALS, AND RESPONSIBILITY I • AIMS OF THE MATERIALS SELECTION POLICY • This Materials Selection Policy shall serve the following purposes: To further the stated goals, objectives, and functions of the Georgetown Public Library To guide librarians in the selection of materials To inform the public about selection principles. The policy will be reviewed annually by the Library staff and Library Advisory Board to ensure that it remains current and useful. RESPONSIBILITY AND AUTHORITY Final responsibility and authority for materials selection rests with the Library Services Director, who implements policies adopted by the members of the Georgetown Public Library Advisory Board and Georgetown City Council. The staff of the Library will assist the Library Services Director in selecting materials, using their knowledge of the collection and the needs of the community and their critical judgment of materials available. 2 • [-I CRITERIA FOR SELECTION OF MATERIALS Materials considered for inclusion in the Library's collection must meet one or more of the following standards: A. Importance of subject matter B. Serious literary, artistic, political, or scientific value C. Permanence D. Timely value E. Purpose or intent of the material F. Accuracy or authenticity of content G. Objectivity of approach H. Historical value 1. Readability J. Scarcity of material on subject K Reputation and significance of author, illustrator, editor, artist, performer, etc. L. Reputation and professional standing of publisher M. Popularity or interest as indicated by patron request N. Local interest O. Price P. Format Q. Availability of material Works of imagination should possess qualities of A. Representation of important movements, genres, trends of national culture and ethnic groups. B. Vitality and originality C. Artistic integrity D. Effective characterization E. Authenticity of historical or social setting F. Sustained interest In addition to the above standards, periodicals will be evaluated according to the following criteria: A. Indexed in standard periodical indexes available to users B. Frequency of use C. Reputation and quality of publication D. New titles on subjects of current interest The presence of materials in the Library must not be construed as a personal endorsement of their contents by any member of the staff, the Library Advisory Board, or the City Council. The library has a responsibility to collect materials expressing a variety of views and opinions, many of which the persons responsible for maintaining the Library may find personally unacceptable. The Library subscribes to the principles of the American Library Association's Library Bill of Rights, Freedom to Read .Statement, Statement on Labeling, Free Access to Libraries for Minors, Restricted Access to Library Materials, Diversity in Collection Development, Challenged Materials, and the 3 0 USE OF SELECTION AIDS It is not possible for all materials to be read or viewed by a librarian before purchase. Therefore, the staff makes skilled use of selection aids, such as basic general lists, current general lists, special bibliographies for reference and particular subject materials, and review journals. While reviews are a major source of information about new materials, they are not followed blindly. No one publication is relied upon exclusively; the critical opinions of reviewers are checked against each other where feasible. The professional librarians will use selection guides which have achieved a reputation for library materials selection. These guides may include, but will not be limited to, A. Public Library Catalog and other Wilson catalogs B. Booklist C. Publisher's Weekly D. Library Journal E. Horn Book F. School Library Journal G. Bulletin of the Center for Children's Books H. New York Times Book Review 1. Previews • 5 • FORMATS OF MATERIALS AVAILABLE The following formats of materials will be selected according to the aforementioned criteria for selection: A. Print: books, newspapers, microfilm, vertical file, periodicals, paperbacks, government documents B. Non -print: films, recorded books, art prints, educational games and toys, video cassettes, and other multi -media forms C. Information in electronic formats MAINTENANCE OF THE COLLECTION The collection will be periodically examined for the purpose of weeding, binding, or repair of materials to maintain a balanced, timely, and attractive book stock. Reasons for withdrawal of materials include: A. Poor physical condition B. Datedness and inaccuracy of information C. tack of reader interest as evidenced by lack of use D. Duplicates not justified by demand E. Items that do not meet the current selection criteria The controversial nature of materials shall not be deemed a sufficient reason for removal unless and until - the material has been subjected to a full formal review as outlined in Request for Reconsideration of Library Materials. t 0 9 • REQUEST FOR RECONSIDERATION OF LIBRARY MATERIALS E Because in a pluralistic society tastes and opinions differ, some materials the Library acquires may be offensive to some patrons. In a democracy which incorporates the rights of free press and speech into its basic system of law, the minority does not have the prerogative to curtail the free access to published materials by the majority. Just as 'important, the majority does not have the right to curtail free access to published materials by the minority of the individuals. If, however, a patron objects to material held by the Library, he/she may submit a "Request for Reconsideration of Library Materials". In no instance will the material be removed on demand. All considerations of requests to remove materials will be reviewed using the principles of the selection policy statement as a guide. In order to have a request considered, the patron must: A. Be a registered borrower of the Georgetown Public Library B. File a completed 'Request for Reconsideration of Library Materials" form with the Director C. Supply full name and address. Anonymous complaints will not be considered. After the completed complaint form is received, the Director will review the reasons for the complaint and the material in question, and will attempt to answer the complaint to the patron's satisfaction. A patron who is not satisfied with the Director's action may request that the material be reviewed by the Library Advisory Board. The decision of the Library Advisory Board may be appealed to the City Council. Sheila nderson, Director of Library Services r Nell ibrary Adviso Board Chair Bob Hart, City Manager 0 10 Date( Date Date ADDENDUM • • r� LIBRARY BILL OF RIGHTS • The American Library Association affirms that all libraries are forums for information and ideas, and that the following basic policies should guide their services. 1. Books and other library resources should be provided for the interest, information, and enlightenment of all people of the community the library serves. Materials should not be excluded because of the origin, background, or views of those contributing to their creation. 2. Libraries should provide materials and -information presenting all points of view on current and historical issues. Materials should not be proscribed or removed because of partisan or doctrinal disapproval. 3. Libraries should challenge censorship in the fulfillment of their responsibility to provide information and enlightenment. 4. Libraries should cooperate with all persons and groups concerned with resisting abridgment of free expression and free access to ideas. 5. A person's right to use a library should not be denied or abridged because of origin, age, background, or views. 6. Libraries which make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use. Adopted June 18, 1948; Amended February 2, 1961. June 27, 1967. and January 23, 1980, by the ALA Council 11 of inquiry and expression on which our democracy and our culture depend. We believe that every American community must jealously guard the freedom to publish and to circulate, in order to prgserve its own freedom to read. We believe that publishers and • librarians have a profound responsibility to give validity to that freedom to read by making it possible for the readers to choose freely from a variety of offerings. The freedom to read is guaranteed by the Constitution. Those with faith in free people will stand firm on these constitutional guarantees of essential rights and will exercise the responsibilities that accompany these rights. We therefore affirm these Propositions: 1. It is in the public interest for publishers and librarians t.o make available the widest diversity of views and expression, including those which are unorthodox or unpopular.with the majority. Creative thought is by definition new, and what is new is different. The bearer of every new thought is a rebel until that idea is refined and tested. Totalitarian systems attempt to maintain themselves in power by the ruthless suppression of any concept which challenges the established orthodoxy. The power of a democratic system to adapt to change is vastly strengthened by the freedom of its citizens to choose widely from among conflicting opinions offered freely _to them.. To stifle every nonconformist idea at birth would mark the end of the democratic process. Furthermore, only through the constant activity of weighing and selecting,can the democratic mind attain the strength demanded by times like these. We need to know not only what we believe but why we believe it. 2. Publishers, librarians and booksellers do not need to endorse every idea or presentation contained in the books they make available. It would conflict with the public interest for them to establish their own political, moral or aesthetic views as a standard for determining what books should be published or circulated. Publishers and librarians serve the educational process by helping to make available. knowledge and ideas required for the growth of the mind and the increase of learning. They do not foster education by imposing as mentors the patterns of their own thought. The people should have the freedom to read and consider a broader range of ideas than those that may be held by any single librarian or publisher or government or church. It is wrong that what one can read should be confined to what another thinks proper. 3. It is contrary to the public interest for publishers or librarians to determine the acceptability of a book on the basis of the personal history or political affiliations of the author. A book should be judged as a book. No art or literature can flourish if it is to be measured by the political views or private lives of its creators. No 13 0 on the trivial; it is frustrated when the reader cannot obtain matter fit for that reader's purpose. What is needed is not only the absence of restraint, but the positive provision of opportunity for the people to read the best that has been thought and said. Books are the major channel by which the intellectual inheritance is handed, down, and the principal means of its testing and growth. The defense of their freedom and integrity, and the enlargement of their service to society, requires of all publishers and librarians the utmost of their faculties, and deserves of all citizens the fullest of their support. We state these propositions neither lightly nor as easy generalizations. We here stake out a lofty claim for the value of books. We do so because we believe that they are good, possessed of enormous variety and usefulness, worthy of cherishing and keeping free. We realize that the application of these propositions may mean the dissemination of ideas and manners of expression that are repugnant to many persons. We do not state these propositions in the comfortable belief that what people read is unimportant. We believe rather that what people read is deeply important; that ideas can be dangerous, but that the suppression of ideas is fatal to a democratic society. Freedom itself is a dangerous way of life, but it is ours. This statement was originally issued in May of 1953 by the Westchester Conference of the American Library Association and the American Book Publishers Council, which in 1970 consolidated with the American Educational Publishers Institute to become the Association of American Publishers. • A Joint Statement by: American Library Association Association of American Publishers Subsequently Endorsed by: American Booksellers Association American Booksellers Foundation for Free Expression American Civil Liberties Union American Federation of Teachers AFL-CIO Anti -Defamation League of B'nai B'rith Association of American University Presses Children's Book Council Freedom to Read Foundation International Reading Association Thomas Jefferson Center for the Protection of Free Expression National Association of College Stores National Council of Teachers of English P.E.N. - American Center People for the American Way 0 15 STATEMENT ON LABELING An Interpretation of the LIBRARY BILL OF RIGHTS • Labeling is the practice of describing or designating materials by affixing a prejudicial label and/or segregating them by a prejudicial system. The American Library Association opposes these means of predisposing people's attitudes toward library materials for the following reasons: 1. Labeling is an attempt to prejudice attitudes and as such, it is a censor's tool. 2. Some find it easy and even proper, according to their ethics, to establish criteria for judging publications as objectionable. However, injustice and ignorance rather than justice and enlightenment result from such practices, and the American Library Association opposes the establishment of such criteria. 3. Libraries do not advocate the ideas found in their collections. The presence -of books and other resources in a library does not indicate endorsement of their contents by the library. A variety of private organizations promulgate rating systems and/or review materials as a means of advising either their members or the general public concerning their opinions of the contents and suitability or appropriate age for use of certain books, films, recordings, or other materials. 'For the library to adopt or enforce any of these private systems, to attach such ratings to library materials, to include them in bibliographic • records, library catalogs, or other finding aids, or otherwise to endorse them would violate the LIBRARY BILL OF RIGHTS. While some attempts have been made to adopt these systems into law, the constitutionality of such measures is extremely questionable. If such legislation is passed which applies within a library's jurisdiction, the library should seek competent legal advice concerning its applicability to library operations. Publishers, industry groups, and distributors sometimes add ratings to material or include them as part of their packaging. Librarians should not endorse such practices. However, removing or obliterating such ratings -- if placed there by or with permission of the copyright holder -- could constitute expurgation, which is also unacceptable. The American Library Association opposes efforts which aim at closing any path to knowledge. This statement, however, does not exclude the adoption of organizational schemes designed as directional aids or to facilitate access to materials. Adopted July 13, 1951. Amended June 25, 1971: July 1, 1981: June 26, 1990, by the AEA Council. • 17 RESTRICTED ACCESS TO LIBRARY MATERIALS 0 An Interpretation of the LIBRARY BILL OF RIGHTS Libraries are a traditional forum for the open exchange of information. Attempts to restrict access to library materials violate the basic tenets of the LIBRARY BILL OF RIGHTS. Historically, attempts have been made to .limit access by relegating materials into segregated collections. These attempts are in violation of established policy. Such collections are often referred to by a variety of names, including "closed shelf," "locked case," "adults only," "restricted shelf," or "higp demand." Access to some materials also may require a monetary fee or financial deposit. In any situation which restricts access to certain materials, a barrier is placed between the patron and those materials. That barrier may be age related, linguistic, economic, or psychological in nature. Because materials placed in restricted collections often deal with controversial, unusual, or "sensitive" subjects, having to ask a librarian or circulation clerk for them may be embarrassing or inhibiting for patrons desiring the materials. Needing to ask for materials may pose a language barrier or a staff service barrier. Because restricted collections often are composed of materials which some library patrons consider "objectionable," the potential user may be predisposed to think of the materials as "objectionable" and, therefore, are reluctant to ask for them. Barriers between the materials and the patron which are psychological, or are affected by language skills, are nonetheless limitations on access to information. Even when a title is listed in the catalog with a reference to its restricted status, a barrier is placed between the patron and the publication (see also "Statement on Labeling"). There may, however, be countervailing factors to establish policies to protect library materials -- specifically, for reasons of physical preservation including protection from theft or mutilation. Any such policies must be carefully formulated and administered with extreme attention to the principles of intellectual freedom. This caution is also in keeping with ALA policies, such as "Evaluating Library Collections," "Free Access to Libraries for Minors," and the "Preservation Policy." Finally, in keeping with the "Joint Statement on Access" of the American Library Association and Society of American Archivists, restrictions that result from donor agreements or contracts for special collections materials must be similarly circumscribed. Permanent exclusions are not acceptable. The overriding impetus must be to work for free and unfettered access to all documentary heritage. Adopted February 2, 1973; amended July 1, 1981; July 3, 1991. by the ALA Council 0 19 services, provides for free access to all expressions of ideas through which any and all sides of a question, cause, or movement may be explored. Toleration is meaningless without tolerance for what some may consider detestable. Librarians cannot justly permit their own preferences to limit their degree of tolerance in collection development, because freedom is indivisible. E Adopted July 14. 1982, amended January 10, 1990, by the ALA Council. • 21 THE TEXAS LIBRARY ASSOCIATION INTELLECTUAL FREEDOM STATEMENT 0 A. PREAMBLE The Texas Library Association holds that the freedom to read is a corollary of the constitutional guarantee of freedom of the press. Freedom of choice in selecting materials is a necessary safeguard to the freedom to read, and shall be protected against extra -legal, irresponsible attempts by self-appointed censors to abridge it. The Association believes that citizens shall have the right of free inquiry and the equally important right of forming theV. own opinions, and that it is of the utmost importance to the continued existence of democracy that freedom of the press in all forms of public communication be defended and preserved. The Texas Library Association subscribes in full to the principles set forth in the LIBRARY BILL OF RIGHTS of the American Library Association, Freedom to Read Statement, and interpretative statements adopted thereto. B. AREAS OF CONCERN 1. Legislation The Texas Library Association is concerned with legislation at the federal, state, local and school district level which tends to strengthen the position of libraries and other media of communication as instruments of knowledge and culture in a free society. The Association is also concerned with monitoring proposed legislation at the federal, state, local and school district level which might restrict, prejudice or otherwise interfere with the selection, acquisition, or other professional activities of libraries, as expressed in the American Library Association's LIBRARY BILL OF RIGHTS and the Freedom to Read Statement. The Intellectual Freedom Committee works with the Legislative Committee to watch proposed legislation, at the various levels, which would restrict or interfere with the selection, acquisition, or other professional activities of libraries. 2. Interference The Association is concerned with the proposed or actual restrictions imposed by individuals, voluntary committees, or administrative authority on library materials or on the selection judgment, or on the procedures or practices of librarians. 23 • C] Hidell & Associates Architects April 10, 2001 GEORGETOWN PUBLIC LIBRARY GEORGETOWN, TEXAS GEORGETOWN PUBLIC LIBRARY LONG-RANGE MASTER PLAN EXECUTIVE SUMMARY Introduction The long-range plan for Georgetown Public Library complements and supplements the goals and objectives of the library's mission statement and "The State of Georgetown: 1998," providing guidelines for the operation and growth of the Library between the present and the Year 2020, with a projected population of 60,000. Planning for the library includes consideration of the following community characteristics: • Rapid population growth in recent decades. • A large proportion of youth and senior citizens in the city. • Increasing ethnic diversity in the community. • A highly educated population involved in lifelong learning. • A population with a high median household income. • City emphasis on economic development. • Anticipated growth of the city's population and land area. Georgetown Public Library is inadequate to serve the population of the City, and as the population continues to grow, the library will become increasingly more deficient. A general lack of space prevents inadequate collections from growing and restricts the kinds of services that can be offered to the public. Specific deficiencies include high noise level, lack of meeting space, lack of study space, children's program area, young adult area, adequate public restrooms, and compliance with the Americans With Disabilities Act of 1990. 0 Community Input The library planning process and resulting recommendations were driven by community input. In February and March 2001, six focus group meetings were held with over 100 residents and library staff of the city to discuss the Georgetown Public Library. Each group included approximately 12 to 15 people. Participants represented regular library users of various ages and interests, local organizations and businesses with a potential stake in the library, several ethnic groups, and members of homeowners associations from several different areas within the city. The suggestions and ideas offered at the focus group meetings, along with information gathered from members of the Library Board, library patrons, & library staff, were utilized to select appropriate roles for the library's function in the community and to develop goals and objectives for the library. In other words, the goals and related objectives reflect the building, materials, service, and staff needed to carry out the desires and expectations of the community. Focus group participants were well aware of the deficiencies of the library and had many suggestions for the future. The groups all indicated a desire for a larger building, more and new kinds of materials, comfortable and adequate seating, better accessibility, more logical arrangement, quiet study areas, a separate children's area, a program of adult education, and increased involvement of the library in community outreach. Hidell and Associates Architects, Inc. GEORGETOWN PUBLIC LIBRARY LONG-RANGE MASTER PLAN EXECUTIVE SUMMARY 9 The Future of Libraries is As the country enters the "Information Age," the increase in electronic publishing and telecommunications makes flexibility the primary goal in library design. Buildings must be constructed to allow for power and data transmission to any part of the library — to areas currently planned for electronic equipment as well as to stack and seating areas that might hold equipment in the future. Telecommunication systems must provide access to the library collections from homes and offices. As the use of print materials decreases, libraries must have the capability for eliminating book stacks and for using the vacated space for other types of library materials or services. Who Uses Libraries? The latest major national poll of library users was conducted in 1990 by Harris Associates and Equifax, Inc. The survey results indicate increasing use of public libraries in the United States and confirm information about library use gathered from previous library research conducted over the last 50 years. High library use in a community continues to be related to relatively high -income level, relatively high educational level, involvement in cultural and civic activities by residents, use of home computers, and a suburban location. Other factors that affect library use include proximity of residences to the library, size of the book collection, number of volumes added each year, amount of library expenditures, size of staff, convenient hours, and easy parking. Recommended Community Standards Community standards for Georgetown Public Library were developed to reflect the demographic profile of the community for high library use. The recommended community standards are as follows: Generally, Georgetown Public Library provides library facilities that support implementation of the library's mission, goals, and objectives; specifically, Georgetown Public Library maintains library space at a level ranging from .6 square foot to .8 square foot per capita; Georgetown Public Library maintain holdings at 2.5 per capita; Georgetown Public Library provides 4.5 to 5 reader seats per 1,000 population; and Georgetown Public Library provides 1.5 square feet of parking space for every square foot of library space. Hided and Associates Architects, Inc. ii GEORGETOWN PUBLIC LIBRARY LONG-RANGE MASTER PLAN EXECUTIVE SUMMARY • Recommendations for Collections, Services, and Staff Recommendations for future collections, services, and staff are based on carrying out the library's goals and objectives. Recommendations include the following: • Preparation of a collection development plan and establishment of a specialized business collection in expanded space. • Provide an adult education program and increased programming for adults. • Increased staffing for coordinating centralized services such as public relations and volunteer services. • Increased number of staff members to handle increased business in expanded space. Possible Options for Library Expansion Four options for expansion and organization were considered for Georgetown Public Library. Specific recommendations regarding future growth of the library are based on consideration of the four options. The options demonstrate four different expansion scenarios for arriving at a minimum of 40,000 square feet, 152,250 books, and 275 reader seats. Decisions regarding the best option to select for library expansion involve . consideration of both customer -service factors and cost factors presented with each option. The existing Georgetown Public Library is 17,000 SF with a collection of approximately 70,000 items. The building was competed in 1987 serving a population of 12,300. Today (2000), the Georgetown population is 29,000 and 2020 projections estimate a population of 60,900. If the Georgetown Public Library is to maintain the collection of 2.5 items per capita, the 2020 collection would be 152.250 items requiring a library facility of 40,000 to 43,000 SF. Option 1. (Refer to Page 10) Maintain Existing Structure Option 2. (Refer to Page 12) Add approximately 23,000 SF to existing structure for a total of 40,000 SF. Option 3. (Refer to Page 14) - 3A. Purchase and renovate an existing 23,000 SF building to provide a total of 40,000 SF. 3B. Build a second library facility approximately 23,000 SF to provide a total of 40,000 SF. Option 4. (Refer to Page 16) 4A. Purchase and renovate an existing 40,000 to 43,000 SF building. 4B. Build a new main library of 40,000 to 43,000 SF. • Hidell and Associates Architects, Inc. iii • • GEORGETOWN PUBLIC LIBRARY LONG-RANGE MASTER PLAN EXECUTIVE SUMMARY Recommendations for Facilities The clear consensus of the focus groups indicate that a single building in the central business district is desired. Given the public recommendation, the cost of staffing, and duplicate collections, Option 3 would be eliminated from consideration. The conclusion is that Option 2 or 4 would best serve the Georgetown community to the Year 2020. As noted in Option B, convenient parking must be considered if this scheme is chosen. If the desired collections and services indicated by the focus group goals and objectives are to be implemented, and if the City wants to provide library space that will be adequate until the Year 2020, the City should plan funding for a library system of no less the 40,000 SF regardless of the Option selected. Hidell and Associates Architects, Inc. IV 0 0 Comparison, , tir,'ary Statistics v e tot.vti p H Q7,27-f-'01SQ 411CYIMMA L"I'A I OURT y zKy =SL,; EYISSrNG FACILTrY YEAR 2020 GEORGETOWN MY LIMM, Yr-A.P.2020 0 E OR. G E T 0 -WI I E. T J. . . . . . . 73,000 15=0 202.250 Square Feet 17,000 38.062 50,562 Reader 5ur= @ 4.511000 F-fdxg 94 63 235 160 360 200 M = QM, PA W .ict study = C—up study lulg=mmmo Medi-II - Audio - Visual Fxfcrcwc DqAJGmTmrncnt Documents Periodicals A.dults Chikhm T6enrfmmg Adult Large Print Local History Busio-strecJx-logy Dept. Auditorium 75 Scats 200 seats 225 seats Board RoomtConference Room 25 Scato 0 0 Confermov ROOM 15 seats — 0 Small Meeting Rooms 4-6 Seats 0(4) Study Rooms 2 Sears Chi IrWs !uep!!LSborjUllcr Tboaft _O 0 0 —0 Music/Visual Liam Studio C—putcr Lab Technology Training Center 0 • Giftmoolmhov 0 copy Center, Exhibit Space Est Gallery Drive -up soom window Drive -up book-dmp Volunteer/Friends Area 0 0 0 0 0 sir �mdation work Room Chi]&= s Services Work Room 0 0 0 Collections WOTIL POOM 0 0 Technical Services Work R-nom Automation Work Room 0 0 0 0 Outreach Services 0 scatnty Control Staff Lounge StaffConfartweRom Private Offices 0 0 0 0 0 0 0 Mail and Delive"ry/Loading 0 Not Provided Partial Provided I] • u; fu4'I�I IV- rV I-V Ip Summary: Focus Group Demographics 96 Total Participants Focus Group & Charrette Demographics ❑ 66% Female ❑ 34% Male ❑ 71 %Reside within Georgetown City Limits ❑ 29% Reside outside Georgetown City Limits ❑ Average Age of Participants: 58.5 ❑ Oldest Participant: 88 ❑ Youngest Participant: 16 Advertisement for the Dates of Focus Groups and Charrettes: ✓ Williamson County Sun ✓ Austin American Statesman ✓ Sun City Cable (cable channel) ✓ 100 Post cards sent to leaders in the community (including the Youth Advisory Board) IMM Library Circulation 1995-2000 * FY 1995-1996 1996-1997 1997-1998 1998-1999 1999-2000 0 E 0 Library Building Area Per Capita 1.5 1.34 1.25 1 .96 8 .84 0.75- .78 ox 0.71 0.68 0.62 0.59 0.5 - .36 0.25- 0 0 0 0 0 -IV sl� eA zo "I A et e8s AN ep -4—Sq.FtJCapfta • 60,000 s0,WO U. 40,000 Cr va s0,0M IL G Q 20,000 CL O iL 10,000 0 1986 Population VS Library Building Area VS Building Area Per Capita 1990 1994 19N 2002 2006 2008 2012 2016 * Population —M— Library Building Area Population Source: Georgetown Division of Development Services 60,900• 1.6 1.4 1.2 ca 1.0 CL tz v a� 0.8 4 — R Awrrge Q Ne nnmended p} 0.6 - Old a State ui TeNH. 0.4 Itecornmended M 0.28 0.2 0.0 2020 —A, Building Area Per Capita Estimated 8 UGP ` ry rk L • Option A: Maintain Existing Facility 17,000 SF Facility Option B: Add to Existing Facility Assume 40,000 SF Facility Option C: Multiple Library Facilities Assume 40,000 SF Facility Option D: New Main 40,000 SF Library Assume 40,000 SF Facility lluildint; Area Calculation 2020 Estimated Population 60,900 State of Texas Recommendation 0,0 SF / Capita 609(X) X 0.6 SF/Capita = 36,,1540 SF Atierage State Recommendation's O.8 SF / Capita 60.9(X) X {}.8 SF/Capita = 48,720 SF *29 States have recommended building, area standards f t in 0.6 SF to 1.2 9 • • is Option A: Maintain Existing Facility 17,000 SF Facility 1111plic atinrts + No Impact to Current Tax Rate + Great Partnership with CBD — Per Capita Area/Collection Below Peer/National Standards — Inadequate Parking — Building Increasingly Overcrowded \ B M T, c T n T L T t. T c ,Option A: Z. Alaintain� EAng Facie#y_- _ 17,000 SF;Facifity '< . 44- f, ,1 E;, � .,r-� fit, � t�'� j' tik�•k ► F \ 'tr � �.,. t,' F�,�—r' , ice`' t%��JY 'I `� i4 _ �.— ' \• • 4Y��Lr w=y' s .tr- k •F` d/�-may - •Y s t\Y�� i 1 t jr 1 f l try i f �g Library Service Area 9 Main/Central Library 5 Mile Radius r r --r Regional Library 3.5 Mile Radius Branch Library 2.5 Mile Radius ' 1 _ IO Neighborhood Library 1.5 Mile Radius __.s a V X O O = rim+ a ✓% U ' .r o o a c C) J C _ 00Ln N a o 0 0 0 07 A T A t; T r. T o T t: T t' L c L Option B: Add to Exis* Facility ' • Assume 40,000 ;SF Tacility , 3 Ir ! i?',yti � * h f tw M. yy,;� i''. r.. 's { "'�„"•-� .. i ,- ` .^r t,,.• S f` /D I kit .17 f Z' �: �.� n=� '--°°•�`=ice i., 1 r &� Library Service Area Main/Central Library 5 Mile Radius r 1 ' Regional Library 3.5 Mile Radius Branch Library 2.5 Mile Radius J. Neighborhood Library 1.5 Mile Radius • • • Option C. Multiple Library Facilities Assume 40,000 SF Facility Capital Cost Existing Building Renovation 17,000 SF @ $40 = $680,000 New Building 23,000 SF @ $120 = $2,760,000 Capital Subtotal Cost: $3,440,000 Operational Cost Additional Staff Required for 2 Facilities 4 Staff X 2" @ $35,000/YR = $280,000/YR Operational Cost (10 YR): $2,800.000 Collection Initial Collection Duplication 160,000 Items @ 30% = 48,000 Items 48,000 Items @ $20/Item; $960,000 Annual Book Budget Current Budget $110,000 @ 30% = $33,000/YR Book Budget Cost {10 YR}: $330,000 Total $7,530,000 Implications + Maintain Partnership with CBD + Potential Location West of I-35 — Large Capital Cost Premium for Staff/Collection — Land Cost for 2"d Facility Stuff'requirement is doubled due to hours oJ'operation (i.e. 70 hrs vs. 40 hrs / ive ek) 14 GEORGETOWN PUBLIC LIBRARY Option CA Multiple Library Facilities Assume: • Main Library of 38,000 SF • Two neighborhood libraries of 2500 SF each in existing retail space. • Limit neighborhood library holding to children and adult popular collection. • Neighborhood library hours 40-hours/week. Capital Cost New Main Building 38,000 -SF @ $120/SF = $4,560,000 Neighborhood Libraries 2,500 SF x 2 libraries = 5,000 SF @ $55/SF = $275,000 Subtotal Capital Cost $4,835,000.00 Operational Cost Additional staff required for three facilities. 2.5 staff x 2 neighborhood libraries = 5 FTE 5 FTE @ $35,000/yr = $175,000/yr Operational cost for 10 years $1,750,000.00 Collection Initial Collection 2500 SF neighborhood library @ 4-items/SF = 10,000 items 10,000 items x 2 libraries = 20,000 items 20,000 items @ $20.00/itern = $400,000.00 Subtotal Collection Annual Book Budget Neighborhood Collection Development Children's 200 items/yr Adult 200 items/yr 400 items (4*/o) x 2 libraries = 800 items 800 items @ $20fitem = $16,000 Subtotal Book Budget for 10 years TOTAL BUDGET COST 2932M 43.1 141 1 $7,145,000.00 "' • E ' Excludes land, tenant lease and furniture cost. GEORGITOWN Option Li: New Single library Facility LIOU'RARY Assunie 40,000 SF Facility Capital Cost New 40,000 SF @ $1 0 = $4,800,000 Renovation 40,000 SF @ $ 65 = $2,600,000 Capital Cost Subtotal: (Ne,*v) $4,800,000 (Renovated) ': 600,000 Operational Cast Staff Premium 0 Collection Premium Total/Operational Cost: (New) $4,800,000 (Renovated) $2,600,000 Iniplic ation Minimal Staff & Collection Cast - Capital Cost for Building and Land — Land Area in CBD to Support 40,000 SF Facility is Minimal i 16 by r \„ r cC r o r T L c Option D: New Single Library F-461ity Assume 4Q,011h,SF\1Jacili ' : + f +y.,,i �' f i 7' 14-..,., r,: f t-at u _ .r '1 JI 't< t` l..'."-^".`✓"' ! , t J E J ( .. !. � . "•r 1 �;� �?�p�`� -_ �` ``-.. �` J�. ��e,'"/��/mil y ` �� / \L 1 � �` i s ?"� �� raw.. �'(� -.e• J� as. � "�'". R �tl �• 1 ....3 �r"'l` ......_„t �� ,r' j tktM"`!'4•r• }1, r*..- t � r - \ ' J,.{r % ( r c \ f, 1'74 ( )*% -Al 71 Library Service Area Main/Central Library 5 Mile Radius Re-ional Library 3.5 Mile Radius - 03 Branch Library 2.5 Mile Radius K, :......... eighborhood Library 1.5 Mile Radius c _. 1' A--__ .. G