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Home My WebLink AboutMinutes_LAB_09.10.2001Georgetown Public Library Advisory Board Meeting Minutes September 10, 2001 The meeting was called to order at 6:35 by Judy Parks, Chairperson In Attendance: Board members present were: Judy Parks, Sam Arant, Don Wil!house, Emma Fielder, Zora Evans, Dorothy Hagen, Claire Vogler, Georgene Richaud. Eric Ashley, Director of the Library was also present. Approve Minutes: The minutes from the June 11th 2001 meeting were discussed and it was noted that the time of the presentation to the Georgetown City Council on September 11th will be at 6 PM and not 7PM as indicated in the minutes. With this amendment, it was moved by Georgene Richaud and seconded by Zora Evans that the minutes be approved and this was done unanimously. Director's Report: Eric Lashley presented a summary of the "Director's Monthly Report." He highlighted that one of the staff, Danielle Plumer began a course of study at the University of Texas in the Library and Information Science program. He also indicated that he had received notice of the approval of the TIF grant application which will allow the library to replace the existing computer system with a new, Windows based system Eric also clanfied some issues that had been the subject of misunderstanding in the press over the last month concerning next year's library budget. Although there were some line items cut, next year's budget is actually higher than this year's budget. Eric then covered some upcoming events. Judy Parks will make a presentation to the City Council on September 11th and the Council will then vote to approve a bond election to be held on November 6th at which time the voters will decide whether to issue bonds to fund the expansion of the library . Cindy Posey who is involved with the Exemplary Schools Program has evidenced an interest in utilizing the library's space and materials. The Native Plant Society, the Wildflower Society and the Garden Club have communicated an interest in maintaining the green areas surrounding the library. During the budget review process Eric was asked to review that fee schedule of the library. Increases in overdue fines as well as non-resident fees will increase effective October 1, 2001. Report of the Board Chair on City Council Workshops: Judy Parks discussed with the board the June 12th City Council workshop in which she reported to the Council on what the Library Advisory Board has accomplished so far. The August 13th workshop was a joint workshop of all of the chairpersons of the various city boards. Judy commented that it provided her the opportunity to explain to this group of people the need for the bond election. Judy then discussed attendance at our board meetings and, while it has been very good, all were encouraged to attend meeting if at all possible. Report on Brinkley -Sargent feasibility and cost study for the library expansion Eric discussed the findings of the study and illustrated the proposal by explaining the design boards. Report on the Planning Retreat Judy then opened the discussion of the Planning Retreat, which was held on September 8th. The board was grateful for the attendance of George Russell and Clark Lyda. All agreed that the need to include the lower level in the library expansion design was well articulated during the retreat. It was also noted that the staff input during the retreat was invaluable and that they should be included in any future event of this nature It was remarked that the catering for the retreat was excellent. There was agreement that the retreat resulted in the genesis of a long-range plan. After a brief discussion on the Chairperson's upcoming presentation to the City Council, it was moved by Zora Evans and seconded by Emma Fielder that the meeting be adjourned at 7 25 PM. DIRECTOR'S MONTHLY REPORT • GEORGETOWN PUBLIC LIBRARY August 2001 HIGHLIGHTS • Inventory went very smoothly this year. We searched for 18,000 items that hadn't checked out within the past year and identified those that are definitely not in the library. This also is the annual opportunity to get the shelves in good order and to move books in areas that have become crowded. • As a part of the City's budget process, Eric proposed increasing the library's overdue fines and non- resident fees. These fees have not been increased for more than 10 years. As of October 1, the overdue fines for books and audios will be 100. Non-resident fees will be as follows: individual, $20; family, $35; senior individual, $15; senior family, $25. • Much of the director's time this month was devoted to meeting with people involved in the planning process for the library expansion. Dwayne Brinkley, of Brinkley -Sargent, presented his company's feasibility study and cost analysis for the expansion to Eric and City administrators on August 29. • On August 31 the library received notice that our TIF grant application had been approved. This $100,000 project will allow us to replace the existing Dynix automation system with Horizon. The conversion should be complete by April 2002. STAFF ACTIVITIES • Danielle Plumer began UT's Library and Information Science program this month. She will be working •only 10 hours/week while she's in school. Her additional 10 hours/week will be taken up by Cindy Baxter, Valerie Ruiz, and Rita Fitzpatrick so that the circulation desk may remain fully staffed. VOLUNTEERS • A number of new volunteers began working at the library during August. Janet Earle, Hazel Spain, and Nancy Wright will be helping with shelving. Marge McCoy will be answering phones and calling patrons who have books on hold. • Elizabeth Blakely, Laverne Dawson, and Marjorie Cottrill have taken over the job of selecting materials for the Sun City library, delivering them, and returning the previous month's supply to our library. 0 • GEORGETOWN PUBLIC LIBRARY DONATIONS -- AUGUST 2001 NATON in Robert & F6iden'e_'Condrey'_' copies of Robeif�l��k,_T� _j�_u memory of Anthony Shane Condrey Mike & Ethel Barnes $100 for ice cream for grand finale of summer reading Jeanne Hollenbeck Christina Myers -Shaffer Mary Phillips Jerry Horack Marlene Watts Judy Parks Kathy & Billy Frankum Jerry Horack Harvey Olander 0 program Copy of Fabulous Frangrances 11, by Jan Moran $20 for subscription to Family Tree magazine $25 in memory of Mildred Calvin, for a childrens book audio version of Pis for Peril, by Sue Grafton $150 for assisted non-resident memberships Copy of Paradise Lost, by J.A. Jance, in honor of Dbde Hanna. $500 to be used to benefit the staff audio versions of Timeline, Heartwood, Serpent, Blue Gold, and Point of Impact History of Hutto, by Hugh Davenport (1984) GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 2001 May Jun Jul Aug Sep Annual Total Patron Visits Current Year 20221 19104 22600 16325 147300 1999-2000 13257 21728 11624 18377 1W88 184425 1998-99 17414 21352 18703 11135 11201 194640 1997-98 10389 13159 18210 16650 19510 153997 Circulation 2001 Current Year 29318 34323 34165 26072 297256 1999-2000 22402 31177 28733 23384 23352 276453 19-ce-99 18492 28532 24083 21902 18237 240419 1997-98 18299 24466 21604 18778 18268 220430 FY 2000 2001 Statistics Children's Programs Attendance 624 3526 2739 Annual 0 Total 11071 Programs 1 9 9 0 35 Story Time 12 5 4 0 99 Other (four, Movies, Crafts) 1 4 4 0 20 Home School Groups 0 0 0 0 10 After School Programs 0 0 B 0 8 Other Services ILL Ordered 35 35 33 52 494 ILL filled Lg Print Circuit 22 150 33 150 26 150 36 150 373 Sun City 65 62 65 68 1650 Volunteer Hours Adult 180.00 193.75 256.75 188.00 1754.25 Teen 40.00 144.75 128.00 40.75 649.00 Community Service 21.50 12.50 73.00 11.00 319.75 Total 241.50 351.00 457.75 239.75 0.00 2723.00 Registrations City Residents -new 106 168 122 117 1275 GISD IGds' Cards 13 17 6 3 168 Non -residents -new 36 40 40 39 326 Non -residents -renew 75 106 72 53 713 Total 230 331 240 212 0 2482 Cash Receipts Fines, room rentals 1940.84 2028.61 2262.58 1702.82 22231 61 Non-resident fees Donations 1895.00 2560.00 1995.00 1586.00 17759.00 Gifts/Memorials 695.58 8240.15 1066.93 110.00 616.91 2025.00 614.01 975.00 6357.97 42987.54 Material Donations to Other Agencies Books Magazines 34 83 0 20 0 0 462 0 0 153 Library Collection Changes Titles Added 748 1019 634 365 8634 Copies Added Copies Discarded 772 960 1041 941 380 7397 366 . # indicates month in which counting system changeover took 978 1824 place and accurate count was not available. 7302 indicates a time period in which the counter on the security gate in the Children' Room was turned off. Note; Boldface numbers in "patron visits" do not accurately reflect traffic during those months. Ys.>". F'LiLihdP3£.C#3hF i8�F3... August 30, 2001 Dear Board/Foundation Member: I met with Dwayne Brinkley (Brinkley Sargent Architects) and George Russell yesterday to discuss the feasibility study and schematic designs for the proposed library expansion. I am very excited about the plan that will be presented to Council. Mr. Brinkley will present our proposal for the library expansion to Council on Thursday, September o at 4:00 PM in Council Chambers. Carol Polumbo from the law offices of McCall, Parkhurst & Morton; will be present to draft the wording for the bond election. Council is scheduled to call the election at their September 11 meeting. The proposal will include: ❖ Closing part of MLK to create a mall/plaza/pocket park/children's amphitheater in front of the library *:• 5,000 sq. ft. "basement" on west side of building •;• Drive up book -drop on north side of building *:* Approximately 160 parking spaces ** Covered walkways *`• Separate storytime area •° Small outdoor reading area off the cildren's room Redesigned and extended front entrance Brinkley Sargent's proposed cost for the library expansion, demolition of current structures, land acquisition, street improvements, and parking is estimated to be $7.5 million. 1 will present the results of the workshop at the retreat on September 8.If you have any questions or concerns, please feel free to contact me: Sincerely. Ille,'.:. Eric P. Lashley BOB MARTM L i;iHER KING JR. * GEORGETOWN, TEXAS r726-55 '7 * 51 1930.555i FAX: 1 /930 53 a TDD, 51 / 0-3507 E George Russell City Manager City of Georgetown P.O. Box 409 Georgetown, TX 78627 Dear Mr. Russell: I want to thank you for agreeing to attend the annual planning retreat for the library on September 8. People who have been invited to participate include the members of the Library Advisory Board, the board of the Georgetown Library Foundation, the board and a is few active members of the Friends of the Georgetown Library, and the library staff. Your presence and willingness to answer questions about the library's budget, the proposed expansion of the library, and the bond election will do much to reassure everyone present that the City is serious about its commitment to expanding the library. We will be meeting from 8:30 to 3:00 in the library meeting room. Breakfast and lunch will be served and we hope that you will be able to share at least one meal with us. Sincerely, Judy Parks Chair, Library Advisory Board I received a message from Sandra Lee, City Secretary, that a video the Mayor ordered, called "Save Our Land, Save Our Towns," is available at City Hall to. be checked out. It is an hour-long documentary that illustrates the negative impacts of sprawling development and ,suggests better ways to grow. Contact Sandra (930-3651) if you are interested in borrowing the video. At some time in the tore it will be placed in the library for use by the public. • August 23, 2001 Dear Library Board Member/Friend: The annual library retreat will be held September 8 from 8:30 AM to 3:00 PM in the Iibrary meeting room. Breakfast and lunch will be served. City Council has approved plans for an expansion of the current building to 40,000 square feet. Council will schedule a library bond election November 6. Details concerning the expansion will be provided at the retreat. Marthanne Ware and Pat Tuohy, from the Central Texas Library System, will be facilitating this year's retreat. George Russell, City Manager, will be in attendance and will be available to answer questions concerning the library bond election and other library issues. We are hoping a member of the city council will be in attendance. The first goal of the retreat is to formulate an action plan for a successful bond campaign. I have enclosed some information concerning recent City of Georgetown elections and library bond campaigns nationwide. Please familiarize yourself with the information before attending the retreat. We hope to get a lot accomplished in a short period of time. The information provided will give you a good idea what strategies and tactics it may take to run a successful bond campaign. The second goal of the retreat is to start work on a new long-range plan for the library. I have enclosed a copy of our current long-range plan. I look forward to seeing you at the retreat. I appreciate your support for the library. If you have any questions or concerns, please feel free to contact me. Sincerely, Eric P. Lash ey Library Services Director GEORGETOWN PUBLIC LIBRARY 808 MARTIN LUTHER KING JR. • GEORGETOWN, TEXAS 78626-5527 • 512/930-3551 + FAX: 51 2/930-3622 0 TOO: 512/930.3507 • • • Recent Election History.' Election Year # Votes % of Voter Cast Turnout Mayoral Kersch 1999 2,828 17% District 2 da) 1999 302 NIA District 1 (Navarrette) 2000 351 13% District 5 (Pfiester) 2000 727 39% District 3 (Smith) 2001 201 NIA unopposed District 4 (Noble) 2001 1,439 24% District 7 (Evans) 2001 240 8.5% City Sales Tax 2001 1,299 7% (Citywide) (841 for, 458 against) GISD School Board 2001 2,901 Place 1 GISD School Board 2001 2,920 Place 2 GISD School Board 2001 2,925 Place 3 Jarrell ISD Bond Election 2001 Bond failed $8.65 million 54% to 46% o There are approximately 16,500 registered voters in the City of Georgetown. o The largest turnout for a citywide election was the mayoral race of 1999 with 17% turnout. ❑ The district with the greatest turnout (number of voters) is District 4, which includes Sun City. More voters voted in the District 4 race than voted for or against the sales tax increase. ❑ During the last few city council elections, District 4 turned out 1,439 voters, while Districts 1, 2, 3, and 7 combined turned out only 1,821 voters. Information was gathered from issues of the Williamson County Sun and the Georgetown Independent School District_ Retrieved June 2001 from the World Wide Web: httpJ/www.georgetown.txed.net Things to Consider ❑ Nationwide, most library bond elections pass. In 2000, of the 64 total library bond building measures nationwide, 58 passed and six failed, one of them by only one percentage point. ❑ The major users of our library are mothers with small children and senior citizens. It may be beneficial to target these two voting populations. ❑ According to the focus groups conducted by Hidell and Associates, most users like the location of the current facility. ❑ The library has organized groups of advocates (Foundation, Friends of the Library, and Advisory Board). ❑ Election will be held during an off year election (low voter turnout). n At this date there is no organized opposition. ❑ The library bond will raise taxes. Voters in Georgetown have traditionally been anti -tax. ❑ Complacency on the part of library supporters could spell defeat. ❑ Parking/Traffic Flow around library may cause concerns among neighborhood residents. The following tables are taken from a study of library administrators in California. They ranked the importance of campaign tactics, campaign messages, and the factors in library bond failureS2. 1. Ranked Importance of Campaign Tactics (using a scale from I to 10 in importance) Campaign Tactic Avg. Ran king Pamphlets, fact sheets, bookmarks, etc. 7.93 Newspaper ads, feature articles 7.49 Press releases 7.08 Letters to the editor, editorials 6.42 Community group presentations 6.34 Endorsements by community leaders 6.29 Library Friends group 6.21 Mass mailings (postcards, flyers, etc.) 5.56 Volunteers' telephone contact 4.69 Public forums 4.55 Use of previous precinct voting records 3.33 Private business participation 2.95 Chamber of commerce participation 2.63 AV (slide or videotape) presentations 2.60 Radio spots 2.51 Yard signs 2.45 Organized door-to-door contact 2.21 Hire a public relations firm or consultant 1.47 Television spots 1.39 Pre -vote poll of registered voters 1.34 Pamphlets, fact sheets, newspaper ads, press releases, letters to the editor, community presentations and endorsements were some of the most commonly used campaign methods for library measures. 2 California State Library. Retrieved June 2001 from the World Wide Web: http://www.Iibrarv.ca.jzov/LDS"rcferenda/refer4-htmi E U. Most heavily used campaign messages & themes: Targeted Targeted Total Heavily Some Targeted Children 54.9% 31.0% 85.9% Quality of Life 55.7% 27.1% 82.8% Library Performance 31.0% 29.6% 60.6% New Technologies 19.7% 33.8% 53.5% Adolescents 9.9% 33.8% 43.7% Economic 5.6% 33.8% 39.4% Development Literacy 12.7% 12.7% 25.4% The most common message was that libraries are important for their impact on children: HENCE THE TARGETING OF FAMILIES WITH CHILDREN. The next most common message was that libraries improve the quality of life: HENCE THE TARGETING OF HOMEOWNERS. 9 10 Ill. Significance Factors for Failure of Library Capital Campaigns (using a scalc of I to 10 in iniportancc) Item Avg. Ranking Increase in taxation 7.94 Timing of vote 7.42 Economic climate 7.06 Organized opposition 6.36 Building design, cost of location 5.33 Public relations efforts 5.15 Socioeconomic level of community 4.61 Campaign organization efforts 4.49 Educational level of community 4.39 Activity of Friends group/library board 4.21 Need for new/improved buildings 3.70 Competing item on ballot 3.70 Quality of library service in the past 3.33 Endorsements by community leaders 3.18 Involvement of the business community 2.73 Increased taxation is the single most important factor which commonly defeats library building campaigns. This is particularly true for communities with a strong anti -tax sentiment. The timing of the vote is the second most important issue; however, this factor is difficult to pin down since it is so multifaceted. Obviously, the condition of the economy can have a significant impact on the outcome of a library campaign. When voters perceive their economic security is threatened, they are less likely to vote for issues which mean higher taxes. Organized opposition can kill a library measure very quickly if it is vocal and effective, particularly if it is combined with any of the above issues. Conclusions: o It is quite likely that Sun City voters will determine the outcome of any library bond election. o Most successful bond elections emphasis the importance of libraries in the education of children and the improvement of the quality of life of a community. o Increase in taxation was cited as the most significant factor in failed library bond elections, o Library bond election campaigns are usually either high- or low -profile campaigns. High -profile campaigns draw more citizens to the polls and are useful if there is organized opposition. However, they are also expensive and, if no organized opposition exists, may draw out voters who have a general antipathy toward government and taxes. Low -profile campaigns generally focus energy on likely positive voters. They are usually less expensive to run but have inherent risks. First, if an organized opposition group appears, it has fewer people to convince to vote "no" to defeat the bond. Second, identification of likely "yes" voters is critical. A mistake in the development of the database can easily spell defeat. Third, the media might view this type of campaign negatively because low -profile campaigns seek to control information flow.3 3 Saul Amdursky, "Anatomy of an Election," Library Journal, Vol. 120 Issue 11. June 15,1995: 4b. DIRECTOR'S MONTHLY REPORT • GEORGETOWN PUBLIC LIBRARY July 2001 0 r� GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 2001 May Jun Jul Aug Sep Annual Total Patron Visits Current Year 20221 19104 22600 130975 1999-2000 13257 21728 11624 18377 15688 184425 1998-99 17414 21352 18703 11135 11201 194640 1997-98 10389 13159 18210 16650 19510 153997 Circulation 2001 Current Year 29318 34323 34165 271184 1999-2000 22402 31177 28733 23384 23352 276453 1998-99 18492 28532 24083 21902 18237 240419 1997-98 18299 24466 21604 18778 18268 220430 FY 2000 2001 Statistics Children's Programs Annual Total Attendance 624 3526 2739 11071 Programs 1 9 9 35 Story Time 12 5 4 99 ether (Tour, Movies. Crafts) 1 4 4 20 Home School Groups 0 0 0 10 After School Programs 0 0 0 8 Other Services ILL Ordered 35 35 33 442 ILL filled 22 33 26 337 Lg Print Circuit 150 150 150 1500 Sun City 65 62 65 Volunteer Hours Adult 180.00 193.76 256.75 1566.25 Teen 40.00 144.75 128.00 608.25 Community Service 21.50 12.50 73.00 308.75 Total 241.50 351.00 457.75 0.00 0.00 2483.25 Registrations City Residents -new 106 168 122 1158 GISD Kids' Cards 13 17 6 165 Non -residents -new 36 40 40 287 Non -residents -renew 75 106 72 660 Total 230 331 240 0 0 2270 Cash Receipts Fines, room rentals 1940.84 2028.61 2262.68 20528.79 Non-resident fees 1895.00 2560.00 1995.00 16173.00 Donations 695.58 1066.93 616.91 5743.96 Gifts/Memorials 8240.15 110.00 2025.00 42012.54 Material Donations to Other Agencies Books 34 0 0 462 Magazines 83 20 0 153 Library Collection Changes Titles Added 748 1019 634 8269 Copies Added 772 1041 941 7017 Copies Discarded 960 366 978 5478 # Indicates month in which counting system changeover took place and accurate count was not available. • Indicates a time period in which the counter on the security gate in the Children' Room was turned off. Note: boldface numbers in "patron visits" do not accurately reflect traffic during those months. GEORGETOWN PUBLIC LIBRARY DONATIONS -- JULY 2001 I z1_ _7 � �, !.11 Danielle & Edward Plumer 2-volume video set, Horatio Homblower, the Adventure Continues Barbara Foss Dreamcatcher, by Stephen King, large -print version, in memory of Scott Heil A.G. Speight $525 to purchase the PBS Inspector Morse mystery video series Anna Henry Little Whistle, by Cynthia Rylant, in honor of Anna's 4th birthday Mattie Osterman 20 children's board books, from her 3rd birthday party Kathy Frankum 4-volume video set of From Jesus to Christ —the First Christians Leo Hamilton Death in Holy Orders, by P.D. James Friends of the Georgetown Library $500.00 for children's programs Kerry Moran Two copies each of her books Nepal Handbook and Hong Kong Handbook Williamson County (Georgetown Chapter) Native Plant Society of Texas Friends of the Georgetown Library Copy of How to Grow Native Plants of Texas and th e Southwest, by Jill Nokes $500 for Born to Read program, $500 for book trucks DIRECTOR'S MONTHLY REPORT . GEORGETOWN PUBLIC LIBRARY June 2001 HIGHLIGHTS • The kick-off for the summer reading program, a performance by Joe Scruggs and the Nanny Nanny Boo Boo Revue, was a huge success. The Assistance League of Georgetown Area sponsored the program, which was held at the Performing Arts Center on the high school campus. Arrangements have been made for a repeat performance at the end of the summer reading program to accommodate all of those who were unable to get tickets for the first show. • Participation in the summer reading program appears to be at an all-time high. Moving the shelves for the easy reading books into the meeting room so that special programs may be held in the children's room is working out well. • Brinkley -Sargent has begun working on the feasibility study and cost analysis for the proposed expansion to the library. • City Council approved the library's request to apply for a grant of not more than $100,000 from the Telecommunications Infrastructure Fund. The grant would be used to convert the library's operating software from Dynix to Horizon. The vendor will be phasing out Dynix within the next five to ten years and conversion had been scheduled for 2002-03. A grant will save the City a significant amount of money and will permit the conversion to take place at least a year earlier than planned. STAFF ACTIVITIES • Ethel Barnes attended an interlibrary loan seminar in Dallas on June 1. • Eric Lashley displayed library materials at an Alzheimer's Caregivers Fair at Sun City on June 8. • Danielle Plumer sponsored and organized the children's pet parade that took place at Chatauqua Park on June 14 +► Ralph Love was recognized at the Georgetown Juneteenth celebration for his contributions to perpetuating the history of the black community. • Eric and Judy Fabry met. with Chantal Rice, new assistant editor of the Williamson County Sun, and made arrangements for Judy to write a column about the library that will appear regularly on the second Wednesday of each month. VOLUNTEERS • The Assistance League of Georgetown Area handled the crowds and sold Joe Scruggs merchandise (for a percentage of the profits) at the summer reading kickoff program on June 1. • A number of teenage volunteers are helping Ms. Rosa whenever there is a special program. They help set up the rooms, are in charge of stamping the children's passports at the door, and assist with book checkout after the programs. Jonathan Applewhaite, teenage son of the City's network manager, helps to check in and shelve books three days a week, for four hours each day. Craig and Kelly Dupen and Sarah Rafique helped Kathleen Bowling make the summer decorations for the children's room. • Adult volunteer Mike Harris also helped Kathleen with the summer decorations. • The school -age storytime on Thursday and crafts programs on Tuesdays are the work of volunteers Mary Beth Huba and Laura Snyder. . GEORGETOWN PUBLIC LIBRARY DONATIONS JUNE 2001 DONOR DONATION Mary Kay Eamey Woolgathering and First Find the Courthouse, by Mary Kay Eamey Kathy Frankum Seven music CDs Dorothy Bettis The Wealthy Barber, by David Chilton and Small Town Girt, by LaVyrle Spencer William "Bill" Edmondston Video — My Dog Skip Mary Ann Barbour $20.00 in memory of Saralee Erwin Bleckler; $30.00 in memory of Ellen Peace Stunt, and a copy of Justice for All, edited by Jake Schrum Georgetown Branch AAUW $60.00 for books to be purchased in honor of their speakers for 2000-2001 Ryan Hall 10 children's books Barbara Heil Foss Book — First to Die, by James Patterson, in memory of Scott Heil Danielle & Edward Plumer Double video — Horatio Homblower, The Adventure Continues • 0 GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 2001 Feb Mar Apr May Jun AnnualTatsi Patron Visits current Year tva# 16661 19607 20221 19104 108375 1999-2000 14552 20329 15096 13257 21728 184425 199"9 14548 17028 14679 17414 21352 194640 1997-98 10540 10514 11259 10389 13159 153997 Circulation 2001 Current Year 26080 30148 24711 29318 34323 237019 1999-2000 22393 23936 20583 22402 31177 276453 1998.99 18312 21290 20033 18492 28532 240419 1997-98 17025 18320 17286 18299 24466 220430 FY 2000 2001 Statistics Children's Programs Annual total Attendance 483 779 469 624 3526 8332 Programs 0 6 0 1 9 26 Story Time 13 12 15 12 5 95 Otw (Tar, Movies, crafts) 1 2 1 1 4 16 Home Sctiod Gmups 1 1 0 0 0 10 Alter SdW Prv7ams 2 0 0 0 0 8 Other Services ILL Ordered 64 43 29 35 35 409 lLL fttled 41 53 28 22 33 311 Lg Print Circuit 150 150 150 150 150 1350 Sun City 67 71 64 65 62 Volunteer Hours Adult 117.50 164.75 187.75 180.00 193.75 1309.50 Teen 36.50 34.75 42.50 40.00 144.75 480.25 Community Service 37.00 45.00 17.00 21.50 12.50 235.75 Total 191.00 244.50 247.25 241.50 351.00 2025.50 Registrations City Residents -new 113 107 89 106 168 1036 GISD Kids' Cards 10 12 9 13 17 159 Non -residents -new 25 37 22 36 40 247 Non-residents-reriew 70 69 60 75 106 588 Total 218 225 180 230 331 2030 Cash Receipts Fines, room rentals 1957.00 2630,00 2030.00 1940.84 2028,61 18266.21 Non-resident tees 1570.00 1650.00 1440.00 1895.00 2560.00 14178.00 Donations 708.37 557.23 528.12 695.58 1066.93 5127.05 GiitsiMemorials 15077.77 3512.95 100.00 8240.15 110.00 39987.54 Material Donations to Other Agencies Books 65 0 143 34 0 462 Magazines 20 30 0 83 20 153 Library collection Changes Titles Added 1062 1306 368 748 1019 7635 Copies Added 1084 nta nta 772 1041 6076 Copies Discarded 345 300 1967 960 366 4500 # indicates month In which counting system changeover took place and accurate count was not available. ' indicates a time period in which the counter on the security gale in the Children' Room was turned oft. Nett: Boldface numbers in "patron visits" do not accurately reflect traffic during those months. G e"o"Ag e t o w n June 28, 2001 Mrs. Judy Parks Chair, Library Advisory Board 1605 E. 14th St. Georgetown, TX 78626 Dear Judy, In an effort to increase communication, attached are the current schedules for "Joint Workshops with the Council" and "Reports to Council.". Please contact me at 930-3651 if you will not be able to appear at the designated Council Meeting, and I will try to rearrange the schedule to accommodate. Please keep in mind that these schedules were prepared in an effort to continue communication between the Council and the Council -appointed Boards. We are trying to maintain a once -a -year joint workshop with each board or commission and quarterly reports from you as the board chair. . Thank you for your cooperation.. Sincerely, Sandra D. Lee City Secretary cc: Judy Fabry attachment POST OMCE BOX 409 * [3EORGETOWN, TEXAS 78627-O409 • 512/930-3636 • FAX: 51 2/930-3659 SCHEDULE FOR JOINT WORKSHOPS This schedule attempts to provide the opportunity for mjoint workshop with the City Council onmoncee-yearbasis for every Council -appointed board/commission/committee. July Historic Preservation and Convention and Visitors' Bureau Board* August13 Downtown Business District Design Steering Committee Sepbarnber1O Convention and Visitors' Bureau October Building Standards Wovem0b$ri2 Board ofAdjustment Qecennber1U Main Street Advisory Board Jan'14.2002 Youth Advisory Board Feb.11,2002 Economic Development Commission March 11,2OO2 Planning and ZmninQ°° April 8,2OO2 Parks and Reoneation^^° May 13.2OO2 Airport June 1O,2OO2 Housing Authority July G.2OO2 Library August 12.2OO2 Historic Preservation ° Special circumstances created anadditional workshop for this board nnJuly Q °~ Special circumstances created an additional workshop for this board on July 23 Special circumstances created an additional workshop for this board on June 25 SHEDULE FOR BOARD REPORTS This schedule attempts bmprovide an opportunityfor each Council -appointed board/commission/committee toprovide Council with a quarterly update on the board's recent activities. July1O Youth Advisory Board July 24 Main Street Advisory Board and Zoning Board ofAdjustment AuQumt14 Building Standards, Convention and Visitors Bureau and Economic Development Commission* Augusd28 Downtown Business District Design Steering Committee and Historic Preservation Sep. I Library Board, Airport Board and Housing Authority Sap' 25 Parks and Recreation and Planning and Zoning Commission Oot'B Economic Development Commission and Youth Advisory Board Oot.23 Main Street Advisory Board and Zoning Board ofAdjustment Nov' 13 Building Standards and Convention and Visitors Bureau Nov' 27 Downtown Business District Design Steering Committee and Historic Preservation Dec. 11°^ Library Board, Airport Board and Housing Authority Jan.8,2003 Parks and Recreation and Planning and Zoning Commission Jan.22,2002 Economic Development Commission and Youth Advisory Board Feb. 12,2DO2 Main Street Advisory Board and Zoning Board ofAdjustment Fab.26,2002 Building Standards and Convention and Visitors Bureau Mar. 12,2002 Downtown Business District Design Steering Committee and Historic Preservation Mar. 26.2002 Library Board, Airport Board and Housing Authority Apr. 9,2OO2 Parks and Recreation and Planning and Zoning Commission Apr. 23, 2002 Economic Development Commission and Youth Advisory Board May 14.20O2 Main Street Advisory Board and Zoning Board ofAdjustment May 28.2OO2 Building Standards and Convention and Visitors Bureau June 11.2OO2 Downtown Business District Design Steering Committee and Historic Preservation June 25.2OO2 Library Board, Airport Board and Housing Authority July 8,2DD2 Parks and Recreation and Planning and Zoning Commission *Special circumstances created the need hnrevise the schedule "There ioonly one Council Meeting inDecember Report to City Council from Library Advisory Board 12 June 2001 1. The current Library Advisory Board consists of nine members. Sam Arant, Zora Evens, Dorothy Hagen and Clair Vogler were on the Board last year. As of February, 2001 there are five new members: Emma Fielder, Carol Parsonage, Georgene Richaud, Don Willhouse and myself. I am Judy Parks and the chairman of the Library Advisory Board. 2. Thank you for the opportunity to speak to you tonight on behalf of the Library Advisory Board. 3. In March officers were elected. Dorothy Hagen is the Vice Chairman, and Georgene Richaud is the Secretary. 4. It is the purpose of the Library Advisory Board to participate in a Library Needs Assessment Study when necessary and Board members were involved in the Hidell and Associates focus groups and charrettes this past Spring. That report was presented to the Council in April. 40 5. The Library Advisory Board By -Laws committee reviewed the charge and the By -Laws . Board member Sam Arant presented the Board with copies of the completed By -Laws. 6. In April the Board reviewed: the Responsibilities of Board & Commission Members; the Duties of Members and the Rules of Debate from Roberts Rules of Order; and Parliamentary Procedure Made Simple, All About Motions. 7. In May the Board reviewed the ethics policy for the City Council as the Council requested. There were no suggestions from Board members. 8. The Board recommended that my name be sent to the City Council for approval as the library's Lay Representative to the Central Texas Library System. The Council approved that recommendation. 9. Claire Vogler was the Library Advisory Board representative to the Citizen's Committee on Needs and Funding. She attended all meetings and provided the Board with excellent reports. 0 10. On behalf of the Library Advisory Board, I would like to thank the City Council for their work concerning the Needs Assessment and the decision to investigate the option of building a single -story extension onto the existing library building. The Board would support having a bond election in November. 11. The Library Advisory Board will meet on Sept. 8th with the Library Foundation,, Friends of the Library, Library Staff, the City A4pager and any City Council Members who would like to attend to discuss Long- R;qpge_:PIans for the library and ways we can be of help to the Council concerning the library expansion possibilities. I- L-1 Pj