HomeMy WebLinkAboutMinutes_LAB_09.10.2001Georgetown Public Library Advisory Board
Meeting Minutes
September 10, 2001
The meeting was called to order at 6:35 by Judy Parks, Chairperson
In Attendance:
Board members present were: Judy Parks, Sam Arant, Don Wil!house, Emma Fielder, Zora Evans, Dorothy
Hagen, Claire Vogler, Georgene Richaud. Eric Ashley, Director of the Library was also present.
Approve Minutes:
The minutes from the June 11th 2001 meeting were discussed and it was noted that the time of the
presentation to the Georgetown City Council on September 11th will be at 6 PM and not 7PM as indicated in the
minutes. With this amendment, it was moved by Georgene Richaud and seconded by Zora Evans that the minutes
be approved and this was done unanimously.
Director's Report:
Eric Lashley presented a summary of the "Director's Monthly Report." He highlighted that one of the staff,
Danielle Plumer began a course of study at the University of Texas in the Library and Information Science program.
He also indicated that he had received notice of the approval of the TIF grant application which will allow the library
to replace the existing computer system with a new, Windows based system Eric also clanfied some issues that
had been the subject of misunderstanding in the press over the last month concerning next year's library budget.
Although there were some line items cut, next year's budget is actually higher than this year's budget.
Eric then covered some upcoming events. Judy Parks will make a presentation to the City Council on
September 11th and the Council will then vote to approve a bond election to be held on November 6th at which time
the voters will decide whether to issue bonds to fund the expansion of the library .
Cindy Posey who is involved with the Exemplary Schools Program has evidenced an interest in utilizing the
library's space and materials.
The Native Plant Society, the Wildflower Society and the Garden Club have communicated an interest in
maintaining the green areas surrounding the library.
During the budget review process Eric was asked to review that fee schedule of the library. Increases in
overdue fines as well as non-resident fees will increase effective October 1, 2001.
Report of the Board Chair on City Council Workshops:
Judy Parks discussed with the board the June 12th City Council workshop in which she reported to the
Council on what the Library Advisory Board has accomplished so far. The August 13th workshop was a joint
workshop of all of the chairpersons of the various city boards. Judy commented that it provided her the opportunity
to explain to this group of people the need for the bond election.
Judy then discussed attendance at our board meetings and, while it has been very good, all were
encouraged to attend meeting if at all possible.
Report on Brinkley -Sargent feasibility and cost study for the library expansion
Eric discussed the findings of the study and illustrated the proposal by explaining the design boards.
Report on the Planning Retreat
Judy then opened the discussion of the Planning Retreat, which was held on September 8th. The board
was grateful for the attendance of George Russell and Clark Lyda. All agreed that the need to include the lower
level in the library expansion design was well articulated during the retreat. It was also noted that the staff input
during the retreat was invaluable and that they should be included in any future event of this nature It was
remarked that the catering for the retreat was excellent. There was agreement that the retreat resulted in the
genesis of a long-range plan.
After a brief discussion on the Chairperson's upcoming presentation to the City Council, it was moved by
Zora Evans and seconded by Emma Fielder that the meeting be adjourned at 7 25 PM.