Loading...
HomeMy WebLinkAboutMinutes_LAB_01.13.2003Georgetown Public Library Advisory Board Meeting Minutes January 13, 2003 In attendance: Judy Parks, Jerry Sensabaugh, Gerald Carson, Ema Fielder, Zora Evans, Jackie Cuozzo, Judy Griffith and Georgene Richaud. Eric Lashley, Library Director was also present Approval of Minutes: The minutes of the last meeting were reviewed. A correction to paragraph 2 was made. Sentence should read, "A grant of $75,000 from the state library, which involves cooperation with the school district is being considered » With this correction, Gerald Carson moved and Zora Evans seconded a motion to approve the minutes as amended. The motion passed unanimously. Director's Report: Eric Lashley reported the following: Statistics are up. January has been a very busy month. The City hosted its annual Employee Recognition Luncheon on December 13th. Kathleen Burnop was honored as the Library Employee of the Year and the following employees were recognized for their length of service; Maria West and Fran Fitzner for five years, Lee Sparks and Rosa Garcia for ten years and Dixie Hanna for fifteen years. An intern, who is a student at UT, has been hired for cataloging. A decision will be made soon on who will be hired for the public technology coordinator position. Eric continues to work on the application for the $75,000 cooperative grant from the state library. The application is due in March. The individual hired under this grant will be in an outreach position to assist the schools and library with literacy, particularly with Spanish-speaking students. This individual would also assist students in getting books out of the library as well as promoting the library's services during the summer. Eric reported that a possible future site for the library is still being discussed. The Draeger property on Austin Avenue is still under consideration. The next City Council meeting will include a discussion about how advisory board members are appointed There may be a change that will make the Council more involved in the process. There is a CTLS meeting in Cedar Park at the end of this month. Eric and Judy Parks will attend. The state library has hired a consultant to consider the restructuring of the state library. It is possible that as part of their fact finding, a representative of the consultant may visit our library. Agenda Items: Hours of Operation of the Library Eric has concluded a study of the requisite costs for the expansion of library hours. To have the library open on Sundays would require an additional 10-11 hours per week. The most cost effective way to accomplish this would be to change the status of certain employees from part- time to full-time. The added payroll and benefit costs would be approximately $55,500. There would be a rise in support costs, i e. utilities, supplies etc. However, this increase is difficult to project. Eric estimates that the Sunday hours of operation would generate an additional usage of 70,000 items per year. This is very cost effective based on the average cost per item. Eric will finalize his proposal and submit it to the city manager for inclusion in the budget for fiscal year 2003-2004. Letter to the City Manager regarding the Location of the Library Judy Parks read a letter that was sent to the city manager on behalf the of the advisory board. The letter strongly recommended that any future site of the library be in the historic downtown section of Georgetown. The letter enumerated the reasons prompting our recommendation. The city manager has sent a copy of the letter to the city council. Legislative Day Eric announced that Legislative Day will be the 11th and 12th of February. Anyone wishing to accompany Enc and Judy to the Legislature on that day should contact Eric. They will be leaving at 8:00 AM on the 12th. A discussion was held on the importance of contacting your legislative representatives conceming the continuation of the TIF program. Enc has emailed the advisory board members regarding a web site that contains information on the success of the program. Agenda items for Next Meeting: Cooperative Grant with State Library — Eric Lashley Composition of the new Library Advisory Board — Eric Lashley CTLS Report — Eric Lashley and Judy Parks City Budget Schedule — Eric Lashley City of Georgetown Labor Day Bookfest — Gerald Carson There being no further business, Zora Evans moved and Ema Fielder seconded a motion to adjoum. The motion passed unanimously and the meeting adjourned at 7:07 PM. DIRECTOR'S MONTHLY REPORT • GEORGETOWN PUBLIC LIBRARY December 2002 HIGHLIGHTS Ryan Granger was hired as the cataloging intern. He is a student in Information Science at UT and will begin work January 6. Many applications came in for the public technology coordinator position but interviewing will not begin until January due to the absences of staff members during the holiday season. STAFF ACTIVITIES At the annual Employee Recognition Luncheon, which was held at the Community Center on December 13, Kathleen Burnop was honored as the library's Employee of the Year. Kathleen has been on the staff for seven years and works half-time, primarily in the children's room. She presents the weekly storytimes and works closely with Rosa Garcia on the summer reading programs. Also at the employee luncheon, Maria West and Fran Fitzner were recognized for five years of service; Lee Sparks and Rosa Garcia were recognized for ten years of service, and Dixie Hanna was recognized for fifteen years of service. 9VOLUNTEERS • Judy and Colin Johnston worked many hours December 2, helping with the overload of books that came in after the library was closed for four days at Thanksgiving. • The work of volunteers was especially important during December when many staff members took vacation. • 0 GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 2002 Oct Nov Dec Annual Total Patron Visits Current Year 17509 14213 12863 44585 2001-2002 17185 15144 11835 206478 2000-2001 18889 13893 11335 183296 (see notes below 1999-2000 14497 12930 12008 184425 regardngtrafficcouras) Circulation 2002 Current Year 28599 23345 20787 72731 2001-2002 27339 22579 19706 330503 2000-2001 23448 21099 20707 322238 1999-2000 20744 21590 17143 276453 FY 2002-2003 Statistics Children's Programs Annual Total Attendance 946 491 467 1904 Programs 3 3 3 9 Story Time 11 5 6 22 Other (Tour, Movies, Crafts) 0 2 0 2 Home School Groups 0 0 0 0 After School Programs 1 3 1 4 Other Services ILL Ordered 28 25 33 86 ILL filled 22 40 28 90 Lg Print Circuit 150 150 150 450 Sun City 59 49 44 152 Internet Usage 1663 1546 1516 4725 Reference Transactions 768 551 458 1777 Volunteer Hours Adult 283.25 216.00 202.25 701.50 Teen 9,00 23,50 5.50 38.00 Community Service 20.50 46.75 72.50 139,75 Total 312.75 286.25 280.25 879.25 Registrations City Residents -new 110 66 67 243 GiSD Kids' Cards 24 16 4 44 Non -residents -new 31 13 13 57 Non -residents -renew 73 50 11 134 Total 238 145 95 478 Cash Receipts Fines/Misc. Revenue 2112.06 1935,69 1680.38 5728.13 Non-resident fees 2345.00 1380.00 1000.00 4725,00 Donations 954.55 517.95 601.29 2073.79 Gifts/Memorials 161.21 616.23 3690,86 4468.30 Material Donations to Other Agencies Books 0 75 210 285 Magazines 36 82 0 118 Library Collection Changes Titles Added 570 575 588 1733 Copies Added 850 806 728 2384 Copies Discarded 389 541 350 1280 Notes: 0 indicates month in which counting system changeover took place and accurate count was not available Italicized numbers indicate months in which counters in children's room were turned off during programs, Boldface numbers in patron visits do not accurately reflect traffic during those months. Underlined numbers -during Feb 02 the library was closed 1-1/2 days for staff training E • E §1610 FTAI 1 [010 R 2 0 RTzTM- Tal a - A.G. Speight Jim & Kaye Bishop John & Beverly Treuhardt Clay Berry Judy & Don Parks Milton George Liese Rufus M. ©verlander III Frances Mulock John & Betty Hollinger Ronna & Brian Johnson Linda L. Walke Lee L. City Georgene Richaud William & Bettye Nelson Jean & David Ehnebuske United Way, individual donations Kathy & Billy Frankum $1500, use undesignated $250, use undesignated $25 for audiobooks in honor of L. L. & Bee Huie Copy of The Watson Go to Birmingham— 196� and three videos, The Golden Compass, The Subtle Knife, and The Amber Spyglass Copies of Quentin by Maeve Binchy and Visions of Sugarplums by Janet Evanovich Copy of Celebrate God's Blessing, history of St. Peter Lutheran Church, 1889-1999 Copy of Measuring America: The Decennial Censuses From 1790 to 2006 Subscription to Keeper's Log (lighthouse periodical) $50, undesignated $15, for children's materials, in memory of Gregory V. Smith $250 for books on CD Subscription to PCPhoto Copy of Beckett's Football Card Price Guide, 1894-2001 Copy of Lois Gainer, My Twenty-one Years As a Caregiver and Friend at the Austin State Hospita $300, undesignated $63.21 $1,000 to be used to benefit the library staff