Loading...
HomeMy WebLinkAboutMinutes_LAB_01.13.2003Georgetown Public Library Advisory Board Meeting Minutes January 13, 2003 In attendance: Judy Parks, Jerry Sensabaugh, Gerald Carson, Ema Fielder, Zora Evans, Jackie Cuozzo, Judy Griffith and Georgene Richaud. Eric Lashley, Library Director was also present Approval of Minutes: The minutes of the last meeting were reviewed. A correction to paragraph 2 was made. Sentence should read, "A grant of $75,000 from the state library, which involves cooperation with the school district is being considered » With this correction, Gerald Carson moved and Zora Evans seconded a motion to approve the minutes as amended. The motion passed unanimously. Director's Report: Eric Lashley reported the following: Statistics are up. January has been a very busy month. The City hosted its annual Employee Recognition Luncheon on December 13th. Kathleen Burnop was honored as the Library Employee of the Year and the following employees were recognized for their length of service; Maria West and Fran Fitzner for five years, Lee Sparks and Rosa Garcia for ten years and Dixie Hanna for fifteen years. An intern, who is a student at UT, has been hired for cataloging. A decision will be made soon on who will be hired for the public technology coordinator position. Eric continues to work on the application for the $75,000 cooperative grant from the state library. The application is due in March. The individual hired under this grant will be in an outreach position to assist the schools and library with literacy, particularly with Spanish-speaking students. This individual would also assist students in getting books out of the library as well as promoting the library's services during the summer. Eric reported that a possible future site for the library is still being discussed. The Draeger property on Austin Avenue is still under consideration. The next City Council meeting will include a discussion about how advisory board members are appointed There may be a change that will make the Council more involved in the process. There is a CTLS meeting in Cedar Park at the end of this month. Eric and Judy Parks will attend. The state library has hired a consultant to consider the restructuring of the state library. It is possible that as part of their fact finding, a representative of the consultant may visit our library. Agenda Items: Hours of Operation of the Library Eric has concluded a study of the requisite costs for the expansion of library hours. To have the library open on Sundays would require an additional 10-11 hours per week. The most cost effective way to accomplish this would be to change the status of certain employees from part- time to full-time. The added payroll and benefit costs would be approximately $55,500. There would be a rise in support costs, i e. utilities, supplies etc. However, this increase is difficult to project. Eric estimates that the Sunday hours of operation would generate an additional usage of 70,000 items per year. This is very cost effective based on the average cost per item. Eric will finalize his proposal and submit it to the city manager for inclusion in the budget for fiscal year 2003-2004. Letter to the City Manager regarding the Location of the Library Judy Parks read a letter that was sent to the city manager on behalf the of the advisory board. The letter strongly recommended that any future site of the library be in the historic downtown section of Georgetown. The letter enumerated the reasons prompting our recommendation. The city manager has sent a copy of the letter to the city council. Legislative Day Eric announced that Legislative Day will be the 11th and 12th of February. Anyone wishing to accompany Enc and Judy to the Legislature on that day should contact Eric. They will be leaving at 8:00 AM on the 12th. A discussion was held on the importance of contacting your legislative representatives conceming the continuation of the TIF program. Enc has emailed the advisory board members regarding a web site that contains information on the success of the program. Agenda items for Next Meeting: Cooperative Grant with State Library — Eric Lashley Composition of the new Library Advisory Board — Eric Lashley CTLS Report — Eric Lashley and Judy Parks City Budget Schedule — Eric Lashley City of Georgetown Labor Day Bookfest — Gerald Carson There being no further business, Zora Evans moved and Ema Fielder seconded a motion to adjoum. The motion passed unanimously and the meeting adjourned at 7:07 PM.