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Home My WebLink AboutMinutes_LAB_10.13.2003Georgetown Public Library Advisory Board Meeting Minutes October 13, 2003 In Attendance: Judy Parks, Zora Evans, Ema Fielder, Jerry Sensabaugh, Nancy Varljen, Jackie Cuozzo, Judy Griffith. Eric Lashley, library director, and Gretchen Pruett, assistant director were also present. Chairperson Judy Parks called the meeting to order at 6:30 PM. Approval of Minutes: Ema moved and Jackie seconded a motion that the minutes of the previous meeting be approved as distributed. The motion passed unanimously. Director's Report: Eric introduced Gretchen Pruett, new assistant director. She started on September 29. Another new staff member, Kate DiPronio, cataloging librarian, began work today. * Sept. 23 — the city accepted the proposed facilities plan, emphasizing library needs, as well as giving authority to hire a design firm to design a building to address these needs. An architect will probably be named in December. The council will appoint a citizens committee to determine the amount of a bond to finance the proposed building. * The Library Card Sign Up Essay contest winner was announced, Evan Davis. His picture and winning essay will be on the library web sight. * Oct. 4 — the Native Plant Society hosted a reception in the garden. * Sept. 30 — the library had a visit from Peggy Rudd, state librarian. Her input on needs and future plans was greatly appreciated. *Friends of the Library will sponsor a Walk -Around -the -Square fundraiser for the library. Preschoolers are soliciting donations for pledges for laps around the historic square. The effort is to raise funds and awareness for the library. * The Friends are also collecting books for next year's Book Sale Annual Fundraiser, to be held in San Gabriel Park, May 13-15. *A staff member is attending on-line genealogy classes and will start classes at our library soon. * Sandra continues to have full computer classes. * Computer usage in the library continues to have significant increases. * The Hill Country Bookstore has agreed to start a program to encourage donations to the library. This program was described in last month's minutes. The same program will be offered to all other book retailers in Georgetown. * The library is currently updating its Website to be more user friendly. *Eric will be in training on the Horizon Computer system this week. A new aspect is that patrons will be able to renew books on-line. Action Items• Date for retreat with Library Foundation, Friends of the Library, library staff, city council and administrators. Since an architect will be named sometime in December, the date for this retreat will be pushed back to sometime in January. It will be on a Saturday, from 8-10 AM. The Board will consider possible dates at next month's meeting. Selection of possible Bond Election dates for the Advisory Board to recommend to the City Council. Zora moved and Jerry seconded a motion to recommend to the City Council a Bond Election Date of Nov. 2, 2004, to coincide with the Presidential Election date. The motion passed unanimously. Presentation for Workshop with City Council planned for October 27, at 4:00 PM, in the newly renovated City Hall. The following items were discussed: *A Thank You for making Sunday hours a budget priority, and further explanation of need. *Proposed Bond Election date of Nov. 2, 2004 *Increase use of the library by youth, benefits, and associated possible problems. The library will continue to encourage youth usage and work with local agencies to make this usage meaningful. *Proposed mechanisms for raising money for a new library — naming rooms or purchasing new furniture or other ideas. Judy G. moved and Ema seconded a motion for Judy Parks to present the above items at the upcoming City Council workshop. Advisory Board members are encouraged to attend. One Book Campaign: Author Margaret Atwood will be the featured author at Southwestern University at their annual event on November 6, at 7:30 PM. Next year the library has plans to co-sponsor the annual event, with special promotions, advertising, etc. in an effort to get the whole community involved. Plans to meet with library architect: The Advisory Board should be able to meet with the assigned architect prior to the January Board Meeting. Report from CTLS meeting: Enc and Judy Parks recently attended a CTLS meeting; it was the largest gathering of library members in recent memory. An information focus group led by Dr. Julie Todaro presented a recent study of Public Library Development in Texas. This study included recommendations to improve efficiency and funding for member libraries. The next meeting will be held on November 10, at 6:30 PM. Adjournment: Zara moved and Jerry seconded a motion to adjourn the meeting. The motion passed unanimously. The meeting was adjourned at 7:30 PM. Respectfully submitted, Judy Griffith, Secretary DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY September 2003 HIGHLIGHTS • Gretchen Pruett, the library's new assistant director, began working September 29. She worked for the Round Rock Public Library for the past nine years. She was one of their children's librarians for seven years, then moved into doing collection development and most recently was the head of technical services. Her experience works very well with the role she will have at our library. • Kate Di Pronio has been hired as a cataloging librarian. She will begin work October 13. She presently works at the Leander Public Library and has good cataloging experience. • The Friends have their committee infrastructure in place for the next annual book sale and they have begun accepting donations of books. The sale will be held May 13-15 at the Community Center in San Gabriel Park. They are storing the books that they collect in the blue City building that is just across 8 th Street from the library. • At their meeting on September 23, the City Council accepted the proposed long-range facilities plan. A library building is the first priority on that plan. An architect will be hired shortly after the beginning of the new fiscal year to draw up plans for several City facilities, including the library. STAFF ACTIVITIES • On September 12, Eric Lashley and Judy Parks attended the fall membership meeting of CTLS that was held in Round Top. VOLUNTEER ACTIVITIES • Four new volunteers began working during September. All will be helping with shelving or keeping the sale shelves and magazine exchange bins filled. The library currently has 42 active volunteers. • Bernie Baurnbach finished indexing the first municipal court book from the newly uncovered City archives and has begun working on an index for the Council minutes and ordinance book. • GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 2002 Patron Visits Oct Nov Doc Jan Fab Mar Apr May Jun Jul Aug Sap nn Ausl Total Current Year 17509 14213 12863 17703 ,y�@¢g 21480 19473 10207 22940 27268 17111 18570 224208 2001.2D02 2000.2001 17185 15144 11835 17004 j,$ j2 12215 17914 18585 19877 20225 15676 15356 206478 1009.2DD0 18869 14407 13093 12030 11335 12008 11210 14330 0 14652 16601 19607 20221 191D4 22600 10326 13443 183290 (3tenotosbolow 20320 15096 13257 21728 11624 18377 15688 184425 ropwdmg bamc tours) Clrculatlon 2002 Current Year 28590 23345 20787 27485 21411 28250 25450 27751 32478 34618 25197 25260 318820 2001.2002 2000.2001 27339 22570 19700 27439 2'„�,a,"j 28824 28495 201M 33528 34915 27489 25171 330503 1099.2000 23446 20744 21099 21590 20707 27275 26080 30148 24711 29318 34323 34165 26072 24892 322238 17143 21016 22393 23938 20583 22402 31177 28733 23364 23352 276453 PY 2002.2003 Statistics Ghildren"s Programs Attendance 948 491 467 718 659 030 487 930 1878 2293 0 395 Annual Total Programs 3 3 3 0 7 3 1 2 7 6 0 10071 Story Time 11 5 6 11 4 9 11 7 12 10 0 0 35 Other (Tour, Movies. Crotlp 0 2 0 1 0 3 0 0 4 4 9 95 Home School Groups 4 0 0 0 0 0 0 0 0 0 2 1g Mar school Program+ 1 3 1 4 0 3 i 2 0 D D p 0 0 0 4 t g Other services ILL Ordered ILL filed 28 22 25 33 39 63 74 53 35 41 45 34 44 504 Lq Print Circuit ISO 40 i50 28 150 38 I50 31 I50 50 150 47 150 37 150 32 150 39 150 33 150 38 150 433 Sun City 59 49 44 37 0 0 0 0 0 0 0 0 1800 Internet usage (persons) 1863 1548 Isla 2035 1411 2274 2491 2513 3332 3582 2711 3259 189 28313 Reference Transactions 788 551 458 593 410 694 708 691 634 523 394 044 6974 Volunteer Hours Adult Teen 283.25 9.00 218.00 23.50 202.25 284.50 168.50 305.25 244.00 288.75 238.00 312.25 274.50 328.76 3144.00 Community Service 2010 46.75 5.50 72.50 37.50 120.00 6.60 88.25 51.25 75.50 29.00 100.00 76.25 67.50 312.00 125.75 287.00 9.00 29.25 877.75 Total 312.76 288.25 280.25 442.00 241.25 432.00 373.00 432.50 675.75 47.50 646.75 102.50 55.50 900,25 386.00 413.50 4922.00 Registrations City Residerts-now - GISD 1(Ids' Cards 110 24 68 to 67 115 80 100 60 89 125 135 111 117 1195 Non-rosidents-new 31 13 4 2 4 22 3 22 13 22 8 26 6 23 27 48 20 7 19 151 Norrresldards-renew 73 50 11 84 52 44 44 65 104 37 95 24 54 33 303 Total 238 145 84 205 157 179 158 193 304 287 198 as 237 724 2373 Cash Receipts FlnesA4lsc. Revenue Nonresident roes 2112.08 2345.DD 1935.69 1380.00 1880.38 2314.02 1211.54 2130.30 2396.89 2354.78 2609.10 2477.70 1894.31 2065.16 25181.93 Donations 954.56 517.95 1000.00 601.29 1905.00 654.14 1525.00 415.00 1635.00 478.84 1790.00 2190.00 3610.00 2885.D0 1070.00 2210.00 24135.00 Gifts/Memorials 181.21 616.23 3690.86 30812.37 175.00 1913.17 338.31 2132.00 422.70 1991.90 554.39 5764.17 733.59 1268.51 1111.91 8051.14 326.00 851.00 785.D0 49218.91 Material Donations to Other Agencies Books 0 75 210 112 127 0 89 0 0 60 167 0 Magarinss 30 82 0 0 52 140 0 77 0 840 0 196 89 672 Library Collection Changes TiuesAdded Copies Added $70 450 575 806 588 728 070 $02 644 1221 471 697 462 591 669 401 7638 Copies Discarded 380 641 350 707 824 390 1454 252 $92 288 957 690 829 1563 740 10952 Notes: 286 422 278 1334 582 6918 0Indicates month In which counting system changeovor took place and accurate count was not available. 44ac4104 numb" bAkwo morhs In which couriers in ahlldrodt room were fumed off d mq program+. BoldIfaos numbers In patron visits do not accurately reflect traffic during those months. UndaNnad numbenFeb l2 tlbr+ry war rlp,t,tlgtpj j' dgyyjgr al I Fab b tlb(gty cave Ipisd nor fi a4yyfyv,plplg ramaglatlan 0 is • GEORGETOWN PUBLIC LIBRARY Laura Baird Copy of Valhalla Rising by Clive Cussler CeCe Benningfield Copy of her book, Angora Wdd Sterling Rogers Copy of his book, Hunkered Down San Marcos Writers Group Copy of their book, Scrappy Pie, A Sampler Sylvia Tomlinson Copy of her book, Plucked and Bume d Miriam Hees Copies of her books, Noises in the Attic and Angel Eyes Robin Sutton Copy of her book, The Princess and the Ras e Phyllis Moses Copy ofher book, Orville, Wilbur & Me: Magic at 19tty Hawk Lucas Adams Copies ofhis books, Dome Story and Future Odyssey, and one that hoillustrated, The Making mfthe Star of Texas George & Marilyn Goisen $3Oinmemory pfKeith McKinney Caryl & Jose Gonzalez Unabridged audiocassette version of HanTyPotter and the Order mYthe Phoenix, inhonor ofRichard &Susan Norwood Dr. William R.&Patty Sanford Volumes 1-5nfthe video series, The Duchess of Duke street Judy & Don Parks 2-videoset ofGods and Generals, iohonor ofJames K-Eng|ish Williamson County Gem & Mineral Society Subscriptions toRock & Gem and Lapidary Journal Judy & Don Parks Copy of The DmVinci Code byDan Brown, |nhonor of the library staff Gene & Jeanne Jacob $25inmemory ofJudy Eagle Gloria Collins & Don Cophum $4Oinmemory ofJudy Eagle Ken & Jill hie $25inmemory ofJudy Eagle John. Linda, & Evan Kirkpatrick $50 in memory of Judy Eagle Rick & Patsy Smith s25inmemory nfJudy Eagle First Texas Bank inBelton $1UOinmemory cfJudy Eagle First Texas Bank ofKilleen $75inmemory oJJudy Eagle First Texas Bank ofRound Rock $2OOinmemory mfJudy Eagle First Texas Bank ofLampasas $1UOinmemory mfJudy Eagle Alan R.Tillman $25inmemory cfJudy Eagle JudyGhanNin $5Dinmemory nfJudy Eagle Dorothy & Ray BboaU $5Oinmemory ofJudy Eagle