HomeMy WebLinkAboutMinutes_LAB_12.08.2003Georgetown -Public •Library Advisory Board
Meeting Minutes
December 8, 2003
In Attendance: Nancy Varljen, Ema Fielder, Jackie Cuoz7o, Judy Griffith, Georgene
Richaud and Judy Parks. Library Director, Eric Lashley, was also present.
Chairperson Judy Parks called the meeting to order at 6:30 PM.
Approval of Minutes: Ema Fielder moved and Georgene Richaud seconded a motion to
approve the minutes of the last meeting as distributed. The motion passed unanimously.
Director's Report:
* The library recently sponsored a children's essay contest. The winning essay will be
posted on the newly revised web site. The revisions to the library web page include a
`kid's page."
* The library will be adding an on-line children's catalog after Christmas as well as a
Spanish version of the catalog.
* The children's Gingerbread House Contest is going on now.
* Two four -session basic computer classes will be added in January. A volunteer will
teach two classes a week. More advanced computer classes for all ages continue to be
offered.
* A Reference Intern from the University of Texas will start in the new semester.
* Friends of the Library are donating a new CD cabinet
* The library recently received an anonymous $2000.00 donation.
* Volunteers and staff have worked hard and have caught up with the backlog of
cataloging. New materials have gone onto the shelves.
* Tax help at the library will be electronic this year.
* The library currently has 13 desktop and 20 laptop computers. Computer use
continues to be high.
* The children's party featuring Mr and Mrs Claus will take place on December 17.
* The library is considering and researching the feasibility of a self -check out system.
More information will be available after the first of the year.
* The computer system will be shut down for an upgrade on Dec. 23.
* Five volumes of the old City Records have been restored. Publicity on this project will
come soon.
* Two staff members have been trained on book repair. More repairs are being done in-
house.
*Eric Lashley will meet with the City Manager this week to discuss publishing a
"Request for Qualifications' (RFQ) for an architect to design a potential new library.
Date for Retreat: The City Manager and Mayor have agreed on January 24, 2004, as a
date for a retreat with the Advisory Board, Foundation, Friends, staff and other
supporters. It will be held from 8-10 AM at the First United Methodist Church
Fellowship Hall. A committee will be formed to sell and publicize a bond election.
One -Book •Campaign: The library declined to join with Southwestern University in
their visiting author program next year but will join with the Library Foundation in
looking at an author senes and One -Book Campaign for the city.
Georgetown Project: In cooperation with the Georgetown Project, Southwestern
University will be supplying 2-4 students on Monday and Wednesday evenings to work
in our library with teens on web page design and other computer uses
Bond Commission for New Library: Each City Council Member will select one
member to this Commission, with the Mayor selecting two members. Their work will
probably start in February. A workshop has been scheduled to set parameters for this
Commission.
Advisory Board Membership: Reapplication is required for members whose terms are
expiring. Board Members are allowed two consecutive terms. Emma Fielder and Zora
Evans will be going off the board. Judy Griffith, Jackie Cuozzo, and Jerry Sensabaugh
are eligible to reapply.
Spring Workshop on Monetary Donations for New Library: The City Council has
suggested a workshop to discuss parameters for solicting funds for a new library.
Georgene Richaud moved and Jackie Cuoz7o seconded a motion to suggest four potential
dates, March 8, 9, 22, or 23, 2004, and to revisit these dates at the next board meeting.
The motion passed unanimously.
The next meeting will be on January 12, 2004, at 6:30 PM
Adjournment: Judy Griffith moved and Ema Fielder seconded a motion that the
meeting be adjourned. The motion passed, and the meeting was adjourned at 7:20 PM.
Respectfully submitted,
Judy Griffith, Secretary