HomeMy WebLinkAboutMinutes_LAB_02.17.2003Georgetown Public Library Advisory Board
Meeting Minutes
February 17, 2003
In attendance: Judy Parks, Jerry Sensabaugh, Gerald Carson, Ema Fielder, Zora Evans, Jackie
Cuozzo, Judy Griffith and Georgene Richaud Eric Lashley, Library Director was also present
Approval of Minutes: The minutes of the last meeting were reviewed. Gerald Carson moved and
Jackie Cuozzo seconded a motion to approve the minutes. The motion passed unanimously
Director's Report: Eric Lashley reported the following:
The Library has a new employee, Sandra Gaiser. The position is funded through a grant from
Dell Corporation and the Georgetown Library Foundation Her primary duties will be to assist
patrons with the use of the computers and maintaining the hardware and software She will
conduct her first class for the public the first weekend in March
Ralph Love and Sarah Samson participated in the Family History Fair sponsored by the
Georgetown Church of Jesus Christ of the Latter Day Saints. They showcased the genealogy
resources available at the library.
Statistics are up. Over 2,000 people used the Internet last month.
Tax help in the library started and continued across the street at the police station during the
temporary closing of the library.
The work done in the library to rectify the mold problem went well. After completing the
preliminary work, they tested again and found another spot and were able to complete the repairs
in time for the library to reopen today.
The Texas History room has been moved to where the old meeting room was. This will make it
more convenient for the patrons.
Eric will be going to the City Council on February 25th regarding the GISD cooperative grant.
The Fnends of the Library began their week-long membership drive today in the library and it
was very successful. They have also donated a rug for the children's room and a CD cabinet.
The library has ceased taking books for loan to Sun City due to difficulty in getting these
materials returned.
Agenda Items:
Composition of the New Advisory Board
Gerald Carson, Judy Parks and Georgene Richaud have been appointed for additional 2-year
terms on the Board. Nancy Varljen will be our new member The swearing in will be held
tomorrow at the Courthouse.
Cooperative Grant with GISD
Eric will be finalizing the proposal for a cooperative grant with GISD. The grant is for 45
thousand dollars to fund a temporary position for the library and GISD. This position will work one
day a week at five different school libraries as well as at other locations in the city in an outreach
capacity. The individual will assist with English as a Second Language. During the summer, this
individual will assist students in obtaining materials from the library.
CTLS Meeting
The State Librarian proposed to cut funding for the CTLS. This would have deprived libraries of
needed databases which have replaced periodicals as well as materials used in the summer
reading program. Eric and Judy Parks have been active in lobbying efforts to prevent the cut and
it appears that the required budget cuts will be made in a different manner.
Legislative Day
Judy Fabry and Judy Parks attended the Legislative Day on February 12th. They were able to
meet with legislative aides as well as one chief of staff to lobby for the continuation of the TIF
Grant. There is a House of Representative's Bill as well as a Senate Bill which address this
issue.
City Budget Schedule
Eric reported that the city will begin its budgeting process earlier this year. By the end of April or
the beginning of May they should begin to have workshops on budget issues Two council seats
are up for election this year. The good news is that it appears that sales and property tax
revenues have not declined in Georgetown and these items compose the general fund from
which library activities are funded. Eric will update the board on this schedule at our next
meeting.
Labor Day Bookfest
Gerald Carson announced that the Coalition of Texas Authors will be participating in a bookfest
held on Labor Day weekend. This is the same weekend as the Bluegrass Festival in
Georgetown. The authors will be setting up booths on the square. Proceeds will be donated to
children's branch of the library.
Agenda Items for Next Meeting:
Election of a Vice Chairperson and a Secretary
Potential Locations for a New Library
Update on the Budget Schedule.
The next board meeting will be on March 10, 2003
There being no further business, Jerry Sensabaugh moved and Zora Evans seconded a motion
to adjourn. The motion passed unanimously and the meeting adjourned at 7:16 PM.
DIRECTOR'S MONTHLY REPORT
GEORGETOWN PUBLIC LIBRARY
January 2003
HIGHLIGHTS
• Sandra Gaiser was hired to be the library's public technology coordinator. She is a part-time,
temporary employee of the City and her position is funded through a grant from the Dell
Corporation and the Georgetown Library Foundation. She began work on January 27. After a
period of training, she will work from 4-8 Tuesday through Thursday, 2-6 on Friday, and 10-3
on Saturday. Her primary responsibilities include checking users of the public computers in
and out, providing help to those users, maintaining the hardware and software, and giving
classes in computer usage.
Plans for the cooperative grant with GISD were finalized at a meeting on January 31. Staff at
GISD will write the narrative of the grant and Eric Lashley will create the budget.
STAFF ACTIVITIES
• On January 6th, Eric took part in a focus group that was part of the State Library's effort to
evaluate its services.
• Jo Pendleton spoke about library services to a group at St. John's Lutheran Church on
January 16.
•• Lee Sparks took a three-day online class January 14-16 to learn more about generating
reports in the Horizon system.
• On January 18, Ralph Love and Sarah Samson participated in the Family History Fair
sponsored by the Georgetown Church of Jesus Christ of the Latter Day Saints. Their table
included a display of library resources related to genealogy and local history, library brochures
and newsletter, and a bibliography of the library's most -used genealogical materials. Feedback
from the event was very positive and a number of people visited the library the next week
because of what they'd seen at the Fair.
• Eric, Judy Parks, and Judy Fabry attended the CTLS meeting in Cedar Park on January 31.
The topics of discussion were the services that CTLS and the State Library provide and how
these services may be affected by legislative budget cuts.
VOLUNTEERS
• The Friends of the Georgetown Library made two donations during January: (1) a colorful
area rug for the Children's Room, and (2) a third cabinet for displaying music CDs. A
volunteer who wishes to be anonymous built the cabinet and the Friends paid for the
materials.
• Volunteer hours during January totalled 442, a record high.
• The library director and the volunteers who have been ferrying our library materials to the Sun
City library mutually agreed to end the service.
0
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GEORGETOWN PUBLIC LIBRARY
Comparative Fiscal Year Statistics
2002
Oct Nov Dec Jan
Patron Visits
Current Year
2001-2002
2000-2001
1999-2000
Circulation
Current Year
2001-2002
2000-2001
1999-2DOO
Children's Programs
Attendance
Programs
Story Time
Omer (Tour, Movies, Crafts)
Horne School Grasps
After Sc" Programs
Other Services
ILL Ordered
ILL filled
Lg Print Circuit
Sun City
Internet Usage
Reference Transactions
Volunteer Hours
Adult
Teen
Community Service
Total
Registrations
17509 14213 12863 17703
17185 15144 11835 17094
18889 13893 11335 11218
14497 12930 12008 14339
Annual Total
62288
206478
183296 (see was below
184425 regardng binic msts)
2002
28599
23345
20787
27465
100196
27339
22579
19706
27439
330503
23448
21099
20707
27275
322238
20744
21590
17143
21016
276453
FY 20022003
Statistics
Annual Total
946
491
467
716
2620
3
3
3
0
9
11
5
6
11
33
0
2
0
1
3
0
0
0
0
0
1
3
1
4
8
28
25
33
39
125
22
40
28
38
128
150
150
150
150
600
59
49
44
37
189
1663
1546
1516
2035
6760
768
551
458
593
2370
283.25
216.00
202.25
28450
986.00
9.00
23.50
5.50
37.50
75.50
20.50
46.75
72.50
120.00
259.75
312.75
286.25
280.25
442.00
1321.25
City Residents -new 110 66
67
115
358
GISD Kids' Cards 24 16
4
4
48
Non -residents -new 31 13
2
22
68
Non -residents -renew 73 50
11
64
198
Total 238 145
84
205
672
Cash Receipts
Fines/Misc. Revenue 2112.06 1935.69
1680,38
2314,02
8042.15
Non-resident fees 2345.00 1360.00
1000.00
1905.00
6630.00
Donations 954.55 51T95
60129
654.14
2727.93
Gifts/Memodals 1161.211 616,23
3690.86
30812.37 35280.67
Material Donations to Other Agencies
Books 0 75
210
112
397
Magazines 36 82
0
0
118
Ubrary Collection Changes
Titles Added 570 575
588
679
2412
Copies Added 850 806
728
692
3276
Copies Discarded 389 541
350
797
2077
Notes:
0 indicates month in which counting system changeover took place and
accurate count was not available.
Iteficized numbers Indicate nvnft In which counters In dt1draft room were Arced off durft vognuns.
Boldface numbers in patron visits do not accurately reflect
traffic during
those months.
Undefted nunbers -during Feb 02 the "was dosed I-W days for
staff training
library was closed two days for traininq, which lowered statistics.
•
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- January 2003
Tommie & Billie Maness
$25.00 in memory of Tony Cascio
Joe Pondrom
Copy of Mission Compromised by Oliver North
Jack Abraham
Copy of The Secret Wars ofAmerica's Commandos in
Vietnam
San Gabriel Woman's Club
$280 for books
Friends of the Georgetown Library
Rainforest rug for children's room ($419.15)
Gerald W. Carson
Copy of Patton's III -Fated Raid, by Harry A. Thompson
Gerald & Elizabeth Sensabaugh
Copy of The Fall of Freddie the Leaf, by Leo Buscaglia,
in memory of Ryan Lane Sensabaugh,1983-1988
Jane G. Mick
Copy of Our History —Santa Rosa de Lima Catholic
Church, Andice, Texas, 1937-2002
Zora Evans
Copy of index to Veterans of Foreign Wars, Taylor
City Cemetery, Taylor, Texas, and 8 volumes of
the 2000 publications of the Arkansas Family
Genealogical Society
Mary Ann Barbour
5-video set of Mapp & Lucia
Cheryl Daubs
Genealogy of Russell Edward Jenkins family
Friends of the Georgetown Library
$305.84 for CD display case
Ed Baxter
Labor to build CD display case
Bill Michie
Labor and materials to build base for children's sand
table
Mary Hicks
Verizon Corp., United Way, & Georgetown Lib. Fdtn
Dell Corporation and Georgetown Library Foundation
Index to Maul Cemetery, Travis Co., Texas
$5000 for Spanish language and ESL materials
$25,000 for Equipping Youth Connected Community
grant