HomeMy WebLinkAboutMinutes_LAB_04.14.2003Georgetown Public Library Advisory Board
Meeting Minutes
April 14, 2003
In attendance: Jerry Sensabaugh, Gerald Carson, Ema Fielder, Judy Griffith, Nancy Varljen,
Georgene Richaud, Judy Parks. Eric Lashley, Library Director was also present.
Chairperson Judy Parks convened the meeting at 6:30 PM.
Approval of Minutes: The minutes of the last meeting were corrected to read "...monthly
statistics were low this month due to..." Gerald Carson moved and Jerry Sensabaugh seconded a
motion to approve the minutes as corrected. The motion passed.
Director's Report: Eric Lashley passed out pictures of Children's Art Day and the Children's Tea
Party activities during Spring Break last month.
Sandra Gaiser is conducting computer classes for adults and children three days per week. The
classes have been well received and attendance is full.
Tax season has been very successful, thanks to Jerry Sensabaugh. This project was started ten years
ago to help answer tax questions of the public.
Helping Hand tutonng meets in the library now. This is also a very successful program. Around
Georgetown, a local group that helped the library acquire our laptop computers is becoming part of
Partners in Education. They are providing a Website for nonprofit groups.
May 28th will be the Summer Reading Program kick-off. The finale will be a Hawaiian Luau on
July 241h
This week there will be an Easter Egg hunt for the children
The library is updating its Website, expanding the children's section, and adding a Spanish
language section.
Starting May 1, the library will start an ` advance holds best seller club' for the new Harry Potter
book to be released this summer. The library will buy 1 book per 5 "advance holds.' A special
event will be held when the book is released.
April 22 begins the budget process for the next fiscal year. The total proposed budget for the library
is around $900,000.
Friends of the Library annual used book sale will May 9-10, with a preview sale for members on
May 8.
The status of the TIF funds is still unclear.
Facilities Report: Eric reported that the library is still #1 on the list for a facility update. The
facilities report will go to the City Council in the next two weeks. The library is in the category of
"immediate need.'
CTLS Budget: Eric reported that he attended a March 24 long-range planning committee meet for
the Central Texas Library System (CTLS). The committee planned necessary budget cuts for next
year. They planned reduction in hours for some staff, but hopefully no layoffs. The book budget
will be cut for local libraries, but the training budget will still be in place.
One Book/One Georgetown Reading Project: Judy Parks, member of the planning committee
reported that the committee has met twice. They plan to work with the Book Writer's Review
group at Southwestern University to help fund advertising, author visits, etc. This is an effort to
make it a citywide event. The first event will probably take place next year as Southwestern has
already made plans for this year's event.
Chairperson, Judy Parks, reviewed Roberts Rules of Order for the group.
Agenda Items for the Next Meeting: The agenda for the next meeting will include a report on the
library budget, including library hours; the One Book campaign; and a report on the Friends Book
Sale.
There being no further business, Georgene Richaud moved and Jerry Sensabaugh seconded a
motion to adjourn. The motion passed unanimously and the meeting was adjourned at 7 02 PM.
Respectfully submitted,
Judy Griffith, Secretary
DIRECTOR'S MONTHLY REPORT
• GEORGETOWN PUBLIC LIBRARY
March 2003
HIGHLIGHTS
• Spring break (March 10-14) created a flurry of special activities at the library. Tuesday
afternoon was the children's 3`d annual tea party, Wednesday was art day for the children
and gardening day for the adults, and Thursday was talent day for the children. For the tea
party the bookshelves in the children's room had to be moved away from the center of the
room to make space for the tables and chairs —a good test -run for summer reading
program activities. The tea party and art day both had very high attendance.
• A committee of staff members was formed to discuss and investigate a "One Book/One
Georgetown" project. Judy Parks was invited to be a part of the committee.
• Sandra Gaiser began giving computer classes this month. Saturday morning classes,
which meet from 9-10 a.m. before the library opens, are for adult beginners and have been
completely filled. She also began classes for kids on Wednesday afternoons, which were
also filled. During the Saturday classes, most participants use the public desktop
computers. The kids work on the laptop computers and meet in the "quiet room" at the back
of the library
• Danielle Plumer, a graduate student in the Information Sciences program at UT, completed
the design of the survey about people's satisfaction with library services that she had
• proposed to distribute to Georgetown residents. After some discussion, she and the library
director decided that now was not a good time to do the survey, and her professor agreed
to accept her project without analysis of the results of the survey.
STAFF ACTIVITIES
• Eric Lashley attended the regular meetings of Around Georgetown (the community network
group) and the Georgetown Project, and the United Way committee on which he serves began
evaluating grant proposals. On March 11 he attended the meeting of the Sun City Kiwanis
Club at which City Manager Paul Brandenburg spoke about the library, among other City
topics. On March 21 Eric traveled to Temple to attend the meeting of the CTLS Long -Range
Planning Committee.
• Rosa Garcia and Kathleen Burnop traveled to Austin on March 7 to participate in the
planning workshop for the summer reading program.
• Ethel Barnes and Maria West attended a teleconference in Austin on March 21 about how
library paraprofessionals can advance themselves and how they can give back to their
libraries. They returned excited about some new ideas that our library might want to adopt.
VOLUNTEER ACTIVITIES
Volunteer help was especially important for the tea party, which required much labor for setting up
and cleaning up. Volunteer hours this month were much higher than normal.
0
•
Patron Visits
Current Year
2001-2002
2000.2001
1999-2000
Circulation
Current Year
2001-2002
2000-2001
1999-2000
GEORGETOWN PUBLIC LIBRARY
Comparative Fiscal Year Statistics
2002
Oct
Nov Dec Jan Feb
17509
14213 12863 17703 15865
17185
15144 11835 17094 18372
18889
13893 11335 11218 0
14497
12930 12008 14339 14552
2002
28599
23345
20787
27465
21411
27339
22579
19706
27439
25832
23448
21099
20707
27275
26080
20744
21590
17143
21016
22393
FY 2002-2003 Statistics
ChildreWs Programs
Attendance
946
491
467
716
559
Programs
3
3
3
0
7
Story Time
11
5
6
11
4
other (Tar, Movies, Crafts)
0
2
0
1
0
Home School Cxags
0
0
0
0
0
After School Rograms
1
3
1
4
0
Other Services
ILL Ordered
28
25
33
39
53
ILL filled
22
40
28
38
31
Lg Print Circuit
150
150
150
150
150
Sun City
59
49
44
37
0
Internet usage (persons)
1663
1546
1516
2035
1411
Reference Transactions
768
551
458
593
416
•Volunteer Hours
Adult
283.25
216.00
202.25
284.50
166.50
Teen
9.00
23.50
5.50
37.50
8.50
Community Service
20.50
46.75
72.50
120.00
66.25
Total
312.75
286.25
280.25
442.00
241.25
Registrations
City Residents -new
110
66
67
115
80
GISD Kids' Cards
24
16
4
4
3
Non -residents -new
31
13
2
22
22
Nan -residents -renew
73
50
11
64
52
Total
238
145
84
205
157
Cash Receipts
Fines/Misc. Revenue
2112.06
1935.69
1680.38
2314.02
1211.54
Non-resident fees
2345.00
1380.00
1000.00
1905.00
1525.00
Donations
954.55
517.95
601.29
654,14
415.00
Gifts/Memorials
161.21
616,23
3690.86
30812.37
175.00
Material Donations to Other Agencies
Books
0
75
210
112
127
Magazines
36
82
0
0
52
Library Collection Changes
Titles Added
570
575
588
679
644
Copies Added
850
806
728
892
824
Copies Discarded
389
541
350
797
399
Notes:
0 indicates month in which counting system changeover took place and accurate count was not available.
Italicized numbers indcate montt in which courrters in children's room were timed oft during programs.
Boldface numbers in patron visits do not accurately reflect traffic during those months.
Underlined numbers, yet 02library was
dosed for 2 days
for trairina, Feb03
library was 092gi
for 6 days for
mold remedaton
0
Mar
21480
19215
16661
20329
Annual Total
99633
206478
183296 (see notes beww
184425 reganlingtmMacounts)
26259
147866
28824
330503
30148
322238
23936
276453
Annual Total
939
4118
3
19
9
46
3
6
0
0
3
11
74
252
50
209
150
900
0
189
2274
10445
694
3480
305.25
51,25
75.50
432,00
100
13
22
44
179
2130,30
1635.00
478.84
1913.17
0
140
1291
1454
252
1457.75
135.25
401.50
1994.50
538
64
112
294
1008
11383.99
9790.00
3621.77
37368.84
524
310
4347
5554
2728
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- MARCH 2O03
ONO
__D0 ---
Judy Parks
Copy of video, High Society, in memory of Jean English
Mary Loescher
24 books on cassette, in honor of Al Loescher
Mary Hicks
Index to the Maul Cemetery, Travis County, Texas
Michael Hanrahan
Subscription to Amateur Dancers
Judith Mitrovich
$25 in memory of Travis Lynn Childers
Friends of the Georgetown Library
$1500 for the summer reading program
Mary Reynolds
$100 in honor of the income tax advisors 2003
Virginia Anderson
Copy of Q is for Quarry by Sue Grafton
Betzi Kelton
Copy of Good -Bye Tonsils by Juliana Lee Hatkoff
Jerry Carson
Two copies of his book, egress ofTeagu
John Wilson & Jackie Cuozzo
Audio version, The King of Torts by John Grisham
Judy & Don Parks
$50 in memory of Duchess Brandywine Sellers
Mollye & Robert Kahn
Copies of A Guide to Drawing and Birds of Town and
Village
Old Settlers Association of Williamson County
$75 in memory of Kay West, sister of Irene Varan
Bruce Britain
A copy of his book, The Jungle Two
Bettye Nelson
A copy of My Twenty -One Years as a Caregiver
and Friend at the Austin State Hospital,
in honor of Lois Gainer
Tina Spencer
A copy of Unshaken, by Francine Rivers, in honor of
her dear mother-in-law, Jo Spencer
Roy Sheffield
$50 in honor of Jerry Sensabaugh
Paul Womack
Set of 29 volumes of Mark Twain's writings
Patricia LaCombe
Copy of Restoration, by George F. Will, in memory of
Senator Daniel Patrick Moynihan
E