HomeMy WebLinkAboutMinutes_LAB_05.05.2003Georgetown Public Library Advisory Board
Meeting Minutes
May 5, 2003
In attendance: Judy Parks, Jackie Cuozzo, Jerry Sensabaugh, Ema Fielder, Zora Evans, Nancy Varljen,
Eric Lashley, Library Director
Chairperson Judy Parks convened the meeting at 6:30 PM.
Approval of Minutes:
The minutes of the last meeting were reviewed. Jeny Sensabaugh moved and Jackie Cuozzo seconded a
motion to approve the minutes. The motion passed.
Director's Report.
Eric reported monthly statistics are down for April. Mondays are usually busy but they have been a lot
slower than usual. It is expected they will go up again by the end of the month.
Eric attended the Central Texas Library System meeting. He learned that the library might have to pay
$200 a month for inter -library loans. The state currently subsidizes this.
The Friends of the Library Book Sale is this week. The preview for Friends is on Thursday and the Sale on
Friday and Saturday. There appears to have been more books donated and collected this year than last
The Volunteer appreciation breakfast was held this week and was well attended. Board members in
attendance were Ema Fielder, Zora Evans, Judy Parks and Jerry Sensabaugh.
All library computers are being upgraded and replaced. The old ones will be sold at the City's surplus
auction gale.
Donnie Radford, the Library's book processor for the past seven years is retiring. She will be missed.
Eric is going to a United Way function on May 17`s. The Boy Scouts are having a volunteer fair at the
Courthouse
The Town Hall meeting for the Downtown Master Plan will recommend the library stay downtown and
have at least 30,000 square feet. The site recommended is at $th and Martin Luther where the Blue Tesco
building is now.
The Library Computer Classes are completely filled
The new Harry Potter book wait list has between 15 and 20 names so far. The plan is to buy 1 book for
every 5 holds.
Library Budget and Library Hours:
Eric said the Library's base budget is up from last year. The Library's $5,000 budget amount for travel and
training, which was cut last year, is to be given back. The $9,000 book budget, which was cut 2 years ago,
was not given back. That budget itemis used to buy books, which are purchased through a vendor with a
40% discount and free shipping. The budget is a 3% increase over last year.
Under new program or service, Eric is requesting to increase 4 part-time employees to full-time in order to
increase library hours. This request will be presented on June 23'd to the City Manager. The proposed new
schedule would be Saturday 10.00 am to 5.00 pm (2 additional hours on Saturday); Monday through
Thursday 10-00 am to 9:00 pm (an additional hour each day except Friday which will remain 10:00 pm to
6:00 pm) and looking toward the future possibly 4 hours on Sunday 1:00 pm to 5:00 pm or 2:00 pm to 6:00
pm.
One Book Campaign:
One Book for Georgetown Committee will be working with Southwestern University for the November
2004 project. Margaret Atwood is coming November 2003 and the library will help promote her
appearance. The library did not participate in the selection for her visit.
Ms. Rosa m the Children's Library will promote the book "Holes", which is Austin's One Book selection.
Letter to City Council:
Jerry Sensabaugh moved and Jackie Cuomo seconded and the board approved a recommendation to
council be provided by the Board to let them know the Board's number one priority is the bond issue for
the new library and the number two priority is for sufficient staff to keep the hbrary open longer hours.
Chair Judy Parks will compose the letter.
Agenda Items for the next meeting scheduled for June 9th.
The Advisory Board monthly summer schedule, and the One Book Campaign will be agenda items next
month.
There being no further business, Zora Evans moved and Jeny Sensabaugh seconded a motion to adjourn
The motion passed unanimously and the meeting was adjourned.
Respectfully submitted,
Jackie Cuozzo
Board Member
DIRECTOR'S MONTHLY REPORT
• GEORGETOWN PUBLIC LIBRARY
April 2003
HIGHLIGHTS
Sandra Gaiser's computer classes have been extremely successful. All sessions of both
children's and adult classes were filled. She has begun taking reservations for adult classes in
June and July and children's classes beginning May 30.
On May 1 the staff will begin creating a wait list for the new Harry Potter book, which is
scheduled to be released in late June. Normally, books may not be reserved until they have
been received and are in cataloging. If this process goes smoothly, we may offer a "Bestsellers
Club" to the patrons, which would allow them to automatically have their names placed on the
wait lists for the new books of certain authors.
The library's new computers have arrived and are being formatted for use. All computers in the
library are being replaced. We hope that the new hardware will make the in-house public
catalog run faster. The Friends of the Library are paying for wireless connections for four of the
computers that will be used to access the library catalog.
STAFF ACTIVITIES
• Eric Lashley attended meetings of Helping Hand and the United Way committee on which he
serves. On April 22 he and Rosa Garcia attended the regular meeting of the Sun City Kiwanis,
where they received a check for $1000 for the summer reading.
• Lee Sparks and Sally Bernier attended the annual conference of the Texas Library
Association, April 1-3, in Houston. Lee was particularly impressed by a session on changes
that libraries are facing. Sally liked the time management session she attended.
• Judy Fabry spoke about library services to Judy Parks' PEO group on April 10.
VOLUNTEER ACTIVITIES
The staff honored volunteers at a breakfast on April 30. Approximately thirty people attended.
0
• GEORGETOWN PUBLIC LIBRARY
Comparative Fiscal Year Statistics
2002
Oct
Nov
Dec
Jan
Feb
Mar
Apr
Annual Total
Patron Visits
Current Year
17509
14213
12863
17703
15865
21480
19473
119106
2001-2002
17185
15144
11835
17094
18372
19215
17914
206478
2000-2001
18889
13893
11335
11218
0
16661
19607
183296 (see note: below
1999-2000
14497
12930
12008
14339
14552
20329
15096
184425 reyarang oof tc oo ots)
Circulation
2002
Current Year
28599
23345
20787
27465
21411
26259
25450
173316
2001-2002
27339
22579
19706
27439
25832
28824
28495
330503
2000-2001
23448
21099
20707
27275
26080
30148
24711
322238
1999-2000
20744
21590
17143
21016
22393
23936
20583
276453
FY 2002-2003 Statistics
Children's Programs
Annual Total
Attendance
946
491
467
716
559
939
467
4585
Programs
3
3
3
0
7
3
1
20
Story Time
11
5
6
11
4
9
11
57
Other (Tar. Males. Crafts)
0
2
0
1
0
3
0
6
Home School Grotps
0
0
0
0
0
0
0
0
After Sdnol Programs
1
3
1
4
0
3
1
12
Other Services
ILL Ordered
28
25
33
39
53
74
53
305
ILL filled
22
40
28
38
31
50
47
256
Lg Print Circuit
150
150
150
150
150
150
150
1050
Sun City
59
49
44
37
0
0
0
189
Internet usage (persons)
1663
1546
1516
2035
1411
2274
2491
12936
Reference Transactions
768
551
458
593
416
694
708
4188
Hours
•Volunteer
Adult
283.25
216.00
202.25
284.50
166.50
305.25
244.00
1701.75
Teen
9.00
23.50
5.50
37.50
8.50
51.25
29.00
164.25
Community Service
20.50
46.75
72.50
120.00
66.25
75.50
100.00
501.50
Total
312.75
286.25
280.25
442.00
241.25
432.00
373.00
236T50
Registrations
City Residents -new
110
66
67
115
80
100
80
618
GISD Kids' Canis
24
16
4
4
3
13
8
72
Non -residents -new
31
13
2
22
22
22
26
138
Non -residents -renew
73
50
11
64
52
44
44
338
Total
238
145
84
205
157
179
158
1166
Cash Receipts
Fines/Misc. Revenue
2112.06
1935.69
1680.38
2314.02
1211.54
2130.30
2396.89
13780.88
Non-resident fees
2345.00
1380.od
1000.00
1905.00
1525.00
1635.00
1780.00
11570.00
Donations
954.55
517.95
601.29
654.14
415.00
478.84
338.31
3960.08
Gifts/Memorials
161.21
616.23
3690.86
30812.37
175.00
1913.17
2132.00
39500.84
Material Donations to Other Agencies
Books
0
75
210
112
127
0
89
613
Magazines
36
82
0
0
52
140
0
310
Library Collection Changes
Titles Added
570
575
588
679
644
1291
471
4818
Copies Added
850
806
728
892
824
1454
599
6153
Copies Discarded
389
541
350
797
399
252
288
3016
Notes:
0 indicates month in which counting system changeover took
place and accurate count was not available.
f WiZed numbers Wcate mono in
wNch canters In rhiidrerfs roan were b rned off &ring programs.
Boldface numbers in patron visits do not accurately reflect traffic during those months.
t hxlertined rarnbers' Feb 02 library was
dose+& for 2 days
for ""find, Feb 03
library -" closed
days foi
mold remedaton
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- APRIL 2003
..L r' F.
Judy Parks $15 to purchase Dooms Day Book by Connie Willis '
Albrecht Loescher 8 videotapes
Nancy B. Mickler $25 in memory of Polly Prude
Rufus M. Overlander Ill Copy of Judges of the Republic of Texas 1836-1846
Judy & Don Parks $500—$100 for children's books, $400 for Georgetown
Reads One Book project
Marlene Watts $200 for assisted memberships
JoAnn Hearn $30 in honor of 50th anniversary of Mr. & Mrs. Jay
Judy & Don Parks
Martha Mitten Allen
Sun City Kiwanis Foundation
William and Patty Sanford
Garrison, Madelyn, Savannah & Makayla Day
Taylor
DVD — Harry Potter and the Chamber of Secrets
Copy of Rosa: A German Woman of the Texas
Frontier, by Ann Fears Crawford, in honor of the
author
$1000 for the summer reading program
4-video series of The Darling Buds of May
$40 for children's books, in honor of Seth Johnson