HomeMy WebLinkAboutMinutes_LAB_06.09.2003Georgetown Public Library Advisory Board
Meeting Minutes
June 9, 2003
In Attendance: Judy Parks, Georgene Richaud, Ema Fielder, Gerald Carson, Jerry
Sensabaugh, Jackie Cuozzo, Judy Griffith. Eric Lashley, library director was also
present.
Chairperson Judy Parks called the meeting to order at 6:30 PM.
Approval of Minutes: Jerry Sensabaugh moved and Georgene Richaud seconded
approval of the minutes of the last meeting as distributed. The motion passed
unanimously.
Director's Report: Eric Lashley reported that the monthly statistics are down again.
However, the door count of patrons is up. There is a marked increase in use of the
computers. The library is being pro -active in its use and promotion of computers.
Laptops are being fully utilized. Computer classes are full.
The Children's Summer Reading program has started with a kickoff two weeks ago at the
park.
Eric attended the long-range planning committee of the CTLS.
New council member, John Kirby, will be taking a tour of the library.
Eric met with the owner of the Hill Country Bookstore, and presented a possibility of
cooperation between the library and the bookstore. It may be possible for the bookstore
to offer a discount on future books bought by library patrons who donate their purchase
to the library. It was discussed that this idea might need to be offered to other new book
retailers, such as the Book Shelf and Southwestern Bookstore. The idea would need to be
presented to the City Manager and legal staff before approval.
There was discussion of the prospect of a major book retail store in our community and
its impact on the library and the existing local booksellers.
The Friends of the Library made almost $7000 on the recent book sale.
Library Budget and Hours: The letter sent to the City Council from the Advisory
Board seemed to have had a positive impact. In the May budget workshop the mayor
noted that the Advisory Board recommends the library as a priority. This issue is
included in the city priority projects list. Expanded library hours and upgrading of some
part-time employees to full-time has been submitted as part of the library budget request.
The new city budget will also include some money to plan for a new library bond
election.
Letter to Council: Judy Parks explained that the final letter submitted to the council
included specific mention of the library location on 8th Street (the current Tessco site).
The city Master Plan also mentions the library location at this site.
One Book Campaign: Judy Parks reported that the committee has met with
Southwestern University Library Director to begin planning for this event.
Schedule for summer meetings: Judy Griffith moved and Jackie Cuozzo seconded a
motion that there be no Library Advisory Board meetings in July and August, and that the
regular meeting schedule resume in September. The motion passed unanimously.
Possible Dates for Library Retreat: There was discussion of the need for a workshop
with the City Council after approval of the new budget and prior to setting up a retreat for
the Library Board, Friends of the Library, the Library Foundation, the stag, the Mayor
and City Manager. Jerry Sensabaugh moved and Gerald Carson seconded a motion that
Eric set up a Library Advisory Board Meeting with the City Council, the date to be
determined. The motion passed unanimously. The agenda for this workshop will be
decided at the September Advisory Board meeting.
Agenda items for September meeting: It was suggested that the following items be on
the agenda for the September meeting: Agenda for workshop with Council; Discount
book promotion with bookstores; update on budget; update on One Book Campaign;
possible dates for Library Retreat.
Gerald Carson moved and Jerry Sensabaugh moved that the meeting be adjourned. The
motion passed unanimously, and the meeting was adjourned at 7 10 PM.
Respectfully submitted,
Judy Griffith, Secretary
DIRECTOR'S MONTHLY REPORT
• GEORGETOWN PUBLIC LIBRARY
May 2003
HIGHLIGHTS
• The library's new computers have been installed and the in-house public catalog now
runs as fast as it ought to run. The catalog computers have been moved to the table
that formerly held the medical and business reference collections. Those collections
have been placed on the regular reference shelves.
• The Harry Potter wait list has 62 names on it as of June 1. The response to the
opportunity to sign up for the wait list before we receive the books has been good, but
not overwhelming. Patrons are more anxious that we institute this process for the adult
best-selling authors.
• The kick-off for the summer reading program took place May 28. The weather was
beautiful and attendance was good. The Sun carried pictures and a nice article about
the event.
• Donnie Radford, who had worked for seven years as a book processor, retired early
in May. The City has advertised her position and the application period ended May 23.
• The Friends book sale, which was held May 10-12, grossed $7,000.
• The Spanish language materials purchased through a grant from the Verizon
Corporation are beginning to reach the shelves. Both adult and children's materials
have been purchased.
STAFF ACTIVITIES
• On May 2 Eric Lashley attended a meeting in Salado of the CTLS Long -Range
Planning Committee. They discussed funding options. On May 17 Eric represented the
library at an Information Fair on the Square where members of local Boy and Girl
Scout troops could learn about Georgetown's non-profit organizations.
• Sarah Samson attended reference training workshops on May 1 and May 21.
VOLUNTEER ACTIVITIES
The volunteers rallied to help staff with the large number of incoming books on Tuesday,
May 27, the day after Memorial Day. Among those who did extra duty were Roger and
Angie Wright, Judy and Colin Johnston, Marty Goodstein, Helen MacAskill, Mavis
Lichtenthal, Nancy Wright, and Georgia Copeland.
.7
GEORGETOWN PUBLIC LIBRARY
Comparative Fiscal Year Statistics
2002
Oct
Nov
Dec
Jan
Feb
Mar
Apr
Patron Visits
Current Year
17509
14213
12863
17703
15865
21480
19473
2001-2002
17185
15144
11835
17094
18372
19215
17914
2000-2001
18889
13893
11335
11218
0
16661
19607
1999-2000
14497
12930
12008
14339
14552
20329
15096
Circulation
2002
Current Year
28599
23345
20787
27465
21411
26259
25450
2001-2002
27339
22579
19706
27439
25832
28824
28495
2000-2001
23448
21099
20707
27275
26080
30148
24711
1999-2000
20744
21590
17143
21016
22393
23936
20583
FY 2002 2003 Statistics
Children's Programs
Attendance
946
491
467
716
559
Programs
3
3
3
0
7
Story Time
11
5
6
11
4
Other (Tour, Movies, Crafts)
0
2
0
1
0
Home School Ciroups
0
0
0
0
0
After school Programs
1
3
1
4
0
Other Services
ILL Ordered
28
25
33
39
53
ILLfilled
22
40
28
38
31
Lg Print Circuit
150
150
150
150
150
Sun City
59
49
44
37
0
Internet usage (persons)
1663
1546
1516
2035
1411
Reference Transactions
768
551
458
593
416
Volunteer Hours
Adult
283.25
216.00
202.25
284.50
166.50
Teen
9.00
23.50
5.50
37.50
8.50
Community Service
20.50
46.75
72.50
120,00
66.25
Total
312.75
286.25
280.25
442.00
241.25
Registrations
City Residents -new
110
66
67
115
80
GISD Kids' Cards
24
16
4
4
3
Non -residents -new
31
13
2
22
22
Non -residents -renew
73
50
11
64
52
Total
238
145
84
205
157
Cash Receipts
Fines/Misc. Revenue
2112.06
1935.69
1680.38
2314.02
1211.54
Non-resident fees
2345.00
1380.00
1000.00
1905,00
1525.00
Donations
954.55
517.95
601.29
654.14
415.00
Gifts/Memodals
161.21
616.23
3690.86
30812.37
175.00
Material Donations to Other Agencies
Books
0
75
210
112
127
Magazines
36
82
0
0
52
Library Collection Changes
Titles Added
570
575
588
679
644
Copies Added
850
806
728
892
824
Copies Discarded
389
541
350
797
399
Notes:
0 indicates month in which counting system changeover took place and accurate count
was not available.
italicized numbers indcate months in which counters in ch ildren's room were turned off daing programs.
Boldface numbers in patron visits do not accurately reflect traffic during those months.
Underlined rumbers* Feb 02 library was
dosed for 2 days
for "mina, Feb03
library was closed for 6 days
for mold remedation
I*
May
19207
18585
20221
13257
27751
29186
29318
22402
Annual Total
138313
206478
183296
184425
201067
330503
322238
276453
Annual Total
939
467
930
5515
3
1
2
22
9
11
7
64
3
0
0
6
0
0
0
0
3
1
2
14
74
53
35
340
50
47
37
293
150
150
150
1200
0
0
0
189
2274
2491
2513
15449
694
708
591
4779
305.25
244.00
288,75
1990.50
51.25
29.00
76.25
240.50
75.50
100.00
67.50
5%00
432.00
373,00
432,50
2800.00
100
80
89
707
13
8
6
78
22
26
23
161
44
44
65
403
179
158
183
1349
2130.30
2396.89
2354.78
16135.66
1635.00
1780.00
2190.00
13760.00
478.84
338,31
422.76
4382.84
1913,17
2132.00
1991.90
41492.74
0
89
0
613
140
0
77
387
1291
471
697
5515
1454
599
957
7110
252
288
286
3302
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- MAY 2003
Phil Katz Copy of Mr. Jefferson's Lost Cause, by Roger G.
Kennedy
Berkeley Lashley & Friends 10 children's books in honor of his 3rd birthday
Mollye & Bob Kahn 12 videos about china painting
Rufus Overiander Ill Copy of Armstrong County (TX) 1876 -1965, in honor
of the Stephens Family, cousins of Mary Ann
Goodnight
Fred & Pat Bothwell Copy of I Had Trouble in Getting to Solla Sollew,
by Dr. Seuss
Jane Boone Long $50 in memory of Donald Armstrong
Georgetown Library Foundation $700 for 2003 Summer Reading Program
Jerry & Betty Ann Sensabaugh $1,000
Bill Edmondston Video, The Gunfighter
•
0
6 May 2003
•
Dear Mayor and City Council Members,
During the May meeting of the Library Advisory Board the motion was made
and unanimously voted on favorably that a recommendation be made to you
concerning the future of the Georgetown Public Library. The members of
the Library Advisory Board would like the Council to consider two
priorities concerning the Georgetown Public Library.
• That the planning process for a library bond election begin within
the next fiscal year. We understand the City Manger's staff is
completing a City facility plan and we are confident the library
will be an immediate concern. We are also encouraged by the draft
Downtown Master Plan conducted by Winter and Company that recommends
a new library facility to be located in the downtown area.
• That staff hours be increased to keep the library open longer hours
as per the request of the library director, Eric Lashley.
The present Georgetown Public Library building is out of room and
inadequate to meet the demands of a growing population. A larger
facility would allow for increased collections, meeting rooms, offices
for staff and other library needs. The members of the Library Advisory
Board appreciate your interest and attention to the Georgetown Public
Library which is one of the greatest assets and resources our City
offers to the people of Georgetown.
Thank you for your time and consideration of this request.
Sincerely,
Judy E. Parks
Chairman of the Library Advisory Board
Georgetown, Texas
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