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Home My WebLink AboutMinutes_LAB_09.08.2003Georgetown Public Library Advisory Board Meeting Minutes September 8, 2003 In Attendance: Judy Parks, Jackie Cuozzo, Zora Evans, Ema Fielder, Judy Griffith, Georgene Richaud, Nancy Varlien Eric Lashley, library director, was also present. Chairperson Judy Parks called the meeting to order at 6:30 PM. Approval of Minutes: Georgene Richaud moved and Jackie seconded a motion to approve the minutes of the last meeting as distributed. The motion passed unanimously. Director's Report: Eric Lashley reported a very successful children's summer reading program. The final event was a Hawaiian luau at San Gabriel Park Local merchants donated all the refreshments, and the event was very well attended. The Dell Foundation Grant has been very successful. Internet use at the library has been exceptionally heavy during the summer (approximately 75% increase in usage.) The library will have held about 150 computer classes this year. The library is also part of the "Around Georgetown" program, which also holds computer classes. Evaluations of this program have been very favorable. The library has two job openings: Assistant Director and Cataloger. Interviews are currently going on. This is National Library Card Sign-up Month. Publicity is ongoing. The library is sponsoring an essay contest for kindergarten through fifth graders entitled, "Why I Love My Library Card " Book statistics are down slightly for the year, probably due to changes in due date policy and due to the extra days the library had to be closed during the year. But still total circulation of books was over 300,000. Computer usage was way up for the year. There was a Friends of the Library Meeting last week. The group is planning the annual Book Sale Fund Raiser for May 13-15 at the Community Center at San Gabriel Park. They have already started collecting books. The Friends will also sponsor a "Walk Around the Courthouse" walkathon for preschoolers to raise money and awareness for the library. The event will be on Oct. 18. Gerald Carson was instrumental in bringing in over $300 for the library through the authors' tables at the recent `Old Time Fiddlers Fair." Old official City Council and other records from as far back as the 1870's have been donated to the library historical collection. Eric passed around one of the restored record books. These will be housed in the Histoncal Reference Section of the library along with genealogy records and other historical documents. A library volunteer is indexing these records and the indexes will be on CDs. There will be a Central Texas Library System meeting this week in Round Top, Texas. Eric Lashley and Judy Parks will attend. There will be a City Council workshop about planning for City facilities on September 22. At this time the Council will consider setting a date for a bond election for a new library. They will also discuss establishing a potential library site. At this time the site being considered is along 8th Street between Martin Luther King, Jr. and Rock Street, on city -owned property. Eric passed out a printed copy of a patron complaint about disruptive behavior of children in the library. The complaint was anonymous. Enc explained that the library does address disruptive behavior when it occurs which is not frequent. Disruptive children are asked to leave and if necessary, police are called. This has happened twice this summer. The library does take care of any problems with behavior in the library. Possible Dates for Library Retreat: Eric will try to set up November 8, from 8 — 10:00 AM as a possible time for a meeting with the Mayor, City Council, City Manager, Library Advisory Board, Library Foundation, Friends of the Library, library staff and other interested patrons, to discuss progress and plans for our library's future. Workshop with City Council: October 27, 4:00 PM, is the designated time for the City Council to hold a workshop with the Advisory Board about the library. It will be held at the newly renovated City Hall Building on the Square. This is the opportunity for our Advisory Board to make known our desires and hopes for a new library and for expanded library hours and services. Budget: Eric reported that the budget process went well for the library. A new library is on the priority list for facilities and for a bond election. Thanks to patron input and inquiries from two City Council members, Sunday library hours will be added mid -year (hopefully in April or May), subject to availability of budget funds at that time. Part of this increase in funding would be to change some part-time staff to full-time. Book Promotion with Local Bookstores: The City Manager has approved the idea of promoting library donations through an agreement with local bookstores to offer discounts on future purchases for each new book purchased and subsequently donated to the library The Hill Country Bookstore has agreed to the idea, and it will also be offered to every other bookseller in the City. The next meeting will be on October 13th, at 6:30 PM. Zora Evans made and Ema Fielder seconded a motion to adjourn. The motion passed unanimously, and the meeting was adjourned at 7:20 PM. Respectfully submitted, Judy Griffith, Secretary DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY August2003 HIGHLIGHTS • The library was closed August 6-8 for housekeeping and staff training. On the 7 th and until noon on the 8th , the staff met with Jean Knight, a consultant in business administration, management development and interpersonal communication training. She has facilitated several workshops for the library and knows the staff members quite well. The group worked on understanding one another's behavioral styles and learning how best to communicate with each style. On Friday we discussed at length the work that will be necessary to pass a bond for a new facility. • At the grand opening of the new Wal-Mart store on August 20, Rosa Garcia accepted the corporation's donation of $500, and an additional donation of $133 from the employees of the local store. These gifts will be used for children's programs. STAFF ACTIVITIES • Eric Lashley attended the final meeting of Around Georgetown on August 27. This group applied for and administered the TIF grant for the laptop computers that are in the high school, the library, the Willie Hall Center, and the Getsemane Community Center. They have contracted with Austin Community College to continue giving free computer classes through the spring of 2004. The computers will continue to be GISD property until the maintenance contract runs out in August 2005. • Eric attended a management training seminar in Waco on August 20. • On Saturday, August 16, Sarah Samson and Ralph Love participated in a genealogy workshop sponsored by the Austin Genealogical Society. • Sarah Samson read to residents of Park Place on August 15. VOLUNTEER ACTIVITIES Volunteers provided invaluable help during and after the library's closure this month. During the time that the library was closed Colin Johnston and Mary Somol came in to check -in and shelve books. Expecting a busy day on Saturday, August 9, when the library reopened, Helen McAskill came in to check -in books and call people about books that were on hold for them. On Monday, August 11, the book returns were never empty and most of the time they were overflowing. Nancy Wright, Georgia Copeland, and Gary McKay worked extra hours to help stem the tide. Judy and Colin Johnston worked for six hours that day. Mavis Lichtenthal worked extra hours on Tuesday to finish putting away the books left from the previous day. 19 Patron Visits Current Year 2001-2002 2000-2001 1999-2000 Circulation Current Year 2001-2002 2000-2001 1999-2000 GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics Mar Apr May Jun Jul Aug Annual Total 21480 19473 19207 22940 27268 17111 205632 19215 17914 18585 19877 20225 15676 206478 16661 19607 20221 19104 22600 16325 183296 (see rates below 20329 15096 13257 21728 11624 18377 184425 regarding traffic caret) 26259 25450 27751 32478 34818 25197 293560 28824 28495 29186 33528 34915 27489 330503 30148 24711 29318 34323 34165 26072 322238 23936 20583 22402 31177 28733 23384 276453 FY 2002-2003 Statistics Children's Programs Annual Total Attendance 939 467 930 1878 2283 0 9676 Programs 3 1 2 7 6 0 35 Story Time 9 11 7 12 10 0 86 Other (tour, Movies, Crafts) 3 0 0 4 4 0 14 Home School Groups 0 0 0 0 0 0 0 After School Programs 3 1 2 0 0 0 14 Other Services ILL Ordered 74 53 35 41 45 34 460 ILL filled 50 47 37 32 39 33 397 Lg Print Circuit 150 150 150 150 150 150 1650 City 0 ❑ 0 0 0 0 189 •Sun Internet usage (persons) 2274 2491 2513 3332 3562 2711 25054 Reference Transactions 694 708 591 634 523 5936 Volunteer Hours Adult 305.25 244.00 288.75 238.00 312.25 274.50 281525 Teen 51.25 29.00 76.25 312.00 287.00 9.00 848.50 Community Service 75.50 100.00 67.50 125.75 47.50 102.50 844.75 Total 432.00 373.00 432.50 675.75 646.75 386.00 4508.50 Registrations City Residents -new 100 80 89 125 135 111 1078 GISD Kids' Cards 13 8 6 27 20 7 132 Non -residents -new 22 26 23 48 37 24 270 Non -residents -renew 44 44 65 104 95 54 656 Total 179 158 183 304 287 196 2136 Cash Receipts Fines/Misc. Revenue 2130.30 2396.89 2354.78 2609.10 2477.70 1894.31 23116.77 Non-resident fees 1635.00 1780.00 2190,00 3610.00 2885D0 1670.00 21925.00 Donations 478.84 338.31 422.76 554.39 733.59 1268.51 6939.33 Gifts/Memorials 1913.17 2132.00 1991.90 5764.17 326.00 851 DO 48433.91 Material Donations to Other Agencies Books 0 89 0 0 60 167 840 Magazines 140 0 77 0 0 196 583 Library Collection Changes Titles Added 1291 471 697 462 591 669 7237 Copies Added 1454 599 957 690 829 1583 10212 Copies Discarded 252 288 286 422 278 1334 5336 Notes: 0 indicates month in which counting system changeover took place and accurate count was not available. Italicized numbers indicate months in which counters in children's room were turned off during programs. Boldface numbers in patron visits do not accurately reflect traffic during those months. Underlined numbers" Feb 02 library was closed for 2 days for training: Feb 03 library was closed for,6 days for mold remediabon • I ►r�C�'Ti:� To: Library Advisory Board Members From: Eric P. Lashley co Date: 08/12/03 Re: Library Budget for Fiscal Year 2003-2004 New Library Facility - Paul Brandenburg submitted the City Manager's budget to the City Council on August 4, 2003. In his proposed budget, Paul is budgeting $90,000 to hire an architect to work on a detailed facilities plan. The Library was identified as the most pressing facility need in the City and will receive a good portion of the $90,000 to design a new library facility. Sunday Hours — I had requested approximately $60,000 in next year's budget for extended and Sunday hours. In the City Manager's first draft of his budget, the Library was not given any additional funds for extended or Sunday hours. However, two members of Council approached Paul and asked him to reconsider the request of the Library for extended hours. Paul has since placed extended hours as a budget priority for mid -year consideration. This means if revenues exceed projections and there are no other pressing budgetary concerns at the mid -point of our budget year, Council can appropriate funds to extend library hours in either April or May, 2004. Library Reorganization — The Library currently has two vacancies, which will be filled with an Assistant Director of Library Services and a Cataloging Librarian. The Assistant Director position will be responsible for the supervision of both the Public Services and Technical Services staffs. We have never had two full-time catalogers and we are hoping the addition of a second full-time cataloger will help expedite the time it takes for new materials once received to get in the hands of our patrons. There also may be a reorganization of the Public Services staff if the Council approves additional funds for extended and Sunday hours. Currently the Public Services staff has 3 full-time positions and 4 part- time positions. The staff is also divided into a day staff and an evening and weekend staff. The funds requested from the City Council would pay to have the 4 part-time employees bumped up to full-time. Having a staff of 7 full-time employees will allow us to create a more equitable schedule, which will require each employee to work nights and weekends and therefore, negate the necessity of a divided Public Services staff. Council Workshop — I am trying to schedule a workshop between the Library Advisory Board and the City Council for Monday, October 13 to discuss a new library facility and extended service hours. 173;=. GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 2002 Doc Jan Feb Mar Apr May Jun Jul Patron Visits Current Year 12863 17703 15865 21480 19473 19207 22940 27268 2001-2002 11835 17094 18372 19215 17914 18585 19877 20225 2000-2001 11335 11218 0 16661 19607 20221 19104 22600 1999-2000 12008 14339 14552 20329 15096 13257 21728 11624 Circulation 2002 Current Year 20787 27465 21411 26259 25450 27751 32478 34818 2001-2002 19706 27439 25832 28824 28495 29186 33528 34915 2000-2001 20707 27275 26080 30148 24711 29318 34323 34165 1999-2000 17143 21016 22393 23936 20583 22402 31177 28733 FY 2002-2003 Statistics Children's Programs Attendance 467 716 559 939 467 930 1878 2283 Programs 3 0 7 3 1 2 7 6 Story Time 6 11 4 9 11 7 12 10 Other (Tour, Movies, Crafts) 0 1 0 3 0 0 4 4 Home School Groups 0 0 0 0 0 0 0 0 After School Programs 1 4 0 3 1 2 0 0 Other Services ILL Ordered 33 39 53 74 53 35 41 45 ILL filled 28 38 31 50 47 37 32 39 Lg Print Circuit 150 150 150 150 150 150 150 150 Sun City 44 37 0 0 0 0 0 0 Internet usage (persons) 1516 2035 1411 2274 2491 2513 3332 3562 Reference Transactions 458 593 416 694 708 591 634 523 Volunteer Hours Adult 202.25 284,50 166.50 305.25 244.00 288.75 238.00 312.25 Teen 5.50 37.50 8.50 51,25 29.00 76,25 312.00 287,00 Community Service 72,50 120.00 66.25 75.50 100.00 67.50 125.75 47,50 Total 280.25 442.00 241.25 432,00 373.00 432.50 675.75 646.75 Registrations City Residents -new 67 115 80 100 80 89 125 135 GISD Kids' Cards 4 4 3 13 8 6 27 20 Non -residents -new 2 22 22 22 26 23 48 37 Non -residents -renew 11 64 52 44 44 65 104 95 Total 84 205 157 179 158 183 304 287 Cash Receipts Fines/Misc. Revenue 1680,38 2314.02 1211,54 2130,30 2396.89 2354.78 260910 2477,70 Non-resident fees 1000.00 1905.00 1525.00 1635.00 1780.00 2190.00 3610.00 2885.00 Donations 601.29 654,14 415.00 478.84 338.31 422.76 554.39 733.59 Gifts/Memorials 3690.86 30812.37 175,00 1913.17 2132.00 1991.90 6764.17 326.00 Material Donations to Other Agencies Books 210 112 127 0 89 0 0 60 Magazines 0 0 52 140 0 77 0 0 Library Collection Changes Titles Added 588 679 644 1291 471 697 462 591 Copies Added 728 892 824 1454 599 957 690 829 Copies Discarded 350 797 399 252 288 286 422 278 Notes: 0 indicates month in which counting system changeover took place and accurate count was not available. Italicized numbers indicate months in which counters In children's room were turned off during programs. Boldface numbers in patron visits do not accurately reflect traffic during those months. underlined numbers Feb 02 library was dosed for 2 days for trainina� Feb 03 library was closed for 6 days for mold remediation. Annual Total 188521 206478 183296 184425 268363 330503 322238 276453 Annual Total 9676 35 86 14 0 14 426 364 1500 189 22343 5936 2540.75 839,50 742.25 4122.50 967 125 246 602 1940 21222.46 20255.00 5670.82 47582.91 673 387 6568 8629 4002 DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY July 2003 HIGHLIGHTS • Rosemarie Dockery, who is employed by Catholic Charities through the National Council on Aging, began working at the library on July 28. (This program replaced the Green Thumb program, through which first Donnie Radford and then Earlene Scott had worked for the library since the mid-1990s.) • On July 24 a luau at the Community Center wrapped up this year's summer reading program. The event featured entertainment by Keito St. James and his troupe and the drawings for the grand prizes took place. Approximately 400 people attended. • Danielle Plumer, a former employee of the library who recently completed a degree in Information Management, is volunteering at the reference desk for several hours each week until she finds a full-time job. Her help gives reference librarian Sarah Samson time to do book -ordering and other administrative duties that are impossible to do while she is at the reference desk. • Wal-Mart announced that they will be making a donation to a number of Georgetown non -profits, including the Georgetown Library Foundation, at their grand opening on August 20. 0 STAFF ACTIVITIES • Eric Lashley attended the meeting of Around Georgetown on July 30. • On July 31, Judy Fabry attended an information meeting regarding grants from the Lower Colorado River Authority. This is a funding source that should be tapped when a new library building gets underway. VOLUNTEER ACTIVITIES The teen volunteers who helped with the summer reading program put in 287 hours during Jult Adult volunteers who shelved books on three Mondays in July --the 14th, 21 st, and 28' --stemmed the tide of the huge numbers of books that were returned on those days. Judy and Colin Johnston and Betty Dougherty have been trained to cover books and are helping Earlene and Rosemarie with book processing. Colin is putting in quite a few hours doing this in addition to his regular checking -in and shelving duties. • GEORGETOWN PUBLIC LIBRARY DONATIONS -- JULY 2003 ;�'x.,.r` d-s . .i ,c, .. ;r -cue.. a.� kj?ei ;K:: ..3-4 'S Y� ,•EA �'k":.'r ,�`. -.:'�:-r�` :`.t�`..'ti `�'*u�:�'?f Judy and Don Parks $100 in memory of Marvin Moore Paul K. Lefforge Two copies of Worth the Fighting For by John McCain George and Marilyn Geisen $20 in memory of Harry Bird Kuleen Lashley Music CD, Everywhere You Go by Joe McDermott Fran Fitzner Video, Snow White and the Seven Dwarfs William R. and Patsy Sanford 3-DVD set of Flambards Linda L. Walke $300 for books on cassette and CD US Air Force Band 5 music CDs by the USAF band Boucher Family 2 children's books in honor of Ashley Boucher's 1 st birthday William R. and Patsy Sanford 6-video set, The Dutchess of Duke Street If Judy Parks Copy of To the Nines by Janet Evanovich Joan Upton Hall Copies of her books, Arturo el Rey and Rx for Your Writing Denzel Holmes Copy of his book, Texas Victory Frederick & Patricia Bothwell Copy of The Da Vnci Code, by Dan Brown 0 DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY June 2003 HIGHLIGHTS • Earlene Scott, who has been a Green Thumb worker at the library since 1998, was selected to fill the book processing position. There were a number of well -qualified applicants for the position. • Jo Pendleton, public services librarian, resigned effective June 27. • Lee Sparks, assistant director and technical services librarian, resigned effective July 10. • John Kirby, a new member of the City Council, visited the library on June 25. He was here while one of the summer's special children's events was taking place. He seemed knowledgeable about library issues and spoke about our space problems. STAFF ACTIVITIES • Eric Lashley attended the meeting of the Sun City Kiwanis on June 3 and the board meeting of Helping Hand Tutoring on June 12. • Sarah Samson and Ralph Love attended the monthly meeting of the Williamson County Genealogical Society on June 12. VOLUNTEER ACTIVITIES The teen volunteers who are helping with the summer reading program have been very busy. In addition to helping to decorate the children's room, they help with set-up, logistics, crowd control, and clean-up for each of the special events. They also are shelving books in the children's room, which helps the staff tremendously. is • Patron Visits Current Year 2001-2002 2000-2001 1999-2000 Circulation Current Year 2001-2002 2000-2001 1999-2000 GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 2002 Oct Nov Dec Jan Feb Mar Apr 17509 14213 12863 17703 15865 21480 19473 17185 15144 11835 17094 18372 19215 17914 18889 13893 11335 11218 0 16661 19607 14497 12930 12008 14339 14552 20329 15096 2002 28599 23345 20787 27465 21411 26259 27339 22579 19706 27439 25832 28824 23448 21099 20707 27275 26080 30148 20744 21590 17143 21016 22393 23936 FY 2002-2003 Statistics Children's Programs Attendance 946 491 467 716 559 Programs 3 3 3 0 7 Story Time 11 5 6 11 4 Oilier (Tour, Movies, Crafts) 0 2 0 1 0 Home Sdwool Grays 0 a 0 0 0 After Setwool Programs 1 3 1 4 Other Services ILL Ordered 28 25 33 39 53 ILL filled 22 40 28 38 31 Lg Print Circuit 150 150 150 150 150 Sun City 59 49 44 37 0 Internet usage (persons) 1663 1546 1516 2035 1411 Reference Transactions 768 651 458 593 416 Volunteer Hours Adult 283.25 216.00 202.25 284.50 166.50 Teen 9.00 23.50 5.50 37.50 8.50 Community Service 20.50 46,75 72.50 120.00 66.25 Total 312.75 286.25 280.25 442.00 241.25 Registrations City Residents -new 110 66 67 115 80 G18D Kids! Cards 24 16 4 4 3 Non -residents -new 31 13 2 22 22 Non -residents -renew 73 50 11 64 52 Total 238 145 84 205 157 Cash Receipts Fines/Misc. Revenue 2112.06 1935.69 1680.38 2314.02 1211.54 Non-resident fees 2345.00 1380.00 1000.00 1905.00 1525.00 Donations 954.55 517.95 601.29 654-14 415.00 Gifts/Memorials 161.21 616.23 3690.86 30812.37 175.00 Material Donations to Other Agencies Books 0 75 210 112 127 Magazines 36 82 0 0 52 Library Collection Changes Titles Added 570 575 588 679 644 Copies Added 850 806 728 892 824 Copies Discarded 389 541 350 797 399 Notes: 0 indicates month in which counting system changeover took place and accurate count was not available AaAcked numbers indcate rnorft In %tich counters in chklren's room were turned off OXUV programs. Boldface numbers in patron visits do not accurately reflect traffic during those months. Underlined nambers'Fet 02. lbraty was closed for 2 days for Iraim ng, 17 03. library was Closed for dm for mW remedation. May Jun Annual Total 19207 22940 161253 18585 19877 206478 20221 19104 183296 13257 21728 184425 25450 27751 32478 233545 28495 29186 33528 330503 24711 29318 34323 322238 20583 22402 31177 276453 Annual Total 939 467 930 1878 7393 3 1 2 7 29 9 11 7 12 76 3 0 0 4 10 0 0 0 0 0 3 1 2 0 14 74 53 35 41 381 50 47 37 32 325 150 150 150 150 1350 a 0 0 0 189 2274 2491 2513 3332 18781 694 708 591 634 5413 305,25 244.00 288.75 238,00 2228.50 51.25 29.00 76.25 312.00 552.50 75.50 100,00 67.50 125.75 694.75 432.00 373.00 432.50 675.75 3476.75 100 80 89 125 832 13 8 6 27 105 22 26 23 48 209 44 44 65 104 507 179 158 183 304 1653 2130.30 2396.89 2354.78 2609.10 18744.76 1635.00 1780.00 2190.00 3610.00 17370.00 478.84 338.31 422.76 554,39 4937.23 1913.17 2132.00 1991.90 5764.17 47256.91 0 89 0 0 613 140 0 77 0 387 1291 471 697 462 5977 1454 599 957 690 7800 252 288 286 422 3724 GEORGETOWN PUBLIC LIBRARY DONATIONS -- JUNE 2003 Sun City Usual Arts Club Copies of The Quest for Immortality: Treasures of Ancient Egypt and Modigliani & the Artists of Montparnasse Texas Federation of Republican Women Copy of Red Boots and Attitudes: The Spirit of Texas Women Writers, in honor of Susie Flatau Shirley Durrenberger 5-video set of A Creation Seminar Patti Hewlett $250 for children's summer reading program Anna Aiken Copy of Beyond Belief. The Secret Gospel of Thomas, by Elaine Pagels, in honor of the St. John's Adult Sunday School Class Judy & Don Parks and James K. English $50 in memory of Larry Bland Carol Trevathan 20 videos Jean Odom 2-volume, I -CD set of "Just Like Yesterday". Recollections of Life on the Fort Hood Lands and Imprint on the Land: We Before Camp Hood, 1820-1942 Rufus Overlander III Copies of The Alamo Heroes and their Revolutionary Ancestors and Viva Tejas . Sandy Paslawski Copy of The Rescuer by Dee Henderson Mike & Ethel Bames Copy of unabridged edition of audio version of Harry Potter and the Order of the Phoenix Jessica & Jade Baldwin Videos John Denver, The Wildlife Concert and 10 Things I Hate About You Bruce, Angela & Rebecca Britain Copy of Harry Potter and the Order of the Phoenix Friends of the Georgetown Library $5219.17 Oxford English Dictionary ($895), AncestryPlus online subscription ($1253.75), Adobe Design Suite software ($1070.42), videos and DVDs for adults ($1000), cookbooks ($1000).