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Home My WebLink AboutMinutes_LAB_01.12.2004Georgetown Public Library Advisory Board Meeting Minutes January 12, 2004 In Attendance: Judy Parks, Ema Fielder, Jackie Cuozzo, Jerry Sensabaugh, Georgene Richaud, Nancy Varljen, Judy Griffith. Eric Lashley, library director, was also present. Chairperson Judy Parks called the meeting to order at 6:30 PM. Approval of Minutes: Georgene Richaud moved and Jackie Cuozzo seconded a motion to approve the minutes of the last meeting as distributed. The motion passed unanimously. Director's Report: Eric Lashley reported that staff member Fran Fitzner was named library Employee of the Year and was honored at the December employee luncheon. The redesigned library web page went live in late December Cataloging librarian Kate DePromo completed cataloging the backlog of books that had built up over the past year. Volunteer Richard Miller has started computer classes, which are well attended. There will be tax help in the library starting January 31. The Request for Qualifications (RFQ) process for choosing an architect for the library is almost complete. Interviews will begin next week and an architect will be chosen by January 27. There was a recent article in the newspaper about the Advisory Board fall workshop with the City Council. Three work-study students from Southwestern will begin January 20. A new reference intern has been hired with grant money. This intern will work four days per week. Friends of the Library are collecting books for their annual Book Sale. Status of Bond Commission: The mayor and City Council members are scheduled to appoint this commission in February. One Book Campaign: The library is working with the Library Foundation, trying to get an author for a special event. Spring Workshop with City Council: Judy Griffith made a motion and Jerry Sensabaugh seconded, to propose the date of March 22 for a workshop with the City Council, with March 23 as an alternate date. The motion passed unanimously. Plans for January 24 Meeting (Library Board, Library Foundation, Friends, City Council, City Manager and Library Staff): The meeting will be at First United Methodist Church, in the Fellowship Hall on Saturday, January 24, 8-10 AM. It was suggested that Chair Judy Parks be spokesman for the Board. Items to be discussed at the meeting will include Sunday hours for the hbrary, the impact of Proposition 13 on the proposed bond election, and other information pertaining to best use of the library facility in our growing community. The next Board meeting will be on February 9, 2004, at 6:30 PM. Adjournment: Jerry Sensabaugh moved and Jackie Cuozzo seconded a motion to adjourn. The motion passed and the meeting was adjourned at 7:15 PM. Respectfully submitted, Judy Griffith, Secretary Patron Visits Current Year 2002-2003 2001-2002 2000-2001 Circulation Current Year 2002-2003 2001-2002 2000-2001 GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 2003 Oct Nov 20914 17509 17185 18889 25571 28599 27339 23448 15350 14213 15144 13893 2003 20978 23345 22579 21099 Dec Jan 17844 12863 11835 11335 22413 20787 19706 20707 19841 17703 17094 11218 27290 27465 27439 27275 Annual Total 73949 224208 206478 183296 (See notes below 96252 318820 330503 322238 FY 2003-2004 Statistics Children's Programs Attendance Programs Story Time Other (Tour, Movies, Crafts) After School Programs Other Services ILL Ordered ILL filled Lg Print Circuit Internet usage (persons) Reference Transactions Volunteer Hours Adult Teen Community Service Total Registrations City Residents -new GISD Kids' Cards Non -residents -new Non -residents -renew Total Cash Receipts Fines/Misc. Revenue Non-resident fees Donations Gifts/Memorials 775 2 9 1 5 604 4 4 0 2 40 25 40 21 200 3686 2851 577 477 299.00 51.25 57.25 407.50 88 15 20 63 186 2372.96 1870.00 616.42 1495.00 Material Donations to Other Agencies Books 0 Magazines 0 310.25 46.25 76.40 432.90 65 9 23 42 139 1751.84 1390.00 463.86 250.00 5 154 645 1 4 0 2 38 38 200 3098 583 366.40 26.75 76.50 469.65 61 3 23 37 124 1861.60 1215.00 513.04 34377.00 450 0 8 1 4 44 22 200 3481 748 391.75 41.25 99.75 532.75 112 14 31 65 222 2372.01 2120.00 786.45 4830.00 0 30 0 136 Annual Total 2474 7 25 2 8 147 121 600 13116 2385 1367.40 165.50 309.90 1842.80 326 41 97 207 671 8358.41 6595.00 2379.77 40952.00 Library Collection Changes Titles Added 808 759 1026 1187 Copies Added 1026 962 1219 1456 Copies Discarded 403 337 1042 632 Donations Added 56 80 40 135 Notes: 0 indicates month in which counting system changeover took place and accurate count was not available. Italicized numbers indicate months in which counters in children's room were turned off during programs. Boldface numbers in patron visits do not accurately reflect traffic during those months. Underlined numbers: Feb 02, library was closed for 2 days for training; Feb 03, library was closed for 6 days for mold remediation. 35 290 3780 4663 2414 311 GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 2003 Oct Nov Dec Jan Annual Total Patron Visits Current Year 20914 15350 17844 19841 73949 2002-2003 17509 14213 12863 17703 224208 2001-2002 17185 15144 11835 17094 206478 2000-2001 18889 13893 11335 11218 183296 (see notes below Circulation 2003 Current Year 25571 20978 22413 27290 96252 2002-2003 28599 23345 20787 27465 318820 2001-2002 27339 22579 19706 27439 330503 2000-2001 23448 21099 20707 27275 322238 FY 2003-2004 Statistics Children's Programs Annual Total Attendance 775 604 645 450 2474 Programs 2 4 1 0 7 Story Time 9 4 4 8 25 Other (Tour, Movies, Crafts) 1 0 0 1 2 After School Programs 5 2 2 4 8 Other Services ILL Ordered 40 25 38 44 147 ILL filled 40 21 38 22 121 Lg Print Circuit 200 200 200 600 Internet usage (persons) 3686 2851 3098 3481 13116 Reference Transactions 577 477 583 748 2385 . Volunteer Hours Adult 299.00 310.25 366.40 391.75 1367.40 Teen 51.25 46.25 26.75 41.25 165.50 Community Service 57.25 76.40 76.50 99.75 309.90 Total 407.50 432.90 469.65 532.75 1842.80 Registrations City Residents -new 88 65 61 112 326 GISD Kids' Cards 15 9 3 14 41 Non -residents -new 20 23 23 31 97 Non -residents -renew 63 42 37 65 207 Total 186 139 124 222 671 Cash Receipts Fines/Misc. Revenue 2372.96 1751.84 1861.60 2372.01 8358.41 Non-resident fees 1870.00 1390.00 1215.00 2120.00 6595.00 Donations 616.42 463.86 513.04 786.45 2379.77 GiftstMemorials 1495.00 250.00 34377.00 4830.00 40952.00 Material Donations to Other Agencies Books 0 5 0 30 Magazines 0 154 0 136 Library Collection Changes Titles Added 808 759 1026 1187 Copies Added 1026 962 1219 1456 Copies Discarded 403 337 1042 632 Donations Added 56 80 40 135 Notes: 0 indicates month in which counting system changeover took place and accurate count was not available. ttallcrzed numbers indicate months in which counters in children's room were fumed off during programs. Boldface numbers in patron visits do not accurately reflect traffic during those months. Underlined numbers: Feb 02 library was closed for 2 days for training: Feb 03 library was dosed for 6 days for mold remediation 35 290 3780 4663 2414 311 DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY December 2003 HIGHLIGHTS • Fran Fitaner, who works in Technical Services and orders all of the library's books, audiobooks, DVDs, videos, music CDs, and office and library supplies, was the Library Division's employee of the year. • The redesigned library web page went live in late December. • Attendance at the children's party with Mr. and Mrs. Claus was very high, probably approaching 200 people. • The upgrade to the library's automation system, which took place on December 23, went very smoothly. • In spite of the library closing two hours early each evening during the last two weeks of December, the number of library materials checked out reached new highs for that time of year. The holiday weeks have usually been a slow time for the library. STAFF ACTIVITIES • The new cataloging librarian, Kate DiPronio, completed cataloging the backlog of children's books that had built up over the past year. Now when she finishes her work with children's books, she is available to help catalog adult materials. She is also working a regular shift at the circulation desk. • For Christmas, the staff adopted a family associated with the McKinney-Vento Project. Zelinda Richards, project administrator, spoke to the staff on the day that they presented their gift to the family. VOLUNTEER ACTIVITIES • Richard Miller, who volunteered to teach basic computer classes at the library, ,spent December designing his course. For his presentations he will use a media projector that was purchased with funds from the Dell Connected Community grant. He will teach two classes each Monday, one in the morning and one in the afternoon, with a maximum of twelve students in each session. The classes will be repeated each month throughout the year. • The help of Gilbert Bowers, Georgia Copeland, Colin and Judy Johnston, and Thomas and Katy Moore, all of whom worked their regular hours or more during December, was especially valuable during December. Vacations and illness among staff and volunteers, and especially heavy use of the library during the holiday period, put heavy burdens on everyone who worked. 0 • GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 2003 Oct Nov Dec Annual Total Patron Visits Current Year 20914 15350 17844 54108 2002-2003 17509 14213 12863 224208 2001-2002 17185 15144 11835 206478 2000-2001 18889 13893 11335 183296 {see notes below Circulation 2003 Current Year 25571 20978 22413 68962 2002-2003 28599 23345 20787 318820 2001-2002 27339 22579 19706 330503 2000-2001 23448 21099 20707 322238 FY 2003-2004 Statistics Children•s Programs Annual Total Attendance 775 604 645 2024 Programs 2 4 1 7 Story Time 9 4 4 17 Other (four, Movies, Crafts) 1 0 0 1 After School Programs 5 2 2 4 Other Services ILL Ordered 40 25 38 103 ILL filled 40 21 38 99 Lg Print Circuit 200 200 400 Internet usage (persons) 3686 2851 3098 9635 Reference Transactions 577 477 583 1637 Volunteer Hours Adult 299.00 310.25 366A0 975.65 Teen 51.25 46.25 26.75 124.25 Community Service 57.25 76.40 76.50 210.15 Total 407.50 432.90 469.65 1310.05 Registrations City Residents -new 88 65 61 214 GISD Kids' Cards 15 9 3 27 Non -residents -new 20 23 23 66 Non -residents -renew 63 42 37 142 Total 186 139 124 449 Cash Receipts Fines/Misc. Revenue 2372.96 1751.84 1861.60 5986.40 Non-resident fees 1870.00 1390.00 1215.00 4475.00 Donations 616.42 463.86 513.04 1593.32 Gifts/Memorials 1495.00 250.00 34377.00 36122.00 Material Donations to Other Agencies Books 0 5 0 5 Magazines 0 154 0 154 Library Collection Changes Titles Added 808 759 1026 2593 Copies Added 1026 962 1219 3207 Copies Discarded 403 337 1042 1782 Donations Added 56 80 40 176 Notes: 0 indicates month in which counting system changeover took place and accurate count was not available. ltalicized numbers indicate months in which counters in children's room were turned off during programs. Boldface numbers in patron visits do not accurately reflect traffic during those months. Underlined numbers Feb 02 library was closed for 2 days for training Feb 03 library was closed for 6 days for mold remediation GEORGETOWN PUBLIC LIBRARY / Mardie & Sam Barnard $25 in memory of ru—dyv Eagle Marlene Watts $200 for non-resident membership assistance Roger & Angie Wright Copy of The Things That Are Caesar's Ramona Skriiko & John Feldmeier $20 in honor of Kenneth C. McAndrew Anna Aiken $1DOOhnhonor nfRalph Love � Linda Walke $30Ofor travel DVDs or videos Judy & Don Parks *2SUinhonor ofRev. Romi||yTimmons Betty & John Hollinger $5O.use undesignatod � Robert O.Bost $1OOtnexpand the Bost Beekeepers Resource Collection Mona Ravin $1O0.use undosignatod | Sun City Visual Arts Club Visions mfModem Art., Painting and Sculpture from the Museum mfModem Art; The Native American Heritage: A Survey mfNorth AmericanIndian Art;' RfjksmmuwmmAnstemdam 0