HomeMy WebLinkAboutMinutes_LAB_10.18.2004Georgetown Public Library Advisory Board
Meeting Minutes
October 18, 2004
In Attendance: Georgene Richaud, Jerry Sensabaugh, Judy Parks, Judy Griffith,
Jackie Cuozzo, and Nancy Varljen. Eric Lashley, Library Director, was also
present.
Chairperson Judy Parks called the meeting to order at 6:30 P.M.
Minutes: Georgene Richaud moved and Jackie Cuozzo seconded a motion that the
minutes of the previous meeting be approved as distributed. The motion passed
unanimously.
Director's Report:
• Eric Lashley explained that the secretary and the chairperson must sign the
minutes of each Board meeting after approval. The signed copies of the minutes
will be filed.
• Last months' user statistics continued to increase. The numbers were higher than
predicted.
• Sara Samson has resigned to take a job elsewhere. New staff person, Robert
Barber, has started. Another new staff person, Tim Brown, will start next week.
They willbe working evenings and weekends. There were over 175 applications
for the two positions.
• Last month was Manga Madness Month at the library. The target audience was
the teens, and attendance was very good. Libranan Kate DiPronio applied for a
grant to implement a teen summer reading program which has been awarded, and
the program will be for next summer.
• Another laptop computer was stolen. To maintain better control, the cabinet and
checkout station have been moved to the circulation desk. A security camera is
now focused on the laptop checkout area so that all users' faces will be recorded.
• Staff members have been busy attending city open house meetings, civic clubs
andhomeowner's organizations to explain the library bond election.
• The Foundation and Friends continue their campaign to promote the bond
election.
• If the bond election passes the library will apply for a $100,000 Grant for the
planning of a "green" building
• Vacancies on the Advisory Board may be filled at the next council meeting.
• In February, Eric Lashley will attend the Texas Library Association Legislative
Day to meet with. our State representatives.
• This week a Central Texas Library System meeting will be held in Salado.
Update on SBC Grant: Eric explained that we still have not heard about the disposition
of this grant.
Update on Extended Weekend Hours: The Library started staying open extra hours an
Saturdays last weekend. Sunday hours will be added in late November. The staff has
been divided into three teams to run all the operating hours. Four part-time staff went to
full time. An intern will be coming on at the first of the year and will work Saturdays
also.
Update on Georgetown Reads!: Judy Parks explained that the votes have been counted
and the winning book will be announced in the paper by November 1. There were over
200 votes cast. Discussions groups at the library will begin after January 1.
Resolution Regarding Change of Governance for CTLS: Judy Parks explained the
rationale for the Central Texas Library System (of which our library is a member) to
become a non-profit entity, separate from the Austin Public Library. This move will
eliminate the conflict of a member library director also being the director of the system.
The governing board will also have much more latitude in making administrative changes
to respond to changing costs. Non-profit status also provides administrative flexibility
and efficiency. This change will come at no cost to our library or our city. CTLS is not a
taxing entity and the costs are covered directly from the state. In order for this change to
take place, member libraries must have their City Councils send a recommendation for
the change. Judy Griffith moved and Jackie Cuozzo seconded a motion to send to our
City Council a recommendation that they approve a resolution that the Central Texas
Library System (CTLS) be changed to a separate non-profit entity. The motion passed
unanimously.
Chamber of Commerce/Library Relationship: No report due to the absence of Jack
Dixon.
The next meeting will be on November 8 at 6:30 P.M.
Adjournment: Jerry Sensabaugh moved and Georgene Richaud seconded a motion that
the meeting be adjourned. The motion passed unanimously and chairperson Judy Parks
adjourned the meeting at 7:12 P.M.
Respectfully submitted,
Judy Gri
r
Judy Parks, Chair
DIRECTOR'S MONTHLY REPORT
GEORGETOWN PUBLIC LIBRARY
September 2004
HIGHLIGHTS
• Marsha McGuire resigned to accept a job elsewhere.
• Interviews took place late in the month for two full-time public services positions.
Approximately 175 applications came in.
• September was Manga Madness Month at the library. Cataloging Librarian Kate
DiPronio arranged for three Friday evening programs that appealed to young adults
who are interested in manga graphic novels and anime films. On September 10, Rod
Espinosa, artist and author associated with Antarctic Press, spoke about his work and
made drawings for the audience. On September 17, Kate showed the anime film,
Graveyard of the Fireflies, and on September 24 David Satterthwaite, of River City
Toys, introduced and directed the group in a role play, Big Eyes, Small Mouth'.
Attendance at the three events ranged from twenty to fifty.
• Another laptop computer was stolen. To maintain better control of the laptop
computers, the cabinet and check-out station have been moved to the circulation desk.
A security camera is now focused on the laptop check-out area so that all users' faces
will be recorded.
STAFF ACTIVITIES
• Gretchen Pruett attended the Country Club Homeowners' Association meeting on
September 20 and presented information about the library bond. Eric Lashley
presented information about the library bond at City -sponsored open houses on
September 20, 22, and 27.
• Gretchen and Kate DiPronio attended the meeting of the Benold PTA on September
30 to provide information about the relationship between the library and the schools.
The discussed the new interlibrary loan program and reminded the group about the
availability of free GISD library cards for non-resident students.
VOLUNTEER ACTIVITIES
• Two volunteers consistently turn in the greatest number of hours each month --Bill
Edmondston, who repairs defective audio and video tapes, and Leo Hamilton, who
assists with cataloging. Each works between 30 and 40 hours per month. Judy
Johnston, the volunteer coordinator, usually works that many hours also.
E
GEORGETOWN PUBLIC LIBRARY
Comparative Fiscal Year Statistics
2004
Apr May Jun Jul Aug Sep Annual Total
Patron Visits
Current Year
23315
21288
24326
28160
19231
21185
257813
2002-2003
19473
19207
22940
27268
17111
18576
224208
2001-2002
17914
18585
19877
20225
15676
15356
206478
2000-2001
19607
20221
19104
22600
16325
13443
183296 (see notes belay
Circulation
2004
Current Year
26983
26146
36314
33730
26367
27297
330171
2002-2003
25450
27751
32478
34818
25197
25260
318820
2001-2002
28495
29186
33528
34915
27489
25171
330503
2000-2001
24711
29318
34323
34165
,26072
24892
322238
FY 2003-2004
Statistics
Children's Programs
Annual Total
Attendance
305
265
2913
1915
0
240
9934
Programs
0
0
12
9
0
1
40
Story Time
8
6
3
2
0
11
63
Other (Tour, Movies, Crafts)
1
2
4
5
0
0
15
After School Programs
4
0
0
0
0
0
20
Other Services
ILL Ordered
48
28
46
21
47
42
467
ILL filled
35
37
32
14
37
29
384
Lg Print Circuit
200
200
200
200
200
200
2200
Internet usage {persons;
4057
3791
5410
4915
3821
3985
46977:
Reference Transaction;
847
897
1103
1004
823
723
9245
Volunteer Hours
Adult
373.25
443.25
445.25
381.25
417.25
429.50
4791.90
Teen
40.00
24.50
306.75
345.50
7.25
9.00
967.00
Community Service
139.25
222.50
160.00
180.50
203.50
105.25
1487.15
Total
552.50
690.25
912.00
907.25
628.00
543.75
7246.05
Registrations
City Residents -new
93
93
157
114
100
105
1208
GISD Kids' Cards
6
13
45
23
15
23
194
Non -residents -new
22
20
35
30
24
40
311
Non -residents -renew
51
46
89
52
46
48
660
Total
172
172
326
219
185
216
2373
Cash Receipts
Fines/Misc. Revenue
2258.56
1941.55
2549.25
2135.60
1981.00
2411.47
26144.43
Non-resident fees
1535.00
1525.00
2720.00
1950.00
1675.00
1940.00
21475.00
Donations
714.97
719.89
723.85
629.25
701.50
467.51
7241.34
Gifts/Memorials
3268.00
3142.46
3412.85
150.00
740.00
11489.52
64726.33
Material Donations to Other Agencies
Books
0
50
50
0
0
0
135
Magazines
72
127
62
192
79
0
822
Library Collection Changes
Titles Added 749 644 928 663
801 987
10377
Copies Added 873 786 1365 777
953 1253
12899
Copies Discarded 1599 2374 2617 632
1985 505
13218
Donations Added 105 90 310 120
120 400
1976'
Notes:
0 Indicates month in which counting system changeover took place and accurate count was not available,
Italicized numbers indicate months in which counters in children's room were turned off during programs.
Boldface numbers in patron visits do not accurately reflect traffic during those months.
Underlined numbers: Feb 02 library was dosed for 2 days for training_ Feb 03 library was closed for 6 days
for mold remediation
• GEORGETOWN PUBLIC LIBRARY
DONATIONS -- September 2004
DONOR _
DONATION
Beverly Treuhardt
__ _
Unabridged audiocassette version of The Da hnci_ Co_de
Stephan N. Strauss
Copy of Unfit for Command
Sun City Theater Group
$1000 for materials or services related to the performing
arts
Friends of the Georgetown Library
$3900 for batteries & power cords for 20 laptop computers;
$6500 for a new circulation desk
Zachary and Caden Wolfe
The Baby Beebee Bird and My Friend the Moon, in honor
of their 5th and 2nd birthdays
Floyd D. Trimble
Copy of Luckett family history
Judy & Don Parks
$50 in memory of Spot, beloved cat of Dr. Mark Moore
Robyn Clay
$39.52 for bicycles for prizes for children's walk-a-thon
Lee City
One-year subscription to Petersen's Photographic
August 21 04
Zygmund Kasner
1623 Northwest Blvd
Georgetown TX 78628
City Council & Mayor
113 East 8th street
Georgetown TX 78627
Dear People:
( 51 2 ) 869-471 4
I do herewith tender my resignation from the City Council.
While I enjoyed working on the Library board, and while I believe
that I accomplished a positive influence on some of the Library's
objectives, my future goals preclude my ability to continue
serving on the Library's Advisory Board.
I have enclosed work that I accomplished for the Library
Advisory Board which included contacting Ms Dorthy Coulbert
the head librarian of the Georegtown School district. I
discussed with her the possible union of the school district's
libraries and the Public Library through computers. I have
subsequently been advised that in fact that union was approved
and is now in the process of being implemented. I have also
included a letter to the Editor that I have submitted to the
Sun Newspaper.
I wish to thank you for the opportunity you have afforded me
to serve.
Zygmund J. K r
f
�cc Mr Eric Lashly
August 15, 2004
Judy Parks, Chair
Georgetown Public Library Advisory Board
1605 K 141h St
Georgetown, `i 7826
Dear Ms. Parks;
I inn writing this letter to advise you of my resignation from the Georgetown Public Library Board
effective immediately. I enjoyed my brief tenure on the board and meeting and talking to all of the board.
members. I have been offered and accepted a position at the Georgetown Public Library. Cityof Georgetown
regulations stipulate that may not serve in both. capacities.
Sincerely,
lnl
Illarsha McGuire
0
PHONE: 512.869-6955