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HomeMy WebLinkAboutMinutes_LAB_11.08.2004Georgetown Public Library Advisory Board Meeting Minutes November 8, 2004 In Attendance: Jack Dixon, Nancy Varljen, Danielle Plumer, Jackie Cuozzo, Georgene Richaud, P. J. Moore, Judy Parks, Judy Johnston, and Judy Griffith. Eric Lashley, Library Director, was also present. Chairperson Judy Parks called the meeting to order at 6:30 P.M. Minutes: Jack Dixon moved and. Jackie Cuozzo seconded a motion that the minutes of the last meeting be approved as distributed. The motion passed unanimously. Director's Report: • • 0 • • The library and community are celebrating the passing of the library bond election. Sunday hours will start on November 21. October is the first monthof the City s fiscal year. The new city budget has gone into effect. Library use statistics were higher than for the previous year. We are projecting 49,000 computer users for the calendar year of 2004. Rosa Garcia, Children's Services Coordinator, and the Friends sponsored a contest for K-5th grade children to design a children s library card. There were over 3000 entries. Two winners will be announced of November 19. The winning original artwork will be printed on children.'s library cards. Due to the resignation of Jerry Sensabaugh, the Board will need to elect a new vice -chairperson at the next meeting Eric Lashley is working with the architect on the final design plans for the new library. He is also working on a design for the coffee shop included in the library. The Board may want to schedule a workshop with the City Council to talk about fund-raising for furnishing the new library. Introduction of new Board Members New Library Board members, Judy Johnston, Danielle Plumer, and P. J. Moore introduced themselves and were welcomed to the Board Update on Grants: Eric Lashley explained that we still have not heard about the SBC Grant. The money from this grant will be used for a T-1 line, a dedicated computer line. Eric also explained that he met withthe tech department at GISD, and they are looking into applying for a tech grant with the school system. He also explained about a $100,000 Kresge Foundation grant for planning for a "green" (environmentally friendly) building. Georgetown Reads! Program: The winning book is Tortilla Curtain, by T. C. Boyle. The library has ordered 25 additional copies of the book. The kick-off activity will be November 11, at 7:30 PM. Jean Brashear and Joan. Hall will talk about city wide reading programs and about specific suggestions for reading our winning book. The Georgetown Reads! committee is working on other plans for early next year. Eric Lashley will present copies of the book to City Council members at their next meeting. Resolution regarding change of governance for CTLS: Eric Lashley presented to the City Council the resolution recommended by the Library Board to change the governance of CTLS from a part of the Austin Public Library to a non-profit entity. The City Council did approve this resolution. Chamber of Commerce/Library Relationship: Jack Dixon explained that the Library is a member of the Chamber of Commerce because of the City membership. He passed out a calendar of Chamber events and explained the benefits for the library in networking with other businesses and the Chamber. Jack Dixon moved and Jackie seconded a motion that the library choose a staff member to be an Ambassador at the Chamber of Commerce. Jackie also moved to amend the motion to read: The library will investigate the possible designation of an Ambassador to the Chamber of Commerce. Jack Dixon seconded the amendment of the motion. The motion and amendment passed. Jack Dixon moved and Judy Griffith seconded a motion that the Board get name badges to be individually purchased During discussion, Eric Lashley explained that the library could provide these name badges for the Board Jack Dixon. moved and Judy Griffith seconded a motion to postpone the motion indefinitely (kill the motion). This motion was passed and the name badge motion was postponed indefinitely. Bond Election Results: Eric Lashley explained that all proposed bonds passed. The library bond pulled the most voters. The best estimate of the final vote is 11,145 for, 5,066 against. The Friends and Foundation did an outstanding job of publicizing the need for the bond proposal. The City will designate a construction manager to oversee the library construction. CTLS Meeting on October 21: Judy Parks explained that the non-profit entity for CTLS was formed at this meeting The organization needs 51 members to approve this step. Our City Council has passed this resolution. CTLS By -Laws and Board membership were also determined. The next Board meeting will be on December 13 at 6:30 PM. Adjournment: Judy Griffith moved and Nancy Varljen seconded a motion that the meeting be adjourned. The motion passed and the meeting was adjourned at 7:30 PM. Respectfully submitted, Judy Parks, Chair DIRECTOR'S MONTHLY REPORT • GEORGETOWN PUBLIC LIBRARY October 2004 HIGHLIGHTS • Robert Barber and Tim Brown accepted full-time positions on the public services staff and began working on October 18 and 25 respectively. Both have learned to use Horizon, the library's automation software, very quickly and they both work well with the public. • Kate Di Pronio applied for and received a Texas Reads Grant in the amount of $2662, which she will use for a young adult summer reading program in 2005. Forty-one libraries applied for the grants but only six were approved. • Moving the laptop computers to the circulation desk area has worked well. The check- out and check -in process is more orderly since the desk is always attended. The demand for laptops after 4:00 p.m. remains very high, with a wait list forming every day. • The winning book in the Georgetown Reads! voting was The Tortilla Curtain by T.C. Boyle. The library has ordered 25 additional copies of the book and they should be available for check-out by November 9. STAFF ACTIVITIES • During the month, Eric Lashley spoke about the library bond proposition at three City - sponsored open house events, to the Sun City Kiwanis Club, to the PEO Club, to the Sertoma Club, and to the Historic & Architectural Review Commission. • On October 19, Eric attended an orientation meeting for Library Legislative Day, which will take place in February. He will be the coordinator for our legislative district. VOLUNTEER ACTIVITIES • Students from Southwestern University's Latinos Unidos organization helped make the children's Halloween party a huge success. The party was held on Friday, October 29, from 5 -8 p.m. The students were in charge of games for the very large crowd. The event was held in the Children's Room. C] PUBLIC LIBRARY tUV4 Oct Nov Dec Annual Total Patron Visits Current Year 21815 2003-2004 20914 15350 17844 257813 2002-2003 17509 14213 12863 224208 2001.2002 17185 15144 11835 206478 Circulation 2004 Current Year 26895 26895 2003-2004 25571 20978 22413 330171 2002-2003 28599 23345 20787 318820 2001-2002 27339 22579 19706 330503 FY 2004-2005 Statistics Children's Programs Annual Total Attendance 823 823 Programs 4 4 Story Time 6 s Other (Tour, Movies, Crafts) 0 0 After School Programs 4 0 Other Services ILL Ordered 64 64 ILL filled 42 42 Lg Print Circuit 200 200 Internet usage (persons) 4048 4048 Reference Transactions 499 499 Volunteer Hours Adult 394.75 394.75 Teen 17.25 17.25 Community Service 202.00 202.00 Total Total 614.00 0.00 0.00 614.00 Registrations City Residents -new 87 87 GISD Kids' Cards 18 18 Non -residents -new 28 28 Non -residents -renew 43 43 Total Total 176 0 0 176 Cash Receipts Fines/Misc. Revenue 2228.23 2228,23 Non-resident fees 1550.00 1550.00 Donations 656.00 656.00 Gifts/Memorials 669.95 669.95 Material Donations to Other Agencies Books 0 0 Magazines 0 0 Library Collection Changes Titles Added 940 940 Copies Added 1109 1109 Copies Discarded 451 451 Donations Added 300 300 Notes: Underlined numbers: Feb 02, library was closed for 2 days for training, Feb 03 library was closed for 6 days for mold remediation 0 GEORGETOWN PUBLIC LIBRARY DONATIONS -- October 2004 Mike & Ethel Barnes _.....�.�...�....��-_..�...��.�.W.__;..,...,.�..,,�. $�75 for partable indoor/outdoor sign Jesse Kelly -Landes $50 in honor of Ron Landes The Woman's Club $20 in honor of Linda Adler Marlene Watts $200 for assisted memberships Jerry Carson Copy of his book, White Shaman Christine Malson Audio version of The Four Agreements, by Don Miguel Ruiz John & Mavis Lichtenthal $25 in memory of Blanchard Pritchard • 0 • 11 CITY OF October 27, 2004 Mrs. Patti Jennings Moore 507 Walnut Street Georgetown, Texas 78626 Dear Patti, It is a pleasure for me to inform you that the City Council voted to appoint you to the Library Advisory Board last night at their regular meeting. You will be filling a position vacated by a resignation, and that position will expire in February, 2006. Eric Lashley and Judy Fabry are Staff Liaisons for the Library Board. They will contact you to let you, know the schedule of meetings and will provide you with a Statement of Appointed Officer and Oath of Office that will need to be signed before a notary before you can participate as a member of the Board. They will also provide you with some ethics information, and you will be asked to sign an affidavit acknowledging your awareness of the ethics ordinance of the City of Georgetown. Thank you for your willingness to serve. Sincerely, 4ryon GNlsl cc: Judy Fabry Eric Lashley , CITY HALL * 1 13 EAST STH STREET ' POST OFFICE BOX 409 0 13EORr3ETOWN, TEXAS 78627-0409 4 S12/930.3652 • FAX: S12/930.3622 • TV OF C/ 1J i! l'. t i j[ ✓ F�t7NDED tN 1848 October 27, 2004 Ms. Danielle Cunniff Plumer 120 River Road Georgetown, Texas 78628 Dear Danielle, It is a pleasure for me to inform you that the City Council voted to appoint you to the Library Advisory Board last night at their regular meeting. You will be filling a position • _ vacated by a resignation, and that position will expire in February, 2006. Eric Lashley and Judy Fabry are Staff Liaisons for the Library Board. They will contact you to let you know the schedule of meetings and will provide you with a Statement of Appointed Officer and Oath of Office that will need to be signed before a notary before you can participate as a member of the Board. They -will also provide you with some ethics information, and you will be asked to sign an affidavit acknowledging your awareness of the ethics ordinance of the City of Georgetown. Thank you for your willingness to serve. Sincerely, Gary' Ion Mayor GN/sl � 0 cc: Judy Fabry . Eric Lashley CITY HALL • 1 13 EAST STH STREET POST OFFICE SOX 409 SEORGETOWN, TEXAS 78627-0409 • 51 2/930-3652 • FAX: 51 2/930.3622 ' -,y,Z /4 CITY OF UcorogtovNDEDI)m October 27, 2004 Ms. Judy Johnston 3011 Parker Drive Georgetown, Texas 78628 Dear Ms. Johnston, It is a pleasure for me to inform you that the City Council voted to appoint you to the Library Advisory Board last night at their regular meeting. You will be filling a position vacated by a resignation, and that position will expire in February, 2005. Eric Lashley and Judy Fabry are Staff Liaisons for the Library Board. They will contact you to let you know the schedule of meetings and will provide you with a Statement of Appointed Officer and Oath of Office that will need to be signed before a notary before you can participate as a member of the Board. They will also provide you with some ethics information, and you will be asked to sign an affidavit acknowledging your awareness of the ethics ordinance of the City of Georgetown. Thank you for your willingness to serve. Sincerely, r Gary Nelon Ma GN/sl cc: Judy Fabry Eric Lashley CITY HALL • 1 13 EAST BTH STREET POST ❑FFICE BOX 409 ' GEORGETOWN, TEXAS 78627.0409 " 51 2/930.3652 • FAX: 51 2/930-3622 t