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HomeMy WebLinkAboutMinutes_LAB_12.13.2004Georgetown Public Library Advisory Board Meeting Minutes December 13, 2004 P.J. Moore volunteered to take minutes of the meeting in the absence of Judy Griffith. Judy Parks called the meeting to order, read the minutes of the November meeting and asked for any corrections or additions. Judy Johnston asked for some clarification on the nametags issue. Georgene Richaud made a motion to accept the minutes. Jackie Cuozzo seconded. The motion passed. Judy Parks read out the description of duties of the Library Advisory Board. Eric Lashley gave the Director's Report. Copies of the monthly statistics and a roster of the Board members were distributed. Mr. Lashley stated that he hoped the City Council will approve the contract with Croslin and Associates and it is hoped that they will do an RFP for a Construction Manager soon The City may be able to fast -track the Library project and site work may start prior to April 2005. The new target date for completion is mid-2006. The Director met 12/13/04 with the Information Technology Department and a consultant will be hired to help design the technology infrastructure for the new building. There will be accommodations for wireless and hard -wired terminals. Individuals will be able to use the wireless connection with their own computers, but they may have to register. The use of "dumb" terminals instead of PCs or laptops is being considered. The advantages are that there is there is more security, they're cheaper and there's less maintenance. Library Board Members will get new badges at the February meeting. The Director is working with the director of Economic Development, Mark Thomas, to finda vendor for the coffee shop that will be in the new library. The Salt Lake City Library sent a description and photographs of what they sent out to vendors. It is desirable to have vendors help with the design. Vendors will be revenue producers for the library This can be done through use of a lease or receiving a portion of the profits. Photos of the Salt Lake City Library were shown. They showed the computer stations end panels with catalogs at the end of the stacks, hard -wired furniture with reading lamps, plant gardens, a coffee shop, the reference desk, the informationdesk and staff space. Georgetown's Library may have one-way windows around the staff area so that staffers may see out but patrons can't see in The upstairs may eventually be converted to offices. Storage will be important. The Library has beenopen for three Sundays now. The main use observed so far has been for studying and computer use. At the first of the new year, the library will be heavily promoted and it is expected to soon have Sundays that are as busy as Saturdays. Jennifer Shakespear will start in. December as the new Cataloging Librarian. Sally Bernier was selected as the City Employee of the Year for 2004 and received a plaque and a check. City Reporter will be coming out in the utility bill for January with the announcement of the winners of the Kids' Library Card Contest. The Director had lunch with board member Jack Dixon at the Chamber of Commerce. Jack introduced The Tortilla Curtain to attending Chamber members. Judy Johnston and Nancy Varlien were reminded that they need to re -apply in order to continue as Library Advisory Board members. Judy Parks described the duties of the Library Advisory Board Vice -Chairman. Jack Dixon volunteered to serve and Jackie Cuozzo nominated him for the position. Georgene Richaud seconded the nomination. The vote for Mr. Dixon was unanimous. Mr Lashley gave an update on the SBC, GISD and Kresge grants. SBC said that the library did not qualify for the grant as it was not in their service area. Work on the GISD grant is still in progress. Judy Fabry is working on the Kresge grant. Judy Parks says that the Mundy Building at Southwester University has green building features and that we may want to visit there. Georgetown Reads! buttons are available at the circulation desk and all Board members are encouraged to pick one up and wear it. It is hoped there will be many book review meetings open to the pubhc such as the ones at St. John's Methodist Church and Dog Eared Books. Anyone who will lead a discussion group is encouraged to do so. A resource discussion packet is available. The Director said that check-outs for the library copies will probably top 500. The Reporter and The Sun are giving publicity. Plans for events at. Southwestern University and The Palace Theatre are coming along. Mrs. Parks told members that since a movie is being made of The Tortilla Curtain, the publisher is temporanly not printing new copies until a cover featuring Kevin Costner and Meg Ryan, who will star in the movie, is available. The author, Mr. Boyle will come to Georgetown but will not be here until next fall. He would visit Hill Country Books. Garrison Keillor announced Mr. Boyle's birthday on Writer's Almanac. Gretchen Pruett has met with the GHS Librarians to promote reading of The Tortilla Curtain and may partner with Southwestern University. Mr Lashley said that it is hoped that the City would form an Art Commission. A workshop with the City Council, including the Library Board, Friends of the Library, and the Foundation has been scheduled for February 21 at 4:00 or 5:00 o'clock. The main subject will be the opportunity for naming rights in the new library. Donor recognition of this kind must have Council's approval. Georgene Richaud reported on her brainstorming ideas for fund-raising. She suggested the purchase of bricks with the patron's name to be laid in sections of the sidewalk, and selection of a favorite saying to be used on the walls of the new structure. She said that insteadof single large contributions, that smaller cumulative amounts were desirable, possibly in levels of contributions such as Platinum, Gold, etc. Jack Dixon suggested names being put on a Wall of Honor plaque for annual donations. Mr. Lashley suggested that Georgetown's children could do a penny drive. The Foundation has tiles that children decorated that will be for sale. Local corporations should be approached for donations. A grant of $25,000 is available from the LCRA. Block grants from the Federal Government are also a possibility. Mr. Dixon suggested a Wall of Honor to showcase photographs of Board members and staff. Mr. Dixon reported that at the Chamber of Commerce lunch Eric Lashley joined as an Ambassador. The following items were suggested for the January agenda: workshop with City Council, possible formation of an Arts Commission, Friends of the Library Book Sale, the GISD and Kresge Grants, Georgetown Reads, and brainstorming fundraiser ideas. Nancy Varljen moved to adjourn. Jackie Cuozzo seconded. The motion passed. The next meeting will be January loth at 6:30 p.m. P.J. Moore, Acting Secretary f6,/4 udy Parks, Chair DIRECTOR'S MONTHLY REPORT • GEORGETOWN PUBLIC LIBRARY November 2004 HIGHLIGHTS • Approximately 40 people attended the kick-off of the Georgetown Reads! program on November 11. Danielle Plumer and Joan Hall spoke about the pleasure of leisure reading and about The Tortilla Curtain, which is the book selected for the program. The Friends supplied light refreshments for the event. Interest in the program appears to be high and all 25 copies of the book that the library owns are constantly checked out. • Sara Hickman, a popular Austin musician, performed for the children Friday, November 19, to celebrate Children's Book Week. • Rosa Garcia, Children's Services Coordinator, announced the winners of the Kids' Card design contest after Ms. Hickman's performance on the 19 1h . Cati Alvarez, a first - grader at Annie Purl won in the grades K-2 category and Tess Dodge, a third -grader at Williams Elementary won in the grades 3-5 category. The new children's library cards, which will be available in January, will have one of these two designs. • The library was. open on Sunday for the first time on November 21. STAFF ACTIVITIES Eric Lashley spoke to the Lions Club about the library bond on November 10. , Eric attended a meeting of the CTLS Long -Range Planning Committee on November 19, in Salado. Kate DIPronio spoke to the Optimist Club on November 30 about the Georgetown Reads! program. VOLUNTEER ACTIVITIES • Several volunteers have changed their schedules to work on Saturday or Sunday since library hours have been extended. Many volunteers worked extra hours on Monday and Tuesday after the Thanksgiving holiday to handle the large volume of books that came in on those days. • 0 GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 2004 Oct Nov Dec Annual Total Patron Visits Current Year 21815 20831 2003-2004 20914 15350 17844 257813 2002-2003 17509 14213 12863 224208 2001-2002 17185 15144 11835 206478 Circulation 2004 Current Year 26895 25032 51927. 2003-2004 25571 20978 22413 330171 2002-2003 28599 23345 20787 318820 2001-2002 27339 22579 19706 330503 FY 2004-2005 Statistics Children's Programs Annual Total Attendance 823 702 1525 Programs 4 2 6 Story Time 6 6 12 Other (Tour, Movies, Crafts) 0 2 2 After School Programs 4 2 2 Other Services ILL Ordered 64 51 115' ILL filled 42 37 79 Lg Print Circuit 200 200 400 Internet usage (persons) 4048 3634 7682 Reference Transactions 499 968 1467 Volunteer Hours Adult 394,75 312.50 707.25 Teen 17,25 8.25 25.50 Community Service 202.00 85.50 287,50 Total Total 614.00 406.25 0.00 1020.25 Registrations City Residents -new 87 92 179 GISD Kids' Cards 18 11 29 Non -residents -new 28 22 50' Non -residents -renew 43 52 95 Total Total 176 177 0 353 Cash Receipts Fines/Misc. Revenue 2228.23 2185.97 4414.20 Non-resident fees 1550.00 1600.00 3150.00 Donations 656.00 563.44 1219.44 Gifts/Memorials 669.95 6775.90 7445.85 Material Donations to Other Agencies Books 0 265 265 Magazines 0 0 0 Library Collection Changes Titles Added 940 524 1464 Copies Added 1109 715 1824 Copies Discarded 451 772 1223 Donations Added 300 145 445 Notes: Underlined numbers: Feb 02 library was closed for 2 days for training* Feb 03 library was closed for 6 days for mold remediation 0 • GEORGETOWN PUBLIC LIBRARY DONATIONS -- November 2004 Teresa Bostick 11-video collection of Have Gun -- Will Travel Judy & Don Parks $100 in memory of Andrew Swinburn Mavis & John Lichtenthal 4-video set, The Bronfes of Haworth Judy & Don Parks Copy of Metro Girl by Janet Evanovich Anonymous 5 children's books in honor of Rebecca Price Matthew & M'Lissa Lindemann Copy of What's Heaven? by Maria Shriver, in memory of Lillian Stanley • •