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Home My WebLink AboutMinutes_LAB_03.08.2004Georgetown Public Library Advisory Board Meeting Minutes March 8, 2004 In Attendance: Judy Parks, Georgene Richaud, Judy Griffith, Jack Dixon, Zyg Kasner, Marsha McGuire, Jerry Sensabaugh, Nancy Varljen. Eric Lashley, library director was also present. Chairperson Judy Parks called the meeting to order at 6:30 PM. Approval of Minutes: Georgene Richaud moved and Jerry Sensabaugh seconded a motion to approve the minutes of the last meeting as distributed. The motion passed unanimously and the minutes were approved. Director's Report: The Library Foundation sponsored a fundraiser in which children decorate tiles to be displayed at the library. Over 100 children participated. The Foundation plans to repeat this fundraiser periodically during this year. • Eric Lashley continues to meet with the architect, Chuck Croslin. • The laptop computer that was stolen last month has been recovered and is working fine. Four teenagers were arrested. On February 2, the library had a record number of computer users, over 200 in one day. • T. R. Reid, Arlene Schinke, and other library patrons met recently to generate ideas for a citizen's library support group to promote the library bond election. • On February 10, the City Council appointed a 17 member Bond Commission. Their first meeting is scheduled for March 11. • The library has managed to catch up on the backlog of cataloging. The online catalog use through the website has record usage. • Many events for children are planned for Spring Break. The most popular is the Tea Party scheduled for Tuesday, March 16. • The library is going forward with plans to implement a self -check-out station. • Sarah Samson, reference librarian, now has a weekly question and answer column in the Williamson County Sun. There has been good response to her column. Judy Fabry also does a column once a month. • The new phone system has been installed and problems are being worked out. The staff has been trained. • The library is looking at a paging system for patrons waiting for laptops and for tax help. Introduction of New Members: New members Jack Dixon, Marsha McGuire and Zyg Kasner introduced themselves. Election of Vice Chair and Secretary: Georgene Richaud moved and Nancy Varljen seconded the nomination of Jerry Sensabaugh to the position of Vice Chair. The motion passed unanimously. Jerry Sensabaugh moved and Jack Dixon seconded a motion that Judy Griffith be nominated to continue in the position of secretary. The motion passed unanimously. For the upcoming year, Jerry Sensabaugh will be Vice Chair and Judy Gnffith Secretary of the Library Advisory Board. Judy Parks has been appointed by the City Council to contmue as Chair of the Board. Idea Exchange about New Library: Eric Lashley explained that at this point the architect is proposing a two-story library, with approximately 40,000 sq. ft. of space. There was discussion of a cafe or eatmg area for patrons. The first floor would house the children's area, staffing and work areas. The plans call for flexible areas for classes, meetings and events The architect may be ready with a proposed floor plan by the next Board meeting date. They are looking at the most efficient layout for minimal staffing needs. Letter to Council — Budget Priorities: The Board discussed priorities for next year's budget. These had been discussed and voted on at last month's meeting. Judy Gnffith moved and Jerry Sensabaugh seconded the motion that Judy Parks will write a letter to the City Council outlining our top budget priorities, as outlined in last month's meeting minutes. She will remind the Council that Sunday and expanded hours should be considered in the remainder of this year's budget The motion passed unanimously. Spring Workshop Date: Eric Lashley explained that the March meeting proposed at last month's meeting was not available. The date of May 11 at 5:00 will be proposed to the City Council. Report from CTLS (Central Texas Library System) Winter Meeting: Judy Parks reported on the February 27 meeting. Gretchen Pruitt, assistant director also attended. There was an In-service session on managing messages loans, etc. CTLS is looking for a new home. The staff is considering going non-profit and tying in with a different local library CTLS is developing a biennial budget for 2006-07. Each library will develop an individual long-range improvement plan Out library already has a long-range plan in place. CTLS will continue to offer consulting and continuing education. Our library will receive an additional $2,768 grant for collection development from CTLS. Council Appointed Bond Commission: Eric Lashley reported that the seventeen -member commission included two Library Board members, Judy Parks and Jerry Sensabaugh, and at least one Friends of the Library member, Martha Lawlor. The first meeting is scheduled for March 11, and is open to the public. The citizen's and library supporters group, headed by T. R. Reid and Arlene Schinke, has met to generate ideas and ways of gathering support for the bond election. Their next meeting will be April 1 at 7:00 PM at the library. The next Library Board meeting will be April 12 at 6:30 PM. Adjournment: Jerry Sensabaugh moved and Georgene Richaud seconded a motion that the meeting be adjourned. The motion passed. unanimously. Judy Parks adjourned the meeting at 7:35 PM. Respectfully submitted, Judy Griffith, Secretary DIRECTOR'S MONTHLY REPORT S GEORGETOWN PUBLIC LIBRARY February 2004 HIGHLIGHTS • The Friends of the Library purchased a second colorful rug for the Children's Room. • The Foundation's Color Your Library tile -painting fundraiser, held on Monday, February 16 when school was not in session, went very well. Kids painted more than 100 tiles that day. • Eric Lashley met several times during February with Chuck Croslin, the architect the City has hired to create building plans for the facilities that have been proposed for a bond election. • On February 2"d use of the public computers reached a new high--201 people in one day. • All staff members attended training in how to use the new Voice Over Internet Protocol phone system that will be activated early in March. STAFF ACTIVITIES • Gretchen Pruett, and Judy Parks, the library's lay representative, attended the CTLS membership meeting that was held in Temple on February 27. • Sarah Samson, Ethel Barnes, and Ash Garcia attended a workshop in Austin about using the TexShare and Amigos databases. VOLUNTEER ACTIVITIES • Judy Johnston, volunteer coordinator for the Friends, worked nearly 40 hours during February. (An average volunteer works about 8 hours per month.) Many new people have indicated an interest in becoming volunteers and the training process takes a lot of Judy's time. The library is very fortunate to have someone who is willing to give this much time to us. 11 GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 2003 2004 Oct Nov Dec Jan Feb Annual Total Patron Visits Current Year 20914 15350 17844 19841 21725 95674 2002-2003 17509 14213 12863 17703 15865 224208 2001-2002 17185 15144 11835 17094 18372 206478 2000-2001 18889 13893 11335 11218 0 183296 (see notes below Circulation 2003 2004 Current Year 25571 20978 22413 27290 26474 122726 2002-2003 28599 23345 20787 27465 21411 318820 2001-2002 27339 22579 19706 27439 25832 330503 2000-2001 23448 21099 20707 27275 26080 322238 FY 2003-2004 Statistics Children's Programs Annual Total Attendance 775 604 645 450 861 3335 Programs 2 4 1 0 6 13 Story Time 9 4 4 8 2 27 Other (Tour, Movies, Crafts) 1 0 0 1 1 3 After School Programs 5 2 2 4 4 12 Other Services ILL Ordered 40 25 38 44 46 193 ILL filled 40 21 38 22 42 163 Lg Print Circuit 200 200 200 200 800 Internet usage (persons) 3686 2851 3098 3481 3578 16694 Reference Transactions 577 477 583 748 725 3110 Volunteer Hours Adult 299.00 310,25 366.40 391.75 448.25 1815.65 Teen 51.25 46.25 26.75 41.25 15.75 181.25 Community Service 57.25 76.40 76.50 99.75 75.00 384.90 Total 407.50 432.90 469.65 532.75 539.00 2381.80 Registrations City Residents -new 88 65 61 112 112 438 GISD Kids' Cards 15 9 3 14 18 59 Non -residents -new 20 23 23 31 22 119 Non -residents -renew 63 42 37 65 66 273 Total 186 139 124 222 218 889 Cash Receipts FinestMisc. Revenue 2372.96 1751.84 1861.60 2372.01 1986.50 10344.91 Non-resident fees 1870.00 1390.00 1215.00 2120.00 1775.00 8370.00 Donations 616.42 463.86 513.04 786.45 365.01 2744.78 Gifts/Memodais 1495.00 250.00 34377.00 4830.00 877.05 41829.05 Material Donations to Other Agencies Books 0 5 0 30 0 35 Magazines 0 154 0 136 0 290 Library Collection Changes Titles Added 808 759 1026 1187 874 4654 Copies Added 1026 962 1219 1456 1161 5824 Copies Discarded 403 337 1042 632 726 3140 Donations Added 56 80 40 135 240 551 Notes: 0 indicates month in which counting system changeover took place and accurate count was not available. ttatiazed numbers indicate months in which counters in children's room were turned off during programs. Boldface numbers in patron visits do not accurately reflect traffic during those months. Underlined numbers: Feb 02 library was closed for 2 days for traininn: Feb 03 library was closed for_6 days for mold remediation. GEORGETOWN PUBLIC LIBRARY DONATIONS -- February 2004 t)ON_CiR__ _ µ~. DC}NATtOtV , w__W _.. Robert & Effle M. Seiman __ _ _. _....25 in memory of Mary Ann Holzschuher-� Sydney Spencer & Friends 27 bin books in honor of Sydney's 9th birthday Stained Glass Club of Sun City Stained Glass Lamps, How to Work in Stained Glass, and Stained and Decorative Glass in memory of Mary Ann Holzschuher Karla Smith Copy of Burleson Family Bulletin on CD Dennis & Barbara Staley $50 in memory of Mary Ann Holzschuher William & Cynthia Kelly $25 in memory of Mary Ann Holzschuher Col. Beverly J. Dye $25 in memory of Mary Ann Holzschuher Aransas County Middle School $40 in memory of Mary Ann Holzschuher Round Rock #925 Questors $20 for book Georgetown Heritage Society $1000 for conservation of City record books The Estate of Helen B. Anthony Copy of Helen B. Anthony's book, The Search for Lofie Louise Kenny M. Baird, DDS $50 for Tooth 'n'Tale programs Chris Comman, DDS $100 for Tooth'n' Tale programs Monica Goldenberg, DDS $200 for Tooth 'n'Tale programs Martha M. Allen Copy of Texas Women /n World War 11 by Cindy Weigand, in honor of Linky Brokhausen Mary Agnes Edwards $75 in memory of Mary Ann Holzschuher Harold & Marjorie Lawless $20 in memory of Mary Ann Holzschuher Carol & Thomas Walters $20 in memory of Mary Ann Holzschuher San Gabriel Woman's Club $160 in honor of their speakers Martha M. Aden Copy of Sam Bass by Bryan Woolley Lisa Moore Copy of Angels & Demons by Dan Brown Thomas C. Holzschuher Family $25 in memory of Mary Ann Holzschuher 0 0 1] • February 11, 2004 (<Title>) (<FirstName)) ((LastName)> (<Addressl)) ((City>), ((State)> ((PostalCode)) Dear (<FirstName>), It was a pleasure to visit with you. Thank you for participating in the interview process for, the selection of members to the City of Georgetown boards and commissions. The Council Subcommittee recommended your name to the City Council at their meeting' on February 10, 2004, and you have been approved as a member of the ((Board)). We appreciate your willingness to serve and wish to invite you to the following Orientation: Wednesday, February 18, 2004 6:30 p.m. Lobby of Council Chamber 101 E. 7 th Street Our City Attorney will give training on ethics and general parliamentary procedure and you will take the official oath to serve the City. We look forward to seeing you, and again, thank you for your participation. Sincerely, I n r! V ,1010 • 2004 Application fob Boards &Commissions Step 1: Fill Out this Application. Step 2: Attach a cover letter or resume Step 3: Mail or fax the application and cover letter or resume to the Mayor and City Council by December 31, 2003 Name:— I XOO Address: /00/ Jre-en &e5 Zip: Home Phone: Y& 3 - 3077 Work Phone: 02VY T LIF Ge`o'togetown F'cluNDED IN 15413 Do you live inside the Georgetown City Limits? F1 Yes El No If yes, how long? Are you registered to vote in Williamson County? El Yes El No Please rank, In order of preference, up to three Boards or Commissions on which you would like to serve: Animal Shelter Advisory Board Georgetown Housing Authority Georgetown Transports Enhancement Corporati( Building Standards Commission 0 '� Convention & Visitors Board 3 Ll�ra dvis Bard .9 Main Street Advisory Board 41 Georgetown Utility System Advisory Board Williamson County & Cities Health District 0 M 0 m r) M M M .00 Economic Development Commission Parks & Recreation Board Georgetown Youth Advisory Board Historic Architectural Review Planning & Zoning Commission Zoning Board of Adjustment Commission Public Safety Advisory Board Signature: Date: Mail this application, along with a resume and/or cover letter to: Mayor and City Council, P.O. Box 409, Georgetown, Texas 78627-0409 or Send via facsimile to: (512) 930-3659. If you have any questions about the process or about a particular board or commission, please call Sandra Lee- at 930-3651. P.O. eft 041 Phan {sm 64d-0245 Goorplo". TX 78627 Fax (M) 9a1-M91 E-MU � Jack L Dixon Work Manta • To secure a position with a company that provides for well as personal growth. LEIVED 14 2004 CITY SECRETARY al as Apr'03 - Present All Points Communications Georgetown, TX AccoeMf ll�cacr,ethra • Responsible for the sales of Motorola two-way radios and Nextel ceiluisr phones. Also responsible for but not limited to: Miry -way radio rentals; donations; ad design; and basic derical duties. Dec'02—Apr'03 CeIrrex Cellular Georgetown, TX SitlasPersvn • Responsible for sales of both AT&T wireless $and Dish Network. Customer service. Also msponsrble for aft store functions Including but not limited to: inventory; display design; RMA's-, eta Jan '02 — Oct'02 Texas Department of Health Austin, TX Data Entry hark I • Entered patient specimen and test data Into the laboratory computer system (Neo Metrics). Proofread demographic entries. Assisted with geneml clerical duties for the Admirdstrative Services branch. Sep '99 — Nov'01 Radio Shack, Inc. Manager Austin, TX • Responsible for all aspects of store functions, twuding but not limited to: wod*Q with confidential tecoKWIes with der and/or ernpkoym ktfiotmation; Payroll; schedurrng: omering for the store In & timely and Wmg8te manner; t+epairs, commercial orders and wWa*rog and stoddt>g all store merc hancfise. Tmtned as store mangers in the district on all aspects of DiteciV. Responsible for upgrades of all audio and video components in all stones with new managers. Chosen as 1 cf 60 managers nationwide to be a Conflict Management tralner Fall '86 _ Fall `89 Temple Junior College Temple, TX Mansrwnottf 1 Computer ack=ft Fall'92— Spring '93 Blinn Junior College Brenham, TX fft f CompWw 8cianc4W • Volunteered at Georgetown Public Library where I built displays to encourage young children to read. 0 0 Member t eadershlp Georgetown Ckm of 2004 • 2003 Application for • Boards & Commissions Step 1: Fill Out this Application. Step 2: Attach a cover letter or resume Step 3: Mail or fax the application and cover letter or resume to P. O. Box 409, Georgetown, TX 78627-0409, Attn: City Secretary Name:In Address: /� Z -3 7' Zip: 62 ,- � C %,ri 7k�g 2 f- Home Phone 7- Work Phone: Do you live inside the Georgetown City Limits? 0 Yes ❑ No Are you registered to vote in Williamson County? ❑ Yes Zr No Ge-o""r,getown POUNDED IN 1 B413 If yes, how long?_ �7 %% S Please rank, in order of preference, up to three Boards or Commissions on which you would like to serve: Animal Shelter Advisory Board Georgetown Housing Authority _ Georgetown Transportation Enhancement Corporation Airport Advisory Board Building Standards Commission Library Advisory Board Georgetown Utility System Convention & Visitors Board Main Street Advisory Board Advisory Board , ono o en�rlµs� Williamson County & Cities Health District Economic Development Commission Parks & Recreation Board i Georgetown Youth Advisory Board -"Ptanning 4 Historic Architectural Review & Zoning Commission Zoning Board of Adjustment Commission 4 _ Public Safety Advisory Board Signature: Date: Mail this aliplication, along With a resume and/or cover letter to: City Secretary, P.O. Box 409, Georgetown, Texas 78627-0409 or Send via facsimile to: (512) 930-3659. If you have any questions about the process or about a particular board or commission, please call Sandra Lee at 930-3651. July 16 200? • Zygmund J. Kasner 1623 Apt D Northwest Blvd (512) 869-4714 Georgetown TX 78628 City of Georgetown Post office Box 409 Georgetown TX 78627-0409 Attn: Sandra Lee, I am 80 years old, (DOB) 2/10/23. I am a Masters swimmer and I train regularly; over a mile daily. In 1998 1 entered in three swimming competitions and won eleven medals including a medal in NIKE World Games. I was one of the top ten best swimmers in the United States, in three events. For over 30 years I have been a self employed ceramic tile contractor Specializing in rebuilding stall showers, building custom tiled whirl -pool bath tubs and I also contracted tile work for a few select home builders. I have four successful adult children of which I am very proud. I was married for a period of forty four years to a remarkable lady, who unfortunately, became a long term invalid. As her health deteriorated (rheumatoid Arthritis), I was required to spend more time caring of her and less time working. I had to hire people to assist her at home. The medical, hospital and doctor bills were horrendous. Eventually I was forced to retire so that I could take care of her full time. She passed away in August of 1997. Due to the above reasons I have not been able to adequately fund my retirement. MY financial situation is stabilized with the aid of subsidized housing. I have excellent health and I can out perform many people, years younger than myself. On a personal level, I am a voracious reader. I am well acquainted with the Georgetown library. Classical music is central to my being. The romantic period of music is where I dwell. The towering symphonies of Beethoven, the soul stirring Second Piano Concerto of Rachmaninov, Tchaikovsky's melodious Nutcracker, Borodin's Polovstian dances From his Prince Igor, to soar with Ralph Voughn Williams ascending Lark: These and hundreds of other selections, make my life brimming with joy, and offer me fulfillment. I am adept at public speaking. I have given a lecture on the problems endured by the long term care giver. I have done readings such as Rudyard Kipling's Gunga Din and Tennysonts Charge of the light brigade. I have given talks on George Gershwin. I don't know how many years I have left. While I am able to, I would like to give some of my remaining time in service to others. Very truly yours, Zygmund Kasner � 2004 Applimdon for • Boards & Commissions Step 1: Fill Out this Application. Step 2: Attach a cover letter or resume Step 3: Mail or fax the application and cover letter- or resume to the Mayor and City Council by December 31, 2003 Name.- CV5� t,,- �� •. '�� (�LAFZ Address: 300�Z1pkP-L'F�T _ F Zip:G Nome Phone: 8t��1- lnCl �� Work Phone: Do you live inside the Georgetown City Limits? [dYes ❑ No Are you registered to vote in Williamson County? G;KYes n No Gcrrlr Or eorgetown FQI-MQCQ IN 154a yes, how long? Ji✓4415 h. Please rank, in order of preference, up to three Boards or Commissions on which you would like to serve: Animal Shelter Advisory Board AirportAdvisory Board Building Standards Commission Convention &Visitors Board Economic Development Commission If Georgetown Housing Authority X Library Advisory Board Main Street Advisory Board Parks & Recreation Board Georgetown Transportation Enhancement Corporation Georgetown Utility System Advisory Board Williamson County & Cities Health District C. Ci N n z m m rn M n, 0 Georgetown Youth Advisory Board Historic Architectural Review Planning & Zoning Commission Zoning Board of Adjustment Commission Public Safety Advisory Board Signature: Date: Mail this application, along with a resume andfor cover letter to: Mayor and City Council, P.O. Box 409, Georgetown, Texas 78627-0409 or Send via facsimile to: (512) 930.3659. If you have any questions about the processor about a particular board or commission, please call Sandra Lee at 930-3651. 01/19/04 09:01 HILL MCGUIRE -+ 5129303659 . MARSHA WAGONER MCGUIRE 30119 Btiarcrest Dr. Georgetown, Texas 78628 (512)869-6955 marsha.mcguire@juno.com Capable, professional librarian with experience in public and special libraries. Strengths Include solid managerial and administrative experience, versatility and adaptability, excellent communications and team -building skills, and the ability to manage multiple tasks In a pressured environment. Education: Bachelor of Arts, University of Texas at Austin, 1987 Masters of Library and Information Science, University of Texas at Austin, 1989 •' r Coordinator - EiftrE�Q2emgems,Inc.,Augn, Texas July 1992 to August 2002 Responsibilities/Duties: • Supervised professional and paraprofessional library staff. Prepared annual library budget, presented budget request to management, managed budget to 5% of allocation each year. • Acted as company Records Officer. Administered company -wide records management program, Including directing Initial records Inventory, records retention schedule, prepared and presented annual employee training, conducted annual re -certification for compliance to company retention schedule for parent company. • Administered corporate and site specific policies and procedures databases in Lotus Notes to assure compliance with ISO 9000 quality guidelines. In 2002 developed new web based database for procedures that duplicated the security functions of Notes and migrated all procedures successfully. Developed and conducted training for personnel in the use of the new system. $100,000 cost reduction for this project. • Provided reference and research service, and bibliographic Instruction for end users (600 local employees, 5 International sites) via electronic and print information sources. • Prepared and presented training and training materials on subjects of critical interest to FRSI. • Acted as Webmaster for the Resource Center Intranet developing and maintaining a web site of more than 50 pages. • Performed subject and descriptive cataloging and classification of library materials, managed all other technical services. • Controlled and disseminated internal company confidential records and publications. 01/19/04 09:02 HILL MCGUIRE a 5129303659 N0.022 D03 • Acted as subject specialist in selection of acquisitions in the areas of computer science, manufacturing, management and industrial process control, Library Manager --Public Utility Commission of Texas Library Austin, Texas — November 1988 to July 1992 Responsibilities/Duties: • Supervised professional (2) and paraprofessional (4) library staff. • developed and evaluated program activities,. policies and procedures, and goals and objectives for the library. • Supervised records, monitored budget, gathered statistical data and prepared section budget requests. • Planned and coordinated the automation of library systems (automated catalog, circulation, serials tracking and routing, and acquisitions) and selective dissemination of information programs. • Acted as agency coordinator for the Texas State Publication Clearinghouse and Texas Records Management programs (including directing performance of Initial agency -wide records Inventory and subsequent preparation of state mandated records retention schedule.) • Provided information, materials, reference and research services for the general public and PUC staff (240), • Provided bibliographic instruction for library users, prepared bibliographies of library resources, developed library tools and aids. • Acted as a subject specialist in selection of acquisitions in the areas of law, electric and telephone regulation, economics, finance and reference materials. • Performed subject and descriptive cataloging and classification of library materials using Library of Congress classification system, supervised cataloging, circulation, interlibrary loan and other technical services performed by staff. :•ar:• Officeyears) NovemberJanuary 1976 to •: Responsibilities/Duties: • Managed staffing duties for medical offices • Maintained accounting and payroll records. • Filed insurance claims for payment and maintained records system. 0