HomeMy WebLinkAboutMinutes_LAB_03.08.2004Georgetown Public Library Advisory Board
Meeting Minutes
March 8, 2004
In Attendance: Judy Parks, Georgene Richaud, Judy Griffith, Jack Dixon, Zyg Kasner, Marsha McGuire,
Jerry Sensabaugh, Nancy Varljen. Eric Lashley, library director was also present.
Chairperson Judy Parks called the meeting to order at 6:30 PM.
Approval of Minutes: Georgene Richaud moved and Jerry Sensabaugh seconded a motion to approve the
minutes of the last meeting as distributed. The motion passed unanimously and the minutes were approved.
Director's Report:
The Library Foundation sponsored a fundraiser in which children decorate tiles to be displayed at
the library. Over 100 children participated. The Foundation plans to repeat this fundraiser
periodically during this year.
• Eric Lashley continues to meet with the architect, Chuck Croslin.
• The laptop computer that was stolen last month has been recovered and is working fine. Four
teenagers were arrested. On February 2, the library had a record number of computer users, over
200 in one day.
• T. R. Reid, Arlene Schinke, and other library patrons met recently to generate ideas for a citizen's
library support group to promote the library bond election.
• On February 10, the City Council appointed a 17 member Bond Commission. Their first meeting
is scheduled for March 11.
• The library has managed to catch up on the backlog of cataloging. The online catalog use through
the website has record usage.
• Many events for children are planned for Spring Break. The most popular is the Tea Party
scheduled for Tuesday, March 16.
• The library is going forward with plans to implement a self -check-out station.
• Sarah Samson, reference librarian, now has a weekly question and answer column in the
Williamson County Sun. There has been good response to her column. Judy Fabry also does a
column once a month.
• The new phone system has been installed and problems are being worked out. The staff has been
trained.
• The library is looking at a paging system for patrons waiting for laptops and for tax help.
Introduction of New Members: New members Jack Dixon, Marsha McGuire and Zyg Kasner introduced
themselves.
Election of Vice Chair and Secretary: Georgene Richaud moved and Nancy Varljen seconded the
nomination of Jerry Sensabaugh to the position of Vice Chair. The motion passed unanimously. Jerry
Sensabaugh moved and Jack Dixon seconded a motion that Judy Griffith be nominated to continue in the
position of secretary. The motion passed unanimously. For the upcoming year, Jerry Sensabaugh will be
Vice Chair and Judy Gnffith Secretary of the Library Advisory Board. Judy Parks has been appointed by
the City Council to contmue as Chair of the Board.
Idea Exchange about New Library: Eric Lashley explained that at this point the architect is proposing a
two-story library, with approximately 40,000 sq. ft. of space. There was discussion of a cafe or eatmg area
for patrons. The first floor would house the children's area, staffing and work areas. The plans call for
flexible areas for classes, meetings and events The architect may be ready with a proposed floor plan by
the next Board meeting date. They are looking at the most efficient layout for minimal staffing needs.
Letter to Council — Budget Priorities: The Board discussed priorities for next year's budget. These had
been discussed and voted on at last month's meeting. Judy Gnffith moved and Jerry Sensabaugh seconded
the motion that Judy Parks will write a letter to the City Council outlining our top budget priorities, as
outlined in last month's meeting minutes. She will remind the Council that Sunday and expanded hours
should be considered in the remainder of this year's budget The motion passed unanimously.
Spring Workshop Date: Eric Lashley explained that the March meeting proposed at last month's meeting
was not available. The date of May 11 at 5:00 will be proposed to the City Council.
Report from CTLS (Central Texas Library System) Winter Meeting: Judy Parks reported on the
February 27 meeting. Gretchen Pruitt, assistant director also attended. There was an In-service session on
managing messages loans, etc. CTLS is looking for a new home. The staff is considering going non-profit
and tying in with a different local library CTLS is developing a biennial budget for 2006-07. Each library
will develop an individual long-range improvement plan Out library already has a long-range plan in
place. CTLS will continue to offer consulting and continuing education. Our library will receive an
additional $2,768 grant for collection development from CTLS.
Council Appointed Bond Commission: Eric Lashley reported that the seventeen -member commission
included two Library Board members, Judy Parks and Jerry Sensabaugh, and at least one Friends of the
Library member, Martha Lawlor. The first meeting is scheduled for March 11, and is open to the public.
The citizen's and library supporters group, headed by T. R. Reid and Arlene Schinke, has met to generate
ideas and ways of gathering support for the bond election. Their next meeting will be April 1 at 7:00 PM at
the library.
The next Library Board meeting will be April 12 at 6:30 PM.
Adjournment: Jerry Sensabaugh moved and Georgene Richaud seconded a motion that the meeting be
adjourned. The motion passed. unanimously. Judy Parks adjourned the meeting at 7:35 PM.
Respectfully submitted,
Judy Griffith, Secretary