HomeMy WebLinkAboutMinutes_LAB_04.12.2004Georgetown Public Library Advisory Board
Meeting Minutes
April 12, 2004
In Attendance: Judy Parks, Georgene Richard, Zyg Kasner, Marsha McGuire, Jerry Sensabaugh, and
Jackie Cuozzo. Eric Lashley, library director was also present.
Chairperson Judy Parks called the meeting to order at 6:30 PM.
Approval of Minutes: Jackie Cuozzo moved and Jerry Sensabaugh seconded a motion to approve the
minutes of the last meeting as distributed with the following typographical changes:
In the "Report from CTLS" paragraph on page 2 the fifth line, first new sentence should read: Our library
already has a long range plan in place.
Marsha McGuire volunteered to take the meeting minutes in Judy's absence. She suggested sending out
the meeting minutes soon after each meeting rather than waiting until right before the next month's
meeting so that the details of discussions would be fresh in everyone's minds.
Director's Report
• Pictures of the Spring Break Tea Party were circulated. There was an article written for the
Williamson County Sun on the event which over 90 people attended, including parents Live
music was provided.
• Computer usage was up again in March. On March 17 there were 213 users, a new daily record.
• The new telephone system is getting better. The staff is working to iron out the problems in the
system set-up
• Tax season help has been used to a great extent. Jerry Sensabaugh volunteers his time to help
patrons with tax questions. This service is bringing in new patrons
Report on Library Bond Election Campaign:
• Eric spoke at the Georgetown Independent School District on March 27.
• The Friends and Foundation bond meeting was held on April 1, 2004.
• The schedule of bond forum meetings includes one on September 20 at the St. Johns Methodist
Fellowship Hall at 7 pm in the evening. There will also be a forum held at Sun City in September
or October and an event with the Kiwanis Club on September 21.
• The Foundation is looking for a public relations firm to direct the bond informational campaign.
• Eric spoke to the Williamson County Art Guild on April 6 in support of the library.
• Attorney Carol Polumbo is working on a playbook to explain what can and cannot be done in
support of the bond issue by the various interested parties.
Report on Library Activities:
• Eric announced that the library's position in the City's organization had changed.
The library is now a part of the Community Services group and Eric reports to Randy Morrow, the
Director of the division who is also the director of Parks and Recreation.
• The Friends of the Library annual book sale is May 14 & 15.
• The City Council will vote on April 13 to allow GISD to transfer the ownership of the laptop
computers to the library
• The Dell Foundation grant will expire in December. The library will reapply for the grant. Eric
requested that the advisory board write a letter in support of the grant request
• Wednesday April 21, 2004 is the annual volunteer breakfast.
• The Online Book Club has been started on the library web site. The Friends of the Library will
pay for the service and staff is testing the concept to see how it is received.
Discussion and idea exchange of .proposed library building.:
• Judy Parks reported that patron Kendall Young had requested solar panels be put on the library
building to cut electricity usage.
• Eric presented an aerial view of the proposed new library location behind the police department.
The main library entrance, by Georgetown building code, would face 8th Street. The library
would consist of two floors, each with about 23,000 square feet. The first floor would house the
children's room, new materials space, circulation desk, and staff offices and cubicle space. The
second floor would hold the main book stacks and two large meeting rooms. Eric reported that
some changes would have to be made; constructing another entrance for those parking in the
parking lots, moving the restrooms, and setting up the elevator so that meetings could be held in
the evenings without allowing access to the library. The facade would be stone, the elevation
would show antique style windows and possible a false front mirroring the style of buildings
around the square.
• Eric will present to the Citizens Bond Commission meeting on May 5 on the question of one new
library versus branch libraries. Eric will report on the matter and show that there would be 70%
more operating expense with branches than with one central library location. He cited statistics
that only 3 public libraries in Texas with populations below 100,000 have branch libraries.
• Discussion followed among the board members and Eric about possible arrangements for the
interior of the library to meet the needs of the space No conclusions were drawn from the
discussion.
Discussion of Extended Hours/Sunday Hours for Library:
• Extended and Sunday hours were stressed as important in the City budget meetings. The
Library Advisory Board listed it as the most important item in their letter to the City Council. The
City Manager has listed it as number two on his list. Eric is hopeful that it will be in the October
budget. He does not think it will be in the mid -year budget.
Amazon Wish List for Library:
• The librarians would create the wish list on the Amazon.com site. Patrons could purchase books
for the library through this site. The books would be shipped directly to the Library. Patrons
would be reminded of the wish list when they shopped the site if they were from Georgetown.
Jerry noted that the same type of service is offered by Nolo Press, who publishes legal materials
for lay people. Eric said he would check on the Nolo Press offering. Georgene Richaud offered
and Jerry Sensabaugh seconded a motion that Eric look into creating the wish list on Amazon.
The motion was carried by acclamation.
The next Library Board meeting will be May 10, 2004 at 6:30 PM.
Adjournment: Jerry Sensabaugh moved and Jackie Cuozzo seconded a motion that the meeting be
adjourned. The motion passed unanimously. Judy Parks adjourned the meeting at 7 40 PM.
Respectfully submitted,
Marsha McGuire
DIRECTOR'S REPORT
GEORGETOWN PUBLIC LIBRARY
March 2004
HIGHLIGHTS
• Eric Lashley met again with Chuck Croslin, the architect who is working on the City's
master plan for facilities. Eric presented the revised concept plans to the staff and
received input about desired changes.
• Children's activities during the week of GISD's spring break brought many people to
the library. Monday featured another opportunity to paint tiles to raise money for the
Foundation, Tuesday was the annual tea party, Wednesday was art day, and on
Thursday the children used chalk to draw on the sidewalks around the library.
• On March 17, 213 people used the public computers, which surpassed the daily record
set last month.
• After the first two weeks of operation of the new phone system, the vendor consultant
who is handling post -deployment problems spent a day at the library observing the
library's phone traffic. He recommended changes that have been made to assure that
staff is able to answer all incoming calls and that the paging system will work the way
the staff needs it to work.
STAFF ACTIVITIES
• Gretchen Pruett, Sally Bernier, Kate DiPronio, Fran Fitzner, and Rosa Garcia
attended the annual conference of the Texas Library Association, which was held in
San Antonio March 17-20.
• Judy Fabry attended two days of training for Photoshop software March 24 and 25.
• Sarah Samson and Kathleen Bowling attended supervisor training March 31.
• On March 22, Eric Lashley spoke to the GISD Board concerning future plans for the
library.
VOLUNTEER ACTIVITIES
• Robyn Clay, who is the children's liaison for the Friends, took charge of refreshments
for the tea party. Ms. Rosa's teen volunteers --Sarah, Sadaf, and Noreen Rafique,
Yvette Navarro, and Meghann Mendoza also provided invaluable help to make the
tea party a great success.
• Marlene Watts helped with tile -painting and the tea party.
•
GEORGETOWN
PUBLIC LIBRARY
Comparative Fiscal Year Statistics
2003
2004
Oct
Nov
Dec
Jan
Feb
Mar
Annual Total
Patron Visits
Current Year
20914
15350
17844
19841
21725
24634
120308
2002-2003
17509
14213
12863
17703
15865
21480
224208
2001-2002
17185
15144
11835
17094
18372
19215
206478
2000-2001
18889
13893
11335
11218
0
16661
183296 (See notes below
Circulation
2003
2004
Current Year
25571
20978
22413
27290
26474
30608
153334
2002-2003
28599
23345
20787
27465
21411
26259
318820
2001-2002
27339
22579
19706
27439
25832
28824
330503
2000-2001
23448
21099
20707
27275
26080
30148
322238
FY 2003-2004 Statistics
Children's Programs
Annual Total
Attendance
775
604
645
450
861
961
4296
Programs
2
4
1
0
6
5
18
Story Time
9
4
4
8
2
6
33
Other (Tour, Movies, Crafts)
1
0
0
1
1
0
3
After School Programs
5
2
2
4
4
4
16
Other Services
ILL Ordered
40
25
38
44
46
42
235
ILL filled
40
21
38
22
42
37
200
Lg Print Circuit
200
200
200
200
200
1000
Internet usage (persons)
3686
2851
3098
3481
3578
4304
20998
Reference Transactions
577
477
583
748
725
738
3848
•
Volunteer Hours
Adult
299.00
310.25
366.40
391.75
448.25
486.50
2302.15
Teen
51.25
46.25
26.75
41.25
15.75
52.75
234.00
Community Service
57.25
76.40
76.50
99.75
75.00
91.25
476.15
Total
407.50
432.90
469.65
532,75
539.00
630.50
3012.30
Registrations
City Residents -new
88
65
61
112
112
108
546
GISD Kids' Cards
15
9
3
14
18
10
69
Non -residents -new
20
23
23
31
22
21
140
Non -residents -renew
63
42
37
65
66
55
328
Total
186
139
124
222
218
194
1083
Cash Receipts
Fines/Misc. Revenue
2372.96
1751.84
1861.60
2372.01
1986.50
2522.09
12867.00
Non-resident fees
1870.00
1390.00
1215.00
2120.00
1775.00
1760.00
10130.00
Donations
616.42
463.86
513.04
786.45
365.01
539.59
3284.37
Gifts/Memorials
1495.00
250.00
34377.00
4830.00
877.05
694.45
42523.50
Material Donations to Other Agencies
Books
0
5
0
30
0
0
35
Magazines
0
154
0
136
0
0
290
Library Collection Changes
Titles Added
808
759
1026
1187
874
951
5605
Copies Added
1026
962
1219
1456
1161
1068
6892
Copies Discarded
403
337
1042
632
726
366
3506
Donations Added
56
80
40
135
240
280
831
Notes:
0 indicates month in which counting system changeover took place and accurate count was not available.
Italicized numbers indicate months
in which counters in children's room were
turned off during programs.
Boldface numbers in patron
visits do not accurately reflect traffic during those months.
Underlined numbers: Feb 02, library
was closed for 2 days
for trainina� Feb 03 library was closed for 6 days
for mold remediation
• GEORGETOWN PUBLIC LIBRARY
DONATIONS -- March 2004
r— _r a
DONOR �' DONATION
��_ _ �_ . _____._
George & Marilyn Geisen $20 in memory of Jean Carver
Judith Anne Trainor Copy of Death of Riley by Rhys Bowen
Martin E. Parker Two copies of Historical Sketch of Williamson
County Old Settlers Association by Ken England
Marlene Watts $200 for assisted non-resident memberships
Arlene Schinke Copy of Absolute Friends by John le Carre
Friends of the Georgetown Library $412.50 for rug for the children's room
Judy & Don Parks $100 in memory of Audrey Swimburn
$100 in memory of Nina Reid
.7
0