HomeMy WebLinkAboutMinutes_LAB_05.10.2004Georgetown Public Library Advisory Board
Meeting Minutes
May 10, 2004
In Attendance: Judy Parks, Georgene Richaud, Zyg Kasner, Judy Griffith, Jackie
Cuozzo, and Nancy Valjen. Eric Lashley, Library Director, was also present.
Chairperson Judy Parks called the meeting to order at 6:30 PM.
Approval of Minutes: Georgene Richaud moved and Jackie Cuozzo seconded a motion
that the minutes of the last meeting be approved as distributed. The motion passed
unanimously.
Director's Report:
• Eric Lashley spoke at a Partners in Education luncheon on April 5. He
discussed the Helping Hand Tutoring program.
• On April 6, Eric spoke at the Williamson County Art Guild meeting.
• On April 20, the Sun City Kiwanis donated $1000 for the children's summer
reading program
• The City Council has been ranking the City s priority items; the library
requests have been ranked 11 `h out of 20. The City Manager has asked for
more information about library Sunday hours. After looking at costs, they
will re -rank the priorities.
• The library budget requests for next year include $8800 additional for books
and other library materials. This increase reflects a return to funding levels
before budget cuts three years ago
• The Friends of the Library donated $2000 for coaster pagers for use with
laptops and other wait lists.
• On April 15, the Library reported to the Dell Foundation about use of Dell
Grant money. Each goal has been met or exceeded:
o Computer use has increased 20% over last year.
o Staff help with computers has increased; there have already been 38
classes taught so far this year.
o The use of computers by youth has increased 38% over last year.
• Eric passed out a copy of an article to appear in the Williamson County Sun,
presenting rationale for staying with a central Library rather than branches.
Research has indicated that only three cities in Texas with populations under
100,000 have branch libraries.
• On May 6 there was a meeting of the Friends and Foundation members who
are working to promote the bond issue. They are looking at hiring some
professional help in publicity and to publish a Website. The Foundation has
pledged $10,000 to promote the bond issue.
• The Friends Book Sale is this week The preview for members is Thursday,
May 13 from 4-7 PM The sale will be held at the San Gabriel Community
Center and will be open to the public on Friday and Saturday, Mary 14-15.
• The Library staff will be meeting in June with the Georgetown school__
district s library staff to work out an inter -library loan program. They are
working toward more cooperation between the public and school library
programs.
Dell and Southwestern Bell Grant Proposals: Letters from the Advisory Board in
support of these grants need to be submitted with the grant proposals in July. The Dell
Grant helps provide computer training, promotion and maintenance of computers. The
Southwestern Bell gram money can be used to buy additional laptops and to help replace
current ones. Judy Parks will have a preliminary letter for the Advisory Board to
consider at the next meeting.
Plans for the New Library Building and Citizen Bond Committee Report: Eric
passed out and explained revised library plans and a preliminary cost estimate. The cost
estimates will be revised again because some proposed costs (for instance eliminating
costs of new shelving and reducing the contingency fund) would be reduced. The plans
and preliminary costs were presented to the Bond Committee at their last meeting. Judy
Parks explained that the committee has asked more information for their next meeting on
May 19. The committee is looking at all proposed construction and how to present the
bond to the voters.
Amazon.com Wish List: Our library has posted a list of desired books on the "wish list"
tab on the Amazon.com home page. Patrons can donate books to the library using this
wish list and they will be sent directly to the library. It is listed as Georgetown Texas
Library.
Proposed date of City Council Workshop: The proposed date of May 11 is not
possible for the City Council. Eric will propose the date of June 7.
The next Advisory Board Meeting will be on Monday, June 7, at 6:30 PM, or before
or after a possible meeting with the City Council on that date.
Adjournment: Georgene Richaud moved and Jackie Cuozzo seconded a motion that the
meeting be adjourned. The motion passed and Judy Parks adjourned the meeting at 7:30
PM.
Respectfully submitted,
Judy Griffith, Secretary
DIRECTOR'S MONTHLY REPORT
GEORGETOWN PUBLIC LIBRARY
April 2004
HIGHLIGHTS
• The Citizens Bond Committee seemed enthusiastic about the plans Croslin &
Associates proposed for the new library building.
• Staff submitted the proposed base budget for 2004-05, requesting small increases in
the lines for office supplies and library supplies and restoration of the $8800 that had
been cut from the book budget three years ago.
• The library received good marks in the customer service survey to which 400 residents
responded.
• Kate DiPronio, who was hired as a cataloging librarian last fall, is making time in her
day to work at the reference desk so that she can fill in there when needed. She also
has assumed the responsibility for ordering the young adult materials.
• The Friends of the Library agreed to pay for the coaster pagers that staff will use to
notify laptop computer users when a computer is available.
• On April 6, Eric Lashley spoke to the Williamson County Art Guild about plans for a
new library.
• On April 19, Kathleen Bowling gave a tour of the library to seven Cub Scouts and
their parents.
• Eric and Kathleen attended a Partners in Education luncheon on April 5.
• Eric and Rosa Garcia attended the meeting of the Sun City Kiwanis on April 20 where
they received a check for $1000 for the summer reading program..
• On April 23 Rosa and Kathleen Burnop attended a lap -sit workshop sponsored by
CTLS. Rosa hopes to have lap -sit storytime sessions when the library has more room.
VOLUNTEER ACTIVITIES
On April 21 the staff put on an appreciation breakfast for the library volunteers.
• Community Service volunteers have been helping to pull books that have not been
checked out for at least two years. The librarians then examine the books and decide
whether they should be withdrawn.
•
GEORGETOWN PUBIC LIBRARY
Comparative Fiscal Year Statistics
2003 2004
Oct Nov Dec Jan Feb Mar Apr Annual Total
Current Year
20914
15350
17844
19841
21725
24634
23315
143623
2002-2003
17509
14213
12863
17703
15865
21480
19473
224208
2001-2002
17185
15144
11835
17094
18372
19215
17914
206478
2000-2001
18889
13893
11335
11218
0
16661
19607
183296
Circulation
2003
2004
Current Year
25571
20978
22413
27290
26474
30608
26983
180317
2002-2003
28599
23345
20787
27465
21411
26259
25450
318820
2001-2002
27339
22579
19706
27439
25832
28824
28495
330503
2000-2001
23448
21099
20707
27275
26080
30148
24711
322238
FY
2003-2004
Statistics
Children's Programs
Annual Total
Attendance
775
604
645
450
861
961
305
4601
Programs
2
4
1
0
6
5
0
18
Story Time
9
4
4
8
2
6
8
41
Other (Tour, Movies, Crafts)
1
0
0
1
1
0
1
4
After School Programs
5
2
2
4
4
4
4
20
Other Services
ILL Ordered
40
25
38
44
46
42
48
283
ILLfilled
40
21
38
22
42
37
35
235
Lg Print Circuit
200
200
200
200
200
200
1200
Internet usage (persons)
3686
2851
3098
3481
3578
4304
4057
25055
Reference Transactions
577
477
583
748
725
738
847
4695
Wolunteer Hours
Adult
299.00
310.25
366.40
391.75
448.25
486.50
373.25
2675.40
Teen
51.25
46.25
26.75
41.25
15.75
52.75
40.00
274.00
Community Service
57.25
76.40
76.50
99.75
75.00
91.25
139.25
615.40
Total
407.50
432.90
469.65
532.75
539.00
630.50
552.50
3564.80
Registrations
City Residents -new
88
65
61
112
112
108
93
639
GISD Kids' Cards
15
9
3
14
18
10
6
75
Non -residents -new
20
23
23
31
22
21
22
162
Non -residents -renew
63
42
37
65
66
55
51
379
Total
186
139
124
222
218
194
172
1255
Cash Receipts
Fines/Misc. Revenue
2372.96
1751.84
1861.60
2372.01
1986.50
2522.09
2258.56
15125.56
Non-resident fees
1870.00
1390.00
1215.00
2120.00
1775.00
1760.00
1535.00
11665.00
Donations
616.42
463.86
513.04
786A5
365.01
539.59
714.97
3999.34
Gifts/Memorials
1495.00
250.00
34377.00
4830.00
877.05
694.45
3268.00
45791.50
Material Donations to Other Agencies
Books
0
5
0
30
0
0
0
35
Magazines
0
154
0
136
0
0
72
362
Library Collection Changes
Titles Added
808
759
1026
1187
874
951
749
6354
Copies Added
1026
962
1219
1456
1161
1068
873
7765
Copies Discarded
403
337
1042
632
726
366
1599
5105
Donations Added
56
80
40
135
240
280
105
936
Notes:
0 indicates month in which counting system changeover took place and accurate count was not available.
Italicized numbers indicate months in which counters in children's room were turned off during programs.
Boldface numbers in patron visits do not accurately reflect
traffic during those months.
Underlined numbers: Feb 02 library
was closed for 2 days
for training; Feb 03, library was closed for 6 days
for mold remediation.
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DONATIONS -- April 2004
E.R. Bostick
$25, to be used for adult fiction
Claire Nowka
Video, The Saddle Club--TheFirstAdventure
Martha NLAllen
Copy of Barbara Jordan: Breaking the Barriers, by
Ann Fears Crawford
Williamson County Chapter cfthe Native Plant
Copy ofKnow Your Grasses, published bythe Texas
Society ofTexas
Cooperative Extension
John Wilson and Jackie Cuoozp
Copy ofaudio version ofThe Last Juror byJohn Grisham
Sun City Visual Arts Club
Copies ofTurner and Venice and The Drawings of
Boucher
Mae Salisbury
Copy ufher book, The Journey. The Great Sword of Truth
Sun City Kkwan|oClub
$1OODfor 2UO4summer reading program
Georgetown Library Foundation
$1D0Ofor 2OO4summer reading program
Friends cfthe Georgetown Library
$75Ofor subscription 0oonline book club
Mary Ann Barbour
$5Ofor preservation ofCity ofGeorgetown record books
Hill Country Bookstore
8%Vgift oortifiomoafor drawing for National Library Week
Anna Reed
$5Uinhonor ofJerry Sonoabaughfor tax assistance
Judy & Don Parks
$5Oinmemory ofViola Emmert Roberts
Nicholas Janssen
Copy of8fOnly I Had Green Nose, byMax Luoodo.
inhonor mfSeth Johnson