HomeMy WebLinkAboutMinutes_LAB_06.07.2004Georgetown Public Library Advisory Board
Meeting Minutes
June 7, 2004
In Attendance: Jerry Sensabaugh, Georgene Richaud, Zyg Kasner, Judy Parks, Marsha
McGuire, Nancy Varljen, Jackie Cuozzo, Judy Griffith. Eric Lashley, Library Director,
was also present.
Chairperson Judy Parks called the meeting to order at 6:30 PM.
Approval of Minutes: Georgene Richaud moved and Jerry Sensabaugh seconded a
motion that the minutes of the regular May 10 meeting and the minutes of the May 22
called meeting be approved as distributed. The motion passed unanimously.
Director's Report: Eric Lashley reported that the statistics for May show continued
increases in library usage. He also reported that the Friends' book sale netted over
$12,000. The Friends have already set the date for next year's sale and have a place to
collect and sort books. He noted that the Fnends organization has grown in membership
and will start to have quarterly general meetings. The first quarterly meeting will be on
September 9 and will focus on the Bond election.
Enc explained that the self -check-out computer is operational. Public Internet usage hit a
record high and the City is planning to install a separate Ti line for the library.
Eric has submitted a formal budget request for additional weekend hours
The architect, Chuck Croslin, will be meeting with the Friends and Foundation on June
15, at 7 00 PM in the library, to begin to develop promotional materials for the bond
campaign The Friends and the Foundation have created a Bond Campaign Committee.
Their work will include a Website to explain the need for a new library.
Wednesday, June 2 was the kick-off for the children s summer reading program. More
than 400 people attended the event in the park, and there was good publicity covenng the
event.
Linda Simonson, from the school district, will meet soon with Eric to start a cooperative
effort between the school and public libraries.
Letters from the Board to Support Grant Applications: The library is applying for a
renewal of the Dell grant for technology support and for a new grant from SBC also for
technology support The Advisory Board would like to attach letters of support to these
applications. Judy Parks submitted several ideas for wording and rationale for the grants.
After discussion of these points, Judy volunteered to collect the ideas and compose letters
of support.
New Library Building Plans: Eric explained that the most recent revisions include a
completely finished second floor.. There willbe a limestone facade and a few intenor
changes that the library staff requested. A cap on costs has been placed at $10 million.
Updated drawings will be available at the June 15 meeting and at the next Advisory
Board meeting.
Amazon.com.. Wish List. Eric reported that he_ hasposted three books on the wish list
for the library. If people have lost a book that cannot be replaced, they can go to
Amazon.com and pick a replacement from the wish list.
Citizens Bond Committee: Judy Parks explained that the Bond Committee made a
presentation of recommendations to the City Council. Hartley Sappington presented the
library portion of the recommendation. The Council seemed receptive to the
recommendations and officially accepted the report at the subsequent City Council
meeting. The Bond Committee will meet on June 8 with the City's bond counsel for
training on legalities of what can be done to promote the bond election. The session will
be at 5 PM in the City Council Chambers, and all Library Advisory Board members are
invited. The legal requirements will pertain to Advisory Board Members as well as the
City Council appointed Bond Committee.
Ethics Ordinance: Georgene Richaud presented some suggestions and clarifications to
the proposed ethics ordinance. These had been discussed at the last Board meeting.
Marsha McGuire moved and Jackie Cuozzo seconded a motion that these suggestions be
sent to the City Council for their consideration. The motion passed unanimously
Training for Promotion of Bond Election: Eric reminded the Board of the training
scheduled for June 8, at 5:00 PM in the Council Chambers. It is important that all
Advisory Board members understand the legal requirements. For those unable to attend,
Judy Parks will review the training at the next Board Meeting.
The next Board Meeting will be on July 12, at 6:30 PM.
Adjournment: Judy Griffith moved and Jerry Sensabaugh seconded a motion that the
meeting be adjourned. The motion passed unanimously. Judy Parks adjourned the
meeting at 7:10 PM.
Respectfully submitted,
Judy Griffith, Secretary
Sandra Lee To. Eric Lashley/City of Georgetown(c City of Georgetown, Judy F br /City
05/ /2004 0 :07 PM of Georgetown a City of Georgetown, Randy Morrow/City of
Georgetown@City of Georgetown, Kimberly Garrett/City of
Georgetown(r City of Georgetown, Shelly Hargrove/City of
GeorgetowniCity of Georgetown, Marl Miller/City of
GeorgetownCity of Georgetown, Mark Thomas/City of
Georgetown City of Georgetown, Tim Dunbar/City of
Georgetown(cr7�City of Georgetown
cc:
Subject: Training for the Bond Election
Carol Polumbo, the City's Bond Counsel, will conduct training for the Citizens Bond Committee and the
City Council at a special workshop at 5:00 p.m. on Tuesday, June S, in the Council Chamber prior to the
regular Council Meeting at 6:00 p.m. This workshop will give the legalities of whet can be dome to
promote the bond election. It will be important that representatives of the City (es in Council;
boards/commissions and staff) provide facts only.
We would like to invite the members of the Library Board, Parks and Rec Board, CVB, and EI C to the
training. Please communicate with your board and let there know about the training.
Sandra D. Lee
City Secretary
City of Georgetown
slee a geor etownbc.org
(512) 930-3651 Telephone
(512) -35 g Fax
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DIRECTOR'S MONTHLY REPORT
GEORGETOWN PUBLIC LIBRARY
May 2004
HIGHLIGHTS
• The City Council accepted the proposal of the Citizens Bond Committee for a bond,
not to exceed $10 million, for construction of a new library building.
• The Friends of the Georgetown Library's annual book sale netted $12,000.
• The Friends donated $2000 for the purchase of coaster pagers, which staff will use to
manage usage of the laptop computers.
• No requested increases in budget lines were approved for the coming fiscal year, but
no cuts were made.
• Registration for the summer reading program has begun. This year the calendar of
summer events is on the library's web page, thanks to an extra effort by the City's
webmaster, Erin McDonald.
• Sarah Samson, who has been the library's reference librarian since 2000, is now the
adult services librarian.
• The self -check station is in place and working.
• High usage of the Internet at the library is overloading the City's service. The
Information Resources department is investigating putting the library on a separate T-1
line.
STAFF ACTIVITIES
• Rosa Garcia attended a CTLS workshop on May 11 about selecting Spanish language
materials.
VOLUNTEER ACTIVITIES
• Ms. Rosa has ten teenagers who will be helping with the summer reading program.
Some of them have already begun working. Others are helping Kathleen Bowling with
decorating the children's room for the summer activities.
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GEORGETOWN
PUBLIC
LIBRARY
Comparative
Fiscal Year Statistics
2004
Jan
Feb
Mar
Apr
May
Annual Total
Patron Visits
Current Year
19841
21725
24634
23315
21288
164911
2002-2003
17703
15865
21480
19473
19207
224208
2001-2002
17094
18372
19215
17914
18585
206478
2000-2001
11218
0
16661
19607
20221
183296 (see notes below
Circulation
2004
Current Year
27290
26474
30608
26983
26146
206463
2002-2003
27465
21411
26259
25450
27751
318820
2001-2002
27439
25832
28824
28495
29186
330503
2000-2001
27275
26080
30148
24711
29318
322238
FY 2003-2004 Statistics
Children's Programs
Annual Total
Attendance
450
861
961
305
265
4866
Programs
0
6
5
0
0
18
Story Time
8
2
6
8
6
47
Other (Tour, Movies, Crafts)
1
1
0
1
2
6
After School Programs
4
4
4
4
0
20
Other Services
ILL Ordered
44
46
42
48
28
311
ILLfilled
22
42
37
35
37
272
Lg Print Circuit
200
200
200
200
200
1400
Internet usage (persons)
3481
3578
4304
4057
3791
28846
Reference Transactions
748
725
738
847
591
5286
Volunteer Hours
391.75
448.25
486.50
373.25
443.25
3118.65
•Adult
Teen
41.25
15.75
52.75
40.00
24.50
298.50
Community Service
99.75
75.00
91.25
139.25
222.50
837.90
Total
532.75
539.00
630.50
552.50
690.25
4255.05
Registrations
City Residents -new
112
112
108
93
93
732
GISD Kids' Cards
14
18
10
6
13
88
Non -residents -new
31
22
21
22
20
182
Non -residents -renew
65
66
55
51
46
425
Total
222
218
194
172
172
1427
Cash Receipts
Fines/Misc. Revenue
2372.01
1986.50
2522.09
2258.56
1941.55
17067.11
Non-resident fees
2120.00
1775.00
1760.00
1535.00
1525.00
13190.00
Donations
786.45
365.01
539.59
714.97
719.89
4719.23
Gifts/Memorials
4830.00
877.05
694.45
3268.00
3142.46
48933.96
Material Donations to Other Agencies
Books
30
0
0
0
50
85
Magazines
136
0
0
72
127
489
Library Collection Changes
Titles Added
1187
874
951
749
644
6998
Copies Added
1456
1161
1068
873
786
8551
Copies Discarded
632
726
366
1599
2374
7479
Donations Added
135
240
280
105
90
1026
Notes:
0 indicates month in which
counting system changeover took place and
accurate count was not available.
Italicized numbers indicate months in which counters in children's room were turned off during programs.
Boldface numbers in patron visits do not accurately reflect traffic during those months.
Underlined numbers: Feb 02 library was closed for 2 days
for traininaw
Feb 03, library
was dosed for 6 days
for mold remediation.
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- May 2004
Marlene Watts
$300 for assisted memberships and to activat-dfs67-7
cards for the summer
Friends of the Georgetown Library $2039 for coaster paging system
Anne lsharn
Copy of her book, Eat Chocolate Lose Weight
Bob Holzschuher
$20 in honor of Dr. Harvey Watkins' 100th birthday
Kelly Clayman
$100 for summer reading program
Beverly Morgan
Audiobook, Breastfeeding Basics and Beyond
Kanah Johnson
Two books in honor of her 5th birthday,
Blackberry Surprise and Eeyore Loses a Tail
SCTWGA-9 Hole Group
$272 in memory of Mary Ann Holzschuher
Martha Zimmerman
Copy of Cow Finds a Friend in honor of her 3rd birthday
Mary L. Reynolds
$100 in honor of Jerry Sensabaugh & AARP tax advisors
Dorothy Bettis
Copy of Earhart's Flight into Yesterday
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