HomeMy WebLinkAboutMinutes_LAB_06.07.2004Georgetown Public Library Advisory Board
Meeting Minutes
June 7, 2004
In Attendance: Jerry Sensabaugh, Georgene Richaud, Zyg Kasner, Judy Parks, Marsha
McGuire, Nancy Varljen, Jackie Cuozzo, Judy Griffith. Eric Lashley, Library Director,
was also present.
Chairperson Judy Parks called the meeting to order at 6:30 PM.
Approval of Minutes: Georgene Richaud moved and Jerry Sensabaugh seconded a
motion that the minutes of the regular May 10 meeting and the minutes of the May 22
called meeting be approved as distributed. The motion passed unanimously.
Director's Report: Eric Lashley reported that the statistics for May show continued
increases in library usage. He also reported that the Friends' book sale netted over
$12,000. The Friends have already set the date for next year's sale and have a place to
collect and sort books. He noted that the Fnends organization has grown in membership
and will start to have quarterly general meetings. The first quarterly meeting will be on
September 9 and will focus on the Bond election.
Enc explained that the self -check-out computer is operational. Public Internet usage hit a
record high and the City is planning to install a separate Ti line for the library.
Eric has submitted a formal budget request for additional weekend hours
The architect, Chuck Croslin, will be meeting with the Friends and Foundation on June
15, at 7 00 PM in the library, to begin to develop promotional materials for the bond
campaign The Friends and the Foundation have created a Bond Campaign Committee.
Their work will include a Website to explain the need for a new library.
Wednesday, June 2 was the kick-off for the children s summer reading program. More
than 400 people attended the event in the park, and there was good publicity covenng the
event.
Linda Simonson, from the school district, will meet soon with Eric to start a cooperative
effort between the school and public libraries.
Letters from the Board to Support Grant Applications: The library is applying for a
renewal of the Dell grant for technology support and for a new grant from SBC also for
technology support The Advisory Board would like to attach letters of support to these
applications. Judy Parks submitted several ideas for wording and rationale for the grants.
After discussion of these points, Judy volunteered to collect the ideas and compose letters
of support.
New Library Building Plans: Eric explained that the most recent revisions include a
completely finished second floor.. There willbe a limestone facade and a few intenor
changes that the library staff requested. A cap on costs has been placed at $10 million.
Updated drawings will be available at the June 15 meeting and at the next Advisory
Board meeting.
Amazon.com.. Wish List. Eric reported that he_ hasposted three books on the wish list
for the library. If people have lost a book that cannot be replaced, they can go to
Amazon.com and pick a replacement from the wish list.
Citizens Bond Committee: Judy Parks explained that the Bond Committee made a
presentation of recommendations to the City Council. Hartley Sappington presented the
library portion of the recommendation. The Council seemed receptive to the
recommendations and officially accepted the report at the subsequent City Council
meeting. The Bond Committee will meet on June 8 with the City's bond counsel for
training on legalities of what can be done to promote the bond election. The session will
be at 5 PM in the City Council Chambers, and all Library Advisory Board members are
invited. The legal requirements will pertain to Advisory Board Members as well as the
City Council appointed Bond Committee.
Ethics Ordinance: Georgene Richaud presented some suggestions and clarifications to
the proposed ethics ordinance. These had been discussed at the last Board meeting.
Marsha McGuire moved and Jackie Cuozzo seconded a motion that these suggestions be
sent to the City Council for their consideration. The motion passed unanimously
Training for Promotion of Bond Election: Eric reminded the Board of the training
scheduled for June 8, at 5:00 PM in the Council Chambers. It is important that all
Advisory Board members understand the legal requirements. For those unable to attend,
Judy Parks will review the training at the next Board Meeting.
The next Board Meeting will be on July 12, at 6:30 PM.
Adjournment: Judy Griffith moved and Jerry Sensabaugh seconded a motion that the
meeting be adjourned. The motion passed unanimously. Judy Parks adjourned the
meeting at 7:10 PM.
Respectfully submitted,
Judy Griffith, Secretary