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Home My WebLink AboutMinutes_LAB_07.12.2004Georgetown Library Advisory Board Meeting Minutes July 12, 2004 In Attendance: Jerry Sensabaugh, Jack Dixon, Georgene Richaud, Judy Parks, and Judy Griffith. Eric Lashley, Library Director, also attended. Chairperson Judy Parks called the meeting to order at 6:30 PM. Director's Report: • The library was very busy last month, including a record day when 278 people used the computers. • The Austin Business Journal featured an article about the bond election for the library m their June 18-24 issue. • The City Manager has agreed to put money for Sunday hours at the library in the proposed budget for the next fiscal year. • There is one vacancy on the library staff. Maria West resigned because of a family move. We will begin interviewing this week. • There has been a rash of computer problems recently. The problems seem to be currently resolved and all computers are up and running. • There have been two meetings with the Friends and Foundation about plans for the library and the citizens bond campaign. • The new self -check-out system is working well. Promotion of Bond Campaign by Board Members: Judy Parks reviewed the training received concerning the legality and ethics restrictions of Board Members in promoting the bond campaign. Board members cannot use their position on the Board to promote the bond election. When speaking as a representative of the Board, it is allowable to present the facts of the campaign, but not advocate for the election. Draft Letters for Grant Applications: Judy Parks presented two draft letters from the Board to attach to the grant applications to Dell Computer Corporation and to SBC Corporation. A few corrections and changes were discussed. Judy Griffith moved and Georgene Richaud seconded a motion that the letters be submitted with the suggested changes. The motion passed unanimously. Georgetown Reads! Program: Judy Parks reported that the steering committee has met for the first time to discuss vanous ways to choose and promote a book. The committee will present five possible books for the community to vote on. Hopefully the book will be chosen by September or October. The goals of the project are to expand the world of the reader with book discussions to broaden and deepen appreciation of literature; and to build community. Building Plans: Eric Lashley went over the proposed conceptual drawings for the new library. The City Council Bond Committee voted to have the architect build a model of the proposed library. The committee is setting up -a speaker's bureau to inform the public about the library. Meeting with Public School Librarians: Eric Lashley reported that the first meeting to coordinate public school and library efforts will be on August 4. They will be working on interlibrary loan projects and hopefully be ready to go by the time school starts. American Library Association Conference: Eric Lashley attended the conference held in Orlando, Florida. He found especially helpful the sessions he attended on promoting bond elections and on applying retail models to public libraries. One idea is to buy multiple copies of best sellers and sell the surplus after demand drops. The next meeting will be on August 9 at 6:30 PM. Adjournment: Judy Griffith moved and Jerry Sensabaugh seconded a motion to adjourn the meeting. The motion passed unanimously and the meeting was adjourned at 7:40 PM. Respectfully submitted, Judy Griffith, Secretary DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY June 2004 HIGHLIGHTS • Maria West, who had been on the public services staff for more than five years, resigned. She and her family moved to Arizona. Her full-time position has been advertised. • The Friends of the Georgetown Library donated $2,000 for the summer reading program and $1,315 to renew the online subscription to AncestryPlus.com. • Attendance at the special summer children's programs has been high. • Increasing numbers of patrons are using the self -check station. • During June new records were set in the number of member applications processed and the number of people using the public computers in a single day. STAFF ACTIVITIES • Eric Lashley attended the annual conference of the American Library Association in Orlando, Florida, June 25-30. VOLUNTEER ACTIVITIES • Ms. Rosa's teen volunteers have already put in nearly 300 hours since the summer reading program began. 0 0 GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 2004 Jan Feb Mar Apr May Jun Annual Total Patron Visits Current Year 19841 21725 24634 23315 21288 24326 189237 2002-2003 17703 15865 21480 19473 19207 22940 224208 2001-2002 17094 18372 19215 17914 18585 19877 206478 2000-2001 11216 0 16661 19607 20221 19104 183296 (See notes below Circulation 2004 Current Year 27290 26474 30608 26983 26146 36314 242777 2002-2003 27465 21411 26259 25450 27751 32478 318820 2001-2002 27439 25832 28824 28495 29186 33528 330503 2000-2001 27275 26080 30148 24711 29318 34323 322238 FY 2003-2004 Statistics Children's Programs Annual Total Attendance 450 861 961 305 265 2913 7779 Programs 0 6 5 0 0 16 34 Story Time 8 2 6 8 6 3 50 Other (Tour, Movies, Crafts) 1 1 0 1 2 0 6 After School Programs 4 4 4 4 0 0 20 Other Services ILL Ordered 44 46 42 48 28 46 357 ILL filled 22 42 37 35 37 32 304 Lg Print Circuit 200 200 200 200 200 200 1600 Internet usage (persons; 3481 3578 4304 4057 3791 5410 34256 loReference Transaction: 748 725 738 847 591 634 5920 olunteer Hours Adult 391.75 448.25 486.50 373.25 443.25 445.25 3563.90 Teen 41.25 15.75 52.75 40.00 24.50 306.75 605.25 Community Service 99.75 75.00 91.25 139.25 222.50 160.00 997.90 Total 532.75 539.00 630.50 552.50 690.25 912.00 5167.05 Registrations City Residents -new 112 112 108 93 93 157 889 GISD Kids' Cards 14 18 10 6 13 45 133 Non -residents -new 31 22 21 22 20 35 217 Non -residents -renew 65 66 55 51 46 89 514 Total 222 218 194 172 172 326 1753 Cash Receipts Fines/Misc. Revenue 2372.01 1986.50 2522.09 2258.56 1941.55 2549.25 19616.36 Non-resident fees 2120.00 1775.00 1760.00 1535.00 1525.00 2720.00 15910.00 Donations 786.45 365.01 539.59 714.97 719.89 723.85 5443.08 Gifts/Memorials 4830.00 877.05 694A5 3268,00 3142.46 3412.85 52346.81 Material Donations to Other Agencies Books 30 0 0 0 50 50 135 Magazines 136 0 0 72 127 62 551 Library Collection Changes Titles Added 1187 874 951 749 644 928 7926 Copies Added 1456 1161 1068 873 786 1365 9916 Copies Discarded 632 726 366 1599 2374 2617 10096 Donations Added 135 240 280 105 90 310 1336 Notes: 0 indicates month in which counting system changeover took place and accurate count was not available, Italicized numbers Indicate months in which counters in children's room were turned oft during programs, oldface numbers in patron visits do not accurately reflect traffic during those months. 1,.....dedined numbers: Feb 02 library was closed for 2 days for training: Feb 03 library was closed for 6 days for mold remediation • GEORGETOWN PUBLIC LIBRARY DONATIONS -- JUNE 2004 Tio Linda LindellCopies of Return and Oceans Apart, by Karen Kingsbury, in memory of Mary K. Ayres Friends of the Georgetown Library $3315 — $2000 for the summer reading program, $1315 to renew the subscription to AncestryPlus.com Anna Aiken $10 in honor of Chris, David, and Hallie Spence George & Marilyn Geisen $20 in memory of Mary Douthit The Day Family $25 in honor of Veronica French 0