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Home My WebLink AboutMinutes_LAB_08.09.2004Georgetown -Public Library Advisory Board Meeting Minutes August 9, 2004 In Attendance: Jack Dixon, Jackie Cuozzo, Jerry Sensabaugh, Georgene Richaud, Zyg Kasner, Judy Griffith, Nancy Varljen. Eric Lashley, Library Director was also present. In the absence of Chair Judy Parks, Vice -chair Jerry Sensabaugh called the meeting to order at 6:30 PM. Director's Report: • To fill a staff vacancy, Valerie Ruiz was promoted from part-time to full-time status. • Marcia McGuire resigned from the Library Advisory Board because she was hired as the new library assistant at the library • The library currently has three bilingualstaff members. • Library inventory will be held August 11-13 this year. The library will be closed these days. • On August 24th, the City Council will consider calling a bond election on. November 2 for a new library and other city projects. • A graphic novel artist will be here on September 10 to present a program specifically designed for the teen audience. • Last week a television advertisement for 1st Texas Bank was filmed at the library. Look for it soon on cable TV. • July 28 was the finale for the children's summer reading program. • There was a 2004-05 budget meeting this week Extended weekend hours for the library are still included and should start October 1. Update on Grants: Eric Lashley reported that the Dell Computer Corporation Grant was submitted. We should know if it has been granted by the week of August 16. The SBC Grant application will be submitted this week. Georgetown Reads! Program: Eric reported that five books have been chosen. The final selection will be by citizen vote. Ballots will be placed at various sites around town. Library Building Plans: Eric showed the conceptual scale model of the new building and explained that library patrons are showing increased interest. Conceptual 3-D drawings are coming soon and will be on the library website Meeting with Public School Librarians: Eric explained that the cooperative inter- library loan program is organized and scheduled to begin at the beginning of the school year. The inter -office mail truck for the schools will have a scheduled stop at the library. There was a newspaper article this week explaining the project. Citizen's Bond Committee: The committee met last week and will meet again August 12, at 7:00 PM. The purpose of this next meeting is to plan public presentations. CTLS Governance: Eric explained that the Central Texas Library System (CTLS) has made plans to become a non-profit agency, completely separate from the Austin Public Library. Eric is on the steering committee and is currently working on by-laws. CTLS Lay Representative: The City Council annually appoints a layperson to represent the library at CTLS meetings. Judy Parks has been our lay representative and has agreed to accept the position again. Georgene moved and Jerry Sensabaugh seconded a motion that the Library Board recommend to the City Council that Judy Parks be reappointed as lay representative to CTLS. The motion passed unanimously. Chamber of Commerce/Library Relationship: Jack Dixon recommended that a staff member regularly attend Chamber of Commerce events in order to establish a closer relationship with city businesses, to disseminate information, and to have a forum for public service announcements for library activities. The library is already a member of the Chamber because the City is a member. October 16 is the annual barbecue to raise funds for the Chamber. Volunteers are needed. Sister Library Program: Jerry Sensabaugh gave information about a potential library partner in Peru, Centro de Conocimiento Compartido. It is located in Iquitos, Peru; they have a website: www.amazonlibrary.org. Jerry suggested that our library might consider ways that we can participate in a sister -like relationship in non -cost ways. We will revisit this idea in future meetings. Duties and Procedures of the Library Advisory Board: Jerry Sensabaugh passed out a handout of materials covered at the recent City Council Training Session. He reviewed procedures and duties of Library Board members. Conflict of Interest Affidavit: Eric Lashley passed out a copy of the Conflict of Interest Affidavit and explained its use and purpose. The next meeting will be on Monday, September 13th, at 6:30 PM. Adjournment: Georgene Richaud moved and Jack Dixon seconded a motion that the meeting be adjourned. The motion passed and the meeting was adjourned at 7:20 PM. Respectfully submitted, Judy Griffith, Secretary DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY July 2004 HIGHLIGHTS • Valerie Ruiz, who has been a part-time member of the evening and weekend staff since June 1998, was selected to fill the full-time position that became available in June. • July 17t' was Ashley Garcia's last day. He position as a part-time reference intern had been funded through the State Library's 2003-04 Loan Star Grant. • Cindy Baxter resigned effective July 30. She had been a part-time member of the staff for about four and one-half years. • First Texas Bank made arrangements to shoot a commercial in the children's room. Rosa Garcia will be featured. For many years the bank has provided $100 savings bonds as grand prizes for the summer reading program. • The Friends sponsored a Scholastic book fair at the library July 12-16. They made about $300, which will go toward children's programs. STAFF ACTIVITIES • Gretchen Pruett and Kathleen Burnop presented a puppet show for the children on July 27. This was the first time that they had worked together on a program but they were pleased with the results and plan to do more. • Nearly all of the staff helped with the grand finale of the summer reading program on July 28. The library closed at 5:00 that day so that the evening staff could be involved. Staff helped serve the food and cleaned up the Community Center afterward. • Ms. Rosa's teen volunteers put in two big days, July 29 and 30, getting all of the books in the children's room back in order. They saved the staff countless hours of work. 0 GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 2004 Mar Apr May Jun Jul AnnuatTotal Patron Visits Current Year 24634 23315 21288 24326 28160 217397 2002-2003 21480 19473 19207 22940 27268 224208 2001-2002 19215 17914 18585 19877 20225 206478 2000-2001 16661 19607 20221 19104 22600 183296 (See notes below Circulation 2004 Current Year 30608 26983 26146 36314 33730 276507 2002-2003 26259 25450 27751 32478 34818 318820 2001-2002 28824 28495 29186 33528 34915 330503 2000-2001 30148 24711 29318 34323 34165 322238 FY 2003-2004 Statistics Children's Programs Annual Total Attendance 961 305 265 2913 1915 9694 Programs 5 0 0 12 9 39 StoryTime 6 8 6 3 2 52 Other (Tour, Movies, Crafts) 0 1 2 4 5 15 After School Programs 4 4 0 0 0 20 Other Services ILL Ordered 42 48 28 46 21 378 ILL filled 37 35 37 32 14 318 Lg Print Circuit 200 200 200 200 200 1800 Internet usage (persons; 4304 4057 3791 5410 4915 39171 Reference Transaction: 738 847 897 1103 1004 7699 olunteer Hours Adult 486.50 373.25 443.25 445.25 381.25 3945.15 Teen 52.75 40.00 24.50 306.75 345.50 950.75 Community Service 91.25 139.25 222.50 160.00 180.50 1178.40 Total 630.50 552.50 690.25 912.00 907.25 6074.30 Registrations City Residents -new 108 93 93 157 114 1003 GISD Kids' Cards 10 6 13 45 23 156 Non -residents -new 21 22 20 35 30 247 Non -residents -renew 55 51 46 89 52 566 Total 194 172 172 326 219 1972 Cash Receipts Fines/Misc. Revenue 2522.09 2258.56 1941.55 2549.25 2135.60 21751.96 Non-resident fees 1760.00 1535.00 1525.00 2720.00 1950.00 17860.00 Donations 539.59 714.97 719.89 723.85 629.25 6072.33 Gifts/Memorials 694.45 3268.00 3142.46 3412.85 150.00 52496.81 Material Donations to Other Agencies Books 0 0 50 50 0 135 Magazines 0 72 127 62 192 743 Library Collection Changes Titles Added 951 749 644 928 663 8589 Copies Added 1068 873 786 1365 777 10693 Copies Discarded 366 1599 2374 2617 632 10728 Donations Added 280 105 90 310 120 1456 Notes: 0 indicates month in which counting system changeover took place and accurate count was not available. Italicized numbers indicate months in which counters In children's room were turned oft during programs, oldface numbers in patron visits do not accurately reflect traffic during those months. ndedined numbers Feb 02 library was closed for 2 days for training: Feb 01 library was closed forUays for mold remediation GEORGETOWN PUBLIC LIBRARY DONATIONS2004 "--C-,-o-y" Judy & 03*1i-� --p-o--f"-Pa-,r-e--n,ti—ng-,-Yo—ur-,P,-a-re—nt—s-,—b,y-J—i-m--Comer, i memory of Mary Ann Holzschuher Judy & Don Parks Copy of Ten Big Ones, by Janet Evanovich, in honor of the Georgetown Library Staff James A. Mundie, Jr. Copy of Texas Burial Sites of Civil War Notables, by James A. Mundie, Jr., Dean El Letzring, Bruce Allardice, and John H. Luckey - Gretchen Pruett Copy of audio version of Hard Eight, by Janet Evanovict in honor of Gail and Diana Pruett Anne Siems & Family Music CD, Leonard Bernstein Conducts Beethoven: Symphony No. 5 Karla Cox Smith Copy of The Family of Wilson Barton & Mildah McKinney Anna Zimmerman Copy of Max Lucado's All You Ever Need, in honor of her 7th birthday Georgetown Optimist Club $100 for children's programs Anna & Charles Aiken $50 in memory of Frances Geneva Jenkins, Victor C. Campbell, George Spence Don & Judy Parks Copy of R Is for Ricochet, by Sue Grafton, in honor of Thelma Jones, and copy of The Shop On Blossom Street, by Debbie Macomber, in honor of Phyllis Bland E Meeting Date _ Agenda Item No. • STATE OF TEXAS ) CONFLICT OF INTEREST AFFIDAVIT COUNTY OF WILLIAMSON C I, , reside at am a member of the (City Council or name of City board, committee or commission), and hereby make this affidavit and on my oath state the following: "I, and/or a person or business entity whose interest is imputed to me under Chapter 171 of the Local Government Code and/or Chapter 2.20 of the City of Georgetown Code of Ordinances, have a "substantial interest" in a business entity or in real property (as defined by Chapter 171 of the Texas Local Government Code and Sec. 2.20.020.M of the City of Georgetown Code of Ordinances) and/or an "economic interest" (as defined in Sec. 2.20.020.E of the City of Georgetown Code of Ordinances) in the matter that is idenTif ed and described on the above -referenced agenda item "I have a conflict of interest in the above -referenced agenda matter for the following reason(s): (check all that are applicable). A. "Substantial Interest" I or a person related to me in the fast or second degree have an ownership of 10% or more of the voting stock or shares of the business entity, or have an ownership of 10% or more of the fair market value of the business entity. I or a person related to me in the first or second degree have an ownership of $15,000 or more of the fair market value of the business entity. I or a person related to me in the first or second degree received funds from the business entity in excess of 10% of my/his/her gross income for the previous year. I or a person related to me in the first or second degree have an equitable or legal ownership or interest in real property with a fair market value of $2,500 or more. B. "Economic Interest" I or a person or entity whose interest is imputed to me under Chapter 2.20 of the City of Georgetown Code of Ordinances have a legal or equitable interest in real or personal property or a fiduciary obligation to such property or contractual right in such property that is more than minimal or insignificant and would be recognized by reasonable persons to have height in deciding a case or an issue. "Upon filing of this affidavit with the recording secretary and/or the City Secretary, I affirm that I will abstain from all participation, discussion and voting involving the matter identified in the above -referenced agenda item whatsoever. Further, Affiant sayeth not." Affiant's Signature: Printed Name: Date: BEFORE ME, the undersigned authority, on this day personally appeared the above -named person who on oath stated that the facts hereinabove stated are true to the best of his/her knowledge or belief. SWORN TO AND SUBSCRIBED before me on this day of , 200_. Notary Public in and for the State of Texas County of Williamson THIS AFFIDAVIT SHALL BE KEPT WITH THE OFFICIAL MINUTES OF THIS MEETING. IF AFFIANT HAS CHECKED ANY OF THE ITEMS UNDER SECTION "A" RELATING TO "SUBSTANTIAL INTEREST," A COPY OF THIS AFFIDAVIT MUST ALSO BE SENT TO THE CITY SECRETARY FOR THE CITY OF GEORGETOWN. Conflict of Interest Affidavit Rpv '7/7r)nnA