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Home My WebLink AboutMinutes_LAB_01.10.2005Georgetown Public Library Advisory Board Meeting Minutes January 10, 2005 In Attendance: Georgene Richaud, Judy Johnston, Jack Dixon, Judy Parks, Judy Griffith, Jackie Cuozzo, Danielle Plumer, P.J. Moore. Eric Lashley Library Director, and Keith Hutchinson, Public Information Officer for the City of Georgetown, were also present. Chairperson Judy Parks called the meeting to order at 6:30 PM. Approval of Minutes: Jackie Cuozzo moved and Jack Dixon seconded a motion that the minutes of the last meeting be approved as distributed. The motion passed unanimously. Formation of a City Arts Commission: Eric Lashley introduced Keith Hutchinson, Public Information Officer for the City of Georgetown, and explained that the two of them have been exploring the possibility of recommending the formation of another City Council -appointed Board, a City Arts Commission. The purpose of such a commission would be to promote culture and the arts in our city. The new library will have the opportunity to include public art, and it may be desirable for a city-wide group to solicit and recommendart for this and other public buildings, as well as encouraging, sponsoring, and promoting city-wide arts and cultural events. There are many existing arts activities and groups in Georgetown, but there is a need for a central body to coordinate events and activities. Funding could come from city grants, grants from the Texas Commission for the Arts, and corporate and private funding. The proposed commission may include designated seats from existing groups such as the Palace Theater, GISD, SWU, etc. It is hoped that this commission would serve a complimentary and supplementary function to other arts groups and local arts agencies. Eric and Keith have been researching how other cities have structured thriving city -sponsored arts programs. They will make a presentation this week to the City Manager and begin the process of exploring the feasibility of such an arts commission. Keith Hutchinson plans to present this concept again to our Library Advisory Board and other City Boards and Commissions in the next few months as this concept develops. Director's Report: Eric Lashley reported on library statistics for the month of December and for the year of 2004. Circulation figures continue to increase, especially computer usage figures The library will be open on Sunday without interruption until Easter. The staff continues to weed old items in order to add new ones. The staff is considering how the move into the new library might best be accomplished. There are professional library movers, but the cost will be approximately $30,000. This method would insure all items are moved carefully and in order, which is an especially critical problem The library is being careful to weed properly so that no items are moved that will be weeded in the near future There are also plans for future increase in numbers of items in the new library. Plans are to have wide spaces between aisles, so that new shelving can be in filled as needed. The contract with the architect for the new library is nearing completion, and that process should go forward in a timely manner. Eric reported that the Friends and Foundation groups are forming a joint committee to raise funds for the new library. They will meet on January 20. The Board asked Eric to invite someone from this group to our next meeting to explain their plans. Eric also reported that CTLS got enough votes to go forward as a non-profit entity. The city budget process for the next fiscal year will begin soon. The Board will need to give consideration to input for this process. Update on Grants: Eric reported that there is no news about the GISD Grant. The Kresge Grant application has changed and the library will be completing these new foinis soon. Eric is working with the architect on planning for an eco-friendly building This grant will fund this process of green planning. The City is now m the process of scheduling removal and recycling of the existing structures on the new library site. Update on Georgetown Reads! Program. Judy Parks reported that the Georgetown Reads! web page is now available. Currently you can read, print, and download a packet of information about The Tortilla Curtain. Several groups are conducting discussion sessions on this book, and they are listed on the web page as well. Workshop with City Council: The Library Advisory Board will meet with the City Council on Monday, February 21, at 4 00 PM in the Council Chamber. The Friends and Foundation fund-raising group will also attend to present plans and discuss guidelines for raising funds and naming rights associated with donations. The Board should work with this group to present common needs, desires and concerns. The Board will have this topic on our February meeting agenda. Brainstorming Fund-raising ideas: Judy Parks led a discussion of possible ideas to raise funds for the new library. The following ideas emerged as consensus of Board Members* • Someone on the Board attend the Jan 20 meeting of the Friends -Foundation Group to help monitor our concerns and ideas. Judy Griffith and P J. Moore will try to attend • Someone from the Friends -Foundation group will be invited come to our next Board meeting so that our two entities can coordinate our priorities. • At the February 21 meeting, both groups be represented, and both groups agree on priorities presentedto the council. Friends Annual Book Sale: Judy Johnston explained that book collection barrels have been placed at 10 locations around our city. Sorting and pncing will begin next week The sale will be at the San Gabriel Community Center May 12-15. Thursday, May 12 will be preview sale day for Friends members from 4-8 PM. Friday and Saturday, May 13-14 will be open to the public from 9 AM — 6 PM. Sunday, May 15, from 12 — 5 PM will be bargain days for discounts and bulk sales. The Friends are hoping to raise $15,000 for the library The next meeting will be on Monday, February 14, at 6:30 PM. Adjournment: Danielle Plumer moved and Jackie Cuozzo seconded a motion that the meeting be adjourned. The motion passed and the meeting was adjourned at 7 25 PM. Respectfully submitte G Judy Griffith, Secretary Ju$y Packs, Chair DIRECTOR'S MONTHLY REPORT • GEORGETOWN PUBLIC LIBRARY December 2004 HIGHLIGHTS • On December 20, Jennifer Shakespear joined the staff as a full-time librarian. She will be cataloging children's books most of the time, but will handle the reference desk on Saturdays. • The staff has been working on a major weeding and shifting of the large print collection, and, to make the older books in that collection more eye -appealing, are now putting new covers and spine labels on them. Many of the books that were weeded were donated to the Bartlett Public Library and also to the Fentress County Public Library in Jamestown, TN. A local woman is delivering the books to the Tennessee library. • Georgetown Reads! now has its own page on the library's website. Discussion materials, information about T.C. Boyle, and a calendar of events have been posted. STAFF ACTIVITIES • Sally Bernier was named Employee of the Year from the Library at the City's annual Employee Recognition Luncheon on December 10. VOLUNTEER ACTIVITIES • The staff put on an appreciation breakfast for the volunteers the morning of December 22 which approximately fifteen attended. Kathleen Bowling coordinated the event. • Judith Fox and Nancy Spivey, who call their musical duo Two Olde Harpies, played Celtic harp music in the foyer two Fridays during December. 0 . GEORGETOWN PUBLIC LIBRARY DONATIONS -- December 2004 i?ONOR DONATION Linda Bingham Co of her book Flash oint Mike & Ethel Barnes $500 for children's programs Suzie Barbee Copies of Thank You, Mom and Lost in the Woods in memory of Dorothy Barbee John & Betty Hollinger $50, undesignated Anonymous $2000, undesignated San Gabriel Woman's Club $440 for books Diana Reading Copies of Don Know Much About the 50 States and Bear Stays Up for Christmas in honor of Sijia and Cian Reading Linda Olson Copy of Season of Blessing, by Beverly LaHaye & Terri Blackstock Rusty & Deanne Langford Copy of How To Help Children Through a Parent's Serious Illness, in memory of Jennifer Lehman • GEORGETOWN PUBLIC LIBRARY - - Comparative Fiscal Year Statistics 2004 Oct Nov Dec Annual Total Patron Visits Current Year 21815 20831 10203' 42646 2003-2004 20914 15350 17844 257813' 2002-2003 17509 14213 12863 224208 2001-2002 17185 15144 11835 206478' Circulation 2004 Current Year 26895 25032 23204 75131 2003-2004 25571 20978 22413 330171' 2002-2003 28599 23345 20787 318820 2001-2002 27339 22579 19706 330503, FY 2004-2005 Statistics Children's Programs Annual Total Attendance 823 702 567 2092 Programs 4 2 2 8 Story Time 6 6 5 17 Other (Tour, Movies, Crafts) 0 2 0 2 After School Programs 4 2 0 2 Other Services ILL Ordered 64 51 32 147 ILL filled 42 37 28 107 Lg Print Circuit 200 200 200 600 Internet usage (persons) 4048 3634 3741 11423 Reference Transactions 499 968 889 2356 Volunteer Hours Adult 394.75 312.50 244.00 951.25 Teen 17.25 8.25 7.50 33.00 Community Service 202.00 85.50 160.50 448.00 Total Total 614.00 406.25 412.00 1432.25 Registrations City Residents -new 87 92 70 249 GISD Kids' Cards 18 11 0 29 Non -residents -new 28 22 16 66 Non -residents -renew 43 52 41 136 Total Total 176 177 127 480 Cash Receipts Fines/Misc. Revenue 2228.23 2185.97 2056.12 6470.32 Non-resident fees 1550.00 1600.00 1275.00 4425.00 Donations 656.00 563.44 634.23 1853.67 Gifts/Memorials 669.95 6775.90 2490.00 9935.85 Material Donations to Other Agencies Books 0 265 150 415 Magazines 0 0 29 29 Library Collection Changes Titles Added 940 524 727 2191 Copies Added 1109 715 949 2773 Copies Discarded 451 772 588 1811 Donations Added 300 145 190 635 Notes: Underlined numbers: Feb 02, library was closed for 2 days for training: Feb 03 library was closed for 6 days for mold remediation Courtyard counter out of operation for 10 days in December. Library closed for 5 days (holidays). 11 • In the name and by the authority of The State of Texas OATH OF OFFICE I, Danielle Cunniff Flumer, do solemnly swear (or affirm), that I will faithfully execute the duties of the office of Member of the Library Advisory Board of the City of Georgetown, County of Williamson, State of Texas, and will, `to the best of my ability: preserve, protect, and defend the Constitution and laws of the United States, of this State, and of this City, so help me Cod. Signed: Sworn to and Subscribed before me by Library Advismy Board On this `/'`" day of u , 2005. SANDRAD.LF.F Signed: sum �T � y Notary Public 0 THE STATE OF TEXAS 1, Danielle Cunniff Plumer, do solemnly swear or affirm that I have not directly or indirectly paid, offered, promised to pay, contributed, or promised to contribute any money or thing of value, or promised any public office or employment, as a reward to s - re my appointment or confirmation thereof, so help me God. \ Aff brit's Signatu Member of the library Advisory Board Office to Which Appointed GeorgetownfWiiliamson County City/County SWORN TO and subscribed before me by Danielle Cunniff Plumer on this 2005. , Z7 sANDRAD. LEE NotM Putk &te ofTexes Exphea JANUARY 3, 0006 (seal) of Person Administering Oath _ K5WAA0 P—A L. LC- e` Printed Name of Person Administering Oath Notary Public Title of Person Administering Oath day of 12/20/05 FOR ET O N PUBLIC LIBRARY ADVISORY BOARD 2005 Name, Address, Phone numbers & [date Expiration Terms NotesRestriction I -mail addresses Appt gate can Position � Jackie Guozzo I 111 Dan Moody Trail 2102 2104 1s` Georgetown, TX 78628 Home Phone. 864-0269 2104 2.06 2nd jackiecuozzo@cox.net Jack Dixon Resigned 104 Horseshoe Trail 2104 2106 1st 1210 Georgetown, TX 78628 Home: 512-677-0026 jack-l-dixon@yahoo.co Judy Griffith, Chair 800 Gabriel View Dr. 2102 2104 1St Georgetown, TX 78628 Home Phone: 69-871 2104 2106 2nd jnpghffith@academieplanet.com Judy Johnston, Vice Chair 10/04 2105 partial Appointed 10- 106 Village Drive 2105 2/07 1st 26-04 to fill Georgetown, TX 78628 vacancy left by McGuire Home Phone: 868-2882 Colinj5@verizon.net Ruth Anne Mallory 2105 2107 1st 516 Crockett Loop Georgetown, TX 178628 Home Phone: 864-246 mallo cox.net Patti Jennings Moore, Secretary 07 Walnut Street 10104 2106 1st Georgetown, TX 78626 Home Phone: 869-4197 'ennin sandmoore cox-intemet.com Linda Nix 2105 2107 1st 713 Shady Hallow Drive Georgetown, TX 78628 Home Phone: 869-1289 lnix the ate a .net Appointed 10- Danielle Cunniff Plumer 120 River Road 10104 2106 1st 26-04 to fill Georgetown, TX 78628 vacancy left Horne Phone: 868-8057 cell 508-3099 by do lumer ischool.utexas:edu Sensabau h Sissy Lego Pederson Appointed 6- 05 Walnut Street 6105 2107 1` 28-05 to fill Georgetown, TX 78626 vacancy left 869-2915 (h) 863-2522 (w) by Varden s edersontc� ,.net Judy Parks, CTLS Gay Representative 3105 0 1605 E.10 St Georgetown, TX 78626 Home Phone: 863-0228 arlcsd aoutwestern,edu Meeting date: TO Monday at 6:30 p.m. at the Library GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 2005 Oct Nov Dec Annual Total Patron Visits Current Year 23232 17724 17784 58740 2004-2005 21815 20831 10203' 262565 2003-2004 20914 15350 17844 257813 2002-2003 17509 14213 12863 224208 Circulation 2005 Current Year 28242 26160 22436 76838 2004-2005 26895 25032 23204 350716 2003-2004 25571 20978 22413 330171 2002-2003 28599 23345 20787 318820 FY 2005-2006 Statistics Children's Programs Annual Total Attendance 872 507 718 2097 Programs 2 1 2 5 Story Time 20 18 12 50 Other {tour, Movies, Cra 1 4 0 5 After School Programs 4 3 0 3 Other Services ILL Ordered 40 41 30 111 ILL filled 39 27 27 93 Lg Print Circuit 200 200 200 600 Internet usage (persons) 3721 2940 2479 9140 Reference Transactions 693 1191 1161 3045 Volunteer Hours Adult 436.25 422.50 321.50 1180.25 Teen 6.00 15.00 8.50 29.50 Community Service 46.25 55.50 90.50 192.25 Total Total 488.50 493.00 420.50 1402.00 Registrations City Residents -new 93 102 39 234 GISD Kids" Cards 11 14 12 37 Non -residents -new 11 12 5 28 Non -residents -renew 44 38 51 133 Total Total 159 166 107 432 Cash Receipts Fines/Misc. Revenue 2163.31 2208.84 1939.29 6311.44 Non-resident fees 1300.00 1085.00 1404.00 3789.00 Donations 652.31 643.12 511.67 1807.10 Gifts/Memorials 2550.00 800.00 1361,05 4711.05 Material Donations to Other Agencies Books 0 0 0 0 Magazines 0 118 18 136 Library Collection Changes Titles Added 1137 841 1040 3018 Copies Added 1268 1016 1168 3452 Copies Discarded 276 315 374 965 Donations Added 290 180 75 545 Notes: Underlined numbers Feb 02 librarywas closed for 2 day$ for trainin-q: Feb 03 library was closed for 6 days for mold remediation " Courtyard counter out of operation for 10 days in December. Library closed for 5 days (holidays). DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY December 2005 HIGHLIGHTS • At the annual Employee Recognition Luncheon on December 8, Kate DiPronio was honored as Employee of the Year for the library. • Work is continuing to get the configuration of the DiscoverStations to match the former Microsoft configuration as closely as possible. An upgrade to the software has helped some problems. The patron authentication system, which will eliminate the need for staff to monitor a sign -in list, is still not operating. • A children's pajama party on December 12, at which Santa read The Night Before Christmas, was well attended and those who participated said they enjoyed the event. Ms. Rosa was very pleased with the outcome. The annual Christmas party with Mr. and Mrs. Claus, on December 21, also was well attended —perhaps the largest crowd ever. The Friends supplied food for this event and a professional photographer took pictures for a small fee. • The Friends of the Library provided a delicious breakfast for the staff on December 21. Helen MacAskill, president of the Friends, announced the gift of a new microwave for the staff break room, which drew a round of applause, and the Friends' plans to have the library's paper cutter sharpened, which drew cheers as well as applause. STAFF • Kathleen Bowling and Valerie Ruiz attended a meeting of Helping Hand facilitators on December 7. VOLUNTEERS • Although volunteer hours were down this month, extra volunteer help after the Christmas holiday took care of the shelving back-up by Wednesday, December 28. •