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Home My WebLink AboutMinutes_LAB_10.10.2005Minutes of the meeting of the Library Advisory Board of Georgetown, Texas October 10, 2005 MEMBERS IN ATTENDANCE* Judy Griffith, Judy Johnston, Ruth Anne Mallory, P.J. Moore, Linda Nix, Danielle Cunniff Plumer, Sissy Lego Pederson MEMBERS EXCUSED ABSENT: Jackie Cuozzo, Jack Dixon, Judy Parks STAFF IN ATTENDANCE Eric Lashley MINUTES* The meeting was called to order by Chair Judy Griffith at 6:30 p.m. Linda Nix moved and Sissy Lego Pederson seconded that the minutes of the September meeting be approvedas distributed. The motion passed unanimously. DIRECTOR'S REPORT: *The fiscal year ended on September 30. Circulation was up again with a total of 350,716 items checked out. *In conjunction witha course at Southwestern, Kate DiPronio showed Dr. Strangelove on the evening of September 13, 2005. About 40 people attended. Popcorn and soda were served and the film was enjoyed by those who were seeing it for the first time as well as those for whom it was anold favorite. Dr. Daniel. Castro, professor of history at Southwestern University, conducted a discussion afterward with students and townspeople who attended. *Eric Lashley reminded the Board to vote in the Georgetown Reads! 2006 competition. *The contract for building was approved at the last Council meeting on September 27, 2005. It was under budget at $8 3 million with Satterfield and Pontikes. A 3-D virtual tour of the building was shown at the Council meeting. *The Board watched the Public Service Announcement film entitled "Dawn of the Unread ". It was made by Lea Rothrock The theme is that not enough reading turns people into zombies. It will be shown on Channel 10 locally, anda premier showing is planned at the Palace Theatre. Many local residents participated in the film. LIBRARY PLANS: *The Director showed the Board enlarged snapshots of the 3-D tour. He mentioned that the property adjoining the new Library has a building on it that the owner plans to re -do to be compatible with the look of the Library. * A terrazzo floor in a compass pattern is planned in one areaof the new Library. The arts and crafts area will have a hard surface but other areas will be in various contrasting carpets. The coffee shop will have patterned, stained concrete in a wave pattern that will be repeated on the counter there. Some areas will have wood paneling and the color of the stain will be chosen after the furniture is selected, so that it will match. The fountain in front will get its water from the rainwater collection system. This system will also furnish water for landscaping. *Possibly by December there will be video streaming on the Library's website. *Construction trailers are on site. Soon 8th Street will be closed from Rock Street to MLK Street. *A gas line has been found that will need to be relocated. *An interior designcontract with Croslin & Assoc. will go to Council on September 25, 2005. This work will provide the estimated cost of the furnishings. GROUNDBREAKING: *Groundbreaking is scheduled for October 22 at eleven o'clock a m. The Library will be open at noon with face painting, balloons, music and a clown. This will be the same day as the Art Walk and the two events will interact. The shovels and hardhats used by Board members at the groundbreaking may be used for a charitable donation or fundraiser afterward. Photographs will be made of the Mayor and City Council, the Library Advisory Board and the Executive Board of the Friends of the Library. The architects will be at the Library to answer questions about the new building. The Friends will provide refreshments. FRIENDS OF THE LIBRARY: Judy Johnston reported that 17 members attended the annual meeting of the Friends of the Library. There is $23,000 in the treasury. Martha Ballard reported that the Book Sale made $18,000. Other programs brought in $2,500. Volunteers put in over 4,000 hours. Helen MacAskill was elected President. The next meeting will be October 11, 2005. On October 16, 2005, a get -acquainted party will be held at Helen MacAskill's home from 5.00-7:00 p.m. CAPITAL CAMPAIGN: Mike Bacon has met with Rich Vosburgh and Rachel Logue towards holding a meeting with potential members of the capital campaign committee. The desire is to get major philanthropists on board first. It is hoped that the groundbreaking publicity will aid in that. There will be a breakfast meeting on October 26, 2005. It is hoped to raise the first portion of the funds quietly and then go to all the other methods of fundraising. An influential community member is needed to become an advocate for the campaign. CTLS: Judy Parks attended the September CTLS meeting. CTLS received a $12,000 loan from the Tocker Foundation. The next Library Board meeting will be November 14, 2005. Danielle Plumer moved and Judy Johnston seconded the motion to adjourn. The motion passed unanimously. Respectfully submitted, P.J. Moire, Secretary Jud DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY September 2005 HIGHLIGHTS • The year-end circulation total was 350,716, which was 25,000 items more than staff had predicted. Other measurements, including the numbers of new resident (1,357) and non-resident (317) library members were almost exactly as predicted. • About 40 people, of all ages, attended a program on September 13 that included showing the movie, Dr. Strangelove, with discussion afterward led by Dr. Daniel Castro of Southwestern University. • The number of children's storytimes being offered each week has increased. There are now two storytime sessions, divided by ages, each Wednesday and Thursday, and a lapsit program for infants on Mondays. Each third Friday Rosa Garcia does a storytime in Spanish for all ages. • STAFF ACTIVITIES • Kate DiPronio attended the meeting of the Williamson County Librarians that was held in Jarrell on September 13. • On September 16, Judy Fabry attended the CTLS membership meeting in Salado with Judy Parks. • Eric Lashley attended the CTLS long-range planning retreat in Salado on September 26 and 27. VOLUNTEERS • The library was short-staffed much of September due to staff members taking vacation. This made the work of volunteers even more important. The volunteers who work on Sundays, when only three staff members are on duty, are especially appreciated. 0 GEORGETOWN PUBLIC LIBRARY DONATIONS -- September 2005 Georgetown Heritage Society Copies of Bradbury & Bradbury Art Wallpaper; Georgetown, Texas City Directory,1989; Hints on Household Taste by Charles Eastlake; More Craftsman Homes by Gustav Stickley Robert P. D'Aigle, Michael R. Bradle, Copy of The BZT-1 Prehistoric Woman, Gilbert T. Bernhardt Brazoria County, Texas John & Caroline Baumann $50 in memory of Mavis Lichtenthal Anonymous $10 for Young Adult programs • GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 2004 - 2005 � Oct Nov Doc Jan Feb Mar Apr May Jun Patron Visits Current Year 21815 20831 10203' 21827 22611 26176 22693 23451 2003-2004 20914 15350 17844 19841 21725 24634 23315 21288 2002-2003 17509 14213 12863 17703 15465 21480 19473 19207 2001-2002 17185 15144 11835 17094 18372 19215 17914 18585 Circulation 2004 2005 Current Year 26895 25032 23204 29526 27764 31192 28531 28257 2003-2004 25571 20978 22413 27290 26474 30608 26983 26146 2002-2003 28599 23345 20787 27465 21411 26259 25450 27751 2001-2002 27339 22579 19706 27439 25832 28824 28495 29186 FY 2004-2005 Statistics ChBdren's Programs Attendance 823 702 567 330 630 1007 330 565 Programs 4 2 2 0 1 5 0 2 Story Time 6 6 5 9 8 8 8 9 Other (Tour, Movies, Crafts) 0 2 0 0 0 0 1 0 After School Programs 4 2 0 0 4 4 4 0 Other Services ILL Ordered 64 51 32 70 51 44 35 48 ILL filled 42 37 28 45 42 26 45 39 Lg Print Circuit 200 200 200 200 200 200 200 200 Internet usage (persons) 4048 3634 3741 4037 4289 4853 4003 4361 Reference Transactions 499 968 889 1108 992 1192 1081 1217 Volunteer Hours Adult 394.75 312.50 244.00 356.75 348.50 363.50 325.75 293.25 42 Teen 1725 8.25 7.50 39.25 101.50 63.75 27.00 67.00 19 Community Service 202.00 85.50 160,50 12125 73.00 109.00 147.50 20425 14 Total Total 614.00 40625 41Z00 51725 523.00 536.25 500.25 56C50 76 Registrations City Residents -new 87 92 70 159 114 108 80 98 GISD Kids' Cards 18 11 0 37 6 18 15 6 Non -residents -new 28 22 16 36 20 26 24 24 Non -residents -renew 43 52 41 65 65 64 53 54 Total Total 176 177 127 297 205 216 172 182 Cash Receipts FinesfMisc. Revenue 2228.23 2185.97 2056.12 2470.53 233820 2535.99 2496.55 2626.98 2475.9. Non-resident fees 1550.00 1600.00 1275.00 2225.00 1790.00 1920.00 1830.00 1755.00 2915.00 Donations 656.00 563.44 63423 449.53 520.60 562.04 642.56 461AB 807.00 Gifts/Memorials 669.95 6775.90 2490.00 1625.00 115.00 6785.24 50.00 2943.10 11710.49 Material Donations to Other Agencies Books 0 265 150 0 0 60 32 0 24 Magazines 0 0 29 0 0 42 0 127 53 Library Collection Changes Titles Added 940 524 727 414 804 876 604 903 728 Copies Added 1109 715 949 497 948 1113 674 1225 1001 Copies Discarded 451 772 588 558 596 927 1191 1454 560 Donations Added 300 145 190 80 50 175 245 375 200 Notes: Underlined numbers Feb 02 library was closed for 2 days for trainin0v Feb 03 library was closed for 6 days for mold remediation 0 0 614 1060 6k 457 833 280 125 0 . 1110 40 GEORGETOWN PUBLIC LIBRARY Com rative Fiscal Year Statistics 2004 2005 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Annual Total Patron Visits Current Year 21815 20831 10203' 21827 22611 26176 22693 23451 30613 27440 22913 22195 262565 2003.2004 20914 15350 17844 19641 21725 24634 23315 21288 24326 28160 19231 21185 257813 2002-2003 17509 14213 12863 17703 15865 21480 19473 19207 22940 27268 17111 M76 224208 2001-2002 17185 15144 11835 17094 18372 19215 17914 18585 19877 20225 15676 15356 206478 Circulation 2004 2005 Current Year 26895 25032 23204 29526 27764 31192 28531 28257 35293 33865 32298 28859 350716 2003-2004 25571 20978 22413 27290 26474 30608 26983 26146 36314 33730 26367 27297 330171 2002-2003 28599 23345 20787 27465 21411 26259 25450 27751 32478 34818 25197 25260 318820 2001-2002 27339 22579 19706 27439 25832 28824 28495 29186 33528 34915 27489 25171 330503 FY 2004-2005 Statistics Children's Programs Attendance 823 702 567 330 630 1007 330 565 2864 3367 30 335 Annual Total Programs 4 2 2 0 1 5 0 2 13 7 1 11550 Story Time 6 6 5 9 8 8 8 9 2 1 0 0 37 Other (Tour. Movies. Crafts) 0 2 0 0 0 0 1 0 5 7 20 82 After School Programs 4 2 0 0 4 4 4 0 0 0 0 3 18 0 0 14 Other Services ILL Ordered 64 51 32 70 51 44 35 48 40 35 28 33 531 ILLfilled 42 37 28 45 42 26 45 39 33 37 26 19 419 Lg Print Circuit 200 200 200 200 200 200 200 200 200 200 200 200 2400 Internet usage (persons) 4048 3634 3741 4037 4289 4853 4003 4361 5560 5520 4838 4230 53114 Reference Transactions 499 968 889 1108 992 1192 1081 1217 1144 940 678 970 11678 Volunteer Hours Adult 394.75 312.50 244.00 356.75 348.50 363.50 325.75 29325 425.75 370.75 483.50 414.25 4333.25 Teen 1725 825 7.50 3925 101.50 63.75 27.00 67.00 19925 136.00 5.50 14.50 686.75 Community Service 202.00 85.50 160.50 12125 73.00 109.00 147.50 20425 140.50 112.75 118.00 10325 1577.50 Total Total 614.00 406.25 412.00 51725 523.00 536.25 50025 564.50 765.50 619.50 607.00 532.00 6597.50 Registrations City Residents -new 87 92 70 159 114 108 80 98 158 123 142 126 GISD Kids' Cards 18 11 0 37 6 18 15 6 32 11 14 18 1357 Non -residents -new 28 22 16 36 20 26 24 24 46 21 31 33 186 Non -residents -renew 43 52 41 65 65 64 53 54 88 54 60 58 327 Total Total 176 177 127 297 205 216 172 182 324 209 247 235 697 2567 Cash Receipts Fines/Misc. Revenue 2228.23 2185.97 2056.12 2470.53 233820 2535.99 2496.55 2626.98 2475.99 241421 2175.39 2543.14 28547.30 Non-resident fees 1550.00 1600.00 1275.00 2225.00 1790.00 1920.00 1830.00 1755.00 2915,00 1550.00 1845.00 1930.00 22185.00 Donations 656.00 563.44 63423 449.53 520.60 562.04 642.56 461.48 80700 896.63 659.52 802.02 7655.05 Gifts/Memorials 669.95 6775.90 2490.00 1625.00 115.00 678524 50.00 2943.10 11710,49 2445.00 265.30 80.00 35954.93 Material Donations to Other Agencies Books 0 265 150 0 0 60 32 0 24 0 0 Magazines 0 0 29 0 0 42 0 127 53 0 0 531 251 Library Collection Changes TitiesAdded 940 524 727 414 804 876 604 903 728 614 478 576 $188 Copies Added 1109 715 949 497 948 11113 674 1225 1001 1060 621 491 Copies Discarded 451 772 588 558 596 927 1191 1454 560 457 833 828 10403 Donations Added 300 145 190 W 50 175 245 375 200 280 125 325 9215 Notes: 2490 Underlined numbers: Feb 02 library was closed for 2 days for training' Feb 03 library was closed for 6 days for motd remediation,