HomeMy WebLinkAboutMinutes_LAB_02.14.2005Georgetown Public Library Advisory Board
Meeting Minutes
February 14, 2005
In Attendance: Judy Parks, Georgene Richaud, Judy Johnston, P.J. Moore, Judy
Griffith, Jackie Cuozzo, and Danielle Plummer. Eric Lashley, Library Director, and T.R.
Reid and Rich Vosburg from the Library Foundation were also present.
Chairperson Judy Parks called the meeting to order at 6:30 PM.
Approval of Minutes: Georgene Richaud moved and Jackie Cuozzo seconded a motion
that the minutes of the last meeting be approved as distributed. The motion passed and
the minutes were approved.
Director's Report: Eric Lashley thanked Judy Parks and Georgene Richaud for their
service on the board. This will be their last meeting. Two new board members will be
sworn in by the next board meeting. Judy Griffith has been appointed to be chairperson
for the next year. Judy Parks will continue to attend Board Meetings as lay representative
to the CTLS.
Eric also reported increased library usage for last month IRS Tax help has started at the
library and is in high demand. The Board has been asked to provide input for the budget
process as to priorities for the next year's City budget This will be on our agenda for
next meeting.
Eric also reported that intern Deban Becker joined the staff as a reference intern. The
money for this position came from the state library system. The library has received
approval for the Texas Reads Grant, which will provide summer youth programming at
our library.
There will be an upcoming African American program on February 19 at the library, and
a Peace Corps awareness program on February 28. February 16 is legislative day for
libraries at the state capitol; Eric Lashley and Judy Parks will attend.
Our library has received $5000.00 grant from the Dell Foundation. This money will go
toward the computer program at the library.
Election of Secretary: Danielle Plumer moved and Jackie Cuozzo seconded a motion
that the library will provide a tape recorder at each Board meeting to record the
proceedings, and the meeting minutes will be transcribed from the tape by the secretary.
The motion passed unanimously. Judy Griffith moved and Georgene seconded a motion
that P.J. Moore be elected secretary of the Board for the next year. The motion passed
unanimously.
Report on fund-razsrg committee meeting: Judy Griffith explained that she P.J.
Moore and Eric Lashley attended a meeting of a committee composed of Friends of the
Library, Library Foundation, and others interested in promoting a capital campaign to
raise between $400,000 - $500,000 to furnish the new library. She invited T.R. Reid to
explain the aspects of the proposed five -tier giving program. The Friends and the
Foundation are non-profit entities and will serve as a way to gather tax-deductible
donations for the library. It is hoped that all the supporting groups for the library, the
Friends, the Foundation, and the Library Board will be in agreement how to raise funds.
Danielle Plumer suggested that the Library Board write up and vote on formal guidelines,
policies, and sponsorship agreements to recommend to the City Council. These
guidelines should safeguard equity of access to library service, protect the principle of
intellectual freedom, be sensitive to the local climate, and provide a means of selecting
partners who will enhance the library's image in the community. Danielle volunteered to
work with Eric and write up a draft of these guidelines for the next Board meeting.
Judy Griffith moved and. Jackie Cuozzo seconded a motion that the Board approves of the
initial framework for the capitalcampaign as presented by T.R Reid. Danielle Plummer
proposed an amendment to the motion that approval of the capital campaign framework
include the guidelines for sponsorship as outlined above. Jackie Cuozzo seconded the
amendment. The amendment was voted on and passed unanimously. The primary
motion was voted on and passed 6 votes to 1. T.R. Reid noted that the Capital Campaign
Committee plans to meet on the first Thursday of each month at 7:00 PM, and all are
welcome.
Fundraising Ideas: Judy Parks led a discussion of fund-raising ideas in addition to those
presented in the Capital. Campaign framework. It was suggested to consider temporary
naming rights and single large fund-raising events. The Capital Campaign Committee
will discuss these ideas.
Council Workshop on February 21: The following ideas were discussed to bring to the
City Council -Library Board workshop which will be held on Monday, February 21, at
4:00 PM in the City Council Chambers:
• Thank the Council for budgeting for addition weekend hours, and explain the
continued heavy use of the library.
• Invite the Council to participate in the Georgetown Reads! program.
Express concern about legislative action and the possible elimination of the
TexShare program.
® Present the Board approved draft framework for the Capital Campaign,
including a set of guidelines to be presented to the Council at a later date. Ask
the Council for a process and/or legal mechanism to facilitate this campaign in
donating funds for furnishing the new library
The Library Board Chairperson will present the above ideas to the Council at the
February 21 meeting. The City Council members may ask any of the Board Members or
others present to express their thoughts and ideas.
Kresge Grant: Eric Lashley explained that this grant is still in the application process.
GeorgetownReads! Program: Judy Parks reported that an April program has been
planned. Dr. Christina Alcalde from Southwestern University will present a Powerpoint
program on immigration. The committee is also trying to plan another program to
include a documentary film produced by a University of Texas student about our local
immigrant workers.
Report on January 28 CTLS Meeting: Judy Parks reported that she and Eric Lashley
attended the meeting. The group voted on and approved By -Laws for the newly
organized non-profit entity.
Staff Salaries Concern: Eric Lashley reported that it is City policy to pay employees
90% of market. Our market area includes Temple, Cedar Park, and Round Rock.
Library staff salaries are within a citywide employee internal ranking system for the city
budget. Danielle Plumer presented a library salary range study including Georgetown,
Austin, Round Rock, Cedar Park, San Antonio, Waco -McLennan County, and San
Marcos. Eric explained that due to the internal ranking system here in Georgetown, all
salaries are considered, not just library salaries. No action was taken on this matter.
City Arts Commission: Eric explained that he has met with many of the citywide
entities that are concernedwith the Arts programs in Georgetown, including The
Convention and Visitors Bureau Board, the Main Street Board, the Palace Theater Board,
GISD, and the Symphony Society Board. All groups are supportive of the concept of
having a City Arts Commission to help with funding and coordination of arts events. The
City Council will be doing a workshop on this in April. The new library may be the first
City facility to go through this Board for the process of acquiring public art.
The next meeting will be on Monday, March 14, at 6:30 PM.
Adjournment: Georgene Richaud moved and Jackie Cuozzo seconded a motion that the
meeting be adjourned. The motion passed and chairperson Judy Parks adjourned the
meeting at 8:05 PM.
Respectfully submitted,
Judy Griffith, Secretary
Eric Lashley, Li 'nary Director
GEORGETOWN PUBLIC LIBRARY
_
Comparative Fiscal Year Statistics
2004
2005
Oct
Nov
Dec
Jan
Annual Total
Patron Visits
Current Year
21815
20831
10203'
21827
64473
2003-2004
20914
15350
17844
19841
257813
2002-2003
17509
14213
12863
17703
224208
2001-2002
17185
15144
11835
17094
206478
Circulation
2004
2005
Current Year
26895
25032
23204
29526
104657
2003-2004
25571
20978
22413
27290
330171
2002-2003
28599
23345
20787
27465
318820
2001-2002
27339
22579
19706
27439
330503
FY 2004-2005 Statistics
Children's Programs
Annual Total
Attendance
823
702
567
330
2422
Programs
4
2
2
0
8
Story Time
6
6
5
9
26
Other (Tour, Movies, Crafts)
0
2
0
0
2
After School Programs
4
2
0
0
2
Other Services
ILL Ordered
64
51
32
70
217
ILL filled
42
37
28
45
152
Lg Print Circuit
200
200
200
200
800
Internet usage (persons)
4048
3634
3741
4037
15460
Reference Transactions
499
968
889
1108
3464
Volunteer Hours
Adult
394.75
312.50
244.00
356.75
1308.00
Teen
17.25
8.25
7.50
39.25
72.25
Community Service
202.00
85.50
160.50
121.25
569.25
Total Total
614.00
406.25
412.00
517.25
1949.50
Registrations
City Residents -new
87
92
70
159
408
GISD Kids' Cards
18
11
0
37
66
Non -residents -new
28
22
16
36
102
Nan -residents -renew
43
52
41
65
201
Total Total
176
177
127
297
777
Cash Receipts
Fines/Misc. Revenue
2228.23
2185.97
2056.12
2470.53
8940.85
Non-resident fees
1550.00
1600.00
1275.00
2225.00
6650.00
Donations
656.00
563.44
634.23
449.53
2303.20
Gifts/Memorials
669.95
6775.90
2490.00
1625.00
11560.85
Material Donations to Other Agencies
Books
0
265
150
0
415
Magazines
0
0
29
0
29
Library Collection Changes
Titles Added
940
524
727
414
2605
Copies Added
1109
715
949
497
3270
Copies Discarded
451
772
588
558
2369
Donations Added
300
145
190
80
715
Notes:
Underlined numbers: Feb 02, library was closed for 2 days for training:
Feb 03 library was
closed for 6 days
for mold remediation
Courtyard counter out of operation for 10 days in December. Library
closed for 5 days (holidays).
DIRECTOR'S MONTHLY REPORT
. GEORGETOWN PUBLIC LIBRARY
January 2005
HIGHLIGHTS
• Deban Becker joined the staff on January 18 as a reference intern. This position is
being funded by the library's annual Loan Star grant from the State Library. Deban is a
student in the Information Sciences program at UT and will graduate this spring.
Besides taking care of the reference desk two evenings and each Sunday, she is
teaching Part 1 of the Introduction to Computers class that volunteer Richard Miller
taught during the fall. During the summer Deban also will assist Kate DiPronio as an
intern with the young adult summer reading program, a program and position funded
through a competitive grant from the State Library. Deban's focus in her master's
program has been on young adult programs and we feel very fortunate to have her on
our staff for the next few months.
• The first public discussion group about The Tortilla Curtain met at Hill Country
Bookstore on January 29. About 20 people attended and the discussion was very
lively. Local author Jean Brashear led the group. In her report to the library she said
she believed the event was very successful and a number of participants were asking
about how and when the next Georgetown Reads! book would be selected.
• Jean Knight, a team -building trainer with whom the library has worked several times
previously, met with the staff on January 13 and 14.Only the six employees who had
not had the training before attended the first session. The entire staff participated in the
half -day session on the 14t". On the first day Jean helped each person determine their
communication style and then explained how the different styles interact. In the
session with the entire staff she focused on resolving some difficulties that the
participants identified.
STAFF ACTIVITIES
• Gretchen Pruett and Gloria Powers are members of a City committee that is
investigating establishing an English as a Second Language (ESL) program for City
employees.
• Eric Lashley and Judy Parks attended the CTLS meeting in Temple on January 28
where the new bylaws for the non-profit organization were approved.
• On January 24, Rosa Garcia and Kathleen Burnop traveled to Austin to attend a
performance showcase for the summer reading program. Performers who are
interested in working the summer library circuit gave brief samples of their work. Rosa
met several whom she hopes to engage.
VOLUNTEER ACTIVITIES
• The help of volunteers to check in and shelve materials was invaluable during January.
Circulation was up more than 25% over December and the check -in room was often a
sea of filled carts and shelves. Regular volunteers put in 357 hours during January and
community service volunteers put in 121 hours --the hourly equivalent of three full-time
employees.
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- January 2005
Georgetown Area Republican Women
Copy of Grassroots Women: A Memoir of the Texas
Republican Party, inhonor of Audrey McDonald
JudvFobry
Copy ofLocal Wonders: Seasons imthe Bohemian
Alps, byTed Kooaer
DuaneLueckemayer
$2Oinmemory ofPaul A.Dup|er
LottieBingham Schutz
Copy ofher book, Raised &mthe Corn Field i
Norman and Betty Spellman
Copy ofThe Master byCo|nnToibin
Christine & Isaac yWa|oon
Copy ofOVDDavid C«pperfieyd
Joyce & Jack Hollingsworth
$5Oinmemory ofInez Parker K8cCoday forohi|dnanin
books
Temple Porcelain Art Guild
Copy ofFloral Art on Porcelain, byPaula Collins, in
memory ofLeonard Wynn
Visual Arts Club cf Sun City
$5OOfor chi|dren`aprograms
Christine & Isaac YNo|oon
$45for oudiobooks;copy ofC:Dversion ofDry, bv
AugustenBunuughm
Charles & Anna Aiken
$1O08,use undaoignated
Bert Brooks
Copy ofhis book, Views from xmy Rocking Chair
0
11
To: Library Advisory Board Members
From: Eric P. Lashley
Date: 02/07/05
Re: Sponsorship Guidelines and Naming Rights for New Library
In addition to the monthly reports and agenda, I have enclosed additional information concerning
corporate sponsorship guidelines and draft recommendations for naming rights and giving levels for
public recognition.
The Canadian Library Association drafted guidelines for corporate sponsorships in 1997. These
guidelines may provide a good starting point in the drafting of a corporate sponsorship policy for the
Georgetown Public Library.
The Georgetown Library Foundation and Friends of the Georgetown Public Library's joint fundraising
committee has drafted a recommendation with dollar amounts for naming rights and giving levels for
public recognition. The advisory board may wish to act on these recommendations and present these
recommendations to the City Council at the joint workshop on February 21, 2005.
DRAFT
FUND RAISING FOR THE NEW GEORGETOWN LIBRARY
REVENUE SOURCES
I. Naming Rights
1I. Giving Levels commemorated by large plaque in the Library
III. Buy a Brick for the Courtyard
IV. High Five Program
V. Grants
Naming Rights
A.
Library
$2,000,000.
B.
Community Room 1
50,000.
C.
Community Room 2
50,000.
D.
Children's Room
50,000.
E.
Children's Performance Room
50,000.
F.
Texas History Room
25,000.
G.
Board Room
25,000.
H.
Study Room 1
10,000.
1.
Study Room 2
10,000.
Jr.
Study Room 3
10,000.
K.
Study Room 4
10,000.
L.
Study Room 5
10,000.
M.
Study Room 6
10,000.
Giving Levels
Bronze
$ 500.
Silver
1,000.
Gold
2,500.
Platinum
5,000.
Buy a Brick
Cost to be determined.
In the range of $40 — 75.
To be sold by the Friends of the GT Library
High Five Program
To encourage small gifts from those who cannot be significant donors.
Recognition for any contribution with a `5' in it.
$5, $15, $25, etc. up to $495.
. To be sold by the Friends of the Library
Grants
Library staff to research and write grant applications.
. Corporate Sponsorship _Agreement in Libraries
Approved by Executive Council N June 21, 1997
Libraries enrich lives, provide information needed for work and
daily living, and foster informed communities which are essential
to a democratic society. In recognition of this important function,
communities support libraries through public funding. The
library's first priority is to ensure the continuation and growth of
this primary relationship -- public funding for the public good.
CLA encourages and supports advocacy to maintain and develop
public funding as the principal source of support for public,
school, academic and government libraries.
Publicly funded libraries can and do explore other sources of
funding, such as grants, gifts, donations, partnerships and
sponsorships, to ensure that they provide the best possible
services to their communities. Corporate sponsorships are one
source of additional support that allows libraries to enhance the
level, extend the range, or improve the quality of library service.
To ensure that partnerships enhance the library's image and add
value to library services, libraries need to develop policies and
sponsorship agreements that outline the conditions and the
benefits of the sponsorship arrangement.
CLA believes that the following principles are important in
developing sponsorship policies and agreements. Libraries have
a responsibility to:
1. demonstrate that sponsors further the library's mission,
goals, objectives and priorities, but do not drive the
library's agenda or priorities.
2. safeguard equity of access to library services and not
allow sponsorship agreements to give unfair advantage
to, or cause discrimination against, sectors of the
community.
3. protect the principle of intellectual freedom and not
permit sponsors to influence the selection of collections,
or staff advice and recommendations about library
materials, nor require endorsement of products or
services.
4. ensure the confidentiality of user records by not selling or
providing access to library records.
5. be sensitive to the local political and social climate and
select partners who will enhance the library's image in
the community.
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