HomeMy WebLinkAboutMinutes_LAB_02.14.2005Georgetown Public Library Advisory Board
Meeting Minutes
February 14, 2005
In Attendance: Judy Parks, Georgene Richaud, Judy Johnston, P.J. Moore, Judy
Griffith, Jackie Cuozzo, and Danielle Plummer. Eric Lashley, Library Director, and T.R.
Reid and Rich Vosburg from the Library Foundation were also present.
Chairperson Judy Parks called the meeting to order at 6:30 PM.
Approval of Minutes: Georgene Richaud moved and Jackie Cuozzo seconded a motion
that the minutes of the last meeting be approved as distributed. The motion passed and
the minutes were approved.
Director's Report: Eric Lashley thanked Judy Parks and Georgene Richaud for their
service on the board. This will be their last meeting. Two new board members will be
sworn in by the next board meeting. Judy Griffith has been appointed to be chairperson
for the next year. Judy Parks will continue to attend Board Meetings as lay representative
to the CTLS.
Eric also reported increased library usage for last month IRS Tax help has started at the
library and is in high demand. The Board has been asked to provide input for the budget
process as to priorities for the next year's City budget This will be on our agenda for
next meeting.
Eric also reported that intern Deban Becker joined the staff as a reference intern. The
money for this position came from the state library system. The library has received
approval for the Texas Reads Grant, which will provide summer youth programming at
our library.
There will be an upcoming African American program on February 19 at the library, and
a Peace Corps awareness program on February 28. February 16 is legislative day for
libraries at the state capitol; Eric Lashley and Judy Parks will attend.
Our library has received $5000.00 grant from the Dell Foundation. This money will go
toward the computer program at the library.
Election of Secretary: Danielle Plumer moved and Jackie Cuozzo seconded a motion
that the library will provide a tape recorder at each Board meeting to record the
proceedings, and the meeting minutes will be transcribed from the tape by the secretary.
The motion passed unanimously. Judy Griffith moved and Georgene seconded a motion
that P.J. Moore be elected secretary of the Board for the next year. The motion passed
unanimously.
Report on fund-razsrg committee meeting: Judy Griffith explained that she P.J.
Moore and Eric Lashley attended a meeting of a committee composed of Friends of the
Library, Library Foundation, and others interested in promoting a capital campaign to
raise between $400,000 - $500,000 to furnish the new library. She invited T.R. Reid to
explain the aspects of the proposed five -tier giving program. The Friends and the
Foundation are non-profit entities and will serve as a way to gather tax-deductible
donations for the library. It is hoped that all the supporting groups for the library, the
Friends, the Foundation, and the Library Board will be in agreement how to raise funds.
Danielle Plumer suggested that the Library Board write up and vote on formal guidelines,
policies, and sponsorship agreements to recommend to the City Council. These
guidelines should safeguard equity of access to library service, protect the principle of
intellectual freedom, be sensitive to the local climate, and provide a means of selecting
partners who will enhance the library's image in the community. Danielle volunteered to
work with Eric and write up a draft of these guidelines for the next Board meeting.
Judy Griffith moved and. Jackie Cuozzo seconded a motion that the Board approves of the
initial framework for the capitalcampaign as presented by T.R Reid. Danielle Plummer
proposed an amendment to the motion that approval of the capital campaign framework
include the guidelines for sponsorship as outlined above. Jackie Cuozzo seconded the
amendment. The amendment was voted on and passed unanimously. The primary
motion was voted on and passed 6 votes to 1. T.R. Reid noted that the Capital Campaign
Committee plans to meet on the first Thursday of each month at 7:00 PM, and all are
welcome.
Fundraising Ideas: Judy Parks led a discussion of fund-raising ideas in addition to those
presented in the Capital. Campaign framework. It was suggested to consider temporary
naming rights and single large fund-raising events. The Capital Campaign Committee
will discuss these ideas.
Council Workshop on February 21: The following ideas were discussed to bring to the
City Council -Library Board workshop which will be held on Monday, February 21, at
4:00 PM in the City Council Chambers:
• Thank the Council for budgeting for addition weekend hours, and explain the
continued heavy use of the library.
• Invite the Council to participate in the Georgetown Reads! program.
Express concern about legislative action and the possible elimination of the
TexShare program.
® Present the Board approved draft framework for the Capital Campaign,
including a set of guidelines to be presented to the Council at a later date. Ask
the Council for a process and/or legal mechanism to facilitate this campaign in
donating funds for furnishing the new library
The Library Board Chairperson will present the above ideas to the Council at the
February 21 meeting. The City Council members may ask any of the Board Members or
others present to express their thoughts and ideas.
Kresge Grant: Eric Lashley explained that this grant is still in the application process.
GeorgetownReads! Program: Judy Parks reported that an April program has been
planned. Dr. Christina Alcalde from Southwestern University will present a Powerpoint
program on immigration. The committee is also trying to plan another program to
include a documentary film produced by a University of Texas student about our local
immigrant workers.
Report on January 28 CTLS Meeting: Judy Parks reported that she and Eric Lashley
attended the meeting. The group voted on and approved By -Laws for the newly
organized non-profit entity.
Staff Salaries Concern: Eric Lashley reported that it is City policy to pay employees
90% of market. Our market area includes Temple, Cedar Park, and Round Rock.
Library staff salaries are within a citywide employee internal ranking system for the city
budget. Danielle Plumer presented a library salary range study including Georgetown,
Austin, Round Rock, Cedar Park, San Antonio, Waco -McLennan County, and San
Marcos. Eric explained that due to the internal ranking system here in Georgetown, all
salaries are considered, not just library salaries. No action was taken on this matter.
City Arts Commission: Eric explained that he has met with many of the citywide
entities that are concernedwith the Arts programs in Georgetown, including The
Convention and Visitors Bureau Board, the Main Street Board, the Palace Theater Board,
GISD, and the Symphony Society Board. All groups are supportive of the concept of
having a City Arts Commission to help with funding and coordination of arts events. The
City Council will be doing a workshop on this in April. The new library may be the first
City facility to go through this Board for the process of acquiring public art.
The next meeting will be on Monday, March 14, at 6:30 PM.
Adjournment: Georgene Richaud moved and Jackie Cuozzo seconded a motion that the
meeting be adjourned. The motion passed and chairperson Judy Parks adjourned the
meeting at 8:05 PM.
Respectfully submitted,
Judy Griffith, Secretary
Eric Lashley, Li 'nary Director