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Home My WebLink AboutMinutes_LAB_03.14.2005Georgetown Public Library Advisory Board Meeting Minutes March 14, 200/5" In Attendance: Judy Griffith, Judy Johnston, Danielle Plumer, Jackie Cuozzo, Ruth Anne Mallory, Linda Nix, Eric Lashley, Library Director and Judy Parks, CTLS Lay Representative Chairperson Judy Griffith called the meeting to order at 6:30 P.M. Approval of Minutes: Danielle Plumer moved and Jackie Cuozzo seconded a motion that the minutes of the last meeting be approved as distributed. The motion passed and the minutes were approved. Director's Report: Eric Lashley introduced the two newest Board members, Ruth Anne Mallory and Linda Nix. Eric presented a mantel clock to our former Board Chair, Judy Parks, in recognition of her excellent service. He also handed out Service Certificates for Judy Parks and Judy Johnston. Final corrections were made to the Board contact information list and Eric will have updated copies next month. Eric reported there was an excellent turnout, with 57 attending the Peace Corps program on February 28`h. Georgetown Symphony Society has pledged to purchase a baby grand piano for the new library. Local artist Don Snell donated a painting and it is hanging in the library. Eric reported that patron visit statistics continue to increase. Also, due to the new Cataloguer's work the numbers of titles added are also increasing. Eric had copies of the latest Library drawings and went over some of the changes from the last set of drawings. Election of Vice Chairperson. Jackie Cuozzo nominated Judy Johnston and Ruth Ann. Mallory seconded a motion that Judy Johnston be elected Vice Chair to replace Jack Dixon. The motion passed unanimously. The presentation of the City Budget survey and guidelines were cancelled since Micki Rundell and Laune Brewer were unavailable this evening. Report on City Council workshop: Chair Judy Griffith reported that herself, and Board members Jackie Cuozzo, Judy Johnston, P.J. Moore, Library Director Eric Lashley and members of the Friends and Library Foundation, attended the workshop. The Council was thanked for budgeting for additional weekend hours; invited to participate in the Georgetown Reads! Program and informed about legislative action to possibly eliminate the TexShare program. T.R. Reid of the Library Foundation presented the Board approved draft framework for the Capital Campaign. Sponsorship Guidelines (Draft): Damelle Plumer and Eric Lashley drafted and Eric Lashley presented the document, which incorporated the levels of giving. At the Council workshop, Council member Patty Eason recommended Southwestern University might be a good resource in the area of capital campaigns. Eric Lashley contacted Larkin Tom, Director of Foundation Relations and discussed monetary gifts and time frames for payments. The City Attorney will be approached about drafting a plan and also about handling matching funds. Eric would also like the Friends and Foundationmembers to meet with a capital campaign consultant, such as the one used by the Temple Library. Temple Library has an endowment plan for their yearly book budget and this is something we might be interested in having in the future too. Update on Georgetown Reads Judy Griffith has attended 4 discussion sessions and reports they are all different. Judy Parks infouned the Board that Dr. Christina Alcalde, an Anthropology professor at Southwestern and expert on immigration will speak on the subject of immigrant labor on Tuesday, April 12, at 7 30 p.m., in the main room of the library. She will respond to questions about her presentation as well as to how her topic relates to the book and the video. On May 10, in the library classroom, there will be a public showing of Los Trabajadores/The Workers and the filmmaker, Heather Courtney, will be there to answer questions about the film. The video is available to be checked out. Legislative Day at the Capitol: Eric Lashley, Judy Fabry, Gretchen Pruett and Judy Parks attended the Texas Library Association's Legislative Day at the Capitol on February 15t. They met with staff in the offices of Mike Krusee, Dan Gattis, Steve Ogden, Fred Brown and Lois Kolkhorst. Arts and Culture Board: Eric Lashley informed that the Library Director would be the staff liaison person to the Arts and Culture Board. There will be a meeting at 7:00 p.m. Thursday, April 28`h at the GMC Building on Industrial. Change in April Board meeting start time. Due to the presentation of Dr. Alcalde on April 11 th at the library, a motion was made by Ruth Anne Mallory that the April 11th Board meeting begin at 6:00 p.m. instead of the usual. 6:30 p.m. start time. The motion was seconded by Linda Nix and passed unanimously. The motion to adjourn was made by Jackie Cuozzo and seconded by Linda Nix. Motion approvedand the meeting was adjourned at 7:20 p.m. Respectfully submitted, Jackie Cuozzo Board member Judy Griffith Chair DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY February 2005 HIGHLIGHTS • Gloria Powers, one of the public services staff who is bilingual, taught the library's first Spanish -language computer class. Five students successfully completed the four - session course and asked that she offer another, more advanced, class. • The library -sponsored discussion group about The Tortilla Curtain met the afternoon of February 17. More than 20 people attended and the discussion was lively. Kate DiPronio, adult services librarian, moderated the session. • Georgetown's Symphony Association has pledged to purchase a baby grand piano for the new library. • Local artist Don Snell donated a large oil painting, titled "Reading Love Poems," to the library. It is hanging in the main room. • Several former Peace Corps volunteers who live in Georgetown sponsored a program at the library on February 28. More than 50 people attended. • Eric Lashley, Judy Fabry, Gretchen Pruett, and Judy Parks attended the Texas Library Association's Legislative Day at the Capitol on February 15. They met with staff in the offices of Mike Krusee, Dan Gattis, Steve Ogden, Fred Brown, and Lois Kolkhorst. VOLUNTEER ACTIVITIES • The Friends of the Library provided refreshments for the Peace Corps program. E GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 2004 2005 Nov Dec Jan Feb Annual Total Patron Visits Current Year 20831 10203' 21827 22611 87084 2003-2004 15350 17844 19841 21725 257813 2002-2003 14213 12863 17703 15865 224208 2001-2002 15144 11835 17094 18372 206478 Circulation 2004 2005 Current Year 25032 23204 29526 27764 132421 2003-2004 20978 22413 27290 26474 330171 2002-2003 23345 20787 27465 21411 318820 2001-2002 22579 19706 27439 25832 330503 FY 2004-2005 Statistics Children's Programs Annual Total Attendance 702 567 330 630 3052 Programs 2 2 0 1 9 Story Time 6 5 9 8 34 Other (Tour, Movies, Crafts) 2 0 0 0 2 After School Programs 2 0 0 4 6 Other Services ILL Ordered 51 32 70 51 268 ILL filled 37 28 45 42 194 Lg Print Circuit 200 200 200 200 1000 Internet usage (persons) 3634 3741 4037 4289 19749 Reference Transactions 968 889 1108 992 4456 Volunteer Hours Adult 312.50 244.00 356.75 348.50 1656.50 Teen 8.25 7.50 39.25 101.50 173.75 Community Service 85.50 160.50 121.25 73.00 642.25 Total Total 406.25 412.00 517.25 523.00 2472.50 Registrations City Residents -new 92 70 159 114 522 GISD Kids' Cards 11 0 37 6 72 Non -residents -new 22 16 36 20 122 Nan -residents -renew 52 41 65 65 266 Total Total 177 127 297 205 982 Cash Receipts Fines/Misc. Revenue 2185.97 2056.12 2470.53 2338.20 11279.05 Non-resident fees 1600,00 1275.00 2225.00 1790.00 8440.00 Donations 563.44 634.23 449.53 520.60 2823.80 Gifts!Memoriais 6775.90 2490.00 1625.00 115.00 11675.85 Material Donations to Other Agencies Books 265 150 0 0 415 Magazines 0 29 0 0 29 Library Collection Changes Titles Added 524 727 414 804 3409 Copies Added 715 949 497 948 4218 Copies Discarded 772 588 558 596 2965 Donations Added 145 190 80 50 765 Notes: Underlined numbers? Feb 02, library was closed for 2 days for training: Feb 03 library was closed for 6 days for mold remediation Courtyard counter out of operation for 10 days in December. Library closed for 5 days (holidays). I . GEORGETOWN PUBLIC LIBRARY DONATIONS -- February 2005 DONQR �.mM�, .e George & Marilyn Geisen�$15.00 in memory of Bob Johnson Mavis & John Lichtenthal $100.00 in memory of Jane Elizabeth Arbogast 0 Attachment "A" CHARTS OF AFFINITY AND CONSANGUINITY Affinity Kinship Chart (Marriage) Grand- father Grand - laugher Uncle 8 Mother Aunt Father Daughter Nephew Spouse Brother ,Son 110ousin Sister Niece Grand - per Grandson Consanguinity Kinship Chart • (Blood) Great Great Grand- Grand- father daughter Grand- father Grand - Great daughter Great Uncle Uncle Aunt Mother Aunt Father Daughter Nephew Officer Great1s` 2w Nephew Brother :N Son Cousin Cousin Sister Niece Grand- mother Great Grandson Grand - Great mother Niece Great Grandson Ethics Ordinance Attachment "A" — Charts of Affinity and Consanguinity • GEORGETOWN TEXAS Meeting on Possible Arts and Culture Board 7 p.m. - Thursday, April 28, 2005 GMC Building • Yes, (name of organization) will send a representative to the meeting about establishing a City of Georgetown Arts and Culture Board. • Our organization's mission statement is: • We annually fund our organization by: (e.g., bake sales, membership dues, grants) • If you use grants for funding, what type are they? (governmental, private foundations, corporate, etc.) �• Rank the followingpriorities 1 to 7, with 1 being the most important to our organization, 7 being least P g P Y g g important. You may replace one of the given priorities with one of your own that you have written in. You still should have only 7 priorities. ❑ Act as a communications headquarters to collect and disperse information about arts and cultural activities that are planned for Georgetown ❑ Commission works of art, subject to City Council approval, for City facilities ❑ Encourage events that will be joint efforts by several arts/cultural organizations ❑ Establish and maintain a process for soliciting and reviewing requests from arts and cultural organizations for grants from the City Council ❑ Identify grant opportunities from the Texas Commission on the Arts (TCA) and facilitate grant proposals that would benefit Georgetown ❑ Recommend to the City Council ways to finance art for City facilities 0 Seek grants for the arts from corporations and foundations • STATE OF TEXAS COUNTY OF WILLIAMSON AFFIDAVIT OF COMPLIANCE WITH ETHICS ORDINANCE Before me, the undersigned notary public in and for the State of Texas, on this date, personally appeared Ju-d-r4 -SohnSTW , who being by me duly sworn, on oath stated as follows: "My name is J vhws7'br0 I am currently serving as Boardmember for the Li6t&fy A-d.v1SQ,ey 13oARD for the City of Georgetown, Texas. I hereby certify that 1 am competent to make this affidavit. On February 23, 2005, 1 attended a Board/Commission Orientation at which the City Attorney conducted a seminar pursuant to provisions of the Open Meetings Act, Open Records Act (Public Information Act), and Conflicts of Interest. l hereby acknowledge the existence of the laws referred to above, and I pledge to abide by the terms of these laws as long as I hold office for the City of Georgetown." • Further affiant sayeth not. f rP— Wfnature4bf Affiant Febru ry SUBSCRIBED AND SWORN to this 23rd day ofUar-eh, 2005. SANDIRA D. LEE =n.� ' NotEuy PUtiic. state Of Texas My CwwhiWm E)OMS ; + JANU4 y 3, 2006 Notary Public in and for the State of Texas THE STATE OF TEXAS I, Judy Johnston, do solemnly swear or affirm that I have'not directly or indirectly paid, offered, promised to pay, contributed, or promised to contribute any money or thing of value, or promised any public office or employment, as a reward to secure my appointment or confirmation thereof, so help me God. Member of the Library Advisory Board Office to Which Appointed Georgetownfwilllamson County City/County SWORN TO and subscribed before me by Judy Johnston on this oV day of 2005. Signature of Person Administering Oath &,QAA04A 0. 1.I-5E �. Printed Name of Person Administering Oath JtU 7U7irilJ. LEE � _ Notary pike, Rate of Texas =• .._ mr�Bo� Notary Public ......., h:`, JANUAI3Y 3, 2006 Title of Person Administering Oath (seal) E The State of Texas OATH OF OFFICE I, Judy Johnston, do solemnly swear (or affirm), that I will faithfully execute the duties of the office of Member of the Library Advisory Board of the City of Georgetown, County of Williamson, State of Texas, and will, to the best of my ability: preserve, protect, and defend the Constitution and laws of the United States, of this State, and of this City, so help me God. Signed: 91 Sworn to and Subscribed before me by JudyJohnston On this a day of �-J.� , 2005. NWeSnANDRPut,A�yDM ..: �,' _ 11y Comrtussion Expires ( - --- " �'� Z. 4. Notary Public l STATE OF TEXAS COUNTY OF WILLIAMSON AFFIDAVIT OF COMPLIANCE WITH ETHICS ORDINANCE Before me, the undersigned notary public in and for the State of Texas, on this date, personally appeared 7Rg.A/, 1-biti e, who being by me duly sworn, on oath stated as follows: "My name is - I am currently serving as ' &/i r4 Boardmember for the cl,41�4,rz4 &4j for the City of Georgetown, Texas. I h&(eby certify tt I am competent to make this affidavit. On February 23, 2005, 1 attended a Board/Commission Orientation at which the City Attorney conducted a seminar pursuant to provisions of the Open Meetings Act, Open Records Act (Public Information Act), and Conflicts of Interest. I hereby acknowledge the existence of the laws referred to above, and I pledge to abide by the terms of these laws as long as I hold office for the City of Georgetown." Further affiant sayeth not. Lo Alif 91 MIAfir f lebra-ArY SUBSCRIBED AND SWORN to this 23rd day of Mafeh, 2005. ---------- SANDRA D. 7LEE V Ste 40� z _ Notary Putk State of Texas ;eL Cwrission ExpOims U y 3 0 1 0 Notary Public in and for the State of Texas ARY 3, 2006 THE STATE OF TEXAS Statement of Appointed Officer 1, Ruth Anne Mallory, do solemnly swear or affirm that I have not directly or indirectly paid, offered, promised to pay, contributed, or promised to contribute any money or thing of value, or promised any public office or employment, as a reward to secure my appointment or confirmation thereof,so help me God. is Signature Member of the Library Advisory Board Office to Which Appointed Georg etown/Wil I ia rnso n County City/County SWORN, TO and subscribed before me by Ruth Anne Mallory on this�3.*,e day of 2005. Signature of Person Administering Oath SANDRA D. LEE Printed Name of Person Administering Oath A Notary Puw, State of Tens My Conmssaiarr Expires Notary Public V JANUARY 3, 2006 - Title of Person Administering Oath (seal) • The State of Texas OATH OF OFFICE 1, Rutli Aiiiie Mallory, do solemnly swear for affirm), that I will faithfully execute the duties of the office of Member, of the .Library Advisory Board Of the City of Georgetown, County o, f ' Williamson, State of Texas, and will, to the best of my ability: preserve, protect, and defend the Constitution and laws of the United States, of this State, and of this City, so help me God. Signed: -yazi'z&& ,Sworn to and Subscribed before me by :Ruth .brine .Mallory On thisday of�� , 2005. Signed: za, SANDRAD. LEE Notary Public Notary Rik, State of Texas i n • THE STATE OF TEXAS Statement�of Appointed Officer 1, Linda Nix, do solemnly swear or affirm that I have not directly or indirectly paid, offered, 'promised to pay, contributed, or promised to contribute any money or thing of value, or promised any public office or employment, as a reward to secure my appointment or confirmation thereof, so help me God. Affidnt's Signatlye Member of the Library Advisory Board 'Office to Which Appointed Georgetown/Williamson County City/County SWORN TO and subscribed before 9�e by Linda Nix on this I c�2 " day of MawJv , 2005. ;gY p',, SANDRA D. LFE *= Notary t'ta state of Texas MyC,on *simExpires JANUARY 3, 2006 (seal) mature of Person Administering Oath Printed Name of Person Administering Oath Notani Public Title of Person Administering Oath The ne State of Texas 1, Linda Nix, do solemnly swear (or affirm), that I will faithfully execute the duties of the office of Member of the Library Advisory Board Of the City of Georgetown, County of Williamson, State of Texas,, and will, to the best of my ability: preserve, protect, and defend the Constitution and laws of the United States, of this State, and of this City, so help me God. Signed: d co 0 Sworn to and Siibscribed before me by Linda Nix On this day o 2005. Signed: Notary Public SANDRA D. LEE Notary ary Putfic, of Texas my commission Expires JANUARY 3,2006 I* STATE OF TEXAS COUNTY OF WILLIAMSON AFFIDAVIT OF COMPLIANCE WITH ETHICS ORDINANCE Before me, the undersigned notary public in and for the State of Texas, on this date, personally appeared , who, being by me duly sworn, on his oath stated as follows: "My name I am currently serving as a member of the / for the City of Georgetown, Texas. I her ' y certify th I am competent to make this affidavit. I have received and read the information provided by the City Attorney concerning the Open Meetings Act, Open Records Act (Public Information Act), and Conflicts of Interest. I hereby acknowledge the existence of the laws referred to above, and I pledge to abide by the terms of these laws as long as I hold office for the City of Georgetown." Further, affiant sayeth not. Sigfialure 61 iSubscribed and sworn to this ,� day of x17r9,j-, , 2005. SANDRA D. LEE Natery Rtic, Stets "Texas ' MYc lriwMExpires otary ublic in and for the State of Texas JAN VARY 3, 2006 16