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HomeMy WebLinkAboutMinutes_LAB_05.09.2005Georgetown .Public .Library. Advisory Board Minutes of May 9, 2005 Meeting In attendance: Jackie Cuozzo, Jack Dixon, Judy Griffith, Ruth Anne Mallory, P.J. Moore, Linda Nix, Danielle Plumer, and Eric Lashley. Chairperson Judy Griffith called the meeting to order at 6:30 p.m. Minutes: Jack Dixon moved. and Ruth Anne Mallory seconded a motion that the minutes of the previous meeting be approved as distributed. The motion passed unanimously. Director s Report: * An additional item, Item 10, is added to tonight's agenda. It was posted with the city. It is regarding Cox Cable. Circulation is again up in the month of April. *A kick off for the newest Harry Potter book will be July 15 in partnership with Hill Country Books. It will include a 'train ride' on the Hogwarts Express to the library where there will be a party. Watch for signs that say Beware of July 15. The books will be available for sale at the Library and there will be about 20 copies for check-out. Twenty names will be drawn from those who attend the party to determine the first 20 people to check out the new book. *The City is interviewing construction companies for the library construction project this week. *A proposal has been sent out to most of the area's coffee shops for the new library's coffee vendor. Any applicants must have their proposal back to the library by May 31st. The library s proposal included which items the library would provide and asked the vendors for such info as what food and beverage they'd be serving, what insurance they had, what cleaning or janitonal services they would use, signage, etc. Responses will be scored on criteria that have been developed. *A copy of the current Long Range Plan was distributed to Board members. *A copy of the new library facade plan that will be given to HARC was distributed to Board members, looked over and discussed. *Linda Nix asked whether there was any dress code for patrons* in effect at the library and was told that there really was not because it was not enforceable. (Clarification added by Judy Johnston at 6/13/05 meeting.) *A date is near to being set for the ground breaking but the construction company will have to be on board before that is done. The plan is to have it in the early morning some time before the beginning of school. *City Council approved the naming rights items for the library. *Tomorrow night (May 10) will be the showing of Los Trabajadores in the library as the last event associated with the reading of The Tortilla Curtain for Georgetown Reads! There's still a slight chance that author Boyle may visit. somewhere. locally in the fall... Linda Nix and Jack Dixon reported on the organizational meeting they attended for the Arts and Culture Board. Representatives from many local arts organizations attended and discussed items such as what this Board's mission would be. Choosing and approval of art for City buildings and coordinating and planning of local perfoiutances and exhibits were two items discussed. E. Lashley reported that there was a local Georgetown man who was willing to buy land and build houses for artists to live and work in. The art they produced would put Georgetown on the path to being a community known for its art. Other such communities are Sedona, Arizona; Paducah, Kentucky; and Round Top and Fredericksburg, Texas. J. Dixon said some concern was expressed about the large number of members the Arts and Culture Board might include. *The Heritage Society voted to turn their collection of historic items, including photographs, over to the City. A new contract between the City and the Heritage Society may have to be negotiated to change the designated display area from the Grace Heritage Center to the library Another glitch may be some disputed ownership rights to the items the Hentage Society has, but those will have to be resolved by that group. E Lashley reported that a local Georgetown man has volunteered to make digital copies of all the photographs at no charge. *In a brief discussion of changes to the By -Laws it was decided to put this item on June's agenda for a closer look at Section 12 and adding an article regarding the removal of patron -challenged materials. The chairperson and director will come up with wording for this item. *It was decidedthat the Board should continue to meet each month through the summer. *J. Dixon related that Cox -Cable would be able to offer some free services to the library if the library requested them. The library could have the Cox Limited and Expanded (about 60 channels) cable television service plus some level of Internet service for free. E. Lashley advised a meeting with the City's IT director and network administrator. *Adjournment: Jackie Cuozzo made a motion and Danielle Plumer seconded for adjournment. The motion passed. Respectfully submitted, P.J. Mo: `e, Secretary Judy Griffith, Chair PROPOSED BY-LAWS. CHANGES Section 1.2 Purpose A. The purpose of the Library Advisory Board shall be to update the long-range plan for the library and to promote library programs and services in the community. B. The Library Advisory Board, as the judge of community standards, shall resolve any patron challenges to library materials when the challenge is not resolved by the Library Director. C. The Library Advisory Board is responsible to, and shall act as an advisory body to the Council and shall perfoixn such duties and exercise such additional powers as may be described by ordinances of the Council not inconsistent with the provisions of the Charter. DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY April 2005 HIGHLIGHTS • All but four staff members attended at least one day of the Texas Library Association annual conference, which was held in Austin for the first time in many years. The library closed on Thursday, April 7, to make it possible for this many people to attend. Everyone agreed that the time spent was worthwhile. Most of the non-professional staff members had never been to a TLA conference before, so they were especially impressed with the exhibit hall and the huge number of vendors that serve libraries. The staff members who did not attend spent much of the day shifting the fiction collection, a job that is difficult to perform when the library is open. • Approximately thirty people attended Dr. Cristina Alcalde's presentation on the evening of April 12. Her remarks sparked much discussion and revealed the wide range of opinions that exists in our community about illegal immigration and immigrant labor. • The first meeting of a children's book club, held the afternoon of May 20, was a great success. A number of children gave book reports and the audience, composed of parents and children, was attentive. A young man and his mother are the coordinators for this activity and have done a good job. The group plans to meet monthly. • The Friends, through the generosity of a member, are sponsoring a party at the library on July 15, in anticipation of the release at midnight of the last Harry Potter book. Planning is underway and Ms. Rosa is seeking volunteers who can stay awake for the 10 p.m.-1 a.m. party. STAFF ACTIVITIES • Eric Lashley and Judy Fabry attended the meeting April 28 to which the Arts and Culture Board committee had invited representatives of Georgetown's arts -related organizations. 0 Randolph Foster Arlene & David Schinke GEORGETOWN PUBLIC LIBRARY DONATIONS -- April 2005 Karla Smith Jodi Mindell Ron & Charla Parks and Family Judy & Don Parks 0 E Copies of Visions of Jazz, The Encyclopedia of Ancient Egypt, and Foster Family (family history) $50 in honor of the marriage of Martha Lawlor and Don Ballard Copy of Texas by Mary Austin Holley Copy of her book, Sleeping Throught the Night Copy of Cheerleader Ready? Okay! Andy Goldsworthy's Rivers and Tides DVD • GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 2005 Jan Feb Mar Apr Annual Total Patron Visits Current Year 21827 22611 26176 22693 135953 2003-2004 19841 21725 24634 23315 257813 2002-200$ 17703 15865 21480 19473 224208 2001-2002 17094 18372 19215 17914 206478 Circulation 2005 Current Year 29526 27764 31192 28531 192144 2003-2004 27290 26474 30608 26983 330171 2002-2003 27465 21411 26259 25450 318820 2001-2002 27439 25832 28824 28495 330503 FY 2004-2005 Statistics Children's Programs Annual Total Attendance 330 630 1007 330 4389 Programs 0 1 5 0 14 Story Time 9 8 8 8 50 Other (Tour, Movies, Crafts) 0 0 0 1 3 After School Programs 0 4 4 4 14 Other Services ILL Ordered 70 51 44 35 347 ILL filled 45 42 26 45 265 Lg Print Circuit 200 200 200 200 1400 Internet usage (persons) 4037 4289 4853 4003 28605 Reference Transactions 1108 992 1192 1081 6729 Volunteer Hours Adult 356.75 348.50 363.50 325.75 2345,75 Teen 39.25 101Z0 63.75 27.00 264.50 Community Service 121.25 73.00 109.00 147.50 898.75 . Total Total 517.25 523.00 536.25 500.25 3509.00 Registrations City Residents -new 159 114 108 80 710 GISD Kids' Cards 37 6 18 15 105 Non -residents -new 36 20 26 24 172 Non -residents -renew 65 65 64 53 383 Total Total 297 205 216 172 1370 Cash Receipts Fines/Misc. Revenue 2470.53 2338.20 2535.99 2496.55 16311.59 Non-resident fees 2225.00 1790.00 1920.00 1830.00 12190.00 Donations 449.53 520.60 562.04 642.56 4028.40 Gifts/Memorials 1625.00 115.00 6785.24 50.00 18511.09 Material Donations to Other Agencies Books 0 0 60 32 507 Magazines 0 0 42 0 71 Library Collection Changes Titles Added 414 804 876 604 4889 Copies Added 497 948 1113 674 6005 Copies Discarded 558 596 927 1191 5083 Donations Added 80 50 175 245 1185 Notes: Underlined numbers Feb 02 library was closed for 2 days for training: Feb 03 library was cloagd for 6 days for mold remediation * Courtyard counter out of operation for 10 days in December. Library closed for 5 days (holidays).