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HomeMy WebLinkAboutMinutes_LAB_05.09.2005Georgetown .Public .Library. Advisory Board Minutes of May 9, 2005 Meeting In attendance: Jackie Cuozzo, Jack Dixon, Judy Griffith, Ruth Anne Mallory, P.J. Moore, Linda Nix, Danielle Plumer, and Eric Lashley. Chairperson Judy Griffith called the meeting to order at 6:30 p.m. Minutes: Jack Dixon moved. and Ruth Anne Mallory seconded a motion that the minutes of the previous meeting be approved as distributed. The motion passed unanimously. Director s Report: * An additional item, Item 10, is added to tonight's agenda. It was posted with the city. It is regarding Cox Cable. Circulation is again up in the month of April. *A kick off for the newest Harry Potter book will be July 15 in partnership with Hill Country Books. It will include a 'train ride' on the Hogwarts Express to the library where there will be a party. Watch for signs that say Beware of July 15. The books will be available for sale at the Library and there will be about 20 copies for check-out. Twenty names will be drawn from those who attend the party to determine the first 20 people to check out the new book. *The City is interviewing construction companies for the library construction project this week. *A proposal has been sent out to most of the area's coffee shops for the new library's coffee vendor. Any applicants must have their proposal back to the library by May 31st. The library s proposal included which items the library would provide and asked the vendors for such info as what food and beverage they'd be serving, what insurance they had, what cleaning or janitonal services they would use, signage, etc. Responses will be scored on criteria that have been developed. *A copy of the current Long Range Plan was distributed to Board members. *A copy of the new library facade plan that will be given to HARC was distributed to Board members, looked over and discussed. *Linda Nix asked whether there was any dress code for patrons* in effect at the library and was told that there really was not because it was not enforceable. (Clarification added by Judy Johnston at 6/13/05 meeting.) *A date is near to being set for the ground breaking but the construction company will have to be on board before that is done. The plan is to have it in the early morning some time before the beginning of school. *City Council approved the naming rights items for the library. *Tomorrow night (May 10) will be the showing of Los Trabajadores in the library as the last event associated with the reading of The Tortilla Curtain for Georgetown Reads! There's still a slight chance that author Boyle may visit. somewhere. locally in the fall... Linda Nix and Jack Dixon reported on the organizational meeting they attended for the Arts and Culture Board. Representatives from many local arts organizations attended and discussed items such as what this Board's mission would be. Choosing and approval of art for City buildings and coordinating and planning of local perfoiutances and exhibits were two items discussed. E. Lashley reported that there was a local Georgetown man who was willing to buy land and build houses for artists to live and work in. The art they produced would put Georgetown on the path to being a community known for its art. Other such communities are Sedona, Arizona; Paducah, Kentucky; and Round Top and Fredericksburg, Texas. J. Dixon said some concern was expressed about the large number of members the Arts and Culture Board might include. *The Heritage Society voted to turn their collection of historic items, including photographs, over to the City. A new contract between the City and the Heritage Society may have to be negotiated to change the designated display area from the Grace Heritage Center to the library Another glitch may be some disputed ownership rights to the items the Hentage Society has, but those will have to be resolved by that group. E Lashley reported that a local Georgetown man has volunteered to make digital copies of all the photographs at no charge. *In a brief discussion of changes to the By -Laws it was decided to put this item on June's agenda for a closer look at Section 12 and adding an article regarding the removal of patron -challenged materials. The chairperson and director will come up with wording for this item. *It was decidedthat the Board should continue to meet each month through the summer. *J. Dixon related that Cox -Cable would be able to offer some free services to the library if the library requested them. The library could have the Cox Limited and Expanded (about 60 channels) cable television service plus some level of Internet service for free. E. Lashley advised a meeting with the City's IT director and network administrator. *Adjournment: Jackie Cuozzo made a motion and Danielle Plumer seconded for adjournment. The motion passed. Respectfully submitted, P.J. Mo: `e, Secretary Judy Griffith, Chair PROPOSED BY-LAWS. CHANGES Section 1.2 Purpose A. The purpose of the Library Advisory Board shall be to update the long-range plan for the library and to promote library programs and services in the community. B. The Library Advisory Board, as the judge of community standards, shall resolve any patron challenges to library materials when the challenge is not resolved by the Library Director. C. The Library Advisory Board is responsible to, and shall act as an advisory body to the Council and shall perfoixn such duties and exercise such additional powers as may be described by ordinances of the Council not inconsistent with the provisions of the Charter.