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HomeMy WebLinkAboutMinutes_LAB_06.13.2005GEORGETOWN PUBLIC LIBRARY ADVISORY BOARD MINUTES OF JUNE 13, 2005 MEETING In attendance: Jackie Cuozzo, Jack Dixon, Judy Griffith, Judy Johnston, Ruth Anne Mallory, P.J. Moore, Linda Nix, Danielle Plumer, Eric Lashley and guest Trey McClendon from the Williamson County Sun. Minutes: Judy Johnston asked for clarification of the item regarding the Library s lack of a dress code. It was clarified that the item was in regard to patrons. A motion was made by Judy Johnston to amend the minutes and was seconded by Danielle Plumer. The motion passed unanimously. Director's Report: *Nancy Varljen has resigned. The mayor has selected a candidate to fill the vacancy The candidate will be contacted to see if they are still willing to serve and will be appointed at the next Council. meeting. *Georgetown Reads concluded with the documentary shown by Heather Courtney. Much lively discussion followed. The Georgetown Reads committee will meet again on Thursday, June 16, to begin selection of the next book. *The construction company selected for the building of the new library was S&P, Satterfield and Ponticas. A photograph in the Sun shows the beginning of the demolition of the tank at the new library site. The metal from the tank will be recycled. *The FY 05/06 library supplies budget will be increased slightly over the present year. Although still waiting to hear about the new computer system request, there is optimism that it will be in the City Manager's budget proposal at the end of this month. *CTLS Meetings: Eric Lashley attended a Long Range Planning Committee meeting and then went to Rockdale with Judy Parks for the C 1'LS membership meeting. The By -Law change election was held and it was voted to make the changes. There will soon be another Long Range Planning Committee meeting that includes the old Board and the new one. Staff changes are expected. *Circulation statistics look good for the month. * The Summer Reading program began on June 1st. The Manga Mania program for teenagers kicked off on June 3rd and went really well. The Tokyo Steakhouse provided food and decorations. More than 100 teens participated. *A Public Service Announcement film was shot in the library Sunday June 12th, to promote reading. The PSA had a humorous zombie theme saying that if you don't read and watch too much TV you turn into a zombie. A premier of the spot will be shown at the Library. *On Friday, June 10, two of the three vendors who responded to the request for proposal for the coffee shop were interviewed. Council's permission is necessary to do negations for a lease with The Red Poppy Coffee Company, which the committee selected. The owner foimerly owned Java Net. *There will be a meeting with HARC on June 23 to get the landscaping and parking for the new library approved. *Office Depot gave the Friends of the Library a gift card for $500. *Library Plans: Some changes were made to the front elevation. There will now be one staircase up to the front door. There will then be a handicap ramp behind a low wall and there will be two antique -style lamps. Four trees that were planned to be planted near the rear entrance will be too tall to be under the canopy. The architects are re -working that problem. A few changes were made to the upstairs Community Room. As part of the Green. Building program, there is a proposal to install a shower in one of the Staff restrooms. That will encourage staff to exercise during their lunch break, walk or bike to work, etc and then be able to shower right at work. The Library will receive three Green points for the shower installation. *Danielle Plumer asked if the Library has plans for staff to be trained to use a Public Access Defibrillator. Director Lashley said there were no plans for one right now. Ms. Plumer asked that discussion of a PAD and training be put on the agenda for the July meeting. *Jack Dixon asked whether the Georgetown Police Department would be using half the parking area of the new Library. Eric Lashley said that elevenparking places are blocked off from where the storage tanks have been torn down. Since those are unavailable, the Police have been parking in the Library's parking lot recently. Library patrons have complained about the loss of spaces. *Groundbreaking ceremony: Congressman John Carter will be one of the dignitaries attending the ground breaking ceremonies. The date has been pushed back until a Saturday after the start of school. *Capital Campaign: The Foundation meets Tuesday, June 21, andplans to work on the idea of coming up with a handsome, glossy brochure such as one done for White Fish Bay Library in Wisconsin. This brochure about the new library will be mailed out and will include a letter of donor recognition amounts. An envelope to send in donations will be included with the brochure. There are also plans to include collection of more modest sums in the form of pocket change. Change will be collected as young people play a fishing game that allows a fish to rise up a line as more change is added to a collection jar Another source of revenue will be the purchase of good looking, sidewalk -matching bricks inscribedwith names, inlaid in the walkway around the Library. *Arts and Council Board: Tuesday, June 14th, at the City Council meeting there will be the first public hearing and reading of an ordinance to establish an Arts and Culture Board. The Director will make the presentation to Council. The Board is to be made up of nine members. There would be a designated seat on the Board for a representative of Southwestern University and a designated seat for a representative from GISD. *Judy Johnston gave a report on the Seminar on Managing Volunteers that she attended in May. The term "time poverty" means that a large number of people who volunteer their time have to quit because they are overwhelmed by other obligations. She reported that the number of people wanting to volunteer their time at the Georgetown Library has fallen off this year and so the style of recruiting may need to be examined. More advertising and use of the website to publicize needs may be helpful. Jack Dixon proposed that members of the Library Board, Friends Board and Foundation Board should be performing some library volunteer task as well. It was agreed that this issue needs to be addressed in view of the coming of the new and larger Library. *Jack Dixon reported that Cox has had meetings with the city's IT people to discuss the number of computer connections that will be needed, how many of those need to be wireless, and how many cable connections are necessary. The Director added that there will be a. switch to Cox high speed andthat switch will provide a big cost saving. *Friends Book Sale• Judy Griffith reported that at the Friends' Book Sale memberships were increased by 32%, book sales were increased by 37%, and there was an almost 100% increase in the number of attendees over last year. Next year the Community Center will not be available and a new venue, such as a school cafeteria or gym is already available through GISD. The large blue storage building may also be available from the County. Martha Lawler has been doing E-Bay sales for the Friends and that business has taken off. *Proposed By-law Changes: A copy of the proposed By-law changes was distributed. Revisions are as follows: A. The purpose of the Library Advisory Board shall be to update the long-range plan for the Library and to promote library programs and services in the community. B. The Library Advisory Board, as the judge of community standards shall resolve any patron challenges to library materials when the challenge is not resolved by the Library Director. C. The Library Advisory Board is responsible to, and shall act as an advisory body to the Council and shall perform such duties and exercise such additional powers as may be described by ordinances of the Council not inconsistent with the provisions of the Charter. Danielle Plumer moved to amend the Advisory Board By-laws as stated in the proposed changes by removing the 'participate in a Library Needs Assessment Study annually language from Section A and inserting a new Section B, and moving Section B to Section C. Jackie Cuozzo seconded. In the following discussion, Judy Johnston asked how letter B could say that the Library Advisory Board is the judge of community standards. Chairperson Griffith replied that the City Council appoints the Advisory Board as a liaison between the community, the Library Director and the City Council. The Director pointed out that this was a sort of a legal tern regarding such things as the legal definition of obscenity, which has to do with community standards. As representatives of the community, if the Library Advisory Board says something is not obscene, then it is not, by law, obscene. Danielle Plumer moved to amend the proposed change to letter A to read as follows: "The purpose of the Library Board shall be to review annually and update as needed the long-range plan for the library and to promote library programs and services in the community." There was no discussion on the amendment. The Chairperson called for a vote on the amendment. The amendment to the changes passed unanimously. The Chairperson then called for a vote on the original amendment to approve the proposed by-law changes as amended. Danielle Plumer moved and Jackie Cuozzo seconded. The changes passed unanimously. Eric Lashley displayed pieces of the old metal water tank that were cut up by the machine that removed it. Jack Dixon moved and Ruth Ann Mallory seconded a motion to adjourn. Respectfully submitted, P.J. Moore, Secretary c. Judy Griffith, Chair DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY May 2005 HIGHLIGHTS • The final event in the 2004-05 Georgetown Reads! program was Tuesday evening, May 10. The film, Los Trabajadores/The Workers was shown and the film-maker, Heather Courtney fielded questions afterward. About thirty people attended and the discussion was very lively. The food drive associated with the Georgetown Reads! program contributed five large boxes of non- perishable food to The Caring Place. • Demolition began May 17 of the facilities on the site of the future library. Completion is expected by mid -June. • The Friends netted more than $18,000 in their book sale, May 12-15. • Deban Becker, who has been the reference intern for the past few months, accepted a part-time position with the Liberty Hill library. However, she will be here on a part-time basis through the summer to help Kate with the YA program. Andrea Cancellare was hired to replace Deban as reference intern. • The only major project the library proposed for the 05-06 budget is acquisition of 29 Userful computer stations to replace existing desktop and laptop computers that are available for public use. STAFF ACTIVITIES • Eric Lashley attended the CTLS Board meeting May 12 in Salado. On May 20 he and Judy Parks attended the membership meeting in Rockdale. • Kathleen Bowling and Judy Johnston, the Friends' volunteer coordinator, attended a seminar on managing volunteers on May 5 in Pflugerville. • Although the planning and design of the childreWs room summer decor is done by staff members, teen volunteers did much of the creation and installation of the decorations. 1] • GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 2005 Feb Mar Apr May Annual Total Patron Visits Current Year 22611 26176 22693 23451 159404 2003-2004 21725 24634 23315 21288 257813 2002-2003 15865 21480 19473 19207 224208 2001-2002 18372 19215 17914 18585 206478 Circulation 2005 Current Year 27764 31192 28531 28257 220401 2003-2004 26474 30608 26983 26146 330171 2002-2003 21411 26259 25450 27751 318820 2001-2002 25832 28824 28495 29186 330503 FY 2004-2005 Statistics Children's Programs Annual Total Attendance 630 1007 330 565 4954 Programs 1 5 0 2 16 Story Time 8 8 8 9 59 Other (Tour, Movies, Crafts) 0 0 1 0 3 After School Programs 4 4 4 0 14 Other Services ILL Ordered 51 44 35 48 395 ILL filled 42 26 45 39 304 Lg Print Circuit 200 200 200 200 1600 Internet usage {persons} 4289 4853 4003 4361 32966 Reference Transactions 992 1192 1081 1217 7946 Volunteer Hours Adult 348.50 363.50 325.75 293.25 2639.00 Teen 101.50 63.75 27.00 67.00 331.50 Community Service 73.00 109.00 147.50 204.25 1103.00 • Total Total 523.00 536.25 500.25 564.50 4073,50 Registrations City Residents -new 114 108 80 98 808 GISD Kids' Cards 6 18 15 6 111 Non -residents -new 20 26 24 14 186 Non -residents -renew 65 64 53 54 437 Total Total 205 216 172 172 1542 Cash Receipts Fines/Misc, Revenue 2338.20 2535.99 2496.55 2626.98 18938.57 Non-resident fees 1790.00 1920.00 1830.00 1755.00 13945.00 Donations 520.60 562.04 642.56 461,48 4489.88 Gifts/Memorials 115.00 6785.24 50.00 2943.10 21454.19 Material Donations to Other Agencies Books 0 60 32 0 507 Magazines 0 42 0 127 198 Library Collection Changes Titles Added 804 876 604 903 5792 Copies Added 948 1113 674 1225 7230 Copies Discarded 596 927 1191 1454 6537 Donations Added 50 175 245 375 1560 Notes: Underlined numbers- Feb 02 library was closed for 2 days for training• Feb 03 library was closed for 6 days for mold r mediation ' Courtyard counter out of operation for 10 days in December. Library closed for 5 days {holidays}. . GEORGETOWN PUBLIC LIBRARY DONATIONS -- May 2005 UOIVK?R D4NATtON Joan A. Howes $25 in memory of Della King Louis & Charlotte Watson $20 in memory of Della King Anonymous $300 for assisted memberships Mary & Al Loescher $10 in memory of Della King Friends of the Georgetown Public Library $1500 for summer reading program, $400 for young adult summer reading program Clark Thurmond & Linda Scarbrough $500 in memory of Della King Henry Robinson Copies of Vol. III & IV, Mayflower Descendants in the State of Texas and Their Lineages RoseMarie Gardner $25 in memory of Della King Beverly L. Hendon Copy of Williams & McLaughlin Genealogy Paul Womack Copy of The Complete Cartoons of The New Yorker Judy & Don Parks Copy of In the Bleak Midwinter by Julia Spencer -Fleming in honor of Rita Kirkpatrick Gary Nelon, Mayor City of Georgetown P.O. Box 409 Georgetown, TX 78627 Dear Mr. Mayor and City Council, Please accept my resignation to the Library Board. I have enjoyed serving on the Board throughout my term and regret that I cannot continue. I have accepted a position as principal at an elementary school in Harker Heights and do not feel that I will be able to actively participate on the committee with this new position. Eric Lashley and the employees of the Georgetown Public Library are truly wonderful. The programs offered to the citizens of the city are broader and well -organized than larger cities in which I have lived. I especially appreciate the commitment shown to the youth and senior citizens of the community through the special programs, computer use, tutoring, and simple courtesy that is provided them on a daily basis. This says much about the values and service that are held by the library's director and our city management. It truly makes me proud to be a citizen of Georgetown and to have been a member of the library board. Sincerely, Nancy S. Var]jen • E