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HomeMy WebLinkAboutMinutes_LAB_07.11.2005GEORGETOWN PUBLIC LIBRARY ADVISORY BOARD MINUTES OF JULY 11, 2005 MEETING In attendance: Judy Griffith, Judy Johnston, Jack Dixon, Ruth Anne Mallory, Sissy Lego Pederson, Danielle Cunmff Plumer, Judy Parks, Eric Lashley Excused: Linda Nix, Jackie Cuozzo Unexcused: P.J. Moore Minutes: Ruth Anne Mallory moved that the minutes of the June 13th meeting be approved. Jack Dixon seconded The motion passed unanimously. Directors Report: • Monthly Statistics. Book circulation was down for June, but computer use increased. Mavis Lichtenthal, a long-time volunteer, passed away in her sleep. She was a member of the Friends of the Library Board. People are sending memorials to the library. The Teen Summer Reading Program has been very successful. Because of the number of attendees, events have been held in the Children's Room. Staffer Tim Brown resigned to move to Madison, WI He is currently working as a temp on call while his position is posted; the City provided this accommodation so as not to leave a vacancy on staff during the summer. Applicants for the position are being interviewed, and the position may be filled as early as Monday. • The City Council approved the selection of the Red Poppy Coffee Company as a vendor. • At the June 28th City Council meeting, the changes to the Library Board's Bylaws were approved. • Upcoming events: a Harry Potter party, July 15th, in conjunction with Hill Country Books. o Summer Reading Program finale, July 22nd, at the Performing Arts Center, with party following at San Gabriel Park. Tickets are first come, first served after July 15th o The Library will be closed for inventory August 10-11-12. • Library Plans — Eric Lashley • Director Lashley met with the architects from Croslin and Associates and the construction company, Satterfield and Ponticas (S&P). S&P is a construction company at risk and will be given a contract for all work on the new library. A guaranteed dollar amount contract will be presented at the Sept. 27th City Council meeting If the contract is approved the construction work will start Sept 28th. The contract will be for 14 months, with the new library to open Christmas 2006 if all goes as planned. • Director Lashley has received a proposal from Croslin and Associations to prepare an interior design package for the new library. This will include color scheme and furniture selection as well as preparation of bid documents for suppliers and installation of furniture. It will also include a sub -contract with Phillips Swager to design the new children's room. Plans for Library Ground Breaking Ceremony — Eric Lashley ® The ground breaking for the new library is tentatively scheduled for Saturday, October 1st. This date must still be confirmed with the mayor's office Various dignitaries, including Congressman John Carter, will be invited. Report on Capital Campaign — Eric Lashley ® The Friends and Foundation are meeting with Project Greenlight on July 19th at 10:30 am to plan a workshop for library supporters in August. Foundation president T. R. Reid will be moving to Singapore. Rich Vosburgh currently the Treasurer of the Foundation, will probably become president. Report on Arts and Culture Board — Eric Lashley ® The Arts and Culture Board was approved by the City Council at their July 28th meeting. • August 1 is the deadline for applications for the Arts and Culture Board. There are seven open seats, plus seats designated for Southwestern University and Georgetown ISD. ® Eric Lashley is the staff liaison to the Board. • The first meeting of the Arts and Culture Board will be held in September. Update on Georgetown Reads! — Judy Parks The Georgetown Reads! committee met on July 9 to review the Tortilla Curtain reading program. The library reported 330 checkouts of the book during the reading program. The committee knew of seven book discussion groups within the community that discussed the book, and eight additional packets were given to private book groups. Approximately 50 people attended the discussion with Dr. Christina Alcalde, and 30 people attended the public viewing of Los Trabadores with filmmaker Heather Courtney. The canned food drive for the Caring Place was successful. 16 comment cards about the program have been received and were reviewed by the committee. • Book selection for the new book has begun. The committee will accept nominations through July 31st (some nominations were made on the comment cards). A. suggestion box for titles will be placed in the library. The selection criteria are o The book should inspire discussion. o The book should deal with. "life" or "global" themes and should appeal to both men and women. o The book must be available in trade paperback Voting on the book finalists will be held October 1-20. The selection will be finalized in December, and the kickoff will be held in January 2006. CTLS Update — Judy Parks • Judy Parks reported that the CTLS grant request to the Texas State Library has been denied, which leaves the new non-profit organization in limbo. A meeting will be held on July 22" a to determine the future course of the organization. Public Access Defibrillation Program. — Danielle Plumer d Danielle Plumer reported on Williamson County's Public Access Defibrillation (PAD) Program. She asked Louis Gonzales or Dr. Stephen Benold from Williamson County EMS to be present, but they both had prior commitments. Ms. Plumer is a volunteer CPR instructor for Williamson County EMS and was given information about the PAD program by Mr. Gonzales, Training Director for Williamson County EMS. ® PAD programs place Automated External Defibrillators (AEDs) in the community to provide greater access to lifesaving medical treatment in the event of cardiac arrest. The County has developed guidelines for organizations interested in joining their PAD program. These guidelines require the library to purchase and install an AED and train staff in its use. Ms. Plumer estimated the cost to join the PAD Program at $2,000-$4,000 for an AED, plus the staff time for training. Jack Dixon moved that the City investigate joining the Williamson County PAD Program. Ruth Anne Mallory seconded. Danielle Plumer recused herself because of her contractual relationship with Williamson County. The motion was approved unanimously by the remaining members of the committee. Attendance at Library Board Meetings — Judy Griffith • Judy Griffith drew the attention of board members to the Georgetown Municipal Code's requirements for attendance at board meetings, as outlined in section 2.36.010. Ms. Griffith must report attendance to the City Council twice per year, and members withexcessive absences will be replaced. Agenda items for the August Library Board. Advisory Meeting were accepted. Judy Parks will report on the CTLS meeting; Eric Lashley will report on the City's interest in the PAD program and will provide more specifics about the groundbreaking ceremony. Judy Johnston moved. and Jack Dixon seconded the motion that the board adjourn at 7:30 pm. Respet tfully submitted Danielle Cunni %' Plumer for P. J. Moore, Secretary Judy Griffith, Chair