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Home My WebLink AboutMinutes_LAB_08.08.2005MINUTES OF THE MEETING OF THE LIBRARY ADVISORY BOARD OF GEORGETOWN, TEXAS August 8, 2005 MEMBERS IN ATTENDANCE: Jackie Cuozzo, Judy Johnston, Ruth Anne Mallory, P.J. Moore, Linda Nix, Danielle Cunniff Plumer, Judy Parks MEMBERS ABSENT: Jack Dixon, Judy Griffith, Sissy Lego Pederson STAFF IN ATTENDANCE Eric Lashley MINUTES& The meeting was called to order by Vice Chair Judy Johnston at 6:30 p.m. The Chair asked for any corrections or amendments to the minutes. It was asked whether the term construction company at risk was correct and Eric Lashley confirmed that it was. Linda Nix made a motion to accept the minutes as distributed and Ruth Anne Mallory seconded. The motion passed unanimously. DIRECTOR'S REPORT: *Statistics were up slightly over last year, primarily due to circulation, and the statistics for computer use were much higher than last year. * There were many memorial donations for Mavis Lichtenthal who was a Library volunteer. Donations in her name total more than $1,000. *The Harry Potter Party was a great success. Mr. Lashley thanked Danielle Cunniff Plumer for helping to plan the event The crowd that attended was huge. Many runs were made on the Knight Bus. *The new Cox High Speed Internet is up and running. There have been no problems switching over and it is saving the Library a lot of money. Council will be approached for approval for a new public computer system. The Library's current laptops are in poor condition. The desired new system is called Userful. They make computers built especially for public use. It will be a money -saving move. There will be up to ten terminals hooked up to one computer. There will be fewer security risks with Userful because it does not use Microsoft. Userful will do the maintenance and upgrades, which will cut administrative costs as well. The old laptops will be used only for classes. Mr. Lashley expected this proposal will go to Council on August 23, 2005 *Inventory starts August 10, 2005. The Library will be closed for this on August 10, 11 and 12, 2005. Volunteer helpers are needed. *The Friends of the Library meeting is September 26, 2005 at seven o'clock at the Georgetown Municipal Complex *Travis Cook is a new library employee working at the front desk. Mr. Cook has taken Tim Brown's place. *Mr. Lashley handed out copies of the Strategic Plan, which has previously been referred to as the Long -Range Plan. This Plan has been updated for the Budget. It has been changed to fit the City's format. LIBRARY PLANS *On August 23, 2005 City Council will be approached to amend the contract we currently have with Croslin and Associates regarding an interior design package. They will work with Philipps Swager to design the Children's Room and to help select and negotiate with the vendors for the furniture. They will do the installation of the furniture as well. *The S&P Construction Company will handle all the utility work. there are plans to have underground utilities on 8th and 9th Streets. Coordination among the City, Verizon, Cox, and the County will have to be done in order to remove the current poles. Construction may begin before the utilities are put underground. The emergency siren will be moved to smokestack on the Police Station and the antenna for it will be atop the Library. Arranging for drainage to the retention pond on Rock Street has been difficult. The project is on target to start on time. Periodically, some streets may be briefly closed. Equipment will be staged at the blue building across 8th Street from the library site and the County will be asked to allow police parking on the grassy area at the corner of MLK and 8th Street. GROUNDBREAKING: *Groundbreaking is still scheduled for Saturday, October 1, 2005. No time of day has been decided upon yet. CAPITAL CAMPAIGN. *Rich Vosburgh was elected new president of the Library Foundation and he will propose to the Foundation at the August 16, 2005 meeting that they hire Bacon and Lee to run a capital campaign. T.R. Reid, former Foundationpresident, has moved to Singapore. He donated $10,000 for the capital campaign before departing. ARTS AND CULTURE BOARD. *There were around 20 applicants for positions on the Arts and Culture Board. One representative will be from Southwestern University, one will be from GISD, and there will be seven at -large members. They will be appointed at the August 23, 2005 City Council Meeting. *Eric Lashley has been approached by an artist about painting a mural at the Library, and by a patron who would like to donate a sculpture to the Library. Mr. Lashley passed around photographs of sculptures done by the artist that the patron has selected. GEORGETOWN READS: *Judy Parks reported that the five books have been selected for the voting process for the next book for Georgetown Reads! They are: Kite Runner by Khaled Hosseini, Yokota Officer's Club by Sara Bird, Speed of Dark by Elizabeth Moon, The Education of Little Tree by Forrest Carter and Ella Minnow Pea by Mark Dunn. Voting will begin in October. After receiving a letter from Mrs. Parks about all the events surrounding his book Tortilla Curtain, a. return letter was received from T.C. Boyle and it can be viewed on the Library's web site. CTLS UPDATE* *Judy Parks reported on CTLS. All but two of the current employees are coming over to the non-profit. There will be three positions to hire as of September 1, 2005. A contract has been signed for office space. At the July 22, 2005 meeting between CTLS, Inc and the State Library staff, the State Library informed C 1'LS, Inc. that they were recommending the Texas State Library and Archives Commission award the grant to CTLS, Inc., at their August 1, 2005 meeting. PUBLIC ACCESS DEFIBRILLATION PROGRAM: *Eric Lashley reported that Parks & Recreation Department are getting nine defibrillators in this year's budget. There will be no problem with us having one in the new Library. Randy Morrow may purchase one for the Library when he purchases the others because he may get a good deal by making a bulk purchase. Pads for the defibrillators may have to be purchased every two years. SELECTION OF CTLS LAY REPRESENTATIVE: *Eric Lashley informed the Board that it was time to put forth a name for approval from City Council for Georgetown's CTLS Lay Representative Jackie Cuozzo moved and P.J. Moore seconded that Judy Parks continue in that role. The motion passed unanimously. Linda Nix moved and Danielle Cunniff Plumer seconded the motion that the Board adjourn at 7:15 p.m. Respectfully submitted, P.J. Moore`; Secretary Judy Johnston for Judy Griffith, Chair 07/12/05 C] E 0 GEORGETOWN PUBLIC LIBRARY ADVISORY BOARD 2005 Name, Address, Phone numbers & Date Expiration Terms Notes Restriction E-mail addresses Appt Date on Position Jackie Cuozzo 111 Dan Moody Trail 2/02 2/04 1st Georgetown, TX 78628 Home Phone: 864-0269 2/04 2.06 2nd jackiecuozzo@cox.net Jack Dixon 2 104 Horseshoe Trail 2/04 2/06 1st Georgetown, TX 78628 Home: 563-4938 jack.dixon@cox.com Judy Griffith, Chair 3 2800 Gabriel View Dr. 2/02 2/04 1s` Georgetown, TX 78628 Home Phone: 869-8713 2/04 2/06 2nd jnpgriffith@academicplanet.com 4 Judy Johnston, Vice Chair 10/04 2/05 partial Appointed 10- 106 Village Drive 2/05 2/07 1st 26-04 to fill Georgetown, TX 78628 vacancy left by McGuire Home Phone: 868-2882 colipj@thegateway.net Ruth Anne Mallory 2/05 2/07 1st 516 Crockett Loop 5 Georgetown, TX 178628 Home Phone: 864-2846 mallory@cox.net Patti Jennings Moore, Secretary 6 507 Walnut Street 10/04 2/06 1st Georgetown, TX 78626 Home Phone: 869-4197 jenningsandmoore@cox-intemet.com Linda Nix 2/05 2/07 1st 713 Shady Hollow Drive Georgetown, TX 78628 Home Phone: 869-1289 ilnix@thegateway.net Danielle Cunniff Plumer Appointed 10- 8 120 River Road 10/04 2/06 1s` 26-04 to fill Georgetown, TX 78628 vacancy left Home Phone: 868-8057 cell 508-3099 by dr-plumer@ischool,utexas.edu Sensabau h Sissy Lego Pederson Appointed 6- 9 305 Walnut Street 6/05 2/07 1s' 28-05 to fill Georgetown, TX 78626 vacancyleft Varijen 869-2915 (h) 863-2522 (w) sspederson@cox.net Judy Parks, CTLS Lay Representative 3/05 10 1605 E. 14"' St Georgetown, TX 78626 Home Phone: 863-0228 parksdO)southwestem.ed u Meeting aate: Z"- Monday at 6:30 p.m. at the Library DIRECTOR'S MONTHLY REPORT • GEORGETOWN PUBLIC LIBRARY July 2005 HIGHLIGHTS • The Harry Potter midnight book release party, on July 15, which was held in conjunction with Hill Country Bookstore, was a great success. The library was crowded with people, young and old, who enjoyed a magic show, games, costume contest, movie, food, and bus rides to and from the activities on the Square. A number of staff members volunteered their services for the event —and came in costume. • The finales of the children's and teens' summer programs were both held the afternoon of July 22. The library closed at 2:00 so that all staff members could help with the events. Both events were well attended. • The library's public Internet connection is now being provided by Cox Communications at a much cheaper rate than was charged by the previous provider. So far there have been no problems with the new connection. STAFF ACTIVITIES * Kathleen Bowling and Eric Lashley represented the library at Dell's volunteer fair on July 12 and 14. • On July 19, Eric and representatives of the Friends and the Library Foundation met with Green Light, a resource organization for non -profits planning capital campaigns. They were impressed with the presentation that the consultants, Lee and Bacon, presented, and probably will engage them to help with the Georgetown capital campaign. VOLUNTEERS • Ms. Rosa's teen volunteers logged 110 hours during July, which included helping to put the books in the children's room back in order after the hard use they endured this summer. . GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 2005 Apr May Jun Jul Annual Total Patron Visits Current Year 22693 23451 30613 27440 217457 2003-2004 23315 21288 24326 28160 257813 2002-2003 19473 19207 22940 27268 224208 2001-2002 17914 18585 19877 20225 206478 Circulation 2005 Current Year 28531 28257 35293 33865 289559 2003-2004 26983 26146 36314 33730 330171 2002-2003 25450 27751 32478 34818 318820 2001-2002 28495 29186 33528 34915 330503 FY 2004-2005 Statistics Children's Programs Annual Total Attendance 330 565 2864 3367 11185 Programs 0 2 13 7 36 Story Time 8 9 2 1 62 Other (Tour, Movies, Crafts) 1 0 5 7 15 After School Programs 4 0 0 0 14 Other Services ILL Ordered 35 48 40 35 470 ILL filled 45 39 33 37 374 Lg Print Circuit 200 200 200 200 2000 Internet usage (persons) 4003 4361 5560 5520 44046 Reference Transactions 1081 1217 1144 940 10030 Volunteer Hours Adult 325.75 293.25 425.75 370.75 3435.50 Teen 27.00 67.00 199.25 136.00 666.75 Community Service 147.50 204.25 140.50 112.75 1356.25 Total Total 500.25 564.50 765.50 619.50 5458.50 Registrations City Residents -new 80 98 158 123 1089 GISD Kids' Cards 15 6 32 11 154 Non -residents -new 24 14 46 21 253 Non -residents -renew 53 54 88 54 579 Total Total 172 172 324 209 2075 Cash Receipts Fines/Misc. Revenue 2496.55 2626.98 2475.99 2414.21 23828.77 Non-resident fees 1830.00 1755,00 2915.00 1550,00 18410.00 Donations 642.56 461 A8 807.00 896.63 6193.51 Gifts/Memorials 50.00 2943.10 11710.49 2445.00 35609.68 Material Donations to Other Agencies Books 32 0 24 0 531 Magazines 0 127 53 0 251 Library Collection Changes Titles Added 604 903 728 614 7134 Copies Added 674 1225 1001 1060 9291 Copies Discarded 1191 1454 560 457 7554 Donations Added 245 375 200 280 2040 Notes: Underfined numbers: Feb 02 library was closed for 2 days for training: Feb03,,,ritrary was closed for 6 daysfor mold remediation, Courtyard counter out of operation for 10 days in December. Library closed for 5 days (holidays). GEORGETOWN PUBLIC LIBRARY DONATIONS --July 2005 `DC}NClR ...... ...... _.. _ .._ .._......... ......_. _ ... . Eileen Winkley $10 for young adult programming Friends of the Georgetown Library $300 for Harry Potter book release party Thomas R. Carey His book, The Moon Chasers Patti Hewlett $300 for children's programs Mr. & Mrs. Rod Gilbert $25 in memory of Liselotte W. Hahn Nancy Lurie Marks Family Foundation DVD -- Autism is a World Jerald & Lynne Scofield $25 in memory of Mavis Lichtenthal Judy & Don Parks & James K. English $100 in memory of James Howard Moore Judy & Colin Johnston $50 in memory of Mavis Lichtenthal Lovic & Mina Williams $25 in memory of Mavis Lichtenthal John & Dolores Olson $25 in memory of Mavis Lichtenthal William Stillman $25 in memory of Mavis Lichtenthal Shirlon & Romanita McCoy $25 in memory of Mavis Lichtenthal Patricia Pritchard $50 in memory of Mavis Lichtenthal Bruce & Eileen Seward $50 in memory of Mavis Lichtenthal Larry Tippens $25 in memory of Mavis Lichtenthal Robert & Effie Selman $25 in memory of Mavis Lichtenthal David & Arlene Schinke $25 in memory of Mavis Lichtenthal Mark & Teri Drake $20 in memory of Mavis Lichtenthal Dorothy Hanko $30 in memory of Mavis Lichtenthal Don & Jan Roller $50 in memory of Mavis Lichtenthal Raymond Cromer $50 in memory of Mavis Lichtenthal Doris M. Stoddard $75 in memory of Mavis Lichtenthal Hank Kieffer $100 in memory of Mavis Lichtenthal Helen MacAskill $50 in memory of Mavis Lichtenthal Mr. & Mrs. Robert F. Gibbs $40 in memory of Mavis Lichtenthal Friends of the Georgetown Library $100 in memory of Mavis Lichtenthal Nancy J. Wright $10 in memory of Mavis Lichtenthal Russell & Sue Schrowang The Homeschooling Library Kit from the Home School Legal Defense Association Bill & Gudrun Tucker $50 in memory of Mavis Lichtenthal Robert & Kathleen Swanbeck $50 in memory of Mavis Lichtenthal Ronald & Nan Attaway $50 in memory of Mavis Lichtenthal Carole D. OBanion Copy of Lyrical Iowa 2004 in memory of Della King John & Beverly Osborne $25 in memory of Mavis Lichtenthal Earl & Betty Bryan $50 in memory of Mavis Lichtenthal Carl & Christine Vitera $20 in memory of Mavis Lichtenthal Howard F. Wyatt $25 in memory of Mavis Lichtenthal Hans & Marlene Nieuwold $30 in memory of Mavis Lichtenthal Warren J. Cage, Jr. $50 in memory of Mavis Lichtenthal Joan Becker Summersett $50 in memory of Mavis Lichtenthal Roy & Betty Sheffield $25 in memory of Mavis Lichtenthal E