HomeMy WebLinkAboutMinutes_LAB_09.12.2005MINUTES OF THE MEETING OF THE LIBRARY ADVISORY BOARD
OF GEORGETOWN, TEXAS
SEPTEMBER 12, 2005
MEMBERS IN A I 1 ENDANCE: Jack Dixon, Judy Griffith, Judy Johnston, P.J. Moore, Linda
Nix, Judy Parks, Sissy Lego Pederson.
MEMBERS EXCUSED ABSENT: Jackie Cuozzo, Ruth Anne Mallory, Danielle Cunniff Plumer
STAFF IN A I"I ENDANCE: Eric Lashley
MINUTES:
The meeting was called to order by Chair Judy Griffith at 6:30 p.m. The Chair thanked Judy
Johnston for chairing the August meeting. Jack Dixon moved and Linda Nix seconded that the
Minutes of the August meeting be approved as distributed. The motion passed unanimously.
DIRECTOR'S REPORT:
O This is the last month in the Library's fiscal year and statistics were up once again. It is
predicted that the Library's circulation will be up to over 350,000 for this year. This is the
highest number ever Internet use is up over last year as well. Internet increase is expected
to go up even more due to the change m computers.
o A new public computer system, called Userful, will be installed in the third week of October
and staff will be trained on the system that week . The three year contract includes
mamtenance and upgrades and it will work with the Horizon system. Users will now have
to have a library card or special computer card to use the computers. Unpaid fines of over
five dollars will prohibit use of the computer until the fines are paid. The new system will
advise users of the fee for printing before printing begins so that the user will know ahead
of time how much they are going to have to pay. These computers will be locatedwhere the
reference desk is now. There will be 20 computers. The remaining laptop computers will be
only for classes. In the new library there will be room for nearly 60 computers and this will
be the affordable system for that. The first year of the contract will be a test run and will be
evaluated.
® The new Public Service Announcement about the Library has been completed. There are
plans to do a premier for the film at the Palace Theatre The film is eighteen minutes long
and then there are some blooper out -takes that also will be shown. Invitations will be sent
out to the premier. It will be shown as a Public Service Announcement on Channel 10
sometime in October.
® City Council approved the transfer of the photographs from the Heritage Society to the
Library. Some people have already been doing research with the photos Byron Reese plans
to help digitize the collection for the Heritage Society's records. The photos are well
indexed.
® The Arts and Culture Board has been appointed. Their first meeting is September 28, 2005.
® Judy Parks will be appointed as the CTLS Lay Representative at the next Council meeting.
LIBRARY PLANS:
O The contract with Satterfield and Pontikes (S&P) will go to Council September 27, 2005.
that will ensure a guaranteed maximum price. The figure is expected to be under budget
even though it may be higher than anticipated because of the shortage of materials and
energy due to Hurricane Katrina. Director Lashley is working to get the interior design
contract with Croslin and Associates approved, possibly on October 11, 2005. There will be a
meeting with Croslin and Associates on September 30, 2005 to finish the design of the coffee
shop.
» The construction company has taken the architectural drawings from Croslin and Associates
and has made a 3-D, virtual reality tour DVD that walks the viewer through the rooms of
the new library. This will be shown at the reception after the groundbreaking ceremony.
® The contract with S&P mandates that work begin on the underground utihties within ten
days of the signing of the contract on September 27, 2005.
® The demolition company accidentally broke a water quality testing device, but their
insurance paid for its replacement
GROUNDBREAKING:
Groundbreaking for the new library will be on Saturday October 22, at 11:00 a.m. Invitations
will be sent to Board members. There will be children's performers that morning at the present
library and color pictures of the new building and the virtual reality tour DVD will be shown at
the reception. The Yes Library theme will continue through the Capital Campaign.
CAPITAL CAMPAIGN:
The Foundation hired Bacon and Lee Associates to run the Capital Campaign. Their goal is to
have a committee of people from the Library Foundation, Friends of the Library, the Advisory
Board and from the greater Georgetown group, with possibly some political figures and
citizens with name recognition to be honorary chairs. Rachel and Chris Logue have agreed to
be co-chairs of that committee. There will be a meeting on September 13, 2005. It is desired to
have a representative from the Library Board to this Capital Campaign Committee. There is no
regular meeting date set, but the Committee wants to meet on a monthly basis. It is hoped
some hard numbers will soon be available in the amended contract for purposes of coming up
with a true budget. A survey of what items from the old library will be kept and what needs to
be replaced is necessary, too. There was a comment from the consultants that the naming
recognition dollar amounts were low so that may be re -visited. Jack Dixon stated that he
would like to be a member of that committee. P.J. Moore moved and Judy Johnston seconded
that Jack Dixon be the Library Advisory Board representative to the Capital Campaign
Committee. The motion passed unanimously.
GEORGETOWN READS!
Judy Parks reported that Elizabeth Moon was very excited that her book was in the
competition for the new Georgetown Reads! selection. Eric Lashley noted that Elizabeth Moon
used to be one of the Library's patrons. Voting begins October 1, 2005.
C i'LS UPDATE:
Operations have been in place in the new offices in Austin for nearly two weeks. There will be
a C 1'LS workshop in October at the Georgetown Municipal Complex with the subject being
how to build or remodel a library as cheaply as possible
The next Library Board meeting will be October 10, 2005. Linda Nix moved and Jack Dixon
seconded the motion to adjourn at 7 05 p.m. The motion passed unanimously.
Respectfully submitted,
P.J. Moore, Secretary
Judy Gri
DIRECTOR'S ! '•'
PUBLICGEORGETOWN LIBRARY
Augustit
HIGHLIGHTS
• The library was closed for inventory August 10-12. During that time materials actually on the
shelves were compared with shelf lists generated by Horizon on the 101h. Discrepancies were
noted and materials were pulled if they did not appear on the list. The process went much more
smoothly than last year and all shelves were inventoried. A number of volunteers helped with
the process, which also contributed to being able to complete the job in three days.
• City Council approved the new contract with the Heritage Society which provides for
transferring the Heritage Society's photo collection and other archival materials to the library.
On August 25 Eric Lashley and Gretchen Pruett helped Heritage Society officers go through
these materials in preparation for the transfer.
• The Friends of the Library agreed to fund the teen summer program next year.
STAFF ACTIVITIES
VOLUNTEERS
• Twelve volunteers contributed a total of 50.5 hours helping with the inventory process.
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GEORGETOWN PUBLIC LIBRARY
Comparative Fiscal Year Statistics
2005
May
Jun
Jul
Aug
Annual Total
Patron Visits
Current Year
23451
30613
27440
22913
240370
2003-2004
21288
24326
28160
19231
257813
2002-2003
19207
22940
27268
17111
224208
2001-2002
18585
19877
20225
15676
206478
Circulation
2005
Current Year
28257
35293
33865
32298
321857
2003-2004
26146
36314
33730
26367
330171
2002-2003
27751
32478
34818
25197
318820
2001-2002
29186
33528
34915
27489
330503
FY 2004-2005 Statistics
Children's Programs
Annual Total
Attendance
565
2864
3367
30
11215
Programs
2
13
7
1
37
Story Time
9
2
1
0
62
Other (Tour, Movies, Crafts)
0
5
7
0
15
After School Programs
0
0
0
0
14
Other Services
ILL Ordered
48
40
35
28
498
ILL filled
39
33
37
26
400
Lg Print Circuit
200
200
200
200
2200
Internet usage (persons)
4361
5560
5520
4838
48884
Reference Transactions
1217
1144
940
678
10708
Volunteer Hours
Adult
293.25
425.75
370.75
483.50
3919.00
Teen
67.00
199.25
136.00
5.50
672.25
Service
204.25
140.50
112.75
118.00
1474.25
.Community
Total Total
564.50
765.50
619.50
607.00
6065.50
Registrations
City Residents -new
98
158
123
142
1231
GISD Kids' Cards
6
32
11
14
168
Non -residents -new
14
46
21
31
284
Non -residents -renew
54
88
54
579
Total Total
172
324
209
187
2262
Cash Receipts
Fines/Misc. Revenue
2626.98
2475.99
2414.21
2175.39
26004.16
Non-resident fees
1755.00
2915.00
1550.00
1845.00
20255.00
Donations
461.48
807.00
896.63
659.52
6853,03
Gifts/Memorials
2943.10
11710.49
2445.00
265.30
35874.98
Material Donations to Other Agencies
Books
0
24
0
0
531
Magazines
127
53
0
0
251
Library Collection Changes
Titles Added
903
728
614
478
7612
Copies Added
1225
1001
1060
621
9912
Copies Discarded
1454
560
457
833
8387
Donations Added
375
200
280
125
2165
Notes:
Underlined numbers: Feb 02, library was closed for 2 days for training: Feb 03 library was
closed for 6 days
for mold remediation
. Courtyard counter out of operation for 10 days
in December. Library closed for 5 days (holidays).
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GEORGETOWN PUBLIC LIBRARY
DONATIONS -- August 2005
Billie Reaney & Norman Ford $25 in memory of Mavis Lichtenthal
Charles & Rosemary Byers $10 in memory of Mavis Lichtenthal
Donald & Jacqueline Lelong
Monroe & Caroline Mackey
George & Mary Jo Harrison
Mary E. Dougherty
Betty Jean Miller
John & Rebecca Pollard
Charles & Joan Keith
Kendall & Frances Young
David & Betsy Gibbs
Ruth Seiler and Family
Rogers & Wanda Shandley
Ruth Spencer
Larry & Donna Henderson
Judy & Don Parks
R.A. & C.S. Mickelson
Mary Ann Barbour
Barbara Knorre
Ramona Skriiko
$40 in memory of Mavis Lichtenthal
$10 in memory of Mavis Lichtenthal
$25 in memory of Mavis Lichtenthal
$20 in memory of Mavis Lichtenthal
$10 in memory of Mavis Lichtenthal
$35 in memory of Mavis Lichtenthal
$25 in memory of Mavis Lichtenthal
$20 in memory of Mavis Lichtenthal
$50 in memory of Mavis Lichtenthal
$120 in memory of Mavis Lichtenthal
$50 in memory of Mavis Lichtenthal
$25 in memory of Mavis Lichtenthal
$25 in memory of Mavis Lichtenthal
$50 in memory of Chloe English
$50 in memory of Mavis Lichtenthal
Copy of 3-video set of A Perfect Spy
2002 Scrapbook from Williamson
County Retired Teachers Association
$20 in honor of Kenneth C. McAndrew