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HomeMy WebLinkAboutMinutes_LAB_09.12.2005MINUTES OF THE MEETING OF THE LIBRARY ADVISORY BOARD OF GEORGETOWN, TEXAS SEPTEMBER 12, 2005 MEMBERS IN A I 1 ENDANCE: Jack Dixon, Judy Griffith, Judy Johnston, P.J. Moore, Linda Nix, Judy Parks, Sissy Lego Pederson. MEMBERS EXCUSED ABSENT: Jackie Cuozzo, Ruth Anne Mallory, Danielle Cunniff Plumer STAFF IN A I"I ENDANCE: Eric Lashley MINUTES: The meeting was called to order by Chair Judy Griffith at 6:30 p.m. The Chair thanked Judy Johnston for chairing the August meeting. Jack Dixon moved and Linda Nix seconded that the Minutes of the August meeting be approved as distributed. The motion passed unanimously. DIRECTOR'S REPORT: O This is the last month in the Library's fiscal year and statistics were up once again. It is predicted that the Library's circulation will be up to over 350,000 for this year. This is the highest number ever Internet use is up over last year as well. Internet increase is expected to go up even more due to the change m computers. o A new public computer system, called Userful, will be installed in the third week of October and staff will be trained on the system that week . The three year contract includes mamtenance and upgrades and it will work with the Horizon system. Users will now have to have a library card or special computer card to use the computers. Unpaid fines of over five dollars will prohibit use of the computer until the fines are paid. The new system will advise users of the fee for printing before printing begins so that the user will know ahead of time how much they are going to have to pay. These computers will be locatedwhere the reference desk is now. There will be 20 computers. The remaining laptop computers will be only for classes. In the new library there will be room for nearly 60 computers and this will be the affordable system for that. The first year of the contract will be a test run and will be evaluated. ® The new Public Service Announcement about the Library has been completed. There are plans to do a premier for the film at the Palace Theatre The film is eighteen minutes long and then there are some blooper out -takes that also will be shown. Invitations will be sent out to the premier. It will be shown as a Public Service Announcement on Channel 10 sometime in October. ® City Council approved the transfer of the photographs from the Heritage Society to the Library. Some people have already been doing research with the photos Byron Reese plans to help digitize the collection for the Heritage Society's records. The photos are well indexed. ® The Arts and Culture Board has been appointed. Their first meeting is September 28, 2005. ® Judy Parks will be appointed as the CTLS Lay Representative at the next Council meeting. LIBRARY PLANS: O The contract with Satterfield and Pontikes (S&P) will go to Council September 27, 2005. that will ensure a guaranteed maximum price. The figure is expected to be under budget even though it may be higher than anticipated because of the shortage of materials and energy due to Hurricane Katrina. Director Lashley is working to get the interior design contract with Croslin and Associates approved, possibly on October 11, 2005. There will be a meeting with Croslin and Associates on September 30, 2005 to finish the design of the coffee shop. » The construction company has taken the architectural drawings from Croslin and Associates and has made a 3-D, virtual reality tour DVD that walks the viewer through the rooms of the new library. This will be shown at the reception after the groundbreaking ceremony. ® The contract with S&P mandates that work begin on the underground utihties within ten days of the signing of the contract on September 27, 2005. ® The demolition company accidentally broke a water quality testing device, but their insurance paid for its replacement GROUNDBREAKING: Groundbreaking for the new library will be on Saturday October 22, at 11:00 a.m. Invitations will be sent to Board members. There will be children's performers that morning at the present library and color pictures of the new building and the virtual reality tour DVD will be shown at the reception. The Yes Library theme will continue through the Capital Campaign. CAPITAL CAMPAIGN: The Foundation hired Bacon and Lee Associates to run the Capital Campaign. Their goal is to have a committee of people from the Library Foundation, Friends of the Library, the Advisory Board and from the greater Georgetown group, with possibly some political figures and citizens with name recognition to be honorary chairs. Rachel and Chris Logue have agreed to be co-chairs of that committee. There will be a meeting on September 13, 2005. It is desired to have a representative from the Library Board to this Capital Campaign Committee. There is no regular meeting date set, but the Committee wants to meet on a monthly basis. It is hoped some hard numbers will soon be available in the amended contract for purposes of coming up with a true budget. A survey of what items from the old library will be kept and what needs to be replaced is necessary, too. There was a comment from the consultants that the naming recognition dollar amounts were low so that may be re -visited. Jack Dixon stated that he would like to be a member of that committee. P.J. Moore moved and Judy Johnston seconded that Jack Dixon be the Library Advisory Board representative to the Capital Campaign Committee. The motion passed unanimously. GEORGETOWN READS! Judy Parks reported that Elizabeth Moon was very excited that her book was in the competition for the new Georgetown Reads! selection. Eric Lashley noted that Elizabeth Moon used to be one of the Library's patrons. Voting begins October 1, 2005. C i'LS UPDATE: Operations have been in place in the new offices in Austin for nearly two weeks. There will be a C 1'LS workshop in October at the Georgetown Municipal Complex with the subject being how to build or remodel a library as cheaply as possible The next Library Board meeting will be October 10, 2005. Linda Nix moved and Jack Dixon seconded the motion to adjourn at 7 05 p.m. The motion passed unanimously. Respectfully submitted, P.J. Moore, Secretary Judy Gri