HomeMy WebLinkAboutMinutes_LAB_01.09.2006Minutes of the meeting of the
Library Advisory Board
of Georgetown, Texas
January 9, 2006
MEMBERS IN All ENDANCE: Jackie Cuozzo, Judy Griffith, Judy Johnston, Ruth Anne Mallory,
P.J. Moore, Linda Nix, Sissy Lego Pederson
MEMBERS EXCUSED ABSENT: Danielle Cunniff Plumer
STAFF IN A'1"1 ENDANCE: Eric Lashley
OTHERS IN A'1'1 ENDANCE: Judy Parks, C1LS Lay Representative, and Janet Davis, citizen
MINUTES:
The meeting was called to order by Chair Judy Griffith at 6:30 p.m. Jackie Cuozzo moved and
Ruth Anne Mallory seconded that the minutes of the December meeting be approved as
distributed. The motion passed unanimously.
DIRECTOR'S REPORT:
New Board members will be sworn in on February 14, 2006. Training for the Texas Open
Meetings Act is now necessary for all Board members. One year is allowed to get the training for
current members. Members will be notified about the training through a letter from. the City. New
Board members can get the training on February 14, 2006, the same day that they are to be sworn
in.
Statistics were slightly down over last year, possibly due in part to being closed for four days at
the end of the year for the Christmas holiday.
Upcoming events include the kick-off for Georgetown Reads on Tuesday night, January 10, 2006.
The American Library Association's Mid -Winter Conference is in San Antonio on January 23,
2006. A couple of the staff will attend. Attendees will look over some new items for the library
including audio books that can be downloaded from the Internet and which automatically
disappear from your computer at the end of 21 days. This means no worries about lost CDs or
cassettes, or materials being returned on time. Another asset is that this procedure takes no
physical space in a library. Many libraries are starting to do this now.
On January 27, 2006 there is a C 1'LS Membership Meeting in Temple, Texas, that Judy Parks and
Eric Lashley will attend. There is to be a special program on purchasing books of the Western
genre, as a new generation of Western writers is appearing.
LIBRARY PLANS:
Eric Lashley showed Board members a special video, including interior shots, of the new library.
This was earlier shown to Georgetown City Council.
Regarding an earlier report that a gas line is going to have to be moved at the construction site, it
has been learned that the gas company will be paying to have the line moved.
There has been some delay getting the permit for storm water drainage. This has caused about a
30-day delay. It is hoped that that time can be made up, and that the project is still on target. A
progress report is received about every two weeks from Terry Jones. Ninth Street was closed this
morning to run utility lines under it
All the utilities are to be put underground on Eighth Street as well. Eighth Street will be re-
opened at some point. Some parking spaces on Eighth Street will also be done towards the end of
the project.
The City has agreed to pay for professional library movers when it is time to transfer into the new
building.
Staff from the library, finance, purchasing, and building maintenance have formed a committee to
think about everything that will be needed for the new building. Much was learned from the
City s last move regarding the inclusion of mundane items such as trash cans, toilet tissue and
door mats There will be staffing issues in the new building, plus, work contracts that are based
on square footage will be more expensive. The budget process, including calculating furniture
costs is beginning early. Croslin & Associates is dealing with shelving vendors now. Almost all
shelving now in use will be moved and used in the new building.
CAPITAL CAMPAIGN:
There will be a meeting of the capital campaign committee on January 19, 2006 and then every
two weeks thereafter. Rich Vosburgh, president of the Foundation, is planning a fund-raising
event at his home Members of that committee are being trained in how to approach people to ask
for a contribution. Fund raising is still in the quiet phase. More than $40,000 has already been
raised.
GEORGETOWN READS:
Judy Parks distributed issues of the Williamson County Sun with its two page coverage of the
upcoming Georgetown Reads information and events. The coverage included a biography of
Elizabeth Moon, a retrospective view of what was done last year, a message from the Library
Director, quotes about The Speed of Dark , a calendar of events, information about autism, a
synopsis of the book from the publisher and then a review from bookreporter.com Elizabeth
Moon willbe attending the 7:00 kick-off tomorrow night at the library. Dog -Eared Books will be
selling books that the author will be autographing.
There will be a program at Southwestern University on February 23 at 4:00 p.m in the Olin
Building, Room 105 at which Elizabeth Moon will speak. Bookmarks which show upcoming
events are available, as are discussion booklets. Book discussion groups will meet at the library
and at Dog Eared Books in February and in March there will be discussions at Hill Country Books
and St. John's United Methodist Church.
On March 7 at the library, two healthcare professionals will discuss autism
On Tuesday, April 11, a documentary film called Autism Is A World will be shown at the library
This is the story of a young, autistic woman who goes, with her caretaker, to college.
Ideas for next year's book are being accepted. A current publication from a Texas author is hoped
for. Suggestions should go to Judy Parks.
FRIENDS OF THE LIBRARY BOOK SALE:
Co -Chair Darlene Wilson plans to contact Steve Doering about renting his space at Rock and
Eighth Streets for book storage. Judy Johnston suggested that renting for more than just a short
period of time would negate the earnings from the sale. Another possibility for storage may come
from Simon Properties allowing use of an unrented storefront for a short period. Martha Lawlor
proposed that the Friends would like to do a continuous sale from the Library. Eric Lashley posed
that a location on the first floor of the new building near the coffee shop would be excellent. This
could take the place of the huge once a year sale. The Friends will have their membership drive
next month, probably the week of February 13th.
OTHER ANNOUNCEMENTS:
Next month s meeting, February 13th will be the last meeting for Judy Griffith and Jackie Cuozzo.
Janet Davis asked to be put onthe agenda for February.
The next Library Board meeting will be February 13, 2006. Linda Nix moved and Jackie Cuozzo
seconded the motion to adjourn. The motion passed unanimously.
Respectfully submitted,
P.J.Moore,
, ecretary
0 Public Library Data Service: Statistical Report 2005
Georgetown Public Library — Population served = 40,000
•
National Averages
Georgetown Public
What it would take
for Public Libraries
Library 2005
to meet national
serving a population
averages
25,000 — 49,999
Expenditure per
$43.96
$25.00 does not
An additional
capita
include bond
$758,400 per year
expenditure
Expenditure for
$5.55
$2.25 ($90,000
An additional book
materials
budgeted)
budget of $132,000
Circulation per
9.6
8.75
.85 or 34,000 more
capita
items circulated
Volumes per
4.1
2
2.1 volumes per
capita
capita or 84,000
volumes
Public Access
47
29
18 additional
Computers with
computers
Internet
DIRECTOR'S MONTHLY REPORT
GEORGETOWN PUBLIC LIBRARY
November 2005
HIGHLIGHTS
• Installation of the DiscoverStations took place as planned and patrons had little trouble
adapting to the new operating system. Throughout the month the director worked with Userful
to correct glitches and to reconfigure the desktop screens to make the workstations easier to use.
Conflicts with the City's firewall prevented bringing the patron authentication system on line
before the end of the month. The City's network administrator was working with the director to
correct the problems.
• Linda Scarbrough, author of Road, River, and 01'Boy Politics: A Texas County's Path from
Farm to Supersuburb, spoke about her book and the research process in a public presentation on
November 10. About 35 people attended and the Friends provided refreshments.
• Deban Becker returned to the staff on November 21. She will be a part-time reference intern
through April, then will resume her duties as young adult services intern, helping Kate
DiPronio with the YA summer program. This position is financed by the Friends of the Library
and we are pleased to have Deban with us again.
• STAFF ACTIVITIES
• Eric Lashley, accompanied by Judy Parks, attended the quarterly membership meeting of CTLS
that was held in Llano on November 9.
• On November 17 Kate DiPronio attended a workshop in Austin to preview some new reference
is materials.
VOLUNTEERS
• Extra volunteer help after the Thanksgiving holiday took care of the shelving back-up by the
end of Monday, November 28.
•
GEORGETOWN PUBLIC LIBRARY
Comparative Fiscal Year Statistics
2005
Oct
Nov
Dec
Annual Total
Patron Visits
Current Year
23232
17724
40956
2004-2005
21815
20831
10203*
262565
2003-2004
20914
15350
17844
257813
2002-2003
17509
14213
12863
224208
Circulation
2005
Current Year
28242
26160
54402
2004-2005
26895
25032
23204
350716
2003-2004
25571
20978
22413
330171
2002-2003
28599
23345
20787
318820
FY 2005-2006 Statistics
Children's Programs
Annual Total
Attendance
872
507
1379
Programs
2
1
3
Story Time
20
18
38
Other (Tour, Movies, Cra
1
4
5
After School Programs
4
3
3
Other Services
ILL Ordered
40
41
81
ILL filled
39
27
66
Lg Print Circuit
200
200
400
Internet usage (persons)
3721
2940
6661
Reference Transactions
693
1191
1884
Volunteer Hours
Adult
436.25
422.50
858,75
Teen
6=
15.00
21.00
Community Service
46.25
55.50
101.75
Total Total
488.50
493.00
0,00 981.50
Registrations
City Residents -new
93
102
195
GISD Kids' Cards
11
14
25
Non -residents -new
11
12
23
Non -residents -renew
44
38
82
Total Total
159
166
0 325
Cash Receipts
Fines/Misc. Revenue
2163.31
2208.84
4372.15
Non-resident fees
1300.00
1085.00
2385.00
Donations
652.31
643.12
1295.43
Gifts/Memodals
2550.00
800.00
3350,00
Material Donations to Other
Agencies
Books
0
0
0
Magazines
0
118
118
Library Collection Changes
Titles Added
1137
841
1978
Copies Added
1268
1016
2284
Copies Discarded
276
315
591
Donations Added
290
180
470
Notes:
Underlined numbers• Feb 02, libra[ywas closed for 2 days for training: Feb 03, library was closed for 6 days for mold remediation.
* Courtyard counter out of operation for 10 days in December. Library closed for 5 days (holidays).
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- November 2005
Kay Williams Miller Copies from "List of Titles Under the First
Contract with the Mexican Nation for
Settling 500 Families by Stephen F.
Austin"
Judy & Jim Palmer
Copies of The History of the Cedar
Mountains; Pasadena: The Early Years;
The History of Duncanville, Texas;
Abstract of Graves of Revolutionary
Patriots, Vols. 1-4, Scurry County
History,-. The Ultimate Book of Light-
houses, The Thomas Lamonts in
America
Mr. & Mrs. Ken Jones
Copy of M.O. Dodgen: An Autobiography
Allen Brewster
Copy of his book, Geoffrey's Children:
Discovering a Texas Couple's Medieval
Roots
T.C. Parmer
Copy of 500 Years of Palmer Families From
England to Texas
Lottie B. Schutz
Copy of her book, Your Letters Are Now
My Souvenirs
Wal-Mart $500 for young adult programs
Maria Granados Copy of Felices en la Granja
Julie Kenner Copies of her books, Carpe Demon and The
Givenchy Code