HomeMy WebLinkAboutMinutes_LAB_10.09.2006Minutes of the Meeting of the
Library Advisory Board of Georgetown, Texas
October 9, 2006
MEMBERS IN Al 1 ENDANCE: Ruth Lawrence, Anja Lippincott, Patti Jennings Moore, Linda
Nix, Marc Parrish
MEMBERS ABSENT: Judy Johnston (excused), Sissy Lego -Pederson (excused), Ruth Ann
Mallory (excused), Stephanie S. Sorensen
STAFF IN AI 1 ENDANCE: Eric Lashley
OTHERS IN Al 1 ENDANCE: Judy Parks (CTLS Lay Representative)
MINUTES
The meeting was called to order by Vice Chair Linda Nix at 6:30 p.m. Ruth Lawrence
moved and Patti Jennings Moore seconded acceptance of the minutes of the September
meeting. The motion passed unanimously.
DIRECTORS REPORT
Monthly Statistics: The visits and the circulation were slightly down.
Employee activities: Anita Shaw, a library science student, started a 120-hour unpaid
internship. She will work m all areas of the library.
Kate DiPronio's old position as adult services librarian has been updated to public
services librarian and will be filled in the next months.
Ethel Barnes is working as a part-time temporary employee while Robert Barber is on
family/medical leave.
Upcoming events: Eric is confident that the construction of the library will be finished by
the end of November. A walk-through is planned for December 1, 2006. The shelving
system should be brought in December 11-15. The books will follow. During the moving
process the library will be closed. Patrons will be asked to not return their books until
after January 20, 2007, the day of the grand opening.
The furniture for the new building has been ordered. The cost was $100,000 lower than
estimated. This savings will be used for necessary miscellaneous items
On October 1 the new fiscal year started. The additional money in the budget will be
used for 4 new staff members, more computers and the book collection. The money used
for reference will be transferred to online material, as printed reference material is
mostly outdated when it arrives in the library. The library has stopped purchasing books
on tape and videos, butstill accepts them as donations The money previously used for
those media will be used for purchasing of books on CDs The library has a new vendor,
who is more expensive, but he will replace broken & scratched CDs Another advantage
is that the library can now purchase unabridged books on CD, a wish many patrons
mentioned in a recent survey.
IN 11RODUCTION OF LIBRARY STAFF MEMBER AND HIS/HER DUTIES
This month Eric Lashley wanted to introduce Andrei Cazacu, but he is on vacation.
STATUS OF THE NEW LIBRARY
Eric Lashley handed out the construction report of September 15, 2006, and made some
additional remarks. The work on the metal roof, the outside brick and the tile in the
bathrooms are finished. The first coat of paint is on the walls. The construction workers
are installing the cabinets for the coffee shop and the check-out area.
The library is seeking a muralist to create a rainforest wall painting in the children's
area. A request for proposal will be published in the next few days.
REPORT ON CAPITAL CAMPAIGN
As Ruth Ann Mallory was absent, Eric Lashley reported that so far more than $100,000
has been received and more than $300,000 has been pledged to the capital campaign. He
also announced that the Library Foundation will hold a sneak peek party on January 6t",
2007, in the new library. The party will have a Hollywood theme.
FEES AND POLICIES FOR THE MEETING ROOMS IN THE NEW LIBRARY
Referring to the document sent via mail, Eric Lashley added a couple of explanations
before the Boardstarted the discussion. The source for the suggested fees and policies
are other libraries (for example, Round Rock) and City facilities in Georgetown. The
minimum of 2 hours is necessary to set up the room, to carry out the meeting and to
clean the room up afterwards. The classroom which. holds 20 people at tables, can be
also set up without tables and increase the capacity to 53 people.
Fees: Ruth. Lawrence moved to revise the meeting room fees for residents. The meeting
room A and B (400 person capacity) should be set at $100 instead. of $80 for two hours.
The meeting room A or B (200 person capacity) should be set at $50 instead of $40 for
two hours. The classroom should be set at $25 instead of $20. Patty Jennings Moore
seconded the motion.
Ruth Lawrence supported her motion with the argument that the library can always
reduce the fees after a few months but they shouldn't go up once they are established.
Other members of the board didn't agree with Ruth or wanted to make less dramatic
changes. Linda asked if there will be a difference in the price for the classroom based
upon the number of persons and the .set-up.. arrangement.. She also suggested changing
only the fees for the commercial users. PJ supported the idea to leave prices for non-
profit organizations as they are currently set.
The motion failed 3-2 with Ruth Lawrence and Patti Jennings Moore voting in favor and
Anja Lippincott, Linda Nix, Marc Parrish and voting against.
Marc Parrish moved and Anja Lippincott seconded a motion to ask Eric Lashley to
revise the proposed numbers and to present them at the next Library Advisory Board
meeting. The motion passed unanimously.
Several members of the Board wanted to know, how catering for the meeting rooms
would be handled. Eric explained that the coffee shop should be the caterer. The
organizer of the meeting/event should talk with the coffee shop manager. If she is not
able to provide the food, the organizer has to talk with the library director and can bring
in another catering company
Policies: Eric Lashley thinks that policy #20, concerning allowing alcoholic beverages in
the meeting rooms, is the most controversial. He added that other facilities allow alcohol.
under the condition that a security guard is present. Eric also mentioned that one or two
staff members will be responsible for the meeting rooms. The renter has to sign a
contract and leave a security deposit. During the discussion the board members
suggested allowing only wine and beer in the meeting/community rooms after hours
and that a security guard should be there to protect the library. Eric agreed, but also said
he would waive the security guard at meeting he attends. To make it clear the sentence
on the policy document should end after the word "served".
Marc Parrish moved and Anja Lippincott seconded a motion to adjourn at 8:00 p.m
Respectfully submitted,
An Lipp$d t, Secretary
Linda Nix, Vice Chair